Q and A RFQ 36C26220Q0429 .pdf

RFQ 36C26220Q0429 Q&A

1. Please provide the latest edition of the BEI Manual. The Statement of Work states testing must comply with the BEI testing procedures.

See attachments to the solicitation or contact CO.

2. How often will the boilers be opened and cleaned?

VA Response: Internal boiler inspections are not a part of this statement of work.

However, the answer is annually

3. How often will they need to be open for a government inspector?

VA Response: Internal boiler inspections are not a part of this statement of work.

However, the answer is annually

4. Please clarify frequency of invoicing. Statement of Work Paragraph 9.2 states “Monthly or Quarterly”.

VA Response: As written its gives the contractor the option. To further clarify the VA requests that the contractor submit monthly invoices for services rendered.

5. “Basis of award”. The content of this description specifies that if the amount quoted exceeds the available funding the contract can be canceled. Is there an estimated value designated for this project?

VA Response: We cannot provide Government Independent Estimate. This is based on competition and market value.

6. Section 1.2. Will the facility have all passwords on hand that are required to get into the HAWK system.

VA Response: Yes

7. Sequence of events, annual equipment. Is it required to have boilers opened and cleaned first day, inspector comes second day and return to close and tune the third day? Are there any timing/scheduling requirements? Shut down to perform annual on DA tank etc…? After 8PM, 11PM etc….

VA Response: Internal boiler inspections are not part of this contract. The contractor that’s is awarded the contract will perform the requirements in this statement of work independent of an internal inspection.

8. Section 2.4. Is it possible to get a sample VASDHS schedule?

VA Response: The annual and semi-annual services will normal be scheduled just prior to the winter heating season and the summer cooling season (6 months apart).

9. Section 2.5 This shows shipping and handling charges, are the meters to be out sourced for calibration? Does the VA have spare units to be installed during the calibration?

VA Response:

▪ No

▪ Should the contractor be unable to properly calibrate a device the contractor shall be responsible for all cost associated with the calibration

▪ No

10. Section 2.7 Does the VA have a current stock of any critical parts in their inventory?

VA Response: No

11. Section 4.1.2. Will the facility provide their versions of this information?

VA Response: Yes

12. Section 6.1. Will this quoted separately or included in first years’ service?

VA Response: Separately.

Item # 0001 base year Item # 0002 Safety Device Upgrades (Section 6 of the SOW) Item# 1001 1st option Item # 2001 2nd option Item# 3001 3rd option Item# 4001 4th option

13. Section 7.1. Can you send a copy of the manuals for review?

VA Response: Yes.

14. Section 7.8. Can this list be provided in Excel format?

VA Response: No

15. Payment. Are progress or partial payments available, rather than payment only annually in arrears?

VA Response: All payments are to be in arrears (after work/services are performed). The contractor must submit monthly invoices for services rendered.