q9p3aac0027.pdf

REQUEST FOR QUOTATIONS FRFQ ~IS IS NOT A SMALL BUSINESS SET ASIDE Page 1 of 1 (THIS is NOT AN ORDER)

1. REQUEST NO. 12. DATE ISSUED 13. REQUiSITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF.

RATING

Q9P3AAC0027 06/30/2009 R93AH0059/034EH023

UNDER BDSA REG. 2

AND/OR DMS REG. 1

Sa. ISSUED BY U. S. DHUD Philadelphia Contracting Operations 6. DELIVER BY (Dale)

Wanamaker Building 07/31/2010 100 Penn Square East Philadelphia PA 191073380

5B. FOR INFO.RMATION CALL:(No collect callS) 7. DELIVERY

~ D OTHER

TELEPHONE NUMBER

FOB DESTINATION

NAME

DONNA CROWLEY (215) 656-0674 ext3299 9. DESTINATION

(215) 656-3453

a. NAME OF CONSIGNEE

Fax: Multifamily Housing - Philadelphia HUB

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS.

To All Offerors Wanamaker Building 100 Penn Square East

c. STREET ADDRESS. c. CITY

Philadelphia d.CITY e.STATE f.ZIP CODE d.STATE e. ZIP CODE

PA 19107-3380

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING IMPORTANT: This is a request for information, and quotalions furnished are nol offers. If you are unable 10 quote. please so indicate on OFFICE ON OR BEFORE CLOSE OF BUSINESS (Dale) this form and return It. This request does not commit the Goverment to pay any costs incurred in the preparation of the submission of

07/06/2009 this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any represenlations andlor certifications attached to Ihis Request for Quotations must be compleled by the quoter.

11 SCHEDULE (Include applicable Federal State and local taxes)

QUANTITY UNIT UNIT PRICE AMOUNTSUPPLIES OR SERVICESITEM NO.

(C) (D) (E) (F)(A) (B)

6.00 QTY

Sullivan Terrace, 135 N. German St., Dushore, PA 18614 .

Inspections will be performed at the 10%, 50%, 75% and 100% phase of construction. An additional 2 inspections will be ordered during the one year performance period.

Construction Inspection t il

a. 10 CALENDAR DAYS( %)

d. CALENDAR DAYSb. 20 CALENDAR DAYS( %) c. 30 CALENDAR DAYS(%)

12. DISCOUNT FOR PR

NUMBER IPERCENTAGE

NOTE: Additional provisions and representalions 0 are 0 are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME(Type or print) b. TELEPHONE

AREA CODE

c. COUNTY

d. CITY I ~. STATE If. ZIP CODE c. TITLE(Type or print) NUMBER

STANDARD FORM 18 (Rev. 6/95)

I

Agency Name:

Address:

Contact Person:

Telepho~e Number:

E~mail Address:

Certified Third Party Agency Listing

Erb Building Inspections

972 Boom Station Road

Lawrenceville, PA 16929

Jay Erb

570.827.3474 codejaye@yahoo.com

Code administration and enforcement work it can legally perform (only those preceded by X):

RESIDENTIAL

X Building Code Offi cial

COMMERCIAL

X Building Code Offi cial

INSP. PLAN EXAM. INSP.

Building X AccessibilityXX Electrical X X BuildingX

Energy Con servation X ElectricalX Mechanical X X IEnergy Con servation X

PlumbingX X ~echanical ) X Plumbing

Agency is able to contract to perform additional code work for opt~in municipalities.

Agency is able to perform residential code work in opt·out municipalities.

Agency is able to perform code work in each county with X preceding its name:

Adams X Clinton Lackawanna Pike

Allegheny Columbia Lancaster X Potter

Armstrong Crawford Lawrence Schuylkill

Beaver Cumberland Lebanon Snyder

Bedfo.u Dauphin. Lehigh Somerset

Berks Delaware Luzerne X Sullivan

Blair Elk X Lycoming Susquehanna

X Bradford Erie X McKean X Tioga Bucks Fayette Mercer Union

Butler Forest Mifflin Venango

Cambri Franklin Monroe Warren

X Cameron Fulton Montgomery Washington

I·- ICarbon Greene Montour Wayne

I Centre Huntingdon Northampton Westmoreland

Chester Indiana Northum berland Wyoming

Clarion Jefferson Perry York

Clearfield Juniata Philadelphia mailto:codejaye@yahoo.com

, ", L&I:. Tri-County COG IBC Inspection Service Page 1 of2

P A Labor & Industry Internet Building Codes - Certified Third Party Agencies (Buildings)

Certified Third Party Agency Listing (Buildings) I

Download a printer friendly version (PDF).

