PWS Yaquina Rudder Overhaul FY25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

RUDDER OVERHAUL

1.0 General

The Contractor shall furnish all management, supervision, labor, subcontracting services of manufacturer’s representatives and all facilities, utilities, equipment, and tools necessary to fully execute the overhaul and repair of the USAV Yaquina rudders and rudder stocks. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. This is a firm fixed priced.

The Contractor shall ensure that all work performed is in accordance with the most current rules and regulations.

1.1 Vendor Capability and Capacity

Vendor shall possess the organization and facilities to perform the work satisfactorily. The facilities shall be subject to inspection at any time by the Contracting Officer (KO), Contracting Officer’s Representative (COR), or designated-in-writing by the KO as a Government Representative (e.g., Quality Assurance Evaluator (QAE).

1.2 Period of Performance

The anticipated period of performance (POP) shall start after the notice to proceed has been issued by the KO. The Contractor shall deliver the overhauled rudder and rudder stock no later than 01 December 2025.

2.0 Definitions

Throughout this contract, terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in paragraph 5. The contractor must re-perform all unsatisfactory work unless excused by the COR.

Condition Found Report (CFR): A document that contractors typically prepare and submit. The CFR is used to transmit specific information concerning inspections or deficiencies or to propose additional work which requires a government response.

Contracting Officer (KO): Government employee who is authorized to enter into, administer and / or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): Government employee who has been authorized in writing as the COR by the KO, acting within the limits of their authority.

Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the COR.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): A method used by the Government to provide some measures of control over the quality of services received.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the contractor to control the quality of goods and services provided.

Regulatory Bodies – Include American Bureau of Shipping (ABS), United States Coast Guard (USCG) and other agencies having jurisdictions on certain matters, such as United States Public Health Service (USPHS).

3.0 Government Furnished Equipment/Material List

Contractor shall provide transportation for GFP from Government Mooring’s Warehouse located at 8010 NW St. Helens Road – Portland, Oregon to Contractor facility for services and back to Government Moorings Warehouse. GFP/GFM loading and unloading at the Government Mooring’s Warehouse shall be supplied by the Government. GFP/GFM loading and unloading at the Contractor’s facility shall be supplied by the Contractor. GFM shall include two (2) rudders and two (2) rudder stocks. Transfers of accountability of property provided to the Contractor shall be documented as required.

4.0 Contractor Requirements

4.1 American Bureau of Shipping (ABS) / United States Coast Guard (USCG) Approved Material / Equipment Contractor shall ensure all furnished materials and equipment used for repairs to, replacement of, or installation of new items, shall comply with all applicable ABS/USCG requirements.

4.2 Quality Control (QC) Program / Plan

Contractor shall provide and maintain a QC Program/Plan acceptable to the Government. At a minimum, it shall include the following:

• Identify and call out all testing and inspection requirements.

• Sign off procedure for testing and inspection requirements.

• Sign off procedure by the COR for item completion

Contractor shall assign a QC inspector to inspect/test and approve all work prior to notifying the COR and/or Regulatory Bodies (when applicable) for an inspection of work. Minimum notification to the COR shall be 48 hours.

4.3 Standards

All design, engineering, modifications, and repairs shall be performed in accordance with the criteria set forth in the latest issues of the following standards or regulations:

U.S. Army Corps of Engineers, Engineer Manual (EM) 385-1-1, “Safety and Health Requirements Manual.”

USCG, Navigation Rules - Inland/International.

Title 29 Code of Federal Regulations (C.F.R.) part 1915, Occupational Safety and Health Standards for Shipyard Employment. (Also found in Occupational Safety and Health Administration publication no. 2268, Shipyard Industry Standards.)

American Bureau of Shipping, “ABS Rules for Building and Classing Steel Vessels”

4.4 Workmanship

All work shall be completed in accordance with DFARS 252.217-7005, Inspection and Manner of Doing Work, to the satisfaction of the COR and representatives of USCG and/or ABS and meet all requirements and regulations of the ABS, USCG, and the Institute of Electrical and Electronic Engineers.

