Q26_01 Natural Gas Quote.pdf

Forsyth County Schools Maintenance Department

Request For Quotation

Quote Q26-01 Natural Gas

To: All Prospective Vendors Date: March 9, 2026 From: Matt Wark Fax: 770-781-6605 Email: mwark@forsyth.k12.ga.us Phone: 770-887-2461

Purpose: The Forsyth County School System is seeking a quote to provide Natural Gas as per the terms and conditions of this solicitation.

Quote Submission: Quotes must be submitted to FCS Facilities Department, 1120 Dahlonega Hwy, Cumming, GA 30040. For the purposes of this solicitation, quotations may be submitted by either email (preferred), professional delivery, or hand delivery. Quote submission deadline is March 17, 2026, at 10:00 AM

Questions: Questions should be submitted in writing to Matt Wark (mwark@forsyth.k12.ga.us).

Terms and Conditions:

1.1 The FCS Purchasing Regulations are incorporated in this solicitation (and therefore, any contract awarded as a result of the solicitation) by reference. By acceptance of this solicitation, a bidder, potential bidder, or contractor agrees to the terms of the FCS Purchasing Regulations in any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

1.2 FCS is seeking a 12-month contract from April 1, 2026 – March 31, 2027. All pricing rates/formats shall be firm for the contract period.

1.3 Pricing Format: As indicated on the bid form below, FCS is only considering a Fixed Two- Part Therm option. No other options are being considered at this time.

1.4 DDDC Factor – In pursuit of a cost evaluation as close to equitable and transparent as possible, FCS is establishing a Fixed DDDC Factor. All bidders are advised that FCS has set the DDDC Factor fee at $5.00; your Bid per Therm must be based upon this rate, as a calculation of all AGL pass-through charges.

1.5 Award- Based upon Sections 1.3, 1.4, and the Bid Form, FCS intends to award to the lowest priced (per therm) responsible and responsive bid, meeting FCS terms and conditions.

Therefore, your Bid, per therm, should be calculated at a $5.00 DDDC charge and include any applicable fees or charges.

1.6 FCS reserves the right to accept or reject any part of a submitted quotation, to accept the entire quote from one bidder, or to reject all quotations submitted or waive any minor irregularity.

The FCS reserves the right to award the bid under the most beneficial economic terms for the

FCS.

1.7 Purchases by the FCS are not subject to Federal Excise Tax or State and Local Sales Tax. Tax

Exemption Certificates will be furnished upon request.

1.8 FCS will not accept any additional fees or service charges during the contract term other than the agreed upon fees at the time of contract commencement.

1.9 AGL Listings – FCS has provided a list of all locations with addresses and corresponding AGL numbers. Please download this document as a separate attachment.

mailto:mwark@forsyth.k12.ga.us

FORSYTH COUNTY SCHOOL SYSTEM

Q26-01 -Bid Form Natural Gas

Natural Gas Service for The Period of April 1, 2026 – March 31, 2027

Fixed Price Two-Part Option Only

Price Per Therm: $ ________________

DDDC Rate: $5.00 - (This rate is fixed by FCS for the contract term as per section 1.4 of the terms and conditions)

NOTES:_______________________________________________________________

FORSYTH COUNTY SCHOOL SYSTEM

THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE OFFEROR AND

RETURNED WITH THE PROPOSAL PACKAGE.

Q26-01 Natural Gas - CONTRACT AGREEMENT

We have carefully examined and fully understand the General and Special Terms and Conditions and related documents in providing Natural Gas to the Forsyth County School System and do agree to all terms and conditions by so signing this document.

Withdrawals, cancellations, etc., will not be accepted unless the Purchasing Coordinator gives authorization. In the event vendors fail to comply, they may be removed from the vendors’ list.

Company Name Representative’s Signature

(Must be signed in ink) Address Representative’s Name

(Please type or print) City, State, and Zip Code E-Mail Address

Date Telephone Number and Extension Terms (If payment terms are not indicated, Fax Number will be determined to be net 30 days).

PLEASE INDICATE YOUR LEAD TIME UPON RECEIPT OF PURCHASE ORDER:

Signing the Contract Agreement affirms that the original quote document has not been altered in any way.