Name of Agency: Tri-County COG IBC Inspection Service Address: 238 Jackson Street

Bloomsburg, PA 17815

Contact person: Stephen G. Bielskie, S~.

Telephone: 570.784.8654 E-mail address:sbielskie.tricountycogibc@verizon.net

Code requirements it can legally enforce (only those preceded by X):

X

INSP.

RESIDENTIAL

Building Code Official

Building

Electrical

Energy Conservation

Mechanical

Plumbing

COMMERCIAL

X Building Code Official

INSP. PLAN

EXAM.

X X Accessibility

X X Building

X X Electrical

X X Energy Conservation

X X Mechanical

X X Plumbing

Agency is able to contract to perform additional code work for opt-in municipalities.

Agency is able to perform residential code work in opt-out municipalities.

Agency is able to perform code work in each county with X preceding its name:

http://www.dli.state.pa.us/landi/cwp/view .asp?a=31 0&q=24 7250&pp= 12&n= 1 4/17/2009 http://www.dli.state.pa.us/landi/cwp/view mailto:address:sbielskie.tricountycogibc@verizon.net

L&I: Tri-County COG IBC Inspection Service Page 2 of2, MontgomeryFulton WashingtonUCameron

GI ...... ,,~ Montour WayneCarbon X ~~ NorthamptonHuntingdon WestmorelandCentre[I 0 NorthumberlandIndiana Wyoming[ Chester X

10 Perry01 JeffersonII Clarion

[I

01 York

1[1 PhiladelphiaClearfield DIJuniata 01 I

I

Content Last Modified on 101712008 2:06:01 PM http://www.dli.state.pa.us/landi/ cwp/view .asp ?a=3 1 0&q=24725 O&pp= 12&n=1 4117/2009 http://www.dli.state.pa.us/landi

S vofE- oF- .\;0 0 KK

..........,LAUREL

North Pellll Comllrehensive Health Services·

H E A L T H S Y 5·T E M

1,·<1'-"-"",,-, 9~ 2009 :n WalmH Stre!!t

Wflilsiloro, PA IG9D 1,1526

(570) 723·0500

Ms. Elaine Garvin Fill,: 1570) n4·1197

Multifamily HtJB Prqject Manager U.S. Depal1ment ofHollsing and Urban Development The Wanamaker Building 100 Peml Square East Philadelphia, PA 19107-3380

Re: Sullivan Terrace - Elevator Grant Request (Docket No. FR-5262·N-OI) HUD Project No. 034-EH023-L8-WAH SectionS Project No. PA26-T783-001

Dear Ms, Garvin:

This letter will serve as a narrative request by North Penn Comprehensive Health Services (NPCHS) for financial assistance tcfSullivan Terrace (S. T.) uncleI' the U. S. Department of Housing and Urban Development (HUD) "Emergency Capital Repair Grants for Multifamily Housing Projects Designated for Occupancy b)! the Elderly" program grant notice, as published in the November 24, 2008 issue of the Fedem{ Register. Aprevious application had been made for this assistance under a similar grant offering published December 16,2004. Due to the .

substantial cost of this project and the luck of S. T.. Reserve for Replacement funds above the $1000 per unit ($78,000) requirement, liD other efforts to secure funding sources have been made since that time. Although the need for this emergency assistance will bejustif1ed with much of the same infom1ation previously submitted, etTorts to document the issues have been expanded and the costs have been updated with contractors' estimates along '.vitha more refined architectural plan. .

Need for a 'Supplemental Elevator: SuHivan Terrace has long-standing safety issues with regard to the single elevator serving this four-level, 60,074 square foot structure,. Despite the facility's continuolls use over the past twenty-seven (27) years it is not the mec1uinical condition of its original elevator that poses a safe.ty problem (a total elevator contTolupgrade was performed in 2007 due to periodic malfunctions), ]nstead, it is the size oflhe elevator's passenger cab and the fact that it is the only elevator in the facility that have presented a barrier to emergency and general services access and egress since the building was tlrst occupied in 1982.

