q0p3aac0024.pdf

t· I

FaREQUEST FOR QUOT ~ IS D IS I Page 1 ofS SET ASIDE

(THIS IS NOT AN ORDER) :/1

1. REQUEST NO. 12. DATE ISSUED 13. REQUISITIONIPURCHASE REQUEST NO. 4. CERY. FOR NAT.DEF.

RATING

QOP3AAC0024 06/22/2010 R03AH0057/03435310

UNDER BDSA REG. 2

ANDIOR DMS REG. 1

Sa. ISSUED BY U. S. DHUD Philadelphia Contracting Operations 6. DELIVER BY (Date)

Wanamaker Building 100 Penn Square East Philadelphia PA 191073380

5B. FOR INFORMATION CALL:(No collect calls) 7. DELIVERY D OTHER

TELEPHONE NUMBER

FOB DESTINATION

NAME

DONNA CROWLEY (215) 656-0674 ext3299 9. DESTINATION

(215) 656-3453

a. NAME OF CONSIGNEE

Fax: Multifamily Housing Philadelphia- HUB

6. TO:

a. NAME b. COMPANY b. STREET ADDRESS.

To All Offerors Wanamaker Building 100 Penn Square East

c. STREET ADDRESS. c.CITY

Philadelphia d.CITY e.STATE f.ZIPCODE d.STATE e. ZIP CODE

PA 19107-3380

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on OFFICE ON OR BEFORE CLOSE OF BUSINESS (Date) this form and relum it. This request does not commit the Goverment to pay any costs incurred In the preparation of the submission of

06/28/2010 this quotatlon or to contract for supplies or services. Supplies are of domestic origin unless Otherwise Indica led by quoter. Any represenlations andlor certifications attached to this Request for Quotations must be completed by the quoter.

11 SCHEDULE (Include applicable Federal State and local taxes)

ITEM NO.

(A)

SUPPLIES OR SERVICES

(B)

QUANTITY

(C)

UNIT

(0)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Mu1tiFami1yConstructionlnspections Ascension Manor I & II, Phila., PA Base year: 7/12/10 - 7/11/11 - 25 inspections

Option Yr 1: 7/12/11 - 7/11/12 - 24 inspections

The unit price will remain the same throughout the entire length of the contract.

DUN#

TIN#:

25.00 QTY

12. DISCOUNT FOR PROMPT PAYMENT ~ a. 10 CALENDAR DAYS( %) I b. 20 CALENDAR DAYS( %) c. 30 CALENDAR DAYS(%) d. CALENDAR DAYS

NUMBER I PERCENTAGE

NOTE: Additional provisions and represen1atlons Dare D are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME(Type or print) b. TELEPHONE

AREA CODE

c. COUNTY d.CITY 1 e. STATE 1 f. ZIP CODE c. TITLE(Type or print) NUMBER

STANDARD FORM 16 (Rev. 6195)

L

STATEMENT OF WORK

FOR

MULTIFAMILY PROJECT INSPECTION

PURPOSE. To provide construction inspection services per HUD inspection procedures, between and inclusive of the initial start ofconstruction, substantial completion, first and second guarantee inspections.

Inspections for the following HUD Section:

Project Name: Ascension Manor I and II

Project Number: 034-35310

Street Address: 911 North Franklin Street

970 North 7th Street "Location: Philadelphia, P A

Type of Facility; Apartments

Number ofDwelling

UnitslBeds: 141 + 142 - Apartments Type ofProject: Substantial Rehabilitation Structure Type(s): Eight (8) Story + Twelve (12) Story Number of Primary Building: Two (2) Number and Type of Accessory Building: None Foundation System: Full Basement Structural System: Masonry HV AC System: Central Gas-Central Electric Private Utility Sys: None Offsite Work: None Scheduled Construction Period: Twelve (12) Months Scheduled Start of Construction: July 15,2010 Project Owner: Ascension Manor, Inc.

Supervisory Architect: Brawer & Hauptman, Architects General Contractor: Dale Corporation

Estimated total number of inspections, including the warranty period, shall be Twenty-Five (25).

Note#l: The above twenty-jive (25) inspections also includes HUD Inspector attending initial closing Pre-Construction Conference.

Note#2: HUD Inspector shall submit Digital Photo's ofconstruction inspections to GTR (on readable CD-R Diskettes).

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Ascension Manor I & 11034-35310

STATEMENT OF WORK - MULTIFAMILY PROJECT INSPECTIONS

I. PURPOSE: To provide construction inspection services per HUD inspection procedures, between and inclusive of the initial start of construction, substantial completion, first and second guarantee inspections for HUD projects.

