Q&A.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- RFP 104-24 Data Governance
- Solicitation number
- BD-24-1206-MBTA-MBTA-102244
- Issued by
- Suffolk County, Massachusetts
About this file
This document is a Request for Proposals (RFP) issued by the Massachusetts Bay Transportation Authority (MBTA) for an Enterprise Data Governance Application. The MBTA seeks a software solution to manage the entire data lifecycle across its disparate data sources, including data quality, metadata, policy and compliance, security, and access control. The RFP outlines a competitive procurement process with a pre-bid conference on May 7, 2024, a response due date of June 4, 2024, and an estimated contract execution date of July 1, 2024. The maximum contract duration is 4 years, with three 1-year option periods.
The MBTA has a strong focus on supplier diversity and encourages participation from small, minority, women, and other disadvantaged businesses. The evaluation process will consider both technical and price factors, with the goal of selecting the best value proposal. The MBTA reserves the right to modify or cancel the procurement at its sole discretion. The RFP does not specify an incumbent vendor or a budget range, but the successful contractor will be required to provide cloud computing services, including infrastructure, platform, and software as a service.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 104-24 Data Governance Application.docx | DOCX document | |
| Exhibit A - Cloud Computing Terms.docx | DOCX document | |
| RFP 104-24 Data Gov Pre Bid - Attendance.txt | TXT text file | |
| Attachment B - Insurance.docx | DOCX document |
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Sheet1
| RFP 104-24 Data Governance | ||
| Question | Response | |
| 1 | When will the min insurance requirements be posted | Completed by Jimmy |
| 2 | Will the meeting present a list of possible partnering opportunity? | Not a this time; after procurement of a Data Governance Tool a needs assessment will be conducted |
| 3 | Is there an actually DBE/SBE WOSB % or component to this RFP? | Jimmy, Is there a standard response for this? |
| 4 | Referring to Form D Pricing Response, can you please explain what Option Year 1-3 subscription means? | Completed by Jimmy |
| 5 | Do you have or will provide to the vendor selected, the various lists which will guide the Ontology/Taxonomy or Metadata enrichment in which to scan, mine and enrich values against. This may also extend to Document Retention Policies that you must follow. Examples would be : Retention Policies, Track ID(s), TrainIDs, RouteIDs, PartIDs, XYZ IDs or any codes used in which to enrich each record scanned during the process? | The vendor selected will be provided with documentation which will guide the Ontology/Taxonomy or Metadata enrichment along with any relevant applicable policies. |
| 6 | What are the expected data volumes and processing requirements that the data governance solution needs to support, and what deadlines are you expecting for everything to be completed (in terms of data classification)? | For the Massachusetts Bay Transportation Authority (MBTA), a modern data governance application will need to function in a decentralized data infrastructure supporting multiple divisions and business units. It would need to handle significant and varied data volumes and complex processing requirements. Deadlines for Data Definitions, Data Cataloging, Data Classification and Data Lineage have not been establised as of yet and will likley be determined at this time. |
| 7 | a. How much data will you be doing with batch processing per month (GB)? b. How much data will you be profiling per month (GB)? c. How much data will you be deduplicating per month (GB)? | The actual amounts are undetermined at this time but the data governance application will need to be flexible and scalable to support the numerous data environments at the MBTA |
| 8 | a. MBTA uses MS SQL Server, Tableau and about 200 applications with data that needs to be cataloged. How often would each system be scanned (i.e. weekly, bi-monthly, monthly, etc)? b. Of the 200+ enterprise applications, how many of them contain critical data? c. How many contributing users to data governance assets (i.e. glossary terms, policies, etc)? d. Does MBTA have a glossary; and, if so, how many terms? e. Does MBTA have a list of policies that would be documented in the DG solution; and, if so, how many policies? f. Please list any specific use cases that are highest priority | The frequency of scanning would likely be variable depending on the data ingestion patterns. For instance for MBTA 360 (the central data warehouse) would kiley be daily. The categorization of MBTA's enterprise has not been defined as such. The MBTA does posess a glossary but the total counts have not been compiled. |
| 9 | Would you consider reviewing proposal for Data Governance just for M365 | No, the Data Governance Tool must support the entire enterprise. |
| 10 | What applications are you using in M365? | The MBTA is primarily using Microsoft Teams, Word. Excel, PowerPoint, Outlook, OneNote, and OneDrive. |
| 11 | How much data is stored in M365? | Undetermined |
| 12 | Would MBTA consider a solution that moves application data to their Azure Tenant with the correct data governance tagging? | No |
