Q0034 - SCWA RFQ F_D CM Box Truck .pdf

Suffolk County Water Authority

Oakdale, New York

8/22/2025

The Suffolk County Water Authority is requesting quotes for the furnish and delivery of four (4)

2025 Mack MD6 42R vehicles with customized box enclosures/bodies to specification, to 4060

Sunrise Highway, Oakdale, NY, 11769.

You are invited to submit a proposal.

Proposals are due no later than 11:00 AM EST on September 8, 2025. Nothing enclosed in this

RFQ guarantees award.

Enclosed for your consideration:

• Submission of Bids

• Terms and Conditions

• Pricing Sheet

• Specifications

Please review all the above-referenced enclosures prior to submitting your proposal. Any questions pertaining to this request should be either submitted through BidNet or emailed to

Steve Blevins, Procurement Agent, Steven.Blevins@scwa.com no later than 72 hours prior to the response due date.

SCWA taking into consideration, among other things, any recommendation, price, vendor experience and responsibility, whether a vendor is a Disadvantaged Business Enterprise, small local business enterprise, or a Preferred Source (as defined in SCWA’s Procurement policy), its ability to perform the service in a timely fashion, and other reasonable considerations with the purpose of selecting the vendor that represents the best value for SCWA. Purchases will be made on SCWA Terms and Conditions unless otherwise agreed to by SCWA.

SUBMISSION OF BIDS:

Bids will only be accepted electronically; prospective bidders must submit their bids via the following website: www.BidNetDirect.com/new-york. Bids physically delivered to the SCWA, facsimiles, or emails of unsealed proposals will not be accepted under any circumstances.

mailto:Steven.Blevins@scwa.com

TERMS AND CONDITIONS OF PURCHASE

1. Definitions: In these terms and conditions, the following terms have the following meanings:

a. Agreement means any agreement or contract between SCWA and a Supplier for the supply, sale or provision of Goods or Services.

b. SCWA or the Authority means the Suffolk County Water Authority, a New York State Public Benefit Corporation, with offices at 4060 Sunrise Highway, Oakdale, New York 11769. Its mailing address is P.O. Box 38, Oakdale, New York 11769.

c. Goods or Services means goods, materials, supplies, or services or any combination of the same required under this Agreement.

d. Request means a request for a Good or Service issued by SCWA.

e. Supplier means the entity providing Goods or Services to be supplied under an

Agreement.

f. Local Small Business Enterprise: An enterprise with no more than fifteen employees with a corporate office in Suffolk County and the office is the principal place of activity for one or more of the entity’s employees.

2. SCWA by issuance of a Purchase Order (PO) retains the Supplier to whom the PO is issued to provide the Goods or Services identified on the PO. Supplier will provide the Goods or Services in accordance with the terms of the Request, Supplier’s Proposal, and these Terms and Conditions. The Goods or Services shall be supplied in accordance with these Terms and Conditions, notwithstanding anything to the contrary contained in Supplier’s documentation or offer. Delivery of the Goods or Services constitutes Supplier agreement to these Terms and Conditions.

3. SCWA agrees to pay each correct and undisputed invoice amount within thirty (30) days after receipt. Payment of invoices does not constitute acceptance of Goods or Services provided by Supplier. SCWA has the right to withhold any invoiced amount relating to a fee or a charge that it disputes, by delivery to the Supplier of a written notice of such dispute stating in reasonable detail the reasons supporting its dispute. The parties agree to review and discuss in good faith to resolve all such fee disputes. Supplier may not discontinue providing the Goods and Services if SCWA holds payment for a disputed invoice.

4. The Supplier providing the Goods or Services, will add SCWA to, and insure SCWA as an additional insured, with no responsibility for payment of any premiums associated therewith, under their respective insurance provisions specified in the Request. The Supplier may not commence any activity under this Agreement until the Supplier has obtained the insurance required under the Request, and such insurance has been approved by SCWA. In the event no insurance provisions are identified in the Request, the Supplier must, at its own cost and expense, maintain insurance policies reasonably adequate to protect SCWA from the risks ordinarily posed or created by the Goods or Services.

5. Supplier agrees to defend, indemnify and save harmless, to the extent permitted by law, SCWA, its members, officers, agents, servants, and employees against and from all suits, losses, demands, claims, payments, actions, recoveries, judgments and costs of every kind and description and from all damages to which the SCWA or any of its members, officers, agents, servants and employees may be subjected by reason of injury to any person or to the property of the SCWA or of others resulting from the performance of Supplier’s obligations, or through any act or omission on the part of the Supplier or its agents, employees, servants or subcontractor(s), or through any improper or defective machinery, implements or appliances used or sold by Supplier, its agents, employees, servants or subcontractor(s) in the performance of the agreement, and Supplier understands and agrees that it must defend, indemnify and save harmless, to the extent permitted by law, SCWA, its members, officers, agents, servants and employees from all suits and actions of any kind or character whatsoever which may be brought or instituted by any subcontractor, material person or laborer who has performed work or furnished materials, in the performance of this Agreement.