II. DEFINITIONS FOR THIS PURCHASE ORDER.

A. Construction Inspection Services means monitoring the construction and contract administration, and performing related functions for the purpose of protecting HUD's project interests. Major functions include: review and report to the GTM on the completeness of the assignment documents for the

,. purpose of project inspection; participate in the pre-construction conference; participate in periodic job meetings; make periodic observations at the site of the multifamily housing project and report on-site and corollary off-site construction and contract administration; request Field Office specialized engineerin~ assistance, where required due to unique or complex systems; advise the GTM on the need/general acceptability of proposed change orders; maintain a set of "As Built" drawings and specifications, and monitor the contractor's record set of drawings and specifications; certifY,on the periodic pay request to the reasonableness of the amount requested by the contractor and recommended by the supervisory architect for progress payment; observe the work, and complete and sign the inspector's portion of the Permission to Occupy relating to acceptability of the work, including any list of incomplete items, for facilities tendered for occupancy; report, where applicable, the list of items for delayed completion at substantial completion of the work, the estimated cost for completing each item and the recommended completion date for each item;

certify to the acceptability of the work, connection of utilities, and property ingress at substantial completion of the Work; meet at the Field Office with HUD staff and/or parties involved in the project, where necessary, to resolve project issues; attend periodic training sessions conducted at the Field Office by HUD staff; and assist any HUD official conduct an on-site review of the project construction and contract administration for the purpose of assessing performance under this Order or other areas of concern. Perform 9 month and 12 month guaranty inspections to 'include follow-up inspections for escrow items.

B. HUD Inspection Procedures are as provided in paragraphs 3-1 through 3-16 inclusively of Chapter 3, Architectural Inspection, HUD Handbook 4460.1 REV 2, Architectural Analysis and Inspections for Project Mortgage Insurance. Required reporting forms are to be completed as provided for each in HUD Handbook 4480.1, Multifamily Underwriting Reports & Forms Catalog, or as provided in the instructions included on the form.

C. Initial Start of Construction is the date when the construction contract work commences, including demolition for substantial rehabilitation projects and site clearance or other preliminary site work for proposed construction projects.

D. Substantial Completion of the Work is when all the construction contract work has been completed, except work beyond the contractor's control to complete which is accepted as items of delayed completion; and formalized as the date the contractor (inspector) signs the Final HUD Representative's Trip Report provided that the trip report is subsequently endor~ed by the HUD Field Office Chief Architect.

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Ascension Manor] & 11034-35310

E. Serious Construction Problems That Might Lead to Default must be specifically identified in the HUD Representatives Trip Report, and include:

Work stoppage;

Contractor abandons job;

A change in the Contractor, Owner or Architect during construction;

Construction defects untreatect,for 30 days;

Contractor can't or won't correct any construction defect or latent defect;

Extended periods of bad strikes, etc.;

Controlling jurisdiction issues a order;

Slow start or progress of off-site work that would impair project occupancy; or

Other conditions of such nature or as to potentially cause a default, and warranting immediate attention by HUD personnel.

III. BACKGROUND STATEMENT: The U.S. Department of Housing and Urban Development (HUD) requires on-site construction inspection services for selected projects.

The HUD Field Office may, at its discretion, a project for contract

IV. SPECIFIC TASKS: The contractor under this Order must furnish its own materials, equipment, services, and facilities; provide its own transportation;

and otherwise do all things necessary for or incident to the following tasks, except that the construction contractor must provide enclosed space at the job-site of such size, accommodations and as HUD may require for the discharge of the inspection function. The contractor under this Order has the right of and free access to the project and to all work done and materials, and fixtures furnished, installed or stored in and about the ect at all (normal working hour) times during construction.

A. Meet at the HUD Field Office with the GTM and other HUD staff by the GTM within one week of the award of this Order. The GTM brief the contractor and answer contractor's to assist the contractor to fully understand the requirements of this Order. The GTM will contractor with the assignment documents, and a copy of each reference handbook.

B. Review the assignment· documents, and report on any observed noncompliance between the assignment documents and site conditions and/or HUD consistent with Handbook 4460.1 REV 2, paragraph 3-4.A., and on the and coordination of the drawings and specifications. This review is intended to locate readily identifiable oversights in document preparation, but is not the type of document required during the stages.

1. Report any of nonconformity between the contract documents and observed site conditions and/or known HUD design requirements to the GTR by letter for action by the HUD Director of Housing Development.

2. Advise the architect of any noted incompleteness, contradictions or ambiguities in the drawings and specifications for his action in accordance the contract documents. Record the event, any such event and the issues discussed on Form HUD 5379.

3. The standard for and arrangement of the drawings and specifications is Handbook 4460.1 REV 2, paragraphs 2-7.B. through 2-7.0.

