Q-RTSX2601_Automotive_Paint_and_Supplies.pdf

CITY OF GAINESVILLE

QUOTE REQUEST FORM

This quote is issued only through the OpenGov platform.

Quote Name: Automotive Paint and Supplies

Quote Number: Q-RTSX2601

OpenGov allows for questions/answers within the platform. Department representative will issue addenda to ensure bidders are aware of all questions received and City’s response.

NOTE: Quotes will only be accepted through the OpenGov platform. The platform does not accept late submittals; there are no exceptions.

1. INSTRUCTIONS TO BIDDERS:

To download quote/upload response the bidder must be registered with OpenGov (https://procurement.opengov.com/portal/cityofgainesville). There are no costs to do so.

2. SPECIFICATIONS: See Section A

3. PRICE FORMAT: See Section B - All quotes should include freight. Unless otherwise stated, the award will be to the lowest responsive, responsible bidder.

4. RESPONSE REQUIREMENTS: These requirements are MANDATORY for an award to be made:

MINIMUM REQUIREMENTS: a) Bidders shall have been in the automotive paint business for at least five years servicing accounts of a size similar to the City of Gainesville. (Provide documentation such as business licenses/permits showing firm has been in business for the last five years.) b) Bidders must be an authorized reseller, distributor or dealer of proposed brand/manufacturer. (Submit documentation as an authorized reseller.)

All responses must include:

a. Response to Requirements, including evidence of meeting Minimum Requirements

b. Pricing Page - Section B

c. References/Prior Work – Section C Required Not Required

d. Signature Page – Section D

5. TERMS AND CONDITIONS:

The City of Gainesville Procurement Terms and Conditions can be found HERE.

a. e-VERIFY REQUIREMENT:

To view the e-Verify requirements, refer to City’s Terms and Conditions, Page 3, #18 found HERE

b. LIVING WAGE REQUIREMENT:

Living Wage requirements, Ordinance 020663, as amended in Ordinance 030168, and in Ordinance 180999, found HERE

Note, if “HERE” links throughout the document do not work, then type the following into your browser:

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do- Business-with-the-City

c. INSURANCE REQUIREMENTS:

Workers’ Compensation Insurance provide coverage in compliance with Florida Statutes

Professional Liability Insurance $N/A per occurrence combined single limit for bodily injury and property damage

Public Liability Insurance

(other than automobile) consisting of broad form comprehensive general liability insurance including contractual coverage

$1,000,000 per occurrence combined single limit for bodily injury and property damage

Automobile Liability Insurance $500,000 per occurrence combined single limit for bodily injury and property damage

SECTION A

SPECIFICATIONS

1.1 This quote is for Automotive Paint and Supplies for the City’s Regional Transit System (RTS) on an as needed basis from October 1, 2025 through September 30, 2026.

1.2 This Scope of Services details the minimum requirements for the Bidder to provide automotive parts and supplies for the RTS transit and support vehicle fleets. A bidder shall meet or exceed the minimum requirement of this specification. Failure to meet the minimum shall result in the Bidder’s bid being rejected. Bids shall either be accepted or rejected as a whole, and partial contracts shall not be awarded.

RTS is seeking a single percentage discount for the entirety of the Contractor’s catalog. Specific item categories that RTS utilizes are included under ITEM CATEGORIES. Bidders must maintain and make available their product catalog to RTS by providing a link to an online version or electronic version with their bid documents.

RTS buses are specified from factory with PPG coatings, including applicable warranties, thus paint products must be PPG coatings. General supplies may be manufactured by 3M or acceptable equivalent.

No additional charges will be allowed. All charges must be included with your bid pricing.

1.3 Product Availability

RTS will request products from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the products in the time required. Should the situation occur where the awarded contractor is consistently out of stock the award may be revoked and offered to the contractor of the next highest merit.

1.4 Invoicing

The Contractor shall be responsible for invoicing RTS on delivery of the items purchased.

The Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

Invoice Number Invoice Date Invoice Amount

The invoice should include the following information:

Identifying purchase order number or vehicle number Invoice number and date Quantity serviced Unit cost Discount Net purchase amount

Paint and supplies shall be shipped and/or delivered with invoices to the City location below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts

34 SE 13th Road, Building C

Gainesville, FL 32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org

Phone 352-393-7867 rtsap@cityofgainesville.org

As a government entity, RTS is exempt from sales tax liability and will not accept invoices containing sales tax.

All paint and supplies returned for credit, will be credited to the purchase order they were originally purchased on.

At no time will cash refunds be made. At no time will a part be exchanged for another, without a credit memo and a new invoice being issued containing a notation of the applicable purchase order number.

1.5 Item Categories

Provided is a list of the most common item categories used at the RTS Facility, but are not limited to the following categories listed below.

Adhesive Cleaner Brown Mask Paper Brown Paper Cleaners/Solvents Cups/Lids Delfleet Activator Delfleet Basecoat

Converter Delfleet Basecoat

Hardener Delfleet Hardener Deltron Clearcoat Deltron Coatings

Epoxy Primer Fine Line Masking

Tape H2O-So-Clean Hookit 80 grit Hookit 180 grit Hookit 320 grit Mixing Cups Paint Brushes Panel Clips Personal Protective

Equipment (PPE) Plastic Sheeting

Polycoat Masking Paper

Scotchbrite Pads (Red) Shop-line Clearcoat Shop-line Sealers Stripe Remover Tack Rags Thinner Wax/Grease Remover Yellow Tape Sleeve

1.6 Warranty

PPG warranty shall be provided on paint products per product classification i.e. Shop-line, Deltron, or Delfleet.