| 13 | What data sources require data governance? | Enterprise Wide Data Infrastructure |
| 14 | How much data is estimated to be part of this project? | Undetermined |
| 15 | Please provide an inventory of systems, including details on technology provider, application type, and data volumes, that MBTA expects will be managed by the newly deployed Data Governance application. | This inventory of systems will be provided to the selected vendor. |
| 16 | Please provide an inventory of data domains that are to be considered for this solution. | This inventory of data domains will be provided to the selected vendor. |
| 17 | The RFP references Exhibit B - MBTA Minimum Insurance Requirements, however that document is not available on the COMMBUYS solicitation. Please provide a copy. | See Response to Question #1 |
| 18 | How large is the team that will support this initiative, what is their role, and what is their commitment to this project as a percentage of full time? | Centralized in the MBTA's Information Technology Department, the Data Resource Group (DRG) is a talented, multi-functional, and solutions-oriented team of data professionals who are tasked with supporting MBTA's data community and skilled at transforming raw data into actionable insights which allow MBTA leadership to make actionable data-driven conclusions. |
| 19 | Why is data governance a concern now? | The Massachusetts Bay Transportation Authority (“MBTA” or “Authority”) lacks a comprehensive enterprise-wide data governance technological application which allows business and technical data stakeholders to work collaboratively using accurate consistent data definitions, classifications, and catalogs across the MBTA’s entire data ecosystem. |
| 20 | What current automation capabilities are in place at MBTA? | The MBTA has copious automation capabilities throughout its numerous data infrastucture environments |
| 21 | Will MBTA consider extending the response deadline by two weeks? | No |
| 22 | Have any tools already been considered, or have any tools been implemented in a Proof of Concept fashion for this purpose? If so, which tools? | No POC, only Informational Sessions |
| 23 | Given leading tools in the marketplace will only support a varying subset of these capabilities, can MBTA share a relative priority for requirements in section 2.1 and 2.2 | Prioritization has not been determined |
| 24 | The pricing sheet allows only for subscription fees. Is MBTA assuming there are no implementation services as a part of this procurement? | No |
| 25 | Is MBTA agreeable to leveraging a tool that allows import and/or manual documentation of lineage where automated lineage generation is not possible | Automated lineage generation is an important factor for selection. |
| 26 | Has MBTA considered engaging a vendor to evaluate tools against priority requirements to ensure the most suitable tool is chosen for long term success? | No, the objective of this procurement process is to evaluate tools against priority requirements and ensure the optimal tool is selected for long term success |
| 27 | Please provide 2-3 examples of data quality standards you would like to define and alert on? | Data Accuracy Rate: Percentage of data entries that are correct and error-free. Potential Target: 99% or higher: Data Completeness: Percentage of required data fields that are filled. Potential Target: 98% or higher |
Data Consistency: Percentage of data that is consistent across different databases and sources. Potential Target: 97% or higher
| 28 | Would MBTA consider a solution that consists of multiple tools that would together optimally meet requirements? | Yes, but one tool would be preferred |
| 29 | Does MBTA currently use Microsoft 365 data loss prevention capabilities in their subscription? | Not presently |
| 30 | Does the MBTA anticipate implementation services as part of this RFP, or will a separate RFP be released for the implementation services? | The preference would be to have initial Implementation Services be part of this procurement. |
| 31 | Would MBTA be open to discontinuing use of any the data tools/platforms? Is MBTA obligated to continue to use any of the existing data tools/platforms? | There are no relevant mandatory obligations |
| 32 | Does MBTA have an expectation on time frames for a) solution finding b) solution implementation? | Specific timeframes have not been established at this time |
| 33 | Are vendors/consultants expected to provide continued support past the solution implementation? | Yes |
| 34 | How are you currently managing metadata? Do you have any existing tools? | Yes, Metadata is being handled by the multiple applications throughout the MBTA's various data infrastructure and tools. |
| 35 | Can you please provide the list of data systems along with their type and size? | The list of data systems will be provided to the selected vendor. |
| 36 | How many users will be concurrently accessing the system? Also, please specify the total number of users and their respective roles | The quantity of users has yet to be defined but will likey be restricted to a few technical departments and users. |
| 36 | How many MBTA employees are expected to directly interact with the data governance system? | The quantity of users has yet to be defined but will likey be restricted to a few technical departments and users. |