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4. Assignment documents (see Handbook 4460.1 REV I, paragraph 3-3.0.)

include:

Set No. 3 of the construction contract set of drawings and specifications;

Copy of the Construction Contract, Form HUD 92442 or.HUD 92442A.

Schedule of Values, Form HUD 92328, Contractor's and/or

Mortgagor's Cost Breakdown;

Progress Schedule;

Owner-Architect Agreement, AIA Document B-181, including HUD

Addenda;

Contract or agreement for off-site construction, if and

Drawings and specifications for off-site construction, if applicable.

C. Maintain a file of project documents from project through substantial completion of the Work. Incorporate all the documents listed in Handbook 4460.1, 3-4.L.2. through 3-4.L.13.

inclusively, plus the set of assigned construction contract drawings and specifications, and off-site drawings and fications. Use the construction record documents as the official set of documents against which all ect observations and reporting are made.

D. Preconstruct ion Conference.

1. Attend the preconstruction conference conducted by HUD staff at the Field Office prior to the start of construction. Retain a copy of the minutes of the meeting, handouts and list of attendees for use in addressing subsequent questions on the issues during the construction

E. Construction Progress Meetings. See Handbook 4460.1 REV 2, paragraph 3-3.E.

for detailed instructions.

1. Schedule and participate in monthly job-site meetings to coincide with the monthly review of the general contractor's requisitions (paydraws) .

2. the major participants of observed deficiencies and problem areas in the progress of the work and contract administration; clari HUD procedures applicable to the issues raised; and guide the parties to the extent necessary to address and resolve outstanding issues.

3. Remind the participants at each after 80 percent project completion:

Of the Construction Contract, Article 2.D., definition of Substantial Completion of the Work, and

That the owner (in all cases) and general contractor (where the Cost Plus Contract is used) must meet with HUD's mortgage credit and construction cost analysts respectively before 90 percent project completion to review cost certification submission requirements.

4. Record the meeting, issues discussed conclusions reached on Form

HUD 5379.

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F. Visit the project job-site as required for the type, and construction, but not less often than twice a month at approximately fourteen day intervals to observe and report on job conditions, construction and contract administration. See Handbook 4460.1 REV 2. Schedule one inspection visit to coincide with the monthly

1. The major functions during inspection are to:

Digitally photograph construction activity of major systems during inspection. Submit digital photos on 3.5-inch diskettes to GTR with From HUD 5379;

Evaluate and on the contractor's organization, operations and supervision;

Evaluate and on the supervisory architect's administration of the contract and services;

Report on special circumstances, the date of the start of initial and construction, occupancy, delays, disputes, changes, etc. Specifically identify and report serious construction problems that may lead to default;

Report noncompliance in the work from the contract documents observed by the inspector and/or the supervisory architect;

Determine that the amounts requested by the contractor and recommended by the architect for payment are reasonable;

Report on labor and EEO compliance, and number of wage interviews conducted;

Report on the percentage of project completion and scheduled completion, and the percentage of of each additive change order; and

Report on compliance with each off-site work contract, if applicable, and on the percent completion for each. Report where the slow start or progress of off-site work may delay occupancy.

2. Record each inspection finding on Form HUD 5379, HUD Representative's Report, in accordance with instructions in Handbook 4480.1, CHG

29. Incorporate findings of any HUD specialist sent to the project to assess unique or complex conditions or systems requiring engineering or other specialized skills in a unified report in accordance with Handbook 4460.1 REV 2, 3-4.E.

3. Discuss adverse findings with the supervisory architect at the job-site, or by phone if the supervisory architect is not present when the site visit is made. Give a copy of Form HUD 5379 to the supervisory architect, if he's present at the job-site, or leave it for him'at the job-site.

4. Advise the Field Office Director of Housing Development by letter in addition to recording the on Form HUD 5379, where there is occupancy of any part of the Work for which HUD has not executed Form FHA 2485, Permission to Occupy. See Handbook 4460.1 REV 2, paragraph 3-4.J. for additional detail.

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Ascension Manor] & 11034...35310

5. Perform the final (Final HUD Representative's Trip Report) upon Substantial Completion of the Work, defined in paragraph II.D. of this Order, in accordance with instructions in Handbook 4460.1 REV 2, paragraphs 3-l6.A, B, and C.

a. The report must include the following statements:

"Construction completed," or "Construction acceptably subject to withholding disbursement or escrowing funds for completion of the listed items of delayed .. List any items of delayed completion, and the estimated cost.

"Utility services: (list services including electricity, gas, water, sewer, storm sewer, telephone, and cable TV as ), are complete,. connected, and operable."