Basic .Issues: The internal dimensions of the existing elevator cab are 6 feet 8 inches long by 4 feet 3 Yz inches wide (6' 8" x 4' 3 W'), ,md the access door opens along the long side of the cab (see Group 6 - Attachment 1), These dimensions and the door configuration make it impossible for emergency and other personal services to get standard-sized litters or gurneys into the elevator \:vithout tipping these stre~chers in an unsafe and undignified manner (see Group 4 Attachments 2-7; the Sullivan County Department of Emergency Services has expressed significant concern about the urgency of the situation as noted in Attachment 4). Additionally, other unsafe situations have occlilTed 'vvhen the elevator is laken Ollt of service (as with the period of recent repairs) and Ihe elderly residents arc unable to readily access life support devices sllch as their prescribed oxygen tanks (see Grollp 3 - Attachment 8 from our 2005 application).

Residenl lnput: In compliance\vi til the requiremcnt for notifYing tenants of our plans to apply for Ihe granl (Fer/emf Register Notict, Sectioll 111. 12.) Ille Sullivan Ten:ace 1"IH!lager posted two nOlices at prominenl loemions within the fnei Ii ly requesting wrincn comments (see Grollp 2 - Attachment 9). In response [0 Lhese notices and discllssion al n Sullivan Terrace Residents' Council meeting, tile manager recei veel lellcrs from LCllnnts having concerns about the elevator issues (see GrollP 3 -Attachments J() -12). , .Justification for Sccond Elevat{)r Plan: There are a lluillher oi'rcHsons we ill'e recommending the addition ofa second, larger elevaLOr for Sullivan 'reiTHce beyond the signincanl need in thcevcnt of'medical emergencies or temlll! demise, As HUD representatives in the PhilncieJpilitl office are aware, Laurel Health SyslellllNorth Penn Comprehensive Heallh Services has been attempting to upgrade the building through a series of capital improvements designed to make the raeility more functionaL energy efficient and physically attractive in all effort to better market the residential units. Our master facility plan previously provided to our HUD contactsillcilideci an option for replacing the existing elevator with 11 larger cab in the same location (see facility plan excerpt, Group 6 - Attllchmcnt 13). When this concept was first proposed it appeared 10 be an attractive oplion clue 10 its lower cost in view or the minimal' amOUllt of construction involved. even though it was projected 10 lake six to eight weeks to complete, After a thorough consideration of this approach our architect indicated that it w()uld not be feasible to expand the size ofthe shaft ill the clIl:reJl1 elevator location (see Group 6 Attachment 19). Also, with the inclusion of the facility's stafrin this level of planning, we determined that it would be most difl1cult for the upper three levels of S u.lli van Terrace to remain in operation for more tban a fc\v ,<veeks wi'thollt mallY of these elderly or disabled residents havingaccess to mechanized vertical transportation, Documenlmion of this issue as well as other practical considerations about the need for a back-up elevator are presented in a letter previollsly submitted by the Sullivan Terrace ivlanagcr (see Group 4 - Attachment 14).

In addition, tenant disruption occLirs whenever this elevator is used for the frequell1 ~'tl1ove-ins" and "move~ol1ts" since the undersized cab requires numerous trips for the relocating tenants and. due to the elevator's .locution near the main entrance 10 the building, even residents living on the tirst floor of tbe facility anclthosc using the popular "front porch" gathering area are inconvenienced (let alone noting the potential embarrassment oftbe moving tenant) with the flow of furniture and personal effects going through the most active corridor of thebui !cling, For these reasons we are recommending the addition of a supplemental elevator at a more functional and less congested part oftbel(·\cility to provide betlcr safety, redundancy and dignity for our tenants. The serious nature of these collective problems is reflected in the concurrence ofthe need for this second elC'vator expressed by HUD representatives who have toured the facility (see Grollp 5 - Attllchmcl1t 15: highlighted section).

Recommemled Hpproach and estimated costs: All in-clepth study of the building !celto the recommendation rhat a new elevator sha nbe conslructed at lilt' c);trcll1l' Ilorth ~nd of the complex. directly adjacent 10 nil existing stairwell serving all [(llll'IeVelS of Sullivan Terrace (see Group 6- Attachment 16). This location is readily flceessible to an existing pmking area which, if expanded fOT malleuvering sj)ace, would keep emergency service personnel. mortuary starr and tenants who arc moving in or out of the facility dear of the mllch 11l()re active main entrance to the building, In an effort to minimize exploratory costs for Ihis project our architectural firm was requested to provide only general construction el.::!vtllioll ami schematic drawings (see Group 6

A ttachmcnt 17) of the proposeci project, )'v[ore teclmical and detai leel drawings and specifications will be provided 1'01' HUD plan approval anc! actual construction if Sullivan Terrace is awarded a project grnnl. Combining the architect's schematics and constrLlction notes with previolls elevator shaft project information anel all analysis of gcnerul construction .

requirements recently allowed a general contractor and [\ number ofilS subcontractors to submit a reasonable estimate of the total cost for the work involved (see Group 6 Attachment 18).

