Q00P5602709_PCTC_2Way_Radio_PORFP_final_02.20.pdf

Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

Q00P5602709 eMMA BPM: BPM048479

PORFP Type: Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

Check the applicable FA or FA combination for this PORFP. Check all that apply:

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas:

Descriptions/Examples” under “quick links” on the Radio Communications Master Contract 2018 web site.

Designated Small Business Reserve?(SBR):

Yes

Use the Radio Communications Master Contract 2018 MBE Participation Worksheet (Under “MBE Participation” under “quick links” on the Radio Communications Master Contract 2018 web site) and enter the resulting “Recommended MBE Goal” from the worksheet as a percentage.

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation

Worksheet”):

n/a %

PORFP Issue Date:

(mm/dd/yyyy)

02/20/2025 PROPOSAL DUE

DATE/TIME:

03/06/2025 at 2:00PM Local Time

Place of Performance: MPCTC Attn: Jeff Giroux 6852 4th Street Sykesville, MD 21784

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Radio Communications 2018 Master Contract, 060B7400088, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/DesktopLapt op2015/mercury_affidavit.pdf.

10. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

n/a

Invoicing Instructions:

Send invoice to Department of Public Safety and Correctional Service, 6776 Reisterstown Road, Baltimore, MD 21215 or e-mail to DPSCS.accountspayable@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Department of Public Safety and Correctional Services –

Procurement

Agency POC Name: Elise Koch Agency POC Phone Number:

443-836-1651

Agency POC Email Address:

Elise.Koch2@maryland.gov Agency POC Fax:

n/a

Agency POC Mailing Address:

6776 Reisterstown Rd, Baltimore, MD 21215

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Jeff Giroux Agency On-site Phone Number:

410-875-3446

Agency On-site Email Address:

JeffreyS.Giroux@maryland.

gov

Agency On-site Fax:

n/a

Agency On-site Address: MPCTC – Police Entry Level 6852 4th Street Syckesvill, MD 21784

Section 4 – Scope of Work FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

1. Motorola XPR3500e Digital UHF, 4watt portable radio

2. Motorola XPR3500e Impres Speaker/Mic

1. Qty 60

2. Qty 60

Due Date for Delivery:

(mm/dd/yyyy)

Thirty (30) calendar days from Notice to Proceed

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

1. n/a 1. n/a

Due Date for Delivery:

(mm/dd/yyyy)

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

(Provide itemized list of required services and deliverables) List Required Installation, Repair & Preventative Maintenance Services

List deliverables

1. n/a

1. n/a

Due Date for Delivery:

(mm/dd/yyyy)

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

1. n/a n/a

Est. Work Start Date:

(mm/dd/yyyy)

Enter Start Date

Est. Work End Date:

(mm/dd/yyyy)

Enter End Date

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

Re-enter MBE Goal

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. The basis of award shall be the most favorable fixed price.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.