1.7 Training

PPG certification training shall be provided for one Vehicle Collision Repair Technician annually, no training course fees will be assessed to RTS, to maintain certification for PPG warranty.

1.8 Continuity of Service

In addition, the Bidder agrees to maintain a sufficient supply of requested products to maintain continuity of service at all times. The Bidder is expected to maintain a sufficient supply level to meet the service requirements outlined the technical specifications.

1.9 Delivery

a) Bidder shall state guaranteed delivery time on the Bid Form.

b) Time is of the essence, and failure to meet the delivery time specified can constitute a breach of contract.

c) RTS reserves the right to request accelerated delivery of any item(s), and, if such accelerated delivery cannot be provided, RTS reserves the right to purchase such item(s) from the contractor who is able to provide such accelerated delivery.

d) The Contractor hereby guarantees to accept orders issued by RTS if it can meet the delivery schedule specified, at the net discount level quoted.

e) Acceptance of orders constitutes a guarantee of delivery.

f) Inability to meet the delivery schedule specified by RTS due to supply chain disruption beyond the

Contractor’s control shall be the only valid reason for declining an order.

g) Delivery and contact information:

Delivery Address Contacts Hours of Operation

34 SE 13th Road Building C

Gainesville, FL 32601

Andrew McMullen352-393-7864 Monday - Friday 2:00 PM to 10:30 PM Zef Durham 352-393-7865 Monday – Friday 6:00 AM to 2:30 PM

Kevin Monck 352-334-2600 Sunday - Thursday 10:00 PM to 6:30 AM

1.10 Hazardous Materials

Supplied products shall comply with all local, state, and federal regulations pertaining to the storage, handling, and disposal of waste products both hazardous and non-hazardous.

The Contractor shall supply complete specifications for the product(s) awarded, including Safety Data Sheets (SDS), upon request, during the contract term.

SECTION B

PRICING FORM

The stated discount shall be flat rate and must be firm from October 1, 2025 through September 30, 2026.

The following discount will be given to RTS on orders placed on any items included in the Contractor’s linked/submitted catalog as part of this bid.

Discount on all catalog items: ______________%

The following guaranteed delivery time will be given to orders from the Contractor’s linked/submitted catalog for this bid.

Guaranteed delivery time: _________________

Note: The City will use Market Basket sampling, comprised of 13 items, to determine the lowest bidder.

The list will be provided after award.

Submit catalog or link to catalog.

Link: ________________________________________________________________________ (please include access credentials, if applicable)

SECTION C

REFERENCES/PRIOR WORK

This form is REQUIRED is NOT REQUIRED to be included in the submittal.

Provide verifiable, current information for references of similar scope performed within the past years.

Company Name of Respondent: _________________________________________________________

#1 Years services were provided (i.e. 2020-2022) ___________________

Customer’s Company Name: ___________________________________________________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

Phone Number: _____________________________________________________________________

Email Address: ______________________________________________________________________

#2 Years services were provided (i.e. 2020-2022) ___________________

Customer’s Company Name: ___________________________________________________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

Phone Number: _____________________________________________________________________

Email Address: ______________________________________________________________________

#3 Years services were provided (i.e. 2020-2022) ___________________

Customer’s Company Name: ___________________________________________________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

Phone Number: _____________________________________________________________________

Email Address: ______________________________________________________________________

SECTION D

SIGNATURE PAGE

BIDDER’S DECLARATION AND UNDERSTANDING

Check each box below to indicate understanding of each Declaration

The undersigned, hereinafter called the Bidder, declares that:

Only person or parties interested in this Quote are those named herein. This Quote is, in all respects, fair and without fraud, it is made without collusion with any official of the City. This Quote is made without any connection or collusion with any person submitting a separate Quote for this contract.

No City Commissioner, other City officer, or City employee directly or indirectly owns more than five percent of the total assets or capital stock of the bidding entity and will not directly or indirectly benefit by more than five percent from the profits or emoluments of a contract. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.)

Bidder has carefully examined the Specifications, and this Quote is made according to the provisions of the Specifications. Bidder declares that any deviation from the specifications is explained in a separate paragraph, labeled Clarifications and Exceptions included in the Quote.

Bidder has carefully examined and agrees to the Procurement Terms and Conditions which can be found HERE.

Signature acknowledges that: (check ONLY one):

Quote is in full compliance with the Specifications.

Quote is in full compliance with specifications except as specifically stated and attached hereto.

Authorized signature: __________________________________________ Date: ______________

Name of Signatory: ________________________________________________________________

Title of Signatory: _________________________________________________________________

Legal Name of Company (as registered with the IRS): ___________________________________

Company Alias/DBA: ______________________________________________________________

Address (Street/City/State/Zip – No PO Boxes): ________________________________________

Phone: __________________________________________________________________________

Email: ___________________________________________________________________________

Web Address: ____________________________________________________________________