Comhining this de1ail ""ith the architect's cost projections (see (jroup 6· Attachment 19) and H modest 3,5% con1ingcllcy yields oLir lotal project estimate or $38 I,000:

(Construction Estimate· $351,672 Architectural Estimate ]6,450 Contingency Estimme . -1- 1') .878

Total S381,OOO).

Conclusion: Strong etTarts have been made within blldget limitations to maintain the

Sullivan Ten'ace facilitv ill !!oocl t-condition for its 27-vear age.

ns evidenced hv the most recent overall REAC score of 93 (see Group 7 - Attachment 20), Yet, the tenants and stafr have continued to site this lack of adequate elevator service as n pri mary concel'll when suggesting possible improvements atlhe Illdlity.

As you are a\'I'arc, Sullivan Terrace has a long history of income losses, Even with our 'applying the extensive, recently approved waivers for admission to the facility it has only experienced one month ofpositive income from operations (November 20(8) over at least the last ten years. 1 am attaching C1 copy of our previous fiscal )'ear's Hudited financial report fbr S,T:

(dated 06/30/08). as well as 11 copy oCourDecember :W08 interim financial statements (official HUD format) tiled with your office (see Group 7 - Attachments 21 and 22), which SllOUlci provide sufficient detai I to demonstrate that we are in compli~ll1ce ,vith reporting requirements, and that we do not have the resources to pay for this project through the opel1lting budget. \Ve have worked extensively \ly'ith you and other senior managers in the Philadelphia office on-IUD to resolve this revenue problem that is due toIO\:v-level occupancy at S,T.. and you are therefore aware of om on-going, strong marketing efforts through my submission of numerolls promotional materials and marketing plans. We recently appl ied to renew om Affirmative Fair HOllsing t,,(arketing Plan (AFHlvlP) as noted in the attached letter dmed January 15, 2009 (see Group 7 - Attachment 23). Given the compelling justiJication presented above, North Penn Comprehensive Health Services respectively requests approval for funding this supplemental elevutor be granted under the currellt lillD emergency assistance gra III eyc Ie, Sincerely.

/-1.,\ /-\,~\..,f2 Gary A, iVlosl1er

Director for Property rmel Project Iv!anagement

ADMINISTRATIV E NO'rF.~: In view of the number or inclivicilla.i <lnaellln~lTlS included with this letter anclthe need for some additional allnchmcnts as requested uncler section [V, B.Exhibits I.

- IX. of the Grant NOFA, we have used the "Attachments Form" (last page of the Sf-424) heing submitted to list of aHa chmenIS that t:111 into similar categories ofinfol'lll<llion, 'rhe ~ first listed ;'(jroup" is this narmtive letter. and all attachments to the letter are illcorporaled in

ATTACHME.NT 31

ESTIMATED PROJECT SCHEDULE

Lack-l-Stros:s:er Architects - Lewisburg, PA

ELEVATOR ADDITION TO SULLIVAN TERRACE

DUSHORE, PENNSYLVANIA !

2/512009 http:ATTACHME.NT

SulliWln Terrace New Elevator Addition 034...EH013

Emergency Capital Repair Project

STATEMENT OF WORK -- MULTIFAMILY PROJECT INSPECTIONS

I. PURPOSE: To provide construction inspection services per HUD inspection procedures.

II. DEFINITIONS FOR THIS PURCHASE {)RDER.

A. Construction Inspection Services means monitoring the construction and contract administration, and performing related functions for the purpose of protecting HUD's ect interests. Major functions include: review and report to the GTM on the completeness of the assignment documents for the purpose of project inspection; advise the GTM on the need/general acceptability of proposed change orders; maintain a set of "As Built" drawings and specifications, and monitor the contractor's record set of drawings and specifications; certify on the periodic pay request to the reasonableness 9f the amount requested by the contractor and recommended by the supervisory architect for progress payment; the work, and complete and sign the inspector's portion of the to Occupy relating to of the work, including any list of incomplete items, for facilities tendered for occupancy; , where applicable, the list of items for delayed completion at substantial completion of the work, the estimated cost for completing each item and the recommended completion date for each to the acceptability of the work, connection of utilities, and property ingress at substantial of the.Work; meet at the Field Office with HUD staff and/or parties involved in the project, where necessary, to resolv~ project issues;