"Safe and adequate and egress have been installed to the site and all units and facilities."

b. Complete and date the "Final HUD 's Trip Report" on the day of the site visit.

G. Wage Interviews. Conduct wage interviews during the course of construction of a representative number of workers in each of the various trades and report on Form HUD 11 (dated 08/2004), Record of Employee Interview, in accordance with HUD Handbook 1344.1 REV 2, 3-1 and 3-2.

H. General Contractor's Monthly Requisition For Payment. Review the Contractor's Requisition, Form HUD 92448, and supporting documents against the Schedule of Values, Form HUD 92328, and the observed acceptably completed work and acceptably stored material. for stored materials must be supported and conform with Handbook 4460.1, REV 2, paragraphs 3-7.

and 3-8.

1. Modify the requisition as appropriate in accordance with instructions in Handbook 4480.1, and Handbook 4460.1 REV 2, paragraph 3-6. Report any modifications to the requisition on Form HUD 5379.

2. Complete and sign the Inspector's Certification on the reverse of Form

HUD 92448.

I. Supervisory Architect's Services. Advise the architect on HUD requirements, monitor his performance against provisions of the Owner-Architect Agreement, AlA Doc B181, and on the supervisory architect's performance in accordance with Handbook 4460.1 REV 2, paragraphs 3-4.K., 3-10., and 3-11.4 Report inadequate on Form HUD 5379.

J. Construction Changes. Determine preliminary for proposed change orders before their submission for the and HUD's approval in accordance with Handbook 4460.1 REV 2, and completion instructions on the Request For Construction ect Mortgages, Form

HUD 92437.

L. Serious Construction Problems. Report serious construction problems, defined in paragraph II.H. of this Order, on Form HUD 5379 in accordance with Handbook 4460.1 REV 2, paragraph 3-14.A.

M. Permission To Occupy.

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Ascension Manor 1 & 11034-35310

1. Complete and the HUD Representative's portion of the Permission To Occupy, Form FHA 2485/HUD 92485, subject to procedures provided in Handbook 4460.1 REV 2, paragraph 3-15, where the owner requests occupancy for any or all dwelling units or facilities.

2. Report on all for permission to occupy on Form HUD 5379.

V. DELIVERY SCHEDULE.

Delivery may be by US Mail, mutually service or in person.

A. Assignment Document Review Report. Deliver to the GTM with or before delivering the first inspection , Form HUD 5379, HUD Representative's Trip Report.

B. HUD Representative's Trip Report, Form HUD 5379. Deliver or leave one copy at the job-site for the supervisory architect, and deliver the original to the GTM within five working days of the site visit.

C. Record of Employee Wage Interview, Form HUD 11 (dated OB/2004)~ Deliver the original and one copy to the GTM within five working days of the site visit.

D. "As Built" Drawings and Specifications. Return Set #3 of the contract drawings and specifications, conformed to the construction contractor's record set, to the GTM within 30 days of the Final HUD Representative's Trip Report, or at such later date directed by the GTM where additional services for monitoring completion of items of completion are directed by the

GTM.

VI. INSPECTION SERVICES

A. Payment For Inspection Services. The contractor shall be paid on a per inspection basis. All travel and related costs have been included in the inspection price including the basic services as identified under paragraphs 1 through 5 inclusively.

1. Meet with the GTM and other HUD staff at the HUD Field Office to receive the assignment documents and an oral qn the Order requirements.

2. Meet at the HUD Field Office to in the pre-construction conference on the date scheduled by the GTM.

3. Meet at the HUD Field Office with the GTM and/or other HUD staff, where required to resolve issues arising from contractor's performance under terms of this Order.

B. Visit the job-site between the initial start of construction and substantial completion of the Work to perform basic services at the monthly frequency defined in paragraph IV.F. of this Order.

1. Visit the job-site, where required by the GTM, to redo an incomplete or inadequately performed inspection, report, paydraw, permission to occupy or other document or service under terms of this Order.

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Ascension Manor J & JI 034-35310

C. Visit to job-site to guaranty inspections as defined in HUD 4460.1, REV 2, 3-17, and inspections for release of escrows.

D. must be submitted on form HUD-94210-Fl (original & 2-copies), not more often than once a month. Billing is to be on a per inspection basis.

VII. PAYMENT FOR ADDITIONAL SERVICES AND TRAVEL.

Additional services are at the option of HUD, must be negotiated, and directed by the HUD Contracting Officer in advance of any such services performed.

A. Additional Services are where:

1. Due to delayed completion of a project, it may be necessary to perform additional inspections. Additional inspections are at the option of HUD, must be negotiated, and directed by the HUD Contracting Office before any additional are performed. Instructions for billing are the same as included in Section VI, Payment for Inspection Services.