4.5 Welders

Welders shall be qualified to the standards established by ABS and / or USCG and shall perform all welding accomplished aboard the vessel or any components that shall be installed onboard the vessel.

Contractor shall bear the expense of certifying welding proficiency in the prescribed welding method for all welders assigned to the vessel and shall provide documentation of completed tests to the COR. Where the workmanship of any individual welder indicates a reasonable doubt of the welder’s proficiency, the Contractor shall be required to recertify or reassign the welder prior to that individual conducting additional welding on the vessel. Contractor shall provide welding certifications to the COR.

4.6 Coating Schedule

4.6.1 Coating System

Work covered under this section consists of furnishing all labor, materials and equipment in connection with the cleaning and preparation of surfaces for the application of paints and protective coatings. Exterior and interior painting shall be IAW this specification.

All new surfaces required to be painted in order to provide protection and / or acceptable appearance shall be painted per this Coating Schedule.

All coating systems shall be specifically manufactured for heavy-duty marine applications and shall be made by the same manufacturer. Specific requirements for each type of coating is detailed in according to the area to be coated. Substitutions of coating materials that do not meet the prescribed specification shall not be made, unless approved by COR in writing.

Coating systems shall be compatible with existing coatings. Contractor shall provide documentation from the manufacturers of the existing and proposed coating system stating compatibility or conduct a patch test to assess coating compatibility IAW ASTM D5064.

All coating materials shall be transported, stored, prepared and applied IAW the manufacturer’s recommendations.

Prior to application of any coatings, adjacent equipment, materials and areas not to be coated shall be provided with protective coverings, as necessary, to prevent inadvertent coating beyond the prescribed area. Equipment, materials and areas inadvertently coated shall be restored to its previous conditions at the Contractor’s expense. Contractor shall be responsible for removal and proper disposal of all protective materials upon completion of the work.

Application equipment used by the Contractor shall be of a type suitable for the materials to be applied and shall be used and maintained IAW the manufacturer’s recommendations.

All painting shall be executed in a workmanlike manner and the finished coatings shall be free of holidays, pinholes, bubbles, runs, drops, ridges, laps and variations in color, texture and gloss. All coats shall be applied in such a manner to produce an even film of uniform thickness. Edges, corners, seams, joints, welds and surface irregularities shall receive special attention to ensure adequate thickness of paint. Each coat shall be visually inspected and approved by the COR for runs, drips, sags and holidays. Where multiple coats are required, each coat shall be of a unique color to enable differentiation between coats.

All noted defects shall be corrected and re-inspected prior to application of subsequent coats.

Contractor shall ensure areas to be coated are maintained under suitable environmental conditions, within the range specified by the coating manufacturer for the entire duration of application and curing.

The following Federal Standard 595B (Paint Specification) colors shall be used to match existing:

Deck Red (100076);

White (37925);

Ivory (17855);

Black (17038); and Grey (16187).

Other Federal Standard colors may be substituted as necessary upon written approval by the COR.

4.6.1 Surface Preparation & Coating Application

Prior to any surface preparation, the Contractor shall ensure all adjacent equipment, materials and areas are adequately protected against mechanical damage resulting from the surface preparation methods used.

Any mechanical damage caused directly or indirectly, as a result of the surface preparation, shall be repaired at the Contractor’s expense.

Contractor shall ensure all surfaces are free of sharp edges, weld spatter, laminations or other irregularities that would negatively impact coating adhesion. Prior to mechanical surface preparation, all metal work shall be cleaned of grease, oil, salt or other contamination. Cleaned surfaces shall be tested for surface contamination.

Prior to coating application all prepared surfaces shall be cleaned to SSPC-SP1. COR shall visually inspect and approve prepared areas prior to application of the first coat. Prepared surfaces shall be maintained free of surface contamination that would negatively impact coating adhesion.