B. are as provided in paragraphs 3-1 through 3-16 inclusively of Chapter 3, Architectural Inspection, HUD Handbook 4460.1 REV 2, Architectural Analysis and Inspections for ect Mortgage Insurance. reporting forms are to be completed as provided for each in HUD Handbook 4480.1, Multifamily Underwriting Reports & Forms Catalog, or as provided in the instructions included on the form.

C. Substantial Completion of the Work is when all the construction contract work has been completed, except work beyond the contractor's control to complete which is accepted as items of delayed completion; and formalized as the date the contractor (inspector) signs the Final HUD Representative's Trip Report provided that the trip report is subsequently endorsed by the HUD Field Office Chief Architect.

E. Serious Construction Problems That Might Lead to Default must be specifically identified in the HUD Representatives Trip Report, and include:

Work stoppage;

Contractor abandons job;

A change in the Contractor, Owner or Architect during construction;

Construction defects untreated for 30 days;

or won't correct any construction defect or latent of bad weather, strikes, etc.;

can't jurisdiction issues a order;

Slow start or progress of off-site work that would impair project occupancy; or Other conditions of such nature or magnitude as to potentially cause a weN June 16, 2009 Page 1 of 8

Sullivan Terrace New ElevaJQF Addition 034-EH023 default, and warranting immediate attention by HUD personnel.

III. BACKGROUND STATEMENT: The U.S. Department of Housing and Urban Development (HUD) requires on-site construction inspection services for selected projects.

The HUD Field Office may, at its discretioh, assign a project for contract inspection.

IV. SPECIFIC TASKS: The contractor under this Order must furnish its own materials, equipment, services, and facilities; provide its o.wn transportation;

and otherwise do all things necessary for or incident to the following tasks, except that the construction contractor must provide enclosed space at the job-site of such size, accommodations and furnishings as HUD may require for the discharge of the inspection function. The contractor under this Order has the right of entry and free access to the project and to inspect all work done and materials, equipment and fixtures furnished, installed or stored in and about the project at all (normal working hour) times during construction.

A. Assignment. Meet at the HUD Field Office with the GTM and other HUD staff designated by the GTMwithin one week of the award of this Order. The GTM will orally brief the contractor and pnswer contractor's questions to assist the contractor to fully understand the requirements of this Order. The GTM will provide contractor with the assignment documents, and a copy of each reference handbook.

B.Assignment Documents. Review the assignment documents, and report on any observed noncompliance between the assignment documents and site conditions and/or HUD requirements consistent with Handbook 4460.1 REV 2, paragraph 3-4.A., and on the completeness and coordination of the drawings and specifications. This review is intended to locate readily identifiable oversights in document preparation, but is not the type of document analysis required during the design stages.

1. Report any findings of nonconformity between the contract documents and observed site conditions and/or known HUD design requirements to the GTR by letter for action by the HUD Director of Housing Development:

2. Record the event, any such subsequent event and the issues discussed on Form HUD 5379.

3. The standard for completeness and arrangement of the drawings and specifications is Handbook 4460.1 REV 2, paragraphs 2-7.B. through 2-7.0.

4. Assignment documents (see Handbook 4460.1 REV 1, paragraph 3-3.D.)

include:

C. Construction Record. Maintain a file of project documents from project assignment through substantial completion of the Work. Incorporate all the documents listed in Handbook 4460.1, paragraphs 3-4.L.2. through 3-4.L.13.

inclusively, plus the set of assigned construction contract drawings and specifications, and off-site drawings and specifications. Use the construction record documents as the official set of documents against which all project observation~ and reporting are made.

D. Construction Progress Meetings. See Handbook 4460.1 REV 2, paragraph 3-3.E.

for detailed instructions.

weN June 16, 2009 Page 2 of 8 http:3-4.L.13

Sullivan Terrace New ElevateI' Addition fJ34...EH023

Emergency Cap,'tal Repair Project

Apprise the major participants of observed deficiencies and problem areas in the progress of the work and contract administration; clarify HUD procedures applicable to the issues raised; and guide the appropriate parties to.the extent necessary to address and resolve outstanding issues.

