Q.24.047 District Court File Folders Notice.pdf

CITY OF LANSING

PURCHASING OFFICE

124 W. Michigan Ave. 3rd Floor Lansing, Michigan 48933

(517) 483-4282 http://www.lansingmi.gov/460/purchasing

Andy Schor, Mayor

September 22, 2023

NOTICE TO QUOTERS

Q/24/047

BINDERS/FILE FOLDERS FOR COURT CASES 2024

The City of Lansing officially distributes all Purchasing documents through the Michigan Inter- Governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info

Quotes marked “Q/24/047 BINDERS/FILE FOLDERS FOR COURT CASES 2024” will be accepted at will be accepted electronically on www.mitn.info or the City of Lansing, Purchasing Office, 3rd Floor, 124 W. Michigan Ave, Lansing, Michigan 48933, until 2:00 p.m., local time in effect on OCTOBER 4, 2023.

Official City issued quote form must be returned via mail, email, electronically or in person.

Quote results will only be released via email or self-addressed stamped envelopes. Please forward your email request to: Marilyn.chick@lansingmi.gov

The City of Lansing encourages quotes from all vendors including MBE/WBE vendors.

The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services, and will give priority to those firms that provide the City with goods the City may require For this or other projects as made or provided for by United States based firms, with appropriate documentation provided with bid response showing U.S. manufacturing or assembly.

Any contractual or quote package questions should be directed to Marilyn Chick, Purchasing, at

(517) 483-4282, email Marilyn.chick@lansingmi.gov. Technical questions may be directed to Susan Knieling (517) 483-4127 email susan.knieling@lansingmi.gov.

Marilyn Chick Senior Buyer, Purchasing http://www.mitn.info/

Solicitation Number: Q/24/047

Solicitation Name: BINDERS/FILE FOLDERS FOR COURT CASES 2024

The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding Lansing based businesses.

This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document.

I. Where did your firm receive of this solicitation? Please check all that apply.

____ City of Lansing Purchasing Web Page http://www.mitn.info _____City of Lansing Purchasing Office ____ Other, please list:__________________________________________________________________

II. Demographic Information:

Is your firm located or have a business office within the corporate city limits of Lansing?

yes_____ no______

III. Company Information Federal Tax ID Number _____________________

Firm Name

Address (Street, City, State, ZIP)

Phone Number Fax Number

Contact Person Email

Thank you for your participation.

PURCHASING OFFICE

124 E. Michigan Ave. 3rd Floor

LANSING, MICHIGAN 48933

THIS IS NOT AN ORDER

NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered.

Bid/quotation number must appear on outside of return envelope.

REQUEST FOR QUOTE # Q/24/047 FOR: BINDERS/FILE FOLDERS FOR COURT CASES 2024

DATE: September 22, 2023 54A DISTRICT COURT

QUOTES DUE 2:00 PM, LOCAL TIME IN EFFECT OCTOBER 4, 2023

The City of Lansing Purchasing Office is requesting quotes for BINDERS/FILE FOLDERS per the attached specifications:

• Prices quotes are to be FOB delivered including shipping costs included in your quoted price.

ITEM QTY DESCRIPTION EACH DELVD

COST

TOTAL DELVD

COST

A 4,500 11pt manila folders, side tab, straight cut w/two 1” bond fasteners #1 & #3 – see attached specification.

In Stock? ____________________________________ARO______________________________________

The City reserves the right to accept any quote, to reject any or all quotes and to make the award in the best interest of the City.

All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of quote due date as per City of Lansing Ordinance Section 206.02(a)1(G).

Any contractual or quote package questions should be directed to Marilyn Chick, Purchasing, at (517) 483- 4282 or marilyn.chick@lansingmi.gov, or technical questions may be directed to Susan Knieling at (517) 483-4127 or susan.knieling@lansingmi.gov.

FEDERAL I.D.#___________________________

COMPANY_______________________________

SIGNATURE_____________________________

PRINTED NAME_________________________

TITLE__________________________________

DATE:_________________________

ADDRESS _________________________________

CITY & STATE _____________________________

TELEPHONE _______________________________

F.O.B.______________________________________

SHIP VIA/ROUTING:________________________

TERMS: ___________________________________

NOTE:

Quote results will only be released via email request.

MICHIGAN CIVIL RIGHTS ACT

Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.

mailto:marilyn.chick@lansingmi.gov

DATE___________ REQUEST FOR QUOTE

Q/24/047

Please complete Section I and Section II.