2. Items of delayed completion must be monitored, and HUD that the contractor provide such monitoring services.

B. Additional Services Travel is that required to perform the additional services directed by the HUD Contracting Officer. All travel to perform the additional services directed under terms of this Order is a part of the services and may not be separately billed.

C. Billings must be submitted on form HUD-94210-Fl (original & 2-copies), not more often than once a month.

VIII. SUSPENSION OF SERVICES.

Services under this Order may be suspended for up to 120 calendar days in any combination of periods, not to exceed three , after any event leading to cessation of work at the project site. Services may be suspended fo~ any longer aggregate number of days subject to the contractor's mutual consent.

A. Time Adjustment. In the event of any services suspension, the basic services period shall be extended by a corresponding period.

B. Price Adjustment. There shall be no compensatory price adjustment for any suspension of basic services.

IX. TERMINATION OF PROCUREMENT.

Provisions of the Federal Acquisition Regulation at Title 48 of the Code of Federal Regulations (48 CFR Chapter 1) apply.

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x. REFERENCE HANDBOOKS.

The GTM shall provide the following updated handbooks for use in conducting services under terms of this Order, if needed.

A. Architectural Analysis and Inspections for Project Mortgage Insurance, Handbook 4460.1 REV 2.

B. Construction Period to Final Closing for Project Mortgage Insurance, Handbook 4435.1 REV 1.

C. Multifamily Underwriting: Reports and Forms Catalog, Handbook 4480.1.

D. Federal Labor Standards Compliance in Housing and Community Developmept Programs, Handbook 1344.1 REV 1.

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I'

Property:•

Site Description:•

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Due Diligence GroupEXECUTIVE PROPERTY DESCRIPTION

Ascension Manor I & II 911 North Franklin Street & 970 N -ph Street Philadelphia. Pennsylvania 13123

A~ension Manor I &.11 Apartments located at 911 North Franklin Street & 970 N -pt' Street in Philadelphia, Philadelphia County.

Pennsylvania consists of two (2) high rise apartment buildings.

The apartment buildings contain two hundred eighty three (283) dwelling units. The buildings were constructed in 1968 & 1978 and dre situated on 3.71 acres, according to information provided by the city of Philadelphia. The approximate gross area of the buildings is 224.820 square feet. according to provided tax information. The two (2) buildings are in fair physical condition.

CORPORATE HEADQUARTERS + 4120 Cox ROAD + GLEN ALLEN, VIRGINIA 23060-3316

804.358.2020 + FAX 804.358.3003 + www.D3G.BIZ

Providing nationwide service to protect your investments I www.D3G.BIZ

I

I used in any other toy or appliance; the cells must have a ten-year life; and the smoke detector may have a manual silencing device to clear unwanted alarms such as cooking smoke. The installation of HUD compliant smoke detectors is required within all bedrooms as part of the rehabilitation scope of work. D3G recommends contacting the local municipality to insure that battery-powered smoke detectors are permitted. For the purpose of this report. D3G has budgeted hard wired smoke detectors.

1.5 RECOMMENDED REHABILITATION ITEMS

The following Rehabilitation Scope of Work was provided by the property owners.

Section 5.17 of the HUD MAP Guidelines. requires that the scope of work must provide for the replacement of all building systems and components which are at or near the end of their useful lives. "The rehabilitation must result in a structure which will require no substantial replacement of doors. windows, roofs. cabinets, or mechanical and plumbing systems for at least five years." In accordance with these standards. an inspection of the property identified the following recommended rehabilitation items at the subjeCt property. which should be reviewed and accepted by the Owner:

. PROPOSED OWNER IMPROVEMENTS TOTAL

Division 1 General Requirements

General Requirements

Ascension Manor I (1 X $258.941.14) $ 258.941.14

Ascension Manor II (1 X $266.067.09) $ 266,067.09

Division 2 Site Construction

Selective Demolition

Ascension Manor I (1 X $214.390.00) $ 214.390.00

Ascension Manor II (1 X $227.450.00) $ 227,450.00

Property Site work

I !