Of the Construction Contract, Article 2.0., definition of Substahtial Completion of the Work, and

Record the meeting, issues discussed and conclusions reached on Form

HUD 5379.

E. Inspections.

1. The major functions during ion are to:

Digitally photograph construction activity of major systems during inspection. Submit digital photos on readable CD-R diskettes to GTR with From HOD 5379;

Evaluate and on the contractor's organization, operations and supervision;

Evaluate and on the supervisory architect's administration of the contract and services;

Report on circumstances, the date of the start of initial and construction, occupancy, delays, disputes, changes, etc. Specifically identify and report serious construction problems that may lead to default;

Report noncompliance in the work from the contract documents observed by the inspector and/or the supervisory architect;

Determine that the amounts requested by the contractor and recommended by the architect for payment are reasonable;

on labor and EEO compliance, and number of wage interviews conducted;

on the percentage of project completion and scheduled completion, and the percentage of completion of each additive order; and

Report on compliance with each off-site work contract, if icable, and on the percent for each. Report where the slow start or progress of off-site work may delay occupancy.

2. Record each inspection finding on Form HUD 5379, HUD Representative's Report, in accordance with instructions in Handbook 4480.1, CHG

29. Incorporate findings of any HUD sent to the project to assess unique or complex conditions or requiring engineering or other specialized skills in a unified report in accordance with Handbook 4460.1 REV 2, paragraph 3-4.E.

weN June 16, 2009 Page 3 of 8

Sullivan Terrace New ElevaJor Addi#on fJ34-EH023

3. Discuss adverse findings with the supervisory architect at the job-site, or by phone if the supervisory architect is not present when the site visit is made. Give a copy of Form HUD 5379 to the supervisory architect, if h~is present at the job-site, or leave it for him at the job-site.

4. Advise the Field Office Director of Housing Development by letter in addition to recording the findings on Form HUD 5379, where there is occupancy of any part of the Work for which HUD has not executed Form FHA 2485, Permission to Occupy. See Handbook 4460.1 REV 2, paragraph 3-4.J. for additional detail.

5. Perform the final inspection (Final HUD Representative's Trip Report) upon Substantial Completion of the Work, defined in paragraph II.D. of this Order, in accordance with instructions in Handbook 4460.1 REV 2, paragraphs 3-16.A, B, and C.

a. The report must include the following statements:

"Construction acceptably completed," or "Construction acceptably completed subject to withholding disbursement or escrowing funds for completion of the listed items of delayed completion." List any items of delayed completion, and the estimated cost.

"Utility services: (list services including electricity, gas, water, sanitary sewer, storm sewer, telephone, and cable TV as applicable), are complete, connected, and operable."

"Safe and adequate ingress and egress have been installed to the site and all units and facilities."

b. Complete and dqte the "Final HUD Representative's Trip Report" on the day of the site visit.

F. Supervisory Architect's Services. Report inadequate performance on Form HUD 5379.

G. Architect's Supplemental Instructions. Report the architect's improper use or distribution of AlA Document G710 on Form HUD 5379.

H. Serious Construction Problems. Report serious construction problems, defined in paragraph II.H. of this Order, on Form HUD 5379 in accordance with Handbook 4460.1 REV 2, paragraph 3-14.A.

Permission To Occupy.

1. Report on all requests for permission to occupy on Form HUD 5379.

v. DELIVERY SCHEDULE.

Delivery may be by US Mail, mutually acceptable service or in person.

A. Assignment Document Review Report. Deliver to the GTM with or before delivering the first inspection report, Form HUD 5379, HUD Representativeis weN June 16, 2009 Page 4 of 8

Sullivan Terrace New Elevator Additlon 034-EH023

Trip

B. HUD Representative's Trip Report, Form HUD 5379. Deliver or leave one copy at the job-site for the supervisory architect, and deliver the to the GTM within five working days of the site visit.

C. Permission To Occupy, Form FHA 2485. Return the original and seven to the Owner's representative at the job-site upon review of the units and/or facilities proposed for acceptance and signing the documents; and deliver one copy to the GTM within five working days of the site visit.

Include any list of incomplete work made a part of the Permission to Occupy.

VI. INSPECTION SERVICES

A. The contractor shall be paid on a per inspection basis. related costs have been included in the inspection price including the basic services as identified under paragraphs 1 through 5 inclusively.