| 37 | What are the key performance metrics or scalability requirements that the data governance tool should meet to align with MBTA's data volumes and growth? | Specific key performance metrics or scalability requirements have yet to be defined. Defining Key Performance Indicators for the MBTA to measure the success of a data governance tool involves selecting metrics that reflect the effectiveness, efficiency, and impact of data governance initiatives. KPIs should be respective to but not limited to Data Quality ,Data Compliance, Metadata Management , Data Access and Security, Data Access and Security, and Operational Efficiency. Addtional details will be provided to the final vendors. |
| 38 | Can you provide more insights into the integration capabilities needed to ensure seamless interoperability with existing MBTA systems? | To ensure seamless interoperability, the data governance too should have several integration capabilities such as API Connectivity, ETL, Database and Storage Integration:Data Standardization and Interchange:, Middleware and Integration Platforms and Cloud Storage Integration. |
| 39 | could you elaborate on the specific regulatory requirements relevant to MBTA's operations, such as GDPR, CCPA, and FTA regulations, and how the data governance solution should address them? | TheMBTA expects that the privacy requirements as outlined in the aforementioned regulations to be embedded in the Data Governance solution. |
| 40 | What level of ongoing support and maintenance services does MBTA expect from the selected contractor post-implementation? | MBTA expects a high level of ongoing support and maintenance services from the selected contractor post-implementation |
| 41 | What is the anticipated project go-live date and tenure? | The anticipated project go-live date and tenure is not been determined. |
| 42 | Do you expect this project to be a fixed-bid or time & material-based contract? | Jimmy provided response |
| 43 | Is the project funded? If yes, what is the overall budget associated with the project? | Cannot disclose |
| 44 | Can the work be performed in the hybrid resource model (on-site/offshore/remote)? | Undetermined |
| 45 | Are there specific departments or teams within MBTA that will be primary users of the system? | Information Technology Department |
| 46 | \What is the volume of data that the system will need to manage? | The volume of data that the system will need to manage is not been determined. |
| 47 | Could you specify any particular data governance, quality, or compliance challenges that the MBTA is currently facing? | Not at this time |
| 48 | Could you specify any particular data governance, quality, or compliance challenges that the MBTA is currently facing? re there specific data governance policies or standards that the MBTA is looking to enforce through this new system? | Not at this time |
| 49 | Are there any specific technical standards or platforms that the MBTA prefers or requires compatibility with? | No Preference |
| 50 | What are the integration points for the current MBTA systems that the new data governance tool will need to connect with? | The MBTA 360 (MBTA's central data warehouse) will be a central integration source along with numerous operational and administrative data infrastructure. |
| 51 | Can you detail the specific security protocols and data privacy standards that the solution must adhere to? | The specific security protocols and data privacy standards that the solution must adhere to have not yet been defined. |
| 52 | How does the MBTA envision the data governance tool supporting compliance with relevant regulations (e.g., GDPR, CCPA)? | Compliance with relevant regulations will be extremely valuable . Ex. Compliance Rate: Adherence to regulatory requirements such as ADA, GDPR, and local transportation regulations. Audit Trail Completeness: Percentage of data changes and accesses that are logged. |
| 53 | What are the key performance indicators (KPIs) that the MBTA will use to measure the success of the data governance implementation? | Defining Key Performance Indicators for the MBTA to measure the success of a data governance tool involves selecting metrics that reflect the effectiveness, efficiency, and impact of data governance initiatives. KPIs should be respective to but not limited to Data Quality ,Data Compliance, Metadata Management , Data Access and Security, Data Access and Security, and Operational Efficiency. Addtional details will be provided to the final vendors. |
| 54 | Are there specific performance benchmarks the tool needs to meet in terms of data processing speeds and system uptime? | Performance Benchmarks have yet to be determined |
| 55 | Does the MBTA have a preference between on-premise, cloud, or hybrid deployment models? | Preference for a Cloud based solution |
| 56 | Is there a specific budget range that the MBTA has allocated for this project? | Cannot disclose |
| Would the MBTA consider extending the deadline to a later date? | No |
Sheet2
| When will the min insurance requirements be posted | ||||
| 3 | 5/3/24 | Ronda Bartee/Zodiaque Consultants LLC | Subcontractor or Partnership | Will the meeting present a list of possible partnering opportunity? |
| 2 | 5/3/24 | Ronda Bartee/Zodiaque Consultants LLC | DBE/SBE/MBE % | Is there an actually DBE/SBE WOSB % or component to this RFP? |
