Q0764_Spectrometer Single Mixing System.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Spectrometer Single Mixing System - Ann Arbor

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

46240 36C25026Q0764 09-14-2026 4pm EASTERN TIME, NEW YORK, USA

30 DAYS AFTER THE RESPONSE DATE

N

334516 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

Contract Specialist Lonnelle Jones lonnelle.jones@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veteran Affairs

Ann Arbor VA Medical Center 2215 Fuller Rd. Building 1 Ann Arbor, MI 48105

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of VA AGENCY CONTACT’S EMAIL ADDRESS lonnelle.jones@va.gov EMAIL DESCRIPTION email

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ, and the solicitation number is 36C25026Q0764. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2026-01 (Mar 13, 2026).

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 (Analytical Laboratory Instrument Manufacturing), with a small business size standard of 1000 employees. The FSC/PSC is 6632 – (Analysis Instruments, Medical Laboratory Use).

The Ann Arbor VA Healthcare System, Research Service, Ann Arbor MI, FOB destination, is seeking the procurement, delivery, and installation of a Brand Name or equal item (s).

Manufacturer: Applied Photophysics, Inc. Supply necessary materials and/or parts for One (1) Spectrometer SX20 Single Mixing System, per the requirements listed below.

Ann Arbor Healthcare System anticipates the award of a firm fixed-price, open market contract to a single offeror.

All interested offerors shall provide quotes for the following:

Requirements:

Any equipment proposed for research shall at a minimum meet or exceed the equipment listed and to be considered an or equal must meet or exceed the following salient characteristics of the brand name equipment listed in the Statement of Work.

STATEMENT OF WORK

Spectrometer Single Mixing System

Ann Arbor Health Care Systems-Research Project Overview

This project aligns with the objectives to conduct rapid enzyme kinetics experiments in the Auchus Research Laboratory at Ann Arbor VA. The system used in the laboratory to this point is over 20 years old and not operating properly, and we are no longer able to obtain parts and service for the system. Acquisition of a single mixing system and required accessories will enable the laboratory to perform experiments, which will determine how steroid-metabolizing enzymes change upon binding their substrates and cofactor proteins to enable their function.

Due to the specific nature of this equipment and the research done by the laboratory, the required equipment must provide the necessary combination of features and performance characteristics to reliably complete the planned research studies.

3 | P a g e 36C25026Q0764

Purpose of the Project

The primary objective is to study how certain steroid-metabolizing enzymes change their physical states upon binding steroid molecules and cofactor proteins. The information gained from these experiments will assist in the design of strategies to inhibit, enhance, or change the activities of these enzymes to treat diseases.

Background

The research projects in the Auchus laboratory require multiple rapid (<1 second) spectroscopic measurements of enzyme after mixing with steroid and/or cofactor proteins. These experiments require a sophisticated instrument to perform multiple rapid and sensitive measures of ultraviolet/visible and fluorescence spectra to achieve the goals outlined in ongoing and planned research initiatives.

Hours of Operations for On-Stie Needs

Delivery of new equipment and services should be done within the administrative hours of 8:00am to 4:30pm, excluding all Federal holidays and weekends, at all VANIHCS facilities.

Federal holidays include:

a. New Years Day

b. Martin Luther King Day

c. Presidents Day

d. Memorial Day

e. Juneteenth

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veterans Day

j. Thanksgiving

k. Christmas Federally observed holidays that fall on Saturday will be observed on the Friday before, and holidays falling on Sunday will be observed on the following Monday.

Scope and Equipment Specifications

The offeror will provide all labor, materials, and equipment to purchase and install new single mixing system.

All work must be performed in accordance with the manufacturer(s) specifications, standard industry practice, and requirements of this Statement of Work (SOW).

The vendor will provide the single mixing system with the following specifications:

• Must have multiple rapid (<1 second) spectroscopic measurements of enzyme after mixing with steroid and/or cofactor proteins.