1. Meet with the GTM and other HUD staff at the HUD Field Office to receive the assignment documents and an oral briefing on the Order requirements.

2. Meet at the HUD Field Office to participate in the pre-construction conference on the date scheduled by the GTM.

3. Meet at the HUD Field Office once each month during the term of this Order to attend training.

4. Meet at the HUD Field Office with the GTM, other HUD staff and/or parties to the construction contract, as scheduled by the GTM, where required to discuss construction and/or contract administration problems not resolved on the job-site.

5. Meet at the HUD Field Office with the GTM and/or other HUD staff, where required to resolve issues arising from contractor's performance under terms of this Order.

B. Visit the job-site between the initial start of construction and substantial completion of the Work to perform basic services at the monthly frequency defined in paragraph IV.F. of tpis Order.

1. Visit the job-site, where required by the GTM, to,redo an incomplete or inadequately performed inspection, , paydraw, ion to occupy or other document or service under terms of this Order.

C. Visit to job-site to guaranty inspections as defined in HUD 4460.1, REV 2, 3-17, and inspections for release of escrows.

D. must be submitted on form SF 1034 (original & 2-copies), not more often than once a month. Billing is to be on a per inspection basis.

VII. PAYMENT FOR ADDITIONAL SERVICES AND TRAVEL.

weN June 16, 2009 Page 5 of 8

Sullivan Terrace New Elevator Addition fJ34-EH023

Emergency Capitill Repair Project

Additional services are at the option of HUD, must be negotiated, and directed by the HUD Contracting Officer in advance of any such services being performed.

A. Additional Services are where:

1. Due to delayed completion of a project, it may be necessary to perform additional inspections. Additional inspections are at the option of HUD, must be negotiated, and directed by the HUD Contracting Office before any additional inspections are performed. Instructions for billing are the same as included in Section VI, Payment for Inspection Services.

2. Items of delayed completion must be monitored, and HUD requests that the contractor provide such monitoring services.

B. Additional Services Travel is that required to perform the additional services directed by the HUD Contracting Officer. All travel required to perform the additional services directed under terms of this Order is a part, of the services and may not be separately billed.

C. Billings must be submitted on form SF 1034 (original & 2-copies), not more often than once a month.

VIII. SUSPENSION OF SERVICES.

Services under this Order may be suspended for up to 120 calendar days in any combination of periods, not to exceed three periods, after any event leading to cessation of work at the project site. Services may be suspended for any longer aggregate number of days subject to the contractor's mutual consent.

A. Time Adjustment. In the event of any services suspension, the basic services period shall be extended, by a corresponding period.

B. Price Adjustment. There shall be no compensatory price adjustment for any suspension of basic services.

IX, TERMINATION OF PROCUREMENT.

Provisions of the Federal Acquisition Regulation at Title 48 of the Code of Federal Regulations (48 CFR Chapter 1) apply.

X. REFERENCE HANDBOOKS.

The GTM shall provide the following updated handbooks for use in conducting services under terms of this Order.

A. Architectural Analysis and Inspections for Project Mortgage Insurance, Handbook 4460.1 REV 2.

B. Construction Period to Final Closing for Project Mortgage Insurance, Handbook 4435.1 REV 1.

C. Multifamily Underw~iting: Reports and Forms Catalog, Handbook 4480.1.

D. Federal Labor Standards Compliance in Housing and Community Development Programs, Handbook 1344.1 REV 1.

weN June 16, 2009 Page 6 of 8

SAP PROVISIONS AND CLAUSES FOR THE PURCHASE OF SERVICES

AND SUPPLIES OVER $3,000

To indicate the applicability of certain optional provisions/clauses, check the adjacent boxes

SOUCITAT'ONPROWS'ONS

52.204-8 Annual Representations and Certifications (Jan 2006)

(a) a) (1) The North American Industry classification System (NAICS) code forthis acquisition i&Y , 3SD [insert NAICS code).

(2) The small business size standard is _____ [insert size standard).

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) (1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (c) ofthis provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (c) ofthis provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[] (i) Paragraph (c) applies.

[ ] (ii) Paragraph ( c) does not apply and the offeror has completed the individual representations and certifications in the solieitation.