Ascension Manor I (1 X $315.000.00) $ 315.000.00

Ascension Manor II (1 X $55.000.00) i $ 55.000.00

Division 4 Site Construction

I Block & Brickwork

Ascension Manor I (1 X $50.000.00)

I $ 50.000.00

Ascension Manor II (1 X $0.00) No Cost

Division 6 Carpentry ==

Rough Corpentry

Ascension Manor I (1 X $98,420.00) $ 98,420.00

Ascension Manor II (1 X $103.500.00) S 103,500.00

Finish Carpentry

I Ascension Manor I (1 X $321.534.00) $ 321.534.00

PHYSICAL INSPECTION REPORT

I

ASCENSION MANOR I & II

PHILADELPHIA. PENNSYLVANIA 13123

D3G PROJECT NUMBER 2009-0995

I http:321.534.00 http:321.534.00 http:103,500.00 http:103.500.00 http:98,420.00 http:98,420.00 http:50.000.00 http:50.000.00 http:55.000.00 http:55.000.00 http:315.000.00 http:315.000.00

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PROPOSED OWNER IMPROVEMEN'T'S TOTAL

Ascension Manor II (1 X $308.340.00) $ 308.340.00

Division 7 carpentry Thermal/Moisture Protection

Roofirlg & Sidirlg

Ascension Manor I (1 X $219000) $ 219.000.00

I~ension Manor II (1 X $209000) $ 209.000.00 ulkirlg ~

Ascension Manor I (1 X $60000) $ 60.000.00

Ascension Manor II (1 X $60000) $

Division 8 Doors and Windows

Doors & Windows

Ascension Manor I (1 X $97939) $ 97.939.00

Ascension Manor II (1 X $11114O) J $ 111.140.00

Division 9 Doors and Windows

Finishes

Drywall. Metal Studs, Insulation

Ascension Manor I (1 X $88(10) $ 88.910.00

Ascension Manor II (1 X $97800) $ 97.800.00

Ceramic Tile Roors & Walls

Ascension Manor I (1 X $173995) $ 173,995.00

Ascension Manor II (1 X $197400) $ 197.400.00

Carpet/Vinyl

Ascension Manor I (1 X $143227.25) $ 143.227.25

Ascension Manor II (1 X $182737.5) $ 182.731.50

Painting

Ascension Manor I (1 X $273000) $ 273.000.00

Ascension Manor II (1 X $318000) $ 318.000.00

Division 10 Specialties .... ies

Ascension Manor I (1 X $22564.39) $ 22.564.39

Ascension Manor II (1 X $21969) $ 21.969.00

Division 11 Equipment

Equipment

I~Manor I (1 X $130606) $ 130.606.00 II ension Manor II (1 X $137480) $ 137.480.00

Division 14 Conveying Systems

Conveyirlg Systems

Ascension Manor I (1 X $397678) $ 397.678.00

Ascension Manor It (1 X $421460) $ 421.460.00

PHYSICAL INSPECTION REPORT

ASCENSION MANOR I Be II

PHILADELPHIA. PENNSYLVANIA 13123

D3G PROJECT NUMBER 2009-0995

Division 15 Mechanicals

Plumbing

Ascension Manor I (1 X $355580)

Ascension Manor" (1 X $368300)

HVAC

Ascension Manor I (1 X $84200)

Ascension Manor" (1 X $558000)

Division 16 Electrical

Electrical Systems

Ascension Manor I (1 X $537367)

I Ascension Manor II (1 X $330200)

First Roor Renovations

Ascension Manor I (1 X $732275)

Ascension Manor" (1 X $726675)

Overhead @2""{'

Ascension Manor I (1 X $91492.54)

Ascension Manor" (1 X $94010.37)

Pro'it@6%

Ascension Manor I (1 X $279967.16)

Ascension Manor II (1 X $287671.74)

Insurance@ 1.75%

Ascension Manor I (1 X $82377.99)

Ascension Manor II (1 X $84358.36)

Bond@l%

Ascension Manor I (1 X $50284.64)

Ascension Manor II (1 X $51665.59)

Total:

* Costs were prOVided by the 2009 R.S. Means.

TaTAL

$ 355.580.00

$ 368.300.00

$ 84.200.00

$ 558.000.00

$ 537.367.00

$ 330.200.00

$ 732.275.00

$ 726.675.00

$ ~I

II

$ 279.967.16

$ 287.671.74

$ 82.377.99

$ 84.358.36

$ 50.284.64

$ 51.665.59

The following scope of work was provided to D3G via the owners. The scope and costs were supplied by Brawer & Hauptman LLC Architects of Philadelphia Pennsylvania.