| 4 | 5/8/24 | Kevin Michnicki/Oxcyon Inc. | Form D Pricing Response | Referring to Form D Pricing Response, can you please explain what Option Year 1-3 subscription means? |
| 5 | 5/8/24 | Kevin Michnicki/Oxcyon Inc. | Metadata Enrichment Guidelines | Do you have or will provide to the vendor selected, the various �??lists�?? which will guide the Ontology/Taxonomy or Metadata enrichment in which to scan, mine and enrich values against. This may also extend to Document Retention Policies that you must follow. Examples would be : Retention Policies, Track ID(s), TrainIDs, RouteIDs, PartIDs, XYZ IDs or any codes used in which to enrich each record scanned during the process? |
| 6 | 5/8/24 | Kevin Michnicki/Oxcyon Inc. | Data Volume Requirements | What are the expected data volumes and processing requirements that the data governance solution needs to support, and what deadlines are you expecting for everything to be completed (in terms of data classification)? |
| 7 | 5/9/24 | Nathan Higgins/Slalom Consulting | Data Quality | a. How much data will you be doing with batch processing per month (GB)? b. How much data will you be profiling per month (GB)? c. How much data will you be deduplicating per month (GB)? |
| 8 | 5/9/24 | Nathan Higgins/Slalom Consulting | Data Governance: | a. MBTA uses MS SQL Server, Tableau and about 200 applications with data that needs to be cataloged. How often would each system be scanned (i.e. weekly, bi-monthly, monthly, etc)? b. Of the 200+ enterprise applications, how many of them contain critical data? c. How many contributing users to data governance assets (i.e. glossary terms, policies, etc)? d. Does MBTA have a glossary; and, if so, how many terms? e. Does MBTA have a list of policies that would be documented in the DG solution; and, if so, how many policies? f. Please list any specific use cases that are highest priority |
| 9 | 5/9/24 | Colby Bender/Carahsoft Technology Corporation | Proposal Review | Would you consider reviewing proposal for Data Governance just for M365 |
| 10 | 5/9/24 | Colby Bender/Carahsoft Technology Corporation | M365 Applications | What applications are you using in M365? |
| 11 | 5/9/24 | Colby Bender/Carahsoft Technology Corporation | M365 Data Storage | How much data is stored in M365? |
| 12 | 5/10/24 | Doreen Corvese/HCH Enterprises | Solution | Would MBTA consider a solution that moves application data to their Azure Tenant with the correct data governance tagging? |
| 13 | 5/10/24 | Doreen Corvese/HCH Enterprises | Data | What data sources require data governance? |
| 14 | 5/10/24 | Doreen Corvese/HCH Enterprises | Data | How much data is estimated to be part of this project? |
| 15 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | Please provide an inventory of systems, including details on technology provider, application type, and data volumes, that MBTA expects will be managed by the newly deployed Data Governance application. |
| 16 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | Please provide an inventory of data domains that are to be considered for this solution. |
| 17 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | RFP Details | The RFP references Exhibit B - MBTA Minimum Insurance Requirements, however that document is not available on the COMMBUYS solicitation. Please provide a copy. |
| 18 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Project Details | How large is the team that will support this initiative, what is their role, and what is their commitment to this project as a percentage of full time? |
| 19 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | Why is data governance a concern now? |
| 20 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | What current automation capabilities are in place at MBTA? |
| 21 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | RFP Details | Will MBTA consider extending the response deadline by two weeks? |
| 22 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | Have any tools already been considered, or have any tools been implemented in a Proof of Concept fashion for this purpose? If so, which tools? |
| 23 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Project Details | Given leading tools in the marketplace will only support a varying subset of these capabilities, can MBTA share a relative priority for requirements in section 2.1 and 2.2 |
| 24 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | RFP Details | The pricing sheet allows only for subscription fees. Is MBTA assuming there are no implementation services as a part of this procurement? |
| 25 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Project Details | Is MBTA agreeable to leveraging a tool that allows import and/or manual documentation of lineage where automated lineage generation is not possible? |
| 26 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Project Details | Has MBTA considered engaging a vendor to evaluate tools against priority requirements to ensure the most suitable tool is chosen for long term success? |
| 27 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | Please provide 2-3 examples of data quality standards you would like to define and alert on? |
| 28 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Project Details | Would MBTA consider a solution that consists of multiple tools that would together optimally meet requirements? |