(c) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov . After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAlCS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date). These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as ifthey were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronicallyat this/these addresses:

Federal Acquisition Regulations Clauses and Provisions: http://www.arnet.gov/far/ U.S. Dept. ofHUD Regulations Clauses and Provisions: http://www.hud.gov/offices/cpo/hudar.cfm

I] 52.217-5 Evaluation of Options (JUL 1990) 52.222-21 Prohibition of Segregated Facilities (FEB 1999)

PURCHASE ORDER GENERJU. CLAUSES

FAR 52.204-7 Central Contractor Registration (JUL 2006)

(a) Definitions. As used in this clause

"Central Contractor Registration (CCR) database" means the primary Government repository for Contractor information required for the conduct of business with the Government.

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifYing alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart http://www.hud.gov/offices/cpo/hudar.cfm http://www.arnet.gov/far http:http://orca.bpn.gov

32.11) for the same parent concern.

"Registered in the CCR database" means that

(I) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR'database; and

(2) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process.

(b)

(I) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation .

. (2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(I) An offeror may obtain a DUNS number

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com: or

(ii) If located outside the Unitea States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

Oi) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Nl\mber of employees at your location.

(viii) Chief executive officerlkey manager.

(ix) Line of business (industry).'

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and condi.tions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)

(i) If a Contractor has legally changed its business name, "doing business as" name, ordivision name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum ofone business day's written notification of its intention to:

SAP>3000-04_30_07 2 of 6 http:http://www.dnb.com

(A) Change the name in the CCR database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specifi~d by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(I)(i) ofthis clause, or fails to perform the agreement at paragraph (g)(l)(i)(C) of this clause, and, in the absence ofa properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause ofthis contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database.

Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

52.213-4 -- Terms and Conditions -- Simplified Acquisitions (Other Than Commercial Items). (MAR 2007)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(I) The clauses I isted below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246).

(iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (iv) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(v) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).(vi) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub.

L. 108-77,108-78).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984). (ii) 52.232-8, Discounts for Prompt Payment (Feb 2002). (iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Oct 2003). (v) 52.233-1, Disputes (July 2002). (vi) 52.244-6, Subcontracts for Commercial Items (Mar 2007).

(vii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference,~unless the circumstances do not apply:

(I) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006) (E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.)

(ii) 52.222-20, Walsh-Healey Public Contracts Act (DEC 1996) (41 U.S.c. 35-45) (Applies to supply contracts over $10,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iii) 52.222~35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C.4212) (Applies to contracts of$100,000 or more) ..

(iv) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C.793) (Applies to contracts over $10,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District ofColumbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(v) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other EligibleVeterans (Sep 2006) (38 U.S.C. 4212) (Applies to contracts 0[$100,000 or more).

(vi) 52.222-41, Service Contract Act of 1965, As Amended (JuI2005) (41 U.S.c. 351, et seq.) (Applies to service contracts over $2,500 that are subject to the Service Contract Act and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wade Island, or the outer continental shelflands).

vii 52.223-5, Pollution Prevention and Ri ht-to-Know Information Au

SAP> 3000-04 30 07 30f·6 http:http://www.ccr.gov facilities).

(viii) 52.225-1, Buy American Act-Supplies (June 2003) (41 U.S.C. 1 Oa-l Od) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use within the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition-

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000.)

(ix) 52.232-33, Payment by Electronic FundsTransfer-Central Contractor Registration (Oct 2003). (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Central Contractor Registration (CCR) database as its source of EFT information. )

. (x) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999). (Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source of EFT information.)

(xi) 52.247-64 Preference for Privately Owned U.S;-Flag Commercial Vessels (Feb 2006) (46 U.S.c. Appx 1241). Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.209-6, Protecting the Government's Interest When Subcontracting with Coritractors Debarred, Suspended, or Proposed for Debarment (Sep 2006) (Applies to contracts over $30,000).

(ii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixed-price supplies).

(iii) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies ifdelivery is f.o.b. origin).

(iv) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as jfthey were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addressees):

[Insert one or more Internet addressesJ= http://farsite.hill.afmillvffara.htm

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements ofthis contract. The Government ~eserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights -

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change qccurs in the condition ofthe item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of toe Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. .

(f) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable chargesthat the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purp~se. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Terminationfor cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government;upon request, with adequate assurances of future performance. In the event oftermination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Govemment improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

SAP>3000-04 _ 30_07 ... 4 of 6 http://farsite.hill.afmillvffara.htm

(h) Warranty. The Contractor warrants and implies that the…