PHYSICAL INSPECTION REPORT

ASCENSION MANOR I 8: II

PHILADELPHIA, PENNSYLVANIA 13123

D3G PROJECT NUMBER 2009-0995

http:51.665.59 http:50.284.64 http:84.358.36 http:82.377.99 http:287.671.74 http:279.967.16 http:726.675.00 http:732.275.00 http:330.200.00 http:537.367.00 http:558.000.00 http:84.200.00 http:368.300.00 http:355.580.00 http:51665.59 http:50284.64 http:84358.36 http:82377.99 http:287671.74 http:279967.16 http:94010.37 http:91492.54

Site Work

• Parking lot top coat. sealer and striping

• Reconfiguration of roadway

• Covered canopies at car drop-off (AM1 &AM2),I

• New fence to screen trash dumpster

• • Site lighting-ballast upgrade

• New walking path

• Reconfiguration of fences at building entrances

• New handicapped ramps to building entrances

I • Install new sump pump in cable vault between buildings

Ascension Manor I I

• Exterior Envelope

I • Roof replacement

• Upgrade exterior building lighting

• Window replacement throughout building

I • Repairs to concrete at horizontal spandrel above ground floor

• Building Wide System Upgrades

• Upgrade elevators to current code requirements I • Repair 1 boiler/replace 2 boiler pads

• Replace emergency generator

I • Replace water and mixing valves

• Replace 2 motor starters

• New security panel (card reader)/

Upgrade video sUNeillance system (including exterior & interior " cameras)

• Upgrade fire alarm system

I • Upgrade stairwell lighting ballasts

• Install frequency drive-cooling tower fan motor

• Repairs to storm water roof drain

I

• Building Public Space Upgrades

• Redesign & finish upgrades of building entrances I • Reconfiguration & finish upgrades of building common areas at ground floor

• Rec'onfiguration sprinklers and HVAC at ground floor I • Finish upgrades in residential hallways

• Installation of new handrails in residential hallways

I • Install new ceiling light fixtures in residential hallways

PHYSICAL INSPECTION REPORT

I

ASCENSION MANOR I 8: "

PHILADELPHIA, PENNSYLVANIA 13123

D3G PROJECT NUMBER 2009-0995

• Apartment Upgrades

• Paint all units

• • Replace carpet (50% units)•

• Install new vinyl composition tile floor in apartment entry foyer

• Install new gas ranges & refrigerators (Energy Star)

• • Install new water saver shower heads

• Install low flow toilets

• Install new ceramic tile wainscot and tub surrround in bathrooms

• Install new vinyl composition tile flooring in kitchens

• Install new kitchen cabinets. install new countertops

• Install new kitchen sinks and faucets

• Install new bathroom vanities and tops w/integral sinks

I • Install new bathroom accessories/remount existing grab bars in bathtubs

• Install new bath tubs and divertersI • Install new light fixtures in bathrooms

• Install new GFI outlets in bathrooms

I • Install new switch plates and receptacle plates

• Install new smoke and carbon monoxide detectors

• Install new intercom system

I • Mobility Units

• Reconfigure bathrooms

I • Install new accessible plumbing fixtures in bathrooms

• Install new accessible kitchen counter

• Relocate existing electrical devices

I Ascension Manor II

I • Exterior Envelope

• Roof replacement

• Upgrade exterior building lighting

I • Window replacement throughout building

• New entrance canopy

• Repair to rain water conductor at penthouse

I

PHYSICAL INSP£CTlON R£PORT

ASCENSION MANOR I & II

PHILADELPHIA. PENNSYLVANIA 13123

D3G PROJECT NUMBER 2009-0995

PAGES

• Building Wide System Upgrades

II • Upgrade elevators to current code requirements

• Stabilize risers

• Replace 1 boiler

• Replace 1 chiller

• Replace roof top exhaust fans and curbs

I

- • New security access system/

Upgrade video sUNeiliance system (including exterior & interior cameras)

• Building Public Space UpgradesIII • Redesign & finish upgrades of building entrances

• Reconfiguration & finish upgrades of building common areas at ground

" floor

• Reconfigure sprinklers and HVAC at ground floor

II • Finish upgrades in residential hallways

• Install new wall· sconces in residential hallways

II • Apartment Upgrades

• Paint all units

• Replace carpet (50% units)

I •. Install new vinyl composition tile floor in apartment entry foyer

• Install new gas ranges & refrigerators (Energy Star)

• Install new water saver shower heads

• Install low flow rear discharge toilets

• Install new ceramic tile wainscot and tub surround in bathrooms

• Install new switch plates and receptacle plates

• Install new kitchen sinks and faucetsI • Replace existing kitchen cabinets & countertops

• Install new bath tubs and diverters

I • Install new vinyl composition tile flooring in kitchen

• Install new bathroom vanities and tops w /integral sinks

• Install new light fixtures in bathrooms

I • Install new bathroom accessories

D3G believes the project to be a good candidate for the HUD 202/231SR program

I based upon meeting the following requirements of the HUD MAP Guide (Section 5.12) definition of rehabilitation:

I PHY~CALINsP£cnONR£PORT ASCENSION MANOR I Be II

PHILADELPHIA, PENNSYLVANIA 13123

I D3G PROJECT NUMBER 2009-0995

SAP PROVISIONS AND CLAUSES FOR THE PURCHASE OF SERVICES

AND SUPPLIES OVER $3,000

To indicate the applicability of certain optional provisions/clauses, check the adjacent boxes

SOLICITATION PROVISIONS

52.204-8 Annual Representations and Certifications (Jan 2006)

(a) a) (I) The North American Industry classifica!ion System (NAlCS) code for this acquisition is5~!1Jl:iiJ_: [insert NAICS code).