Section I QUOTE AND AWARD Initial:_____

The undersigned, having become thoroughly familiar with and understanding the entire quote documents attached hereto, agrees to provide the services as specified herein, for the total fees as stipulated herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this quote which will become a binding contract if accepted by the City of Lansing.

I hereby state that I have not communicated with, nor accepted anything of value from an official or employee of the City of Lansing that would tend to destroy or hinder free competition.

I hereby state that I have read, understand and agree to be bound by all the terms of this quote document.

Please initial next to Quote and Award, sign Section II and submit with your response to this solicitation.

Please be aware that this is a binding agreement, that a Purchase Order may not be issued for goods/services quoted, but that the City may elect to obtain those goods/services by the use of a procurement card and only by that method.

Section II SIGNATURE

SIGNED: __________________________ NAME: _________________________________

TITLE: ______________________________________ DATE: _______________________

FIRM NAME: _______________________________________________________________

FEDERAL TAX ID NUMBER: _________________________________________________

ADDRESS: __________________________________________________________________

(Street) (City) (State) (Zip)

PHONE: (_______) ________________________ FAX: (_______) ______________________

EMAIL: ______________________________________________________________________

SPECIFICATIONS

• DELIVERY ADDRESS: CITY OF LANSING, 54A DISTRICT COURT STORAGE AREA,

124 W. MICHIGAN AVE., 7TH FLOOR, LANSING MI. 48933

• MUST BE DELIVERED WITH TRUCK WITH LIFT GATE, THERE IS NO LOADING

DOCK AT THIS FACILITY – INSIDE DELIVERY ONLY TO 7TH FLOOR

• Indicate the manufacturer of the product bid.

• Manufacturer Quoted: ___________________________

• Delivery date is ARO (after receipt of order). Indicate estimated delivery date ARO below and if you have the product in stock.

• The City of Lansing reserves the right to award all or in part of the commodities requested, and to award to more than one (1) bidder submitting a quote. Quantities are not guaranteed.

• All quantities are estimated, and the City of Lansing will order based on budget appropriated for this commodity. Total Quantity ordered will depend on final cost.

• Bidders are encouraged to include any discounts applicable to public entities etc.

• 11 PT. Manila, side tab, straight cut folders with two (2) 1” bonded fasteners #1 & #3 and next folder 2&4. Fasteners should be on both sides of the folder. Each folder to have two fasteners in the same position on each side of the folder with the next folders having two fasteners on the other end of the folder.

• (12 ¼” X 9 ½”) There is special printing that is required on the side tab files – see attached specification.

• 1 3/8” x 8” consecutively numbered strip label applied to side tab, strip label to have year band, solid color bar, two single digit color bar, and one double digit color bar.

• Side tab – 4 number series:

Blank ( approx. 4,500)

• Order to be delivered in two shipments. First half of the order to be made on or before Dec. 20, 2023, and the balance of the order to be delivered April 2024.

• Contact Susan Knieling, for delivery instructions: 517-483-4127

Name of Agency/Company/Firm (Please Print)

Name and title of authorized representative (Please Print)

Signature of authorized representative Date

PURCHASING OFFICE

124 W. Michigan Ave. 3rd Floor Lansing Mi 48933

(517) 483-4282

Andy Schor, Mayor

CERTIFICATION REGARDING

DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

(1) Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation in transactions under any non-procurement programs by any federal, state or local agency.

(2) Have not, within the three-year period preceding, had one or more public transactions (federal, state, or local) terminated for cause or default; and

(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted of or had a civil judgment rendered against it:

(a) For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local), or a procurement contract under such a public transaction;

(b) For the violation of federal, or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging; or

(c) For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, the general grant of this authority exists within the City’s Purchasing Ordinance, Sec. 206.02 (a) (1) (G).

[ ] I am able to certify to the above statements. [ ] I am unable to certify to the above statements.

Attached is my explanation.

Name of Agency/Company/Firm (Please Print)

Name and title of authorized representative (Please Print)

Signature of authorized representative Date

JUDGE DEFENDANT

NEED

FINGERPRINTS

PRINTED DT INT.

PA53

ISSUED:

DATE & INITIAL

RECALLED:

DATE & INITIAL

A. PREPARATION OF BID: Execute bid fully and properly. Submit the bid on this form in a sealed envelope to this office prior to the opening time when bids will be publicly opened and read aloud.

B. SIGNATURES: All bids, notifications, claims and statements must be signed as follows:

(1) CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

(2) PARTNERSHIPS: Signature of one partner shall be accompanied by a certified copy of the power of attorney authorizing the individual signing to bind all partners. If bid is signed by all partners no authorization is needed.

