Q and A.docx

This is a Q&A document for the City of Newport, Oregon's HECC Grant Technical Assistance contract opportunity (S-52500-00009258). The procurement seeks professional engineering and design planning services to develop a comprehensive Water System Master Plan (WSMP) for the municipal water system. Key deliverables include water system evaluation, projections of current and future water needs, assessment of water supplies and treatment adequacy, analysis of water delivery and storage systems, identification of necessary capital projects, development of a calibrated water system model, creation of infrastructure age and replacement schedules, evaluation of seismic resiliency, and production of a Water Management and Conservation Plan. Proposals were due February 27, 2024, with an anticipated contract award following the May 6, 2024 City Council meeting. The selected consultant will provide comprehensive technical documentation and strategic planning recommendations to help the city address critical water system issues and plan infrastructure development for the next 20 years.

Technical assistance will be provided virtually. Subcontractors are permitted but are subject to review and approval by HECC and must carry the same levels of insurance as the prime contractor. Pricing will be negotiated after the most qualified candidate is selected, indicating a qualifications-based selection process focused on technical expertise and comprehensive planning capabilities. The RFQ documents do not specify explicit set-aside designations or restrictions on responding organizations, and no incumbent vendors or current contractors are identified. Interested consultants must register on the OregonBuys website to access full RFQ documentation and submit proposals via email to Brian Crawford (b.crawford@newportoregon.gov) or deliver physical proposals to the Engineering Department at 169 SW Coast Highway, Newport, OR 97365.