• Absorbance and fluorescence photomultiplier tube detectors

• Pneumatically-driven, single drive (two syringe) ram

• Automatic measurement of the dead-time and drive volume

• Built-in electronics to obviate need for calibration

• Control, data display and kinetic analysis software, PC and monitor

4 | P a g e

• Spares Kit for sequential mixing instruments

• Light source must be ultra-stable, at least 150W non-ozone producing light source

• Programmable monochromator

• Standard 120 V power supply, no need for dedicated circuits

• Anaerobic accessory

• Glove box interface option

• Must fit in research glove box, 42 x 25 x 30.5 inches. No taller than 30 inches

• Compliance with 21 CFR Part 11 guidelines

• Human samples will not be used

• Sensitive patient information will not be handled

Equipment Delivery and Installation

Prior to delivery, the offeror will coordinate delivery of the new equipment with the Administrative Officer. The Administrative Officer shall receive shipping information from offeror via email at elizabeth.koester@va.gov.

• Installation setup documentation

• Testing with 2,4-dinitrophenyl acetate hydrolysis experiment

• IT checklist for streamlining internet connectivity

Training and Knowledge Transfer

• Orientation session provided by a trained technical scientist

• User training materials and access to support resources

• Documentation for system operation and maintenance

System Validation and Setup

• Instrument qualification (IQ), operational qualification (OQ), and instrument performance verification (IPV) services

• Verification of optical and thermal accuracy

• Documentation of system performance specifications

Reporting Requirements

• Installation and qualification report

• Performance verification documentation

• System specifications and validation documentation

• Warranty information and service contract details

Warranty and Support

• Shall provide a minimum of 5 years’ warranty to be free of defects in workmanship or materials under normal usage

• Annual preventative maintenance included by manufacturer certified vendor for a minimum of 5 years

• Optional post-warranty service contracts with on-site repairs

• Telephone technical support and field applications assistance in United States

• Must be able to obtain parts and service for the system within 7 days from location within

United States

5 | P a g e

• Shall be able to have the machine serviced, once called, from support team located in Midwest United States region within 72 hours by a manufacturer certified vendor under normal circumstances

(End of SOW)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must comply with all instructions contained in provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

(SEPT 2023)

FAR 52.212-2, “Evaluation – Commercial Products and Commercial Services” (NOV 2021)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.204-7, “System for Award Management” (NOV 2024)

FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment” (NOV 2021)

FAR 52.204-29, “Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures” (DEC 2023)

FAR 52.225-2, “Buy American Certificate” (OCT 2022)

FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) http://acquisition.gov/comp/far/index.html http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

6 | P a g e

VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008)

VAAR 852.273-70, “Late Offers” (NOV 2021)

(End of Addendum to FAR 52.212-1)

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (OCT 2025)

FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018) FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

FAR 52.225-1, “Buy American Supplies” (OCT 2022)

VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

VAAR 852.208-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors – Orders or PBAs” (NOV 2022)

VAAR 852.208-71, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factor Commitments – Orders and BPAs” (NOV 2022)

VAAR 852.211-70, “Equipment Operation and Maintenance Manuals” (NOV 2018)

VAAR 852.211-72, “Technical Industry Standards” (NOV 2018)

VAAR 852.212-71, “Grey Market and Counterfeit Items” (Feb 2023)

VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)

VAAR 852.219-70 VA Small Business Subcontracting Plan Minimum Requirements (NOV 2022)

Award Basis

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most advantageous/favorable to the Government. Responses should contain your best terms and conditions.

The following are the decision factors: Price, sufficient documentation to evaluate the functional and technical specifications compared to Statement of Work, Buy American Act Certificate, copy of OEM’s Authorized Distributor letter (if applicable), and estimated schedule for delivery.

Warranty/Extended Warrant details and Delivery/Installation Schedule.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

7 | P a g e

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception (s) and rationale for the exception(s), if any.

Submission of your response shall be received via email not later than 4:00PM EST on Monday, September 14, 2026, to Lonnelle.jones@va.gov. No submission received after the above-mentioned date and time will be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by 4:00PM EST on Wednesday, September 9, 2026.

Responses will be posted by 4:00PM EST on Thursday, September 10, 2026. No telephone calls will be accepted. Point of Contact Lonnelle Jones, Email: Lonnelle.jones@va.gov