C. REJECTION OR WITHDRAWAL: The City reserves the right to reject any bids and to waive any defects in bids. Bids may not be withdrawn within 90 days after opening date without forfeiting bid security.

D. CONTRACT: Upon acceptance by the City, this document will constitute the contract. The contract, however, shall not be in force until the Contractor has complied with all of the requirements of insurance and bonds.

E. DEFAULT TO CITY: It is understood that any bidder who is in default to the City at the time of submittal of the bid shall have his bid under the proposal declared null and void.

GENERAL CONDITIONS

1. DEFINITIONS:

"CITY" - the City of Lansing.

"DIRECTOR" - the head of the Department indicated in the proposal or his authorized representative.

"CONTRACTOR" - the bidder whose proposal is accepted by the City.

"NOTIFICATION" - written notice delivered in person or by mail.

"CONTRACT DOCUMENTS" - this document and supplemental specifications and drawings.

2. CONFLICTS AND OMISSIONS:The intent of the contract documents is to provide everything necessary for the proper execution of the work. In case of conflict, the work shall not proceed until a decision has been agreed upon by all parties concerned. Directors decision shall be final.

3. ROYALTIES, PATENTS, NOTICES AND FEES: Contractor shall give all notices and pay all royalties and fees. He shall defend all suits or claims for infringement of any patent rights and shall save the City harmless from loss on account thereof. He shall comply with all laws, ordinances and codes applicable to any portion of the work.

4. MATERIALS AND WORKMANSHIP: Unless otherwise specified all materials and workmanship shall be new and of the best grade of their respective kinds for the purpose. Whenever an article, material, or equipment is specified by name, a substitute of equal qualifications may be used upon the written approval of the Director.

5. OTHER CONTRACTS: The City may let other contracts in connection with the work and the Contractor shall properly connect and coordinate his work with the work of such other contractors to execute their work as may be anticipated by these documents.

6. INSPECTION: Contractor shall at all times permit and facilitate inspection of the work by the Director.

7. TERMINATION FOR BREACH: The City may terminate this contract for violations hereof when violations are not stopped immediately and corrected within a reasonable length of time after notification by the Director. In the event of such termination, the City may complete the contracted work and the contractor will be liable for any excess cost occasioned the City thereby and in such case the City may take possession of and utilize in completing the work such materials and equipment as may be on the site and necessary therefore.

8. GUARANTEE: Contractor shall furnish the City with a written guarantee to remedy any defects due to faulty materials or workmanship which appear in the work within one year from the date of final acceptance by the City.

9. PAYMENT: Payment for the work will be made in one sum at the completion of the contract except that, at the City's option, partial payments aggregating 90% of the value of the completed work may be made at monthly intervals when the bonds in section 12 are furnished. If Contractor expects to request partial payments he shall submit a schedule of costs and quantities of the various parts of the work aggregating the total contract sum. When applying for payments, Contractor shall submit a statement based upon this schedule, itemized and supported as the Director may require.

Contract will not be considered complete until the work has been finally accepted by the City Unit and the Director and the following have been furnished:

(a) The required guarantees, and

(b) satisfactory evidence that all payrolls, material bills, and other indebtedness connected with the work, have been paid.

(c) If contract is terminated by the City, Contractor shall be entitled solely to payment for that portion of the contract completed by said Contractor at the time of termination minus set off and/or damage to City occasioned by Contractor's breach. Payment shall not be made until after contract project is completed, as determined by the Director.

10. LIABILITY FOR TAXES: When the terms of this contract involves the lease of property real or personal to the City, it is understood that lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the terms of the lease.

11 .INSURANCE: No work connected with this contract shall be started until the Contractor has submitted evidence to the Director and City Clerk that (a) all workmen are insured to protect him from claims for damages for personal injury or death which may arise from operations under this contract and that (b) he is covered by $1,000,000.00 combined single limit for personal injury and property damage. All of the above insurance shall be maintained during the life of this contract. The City shall be carried as an "Additional Insured". Partial payments shall not relieve the Contractor from full responsibility for any damage which may result from any cause including fire or other casualty until completion of the contract and final payment. Any casualties shall not relieve the contractor from performing the contract. All insurance must include an endorsement providing for twenty (20) days prior written notice of termination, expiration, or material change of terms.

12. HOLD HARMLESS: To the fullest extent permitted by law, the contractor/vendor shall indemnify, defend, and hold harmless the City of Lansing, its officers, agents, employees, elected, and appointed officials, and volunteers from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission, or failure of the contractor/vendor and any of its officers, agents, employees, and volunteers in satisfying the terms required by this contract.