(2) The small business size standard is 1) trvl \ [insert size standard}.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) (I) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (c) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph ( c) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (c) applies.

[ ] (ii) Paragraph (c) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov . After reviewing the ORCA database information, the offeror verifies by subrnission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAlCS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.120 I); except for the changes identified below [offeror to insert changes, identifYing change by clause number, title, date}. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify· the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronicallyat this/these addresses:

Federal Acquisition Regulations Clauses and Provisions: http://www.arnet.gov/far/ U.S. D~fHUD Regulations Clauses and Provisions: http://www.hud.gov/offices/cpo/hudar.cfm

~217-5 Evaluation of Options (JUL 1990)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

PURCHASE ORDER GENERAL CLAUSES

FAR 52.204-7 Central Contractor Registration (JUL 2006)

(a) Definitions. As used in this clause

"Central Contractor Registration (CCR) database" means the primary Government repository for Contractor information required for the conduct of business with the Government.

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifYing alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart

SAP>3000-04 30 07 1 of 6 http://www.hud.gov/offices/cpo/hudar.cfm http://www.arnet.gov/far http:http://orca.bpn.gov

32.11) for the same parent concern.

"Registered in the CCR database" means that

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process.

(b)

(I) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(I) An offeror may obtain a DUNS number

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(l)

(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to:

SAP>3000-04 30 07 2 of 6 http:http://www.dnb.com

(A) Change the name in the CCR database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(I)(i) ofthis clause, or fails to perform the agreement at paragraph (g)(I)(i)(C) ofthis clause, and, in the absence ofa properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning ofthe "Suspension ofPayment" paragraph ofthe electronic funds transfer (EFT) clause ofthis contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database.

Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning ofthe "Suspension of payment" paragraph ofthe EFT clause ofthis contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

52.213-4 -~ Terms and Conditions -- Simplified Acquisitions (Other Than Commercial Items). (MAR 2007)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions oflaw or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246).

(iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (iv) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control ofthe Departmentofthe Treasury).

(v) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).(vi) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (pub.

L. 108-77, 108-78).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984). (ii) 52.232-8, Discounts for Prompt Payment (Feb 2002). (iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Oct 2003). (v) 52.233-1, Disputes (July 2002). (vi) 52.244-6, Subcontracts for Commercial Items (Mar 2007).

(vii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the follow}ng FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions oflaw or Executive order:

(i) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006) (E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.)

(ii) 52.222-20, Walsh-Healey Public Contracts Act (DEC 1996) (41 U.S.C. 35-45) (Applies to supply contracts over $10,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212) (Applies to contracts of$100,000 or more).

(iv) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793) (Applies to contracts over $10,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(v) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans ofthe Vietnam Era, arid Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212) (Applies to contracts of $ 100,000 or more).

(vi) 52.222-41, Service Contract Act of 1965, As Amended (Jul 2005) (41 U.S.C. 351, et seq.) (Applies to service contracts over $2,500 that are subject to the Service Contract Act and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wade Island, or the outer continental shelflands).

vii 52.223-5, Pollution Prevention and Ri ht-to-Know Information Au A lies to services erformed on Federal

SAP>3000-04 30 07 3 of 6 http:http://www.ccr.gov facilities).

(viii) 52.225-1, Buy American Act-Supplies (June 2003) (41 U.S.C. lOa-I Od) (Applies to contracts for supplies, and to c~ntracts for services involving the furnishing of supplies, for use within the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition-

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000.)

(ix) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). (Applies when the payment will be made by electronic funds transfer (EFn and the payment office uses the Central Contractor Registration (CCR) database as its source ofEFT information. )

(x) 52.232-34, Payment by Electronic Funds Transfer-Qther than Central Contractor Registration (May 1999). (Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source ofEFT information.)

(xi) 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241). Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2006) (Applies to contracts over $30,000).

(ii) 52.211·17, Delivery ofExcess Quantities (Sep 1989) (Applies to fixed-price supplies).

(iii) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is fo.b. origin).

(iv) 52.247·34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination).

(c) FAR 52.252-2, Clauses Incorporated by Re/erence (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

[Insert one or more Internet addressesJ= http://farsite.hill.afmillvjJara.htm

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights ..

(I) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition ofthe item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control ofthe Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.