| 29 | 5/14/24 | Matt Allen/Ernst & Young U.S. LLP | Current State Details | Does MBTA currently use Microsoft 365 data loss prevention capabilities in their subscription? |
| 30 | 5/14/24 | Nini Donovan/Guidehouse LLP | Scope | Does the MBTA anticipate implementation services as part of this RFP, or will a separate RFP be released for the implementation services? |
| 31 | 5/14/24 | Christian Junge-Filipek/KPMG LLP | Current tools/platforms | Would MBTA be open to discontinuing use of any the data tools/platforms? Is MBTA obligated to continue to use any of the existing data tools/platforms? |
| 32 | 5/14/24 | Christian Junge-Filipek/KPMG LLP | Project time frame | Does MBTA have an expectation on time frames for a) solution finding b) solution implementation? |
| 33 | 5/14/24 | Christian Junge-Filipek/KPMG LLP | Post implementation support | Are vendors/consultants expected to provide continued support past the solution implementation? |
| 34 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Questions | How are you currently managing metadata? Do you have any existing tools? |
| 35 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Questions | Can you please provide the list of data systems along with their type and size? |
| 36 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Questions | How many users will be concurrently accessing the system? Also, please specify the total number of users and their respective roles. |
| 40 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | What are the key performance metrics or scalability requirements that the data governance tool should meet to align with MBTA's data volumes and growth? | |
| 41 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Can you provide more insights into the integration capabilities needed to ensure seamless interoperability with existing MBTA systems? | |
| 42 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | could you elaborate on the specific regulatory requirements relevant to MBTA's operations, such as GDPR, CCPA, and FTA regulations, and how the data governance solution should address them? | |
| 43 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | What level of ongoing support and maintenance services does MBTA expect from the selected contractor post-implementation? | |
| 44 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | What is the anticipated project go-live date and tenure? | |
| 45 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Do you expect this project to be a fixed-bid or time & material-based contract? | |
| 46 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Is the project funded? If yes, what is the overall budget associated with the project? | |
| 47 | 5/14/24 | Raj Joseph/Intellectyx, Inc. | Can the work be performed in the hybrid resource model (on-site/offshore/remote)? | |
| 48 | 5/16/24 | Dan McDonald/Oracle Corp | Extension | Would the MBTA consider extending the deadline to a later date? |
| 49 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 1 | How many MBTA employees are expected to directly interact with the data governance system? |
| 50 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 2 | Are there specific departments or teams within MBTA that will be primary users of the system? |
| 51 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 3 | \What is the volume of data that the system will need to manage? |
| 52 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 4 | Could you specify any particular data governance, quality, or compliance challenges that the MBTA is currently facing? |
| 53 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 5 | Could you specify any particular data governance, quality, or compliance challenges that the MBTA is currently facing? re there specific data governance policies or standards that the MBTA is looking to enforce through this new system? |
| 54 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 6 | Are there any specific technical standards or platforms that the MBTA prefers or requires compatibility with? |
| 55 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 7 | What are the integration points for the current MBTA systems that the new data governance tool will need to connect with? |
| 56 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 8 | Can you detail the specific security protocols and data privacy standards that the solution must adhere to? |
| 57 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 9 | How does the MBTA envision the data governance tool supporting compliance with relevant regulations (e.g., GDPR, CCPA)? |
| 58 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 10 | What are the key performance indicators (KPIs) that the MBTA will use to measure the success of the data governance implementation? |
| 59 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 11 | Are there specific performance benchmarks the tool needs to meet in terms of data processing speeds and system uptime? |
| 60 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 12 | Does the MBTA have a preference between on-premise, cloud, or hybrid deployment models? |
| 61 | 5/16/24 | John Kiggen/SANDHILL CONSULTANTS USA LIMITED | Current State 13 | Is there a specific budget range that the MBTA has allocated for this project? |
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