6. The Goods or Services delivered under this Agreement must be new, of merchantable quality, fit for the purpose they are intended and free and clear of all liens and encumbrances.

The Supplier is responsible for the removal and replacement of any defective material discovered by the Authority within twelve (12) months after placed in service by the Authority.

7. Supplier may not, without the prior written consent of SCWA in each instance, refer to the existence or subject matter of this Agreement, state that SCWA is a customer or potential customer of Supplier, or use the name, trademark, trade name or service mark of SCWA in any press release, advertising, promotional materials, or represent that any Goods or Services have been endorsed or approved by SCWA.

8. SCWA may cancel this Agreement by giving notice to Supplier at any time prior to delivery of Goods or Services. SCWA shall pay Supplier for Goods or Services delivered or provided prior to the date of cancellation.

9. This Agreement may not be assigned by a party without the prior written approval of the non-assigning party. Supplier may not subcontract for the performance of its obligations without the prior written approval of SCWA.

10. This Agreement may be executed in counterparts, each of which will be an original, but all of which together will constitute one and the same agreement. Any counterpart may be delivered by electronic communication in portable document format, and the Parties agree that their electronically transmitted signatures will have the same effect as manually transmitted signatures.

11. In the event of a conflict between the terms of this Agreement and a separately executed agreement between SCWA and Supplier from which purchases for the Goods or Services described herein are made, the terms of the separately executed agreement control such sale.

12. This Agreement is governed by the laws of the State of New York. Venue for actions concerning this Agreement will be Suffolk County, New York.

13. SCWA may cancel this Purchase Order if Vendor fails to provide insurance documentation within fifteen (15) days of this PO or if the insurance documentation does not demonstrate compliance with the terms of the request.

14. Vendor may not subcontract any portion of the work without SCWA’s prior written approval which may be withheld for any reason. SCWA will require an approved subcontractor to comply with the insurance requirements.

PRICING SHEET

Statement of Work: The Suffolk County Water Authority is requesting quotes for the furnish and delivery of four (4) 2025 Mack MD6 42R vehicles with customized box enclosures/bodies to specification, to 4060 Sunrise Highway, Oakdale, NY, 11769. The vendor shall provide all paperwork required to register and insure the vehicles. The vendor shall ensure that all factory warranties and industry standard warranties are transferred to SCWA, where applicable. Please state warranty information in the proposal. Delivery shall be made as soon as possible.

A price sheet is provided below, pricing to be entered into Bid-Net. Please enclose any supplementary materials that illustrate costs, operational requirements, or specifications that are not stated herein.

Bidders shall include any exceptions to specifications and the lead times of vehicles in their proposal.

Bidders shall include any specification or build sheets for all proposed equipment and vehicles.

Description UOM QTY

Furnish and deliver 2025 Mack MD6

42R vehicles with customized box enclosures/bodies to specification stated herein.

** Offerors are to read the enclosed forms with all specifications and review carefully. Offerors must note all exceptions in submissions**

Each

Delivery Fee (If Applicable)

Above to Be Entered into Bid-Net

CM Box Trucks Body Specifications

12’ Box - 90” Inside Height

2’ Backpack (to match the height of the cab)

Liftgate – 1500lb capacity – Need to be able to Tow with gate (Steel Rail Gate)

36” Wide custom box mounted inside on passengers side for pumps, box to be heated off of the engine (12,000 BTU Heater)

Mechanics toolbox – 9 drawer unit, 36” Width

2500 Watt Inverter

2 Externally mounted Outlets in rear, L/S & R/S and 2 mounted internally

Jack hammer storage – vertical post with a chain to secure the jackhammer to

Storage inside to hang saws and power brooms – J Hooks

185 CFM Underdeck Air Compressor

4 Rows of E-track mounted on P/S

4 Tie downs on the floor of the box, not to interfere with the shelving. 2 in the front & 2 in the rear

Interior shelving on D/S and front wall to hold at least 1500 lbs each

2 Work lights (Exterior) mounted on the rear of the body (Maxxima MWL-61-A)

LED lighting in multiple spots in the box

2 Exterior hose reels – 100’ 3/4” Hose (1 on each side)

2 Strobe lights in front grille and 2 in rear of truck

Traffic advisor in front and rear of truck

Cord reel – 1 mounted internally in the rear of the box

Chassis Technical Specifications