Q & A for RFP 25-2293.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- MiCorps Program Administration
- Solicitation number
- RFP-761-250000002293-3
- Issued by
- Michigan
About this file
This document is a Q&A spreadsheet for Request for Proposal (RFP) 25-2293 involving the Michigan Department of Environment, Great Lakes, and Energy (EGLE) and the Michigan Corps (MiCorps) program. The contract is for a five-year period starting September 16, 2025, with an annual conference requirement of at least one day and various tasks including volunteer stream monitoring program (VSMP) and volunteer coastal monitoring program (VSCP) grant management, program promotion, professional development, and conference planning. The RFP covers comprehensive environmental monitoring and community engagement activities.
The contract includes minimum annual funding allocations of $75,000 for VSMP grants and $25,000 for VSCP grants, subject to yearly departmental budget adjustments. Travel expenses are allowable for pre-approved work, and professional development opportunities include conferences like AAPS, NWQMC, and MLSA. No specific budget maximum or minimum has been established for the RFP. The contractor will be responsible for implementing various environmental monitoring tasks, promoting program information, and coordinating with local conservation districts and watershed groups. An existing Memorandum of Understanding (MOU) with the Michigan Lake and Stream Associations (MLSA) is referenced, with an updated version currently in the EGLE approval process.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 250000002293 MiCorps Program Administration.docx | DOCX document | |
| CLMP MOU between DEQ and MLSA 1995.pdf | ||
| Schedule B Pricing RFP 250000002293.xlsx | XLSX spreadsheet |
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Sheet1
| Question# | Document and Section | Page # | Bidder Question | EGLE Response |
| 1 | Schedule A; 7.1 Invoice requirements | 58 | Document states, "Overtime, holiday pay, and travel expenses will not be paid." This work requires extensive travel by all team members that has historically been reimburseable. Please clarify - can we include travel expenses in our budget, and can we invoice for them? | Travel expenses are allowable for pre-approved work. This sentence can be removed before the contract is finalized. |
| 2 | Schedule A. Tasks 2.16, 3.7 | 39, 42 | The document states in several places that "if new parameters are to be collected", the contractor will have to develop the procedures and QAPP, and then presumably though it doesn't specifically say this-- implement the monitoring parameter so volunteers can do it. Can we assume that if something this big came about, a budget amendment/enhancement would need to be put in place? | Budget amendment/enhancements are not planned. |
| 3 | Schedule A, Task 3 | 40 | The funding available for VSMP grants is not provided in the RFP. In order for us to distribute that funding, we must include it in our programmatic budget. Can the State provide an amount (or reasonable estimate) of the available funding for VSMP grants for each program year (or in total)? | The funding amount is planned to be a minimum of $75,000 per year for all 5 years of the contract. This amount is subject to change based on yearly departmental budgets. |
| 4 | Schedule A, Task 4 | 43 | The funding available for VSCP grants is not provided in the RFP. In order for us to distribute that funding, we must include it in our programmatic budget. Can the State provide an amount (or reasonable estimate) of the available funding for VSCP grants for each program year (or in total)? Is it still $25,000? If so, it should be noted that it has remained this amount since MiCorps started in 2005. | The funding amount is planned to be a minimum of $25,000 per year for all 5 years of the contract. This amount is subject to change based on yearly departmental budgets. |
| 5 | Schedule A, Task 6.1 | 46 | "The promotion of program information will include… volunteer opportunities outside of MiCorps". What scope and frequency of effort to promote non-MiCorps programs and non-MiCorps opportunities is intended by this requirement? Can examples be provided? | At times MiCorps has promoted opportunities that our MiCorps groups are providing that are outside of the MiCorps program. Oiften our MiCorps groups are county Conservation Districts and watershed groups that provide a wide array of opportunities to protect the environment. At times, they will ask MiCorps to help promote their programs, especially if they are related to water quality. If we have the time and resources, we will help promote these opportunities via our social media or email list serve. |
| 6 | Schedule A, Task 9 | 49 | Please clarify the intent: Does this mean that all staff must attend the AAPS and NWQMC conferences, or are these conferences provided as examples of eligible professional development opportunities? | These are eligible conferences for reimbursement by the contract. They are not required, but are encouraged and the most likely to be approved for reimbursement. |
| 7 | Schedule A, Task 9 | 49 | The MLSA conference is listed as a professional development opportunity. Because the MLSA conference is the traditional and likely location of an annual CLMP in-person training event, and select MiCorps staff and the EGLE MiCorps Program Lead attend MLSA in that training capacity, should the travel/registration costs associated with attending the MLSA conference be included here under Task 9, or under Task 2 (CLMP administration)? | For the contractor, expenses associated with the CLMP training, including the MLSA conference travel, should be be included with Task 2. For EGLE staff, the travel costs can be covered under Task 9. |
| 8 | Schedule A, Task 8 | 49 | The anticipated contract start date is October 1, 2025. The annual Conference is held each fall. Does the State expect the Contractor to plan and execute a Conference in Fall 2025? | A correction will be made to have the contract start September 16, 2025. Plans for the Fall conference will be drafted under the current contract with a fall 2025 conference being implemented with this contract. |
| 9 | Schedule A, Task 8 | 49 | Does the State have any requirements for the length of the Conference (e.g., 1 day, multiple days)? | A minimum of 1 day. |
| 10 | Schedule B, Pricing | 61 | Does the State have a budget maximum or minimum for this RFP? | A budget has not been decided on for this Contract. |
| 11 | Schedule A, Scope | 35 | The RFP references an MOU with MLSA for implementation of the CLMP. Can EGLE provide a copy of this MOU, so bidders can understand the terms of this pre-existing agreement? | The current MOU is provided; however an updated MOU is working its way through the EGLE approval process. |
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