Methods of surface preparation and coating application shall comply with all State, Federal and Municipal Regulations applicable to this process. Surface preparation and coating application shall be IAW the areas to be coated as follows:

4.6.1.1Hull (Below Waterline)

All areas to be coated shall be cleaned / prepared to SSPC-SP3 or SSPC-SP6. Cleaned and prepared areas shall receive two (2) coats of epoxy primer, MIL SPEC MIL-PRF-32171B, Type I, Class 1, 4-6 mils DFT per coat and one (1) coat of tributyltin (TBT) free, polishing antifouling (red) coating meeting MIL SPEC MIL-PRF-24647D, Type II, Class 1, Grades A & B, Application 1 to 4-5 mils dry film thickness (DFT).

4.6.2 Inspection

Cleaned / prepared surfaces and coatings shall be inspected and approved by the COR. DFT measurements of each coat shall be taken in the presence of the COR. A copy of all readings shall be provided to the COR within 24 hours of completion. Where the number of coats and DFT is specified, the mil thickness shall govern. Additional coats shall be applied as necessary to achieve the specified thickness.

COR shall be notified at least 24 hours in-advance of any required inspection. All noted defects shall be corrected and re-inspected prior to application of subsequent coats. Re-work shall be at the Contractor’s expense. Subsequent coats shall not be applied until each inspection has been completed and approved, unless specifically authorized by the COR in writing.

4.6.3 Testing

Prior to mechanical surface preparation, cleaned surfaces shall be tested for surface contamination IAW ISO 8502 in sufficient locations to ensure a representative sample of the cleaned area. Any areas where test results for soluble salt levels exceed 3 mcg / cm2 shall be re-cleaned and re-tested at the Contractor’s expense until satisfactory results are obtained. Contractor shall provide a copy of all surface contamination test results to the COR within 72 hours of receiving results.

4.7 Inspection Reports / Conditions Found Report (CFR)

Any work item which requires a CFR must follow the format described below:

The Contractor shall submit inspection reports, identify needed repairs, and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the work specifications. The Contractor shall submit information regarding needed repairs and corrective action to the Government in the form of a Condition Found Report (CFR). The Contractor shall submit a CFR supporting data via email within 24 hours of discovery. As a minimum, the Contractor shall include the following information in each CFR:

a. Identify contract number, job order number, and ship

b. Serialized by CFR number

c. Identification of the applicable Work Item number

d. Date requirement was discovered

e. Description of work requirement

f. Specific location of the work

g. Recommendation for corrective action

h. Recommendation for the appropriate/best time to accomplish the work (with or without schedule change). Provide supporting rational for the recommendation, such as price efficiencies, availability of the work force, availability of material, premium expenditures etc.

i. Identification of related changes, if any, to the internal milestones and production and contract completion dates. If none, so state.

5.0 Specification

Repair quantity two (2) rudders and quantity two (2) rudder stocks as specified below. Provide an inspection report in CFR format within two (2) weeks of receiving parts. NOTE: USCG and ABS Surveyor may request to be present at other progress points not mentioned or require documentation that ABS recommendations are being met.

Contractor shall include reasonable costs for ABS inspections in their price for this work task. Contractor shall ensure USCG and ABS are present for all inspections.

5.1 Rudder Repairs

Rudder quantity of two (2) have excessive wear in the tapered bore resulting in insufficient contact (<80%) between the rudder and stock. Contractor shall weld build-up (EFe1 electrode) existing keyed taper bore and re-machine to print Y-2274-1.

Sandblast rudder exterior, pocket area, and access covers to SSPC-SP-6 standard. Ensure rudder interior is dry and free from sand or other debris. Paint all accessible areas to lower hull coating requirements as specified in Coating Schedule section of the PWS. Inaccessible areas of the rudder interior shall be treated with corrosion preventative compound conforming to MIL-C-16173D Grade 1 or 3.

Contractor shall fabricate two (2) rudder seal rings Detail 15-A Rev E and two (2) rudder keys Piece 4.

Re-tap ½” rudder access cover and seal ring bolt holes 50 places on each rudder. Insert as necessary, assume 24 total for the purpose of bidding.

Re-tap 1” NPT drain plugs, 3 places for each rudder. Procure and install six (6) new SCH 80 silicon bronze NPT plugs.

Upon final acceptance of stock assembly, all bare metal areas shall be coated with a preservative coating meeting MIL-C-11796C Class.

5.2 Rudder Stock Repairs

Rudder stocks (2 each) have excessive wear in the bearing areas, requiring replacement of centrifugally cast stainless steel liners and re-machining to print Y-2520-2.

Recondition rudder stock nut landing surface 9.5”ø to be perpendicular to the stock within 0.005”.

Prepare stock surface and install new Glass Reinforced Plastic (GRP) coating on exposed nonmachined surfaces with a minimum of 4 wraps. GRP shall be spark tested as required by ABS.

Upon final acceptance of stock assembly, all bare metal areas shall be coated with a preservative coating meeting MIL-C-11796C Class.

5.3 Inspection Requirements

Notify the COR at least 48 hours in advance of all ABS and USCG scheduled inspections. Contractor shall be responsible for arranging and scheduling ABS and USCG inspections as work progresses to include but not be limited to magnetic particle testing, weld repairs, and spark testing.

Rudder stock shall be inspected upon receipt and upon initial and final machining to verify dimensions and total indicated run out. Perform a magnetic particle inspection at the conclusion of all machining.

Repaired rudder and stock shall be assembled in vertical alignment to check machined fit of taper in the presence of the COR. Rudder taper shall be machined as necessary to achieve a minimum of 80% contact area exclusive of keyway.

5.4 Submittals

Provide a CFR on recommended repairs outside of the work task’s scope.

Provide one (1) electronic copies of all written ABS and USCG inspection and approval documents.

5.5 Testing

Reassemble rudders and stocks with new seal rings, seal O-rings and access cover gaskets. Pressure test rudder assemblies at 2 psi for not less than 15 minutes in the presence of the COR. Ensure assembly is not pressurized in excess of 3 psi at any time. All sealing surfaces shall be checked for leaks using soapy water. Contractor shall repair any leaks resulting directly from the above repairs and re-test until an airtight condition is achieved. Upon final acceptance, fit both rudders with blanking plates and gaskets to form watertight seal for storage. Contractor shall provide inspection services of ABS and USCG for fit-up and spark testing.

5.6 References

Drawings:

Y2274-1 REV E Detail 15-A, Rudder Seal Ring Y2274-1 REV D Rudders Y2274-2 Arr & Dets Rudder Stock, Tillers, and Tiebar Y2520-1 Rudder Stock, Nut, and Keys

6.0 Performance Requirement Summary

6.1 The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed.

It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Acceptable Quality

Levels (AQL) Surveillance Validated

Defects/Deficiencies

Section 5; Outlined in PWS Section 5.0-5.6 and its subparagraph

Outlined in PWS 5.0 – 5.6 and its Subparagraphs

Not to exceed 1 per year

100% Surveillance

1 per year

6.3 Surveillance. Periodic by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit its Quality Control Plan (QCP) for Government approval within 14 calendar days after contract award in compliance with the PWS. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP). The QASP is not a contractual instrument and may be changed at the KO’s discretion. The Contractor uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The COR will notify the KO of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and, therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such reperformance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

7.0 Security and Safety Requirements

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8.0 Personnel Requirements

Facility Access: The Government will provide the Contractor access to the required installation necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

Subcontracting: The Contractor shall notify the COR in writing, of any work to be subcontracted. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

9.0 Attachments

Y2274-1 REV E Detail 15-A, Rudder Seal Ring Y2274-1 REV D Rudders Y2274-2 Arr & Dets Rudder Stock, Tillers, and Tiebar Y2520-1 Rudder Stock, Nut, and Keys