PWS WSMR Up Range Security Guards.pdf

PERFORMANCE WORK STATEMENT

Security Guard Contract at White Sands Missile Range (WSMR)

C.1. General: This is a non-personal services contract. The Performance Work Statement (PWS) is a description of work required under this contract. The primary duties are to provide security guard services to the northern part of WSMR (i.e., “up-range”), comprised of the area North of Range Route 6, to include Launch Complex (LC) 94 (historically one mission a year) and the call-up area north of Hwy 380.

Reference Technical Exhibit (TE)1, “WSMR Range Map.”

The northern part of the range is a restricted area. All contract security personnel shall maintain Secret clearances for the duration of the contract. The Government shall not exercise any supervision or control over the contract service providers performing the services. Contract personnel shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

C.1.1. Description of Services: The Contractor shall be responsible for a full range of security guard and management duties, including planning, scheduling, report preparation, record preparation and maintenance, and quality control. The Contractor shall provide an adequately qualified staff of contract security guards (hereinafter referred to as CSG) personnel to perform all required security guard services outlined in the PWS. It is the Contractor’s responsibility to ensure the new requirements are complied with and met in accordance with (IAW) timelines as published in any new guidance as regulatory requirements change and become updated or superseded by more current regulatory guidance. The Contractor shall have a management staff with the necessary management expertise to ensure sound and efficient management practices in the performance of the work required under this PWS. The Contractor shall provide all vehicles necessary for the performance of services, to include emergency light equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform the CSG services as defined in this PWS, except for those items specified as Government Furnished Equipment (GFE). The Contractor shall be responsible to provide CSG services is at C.1.6.

C.1.2. Background: WSMR U. S. Army Garrison (USAG) has had an existing Up Range Security Guard contract in place for over 40 years. WSMR does not have sufficient Table of Distribution and Allowances (TDA) Authorizations to perform basic security services on the entire 3.2 million acres of the Range. Directorate of Emergency Services (DES) Physical Security requested an increase in the TDA Authorizations to perform security functions throughout the entire range. The request was denied. Travel time to the northern end of the range is at least a two-hour drive. DES Physical Security Department of Army Civilian (DAC) guards service the main cantonment area only and are unable to respond Up Range when an emergent situation occurs. Thus, the need for the contracted security force. The Contractor shall provide all CSG related services as outlined in the PWS for the up-range area. The Common Level of Support (CLS) services are identified as services performed daily such as roving patrols, alarm responders, access control, and posted guard support, which are required on 24/7/365 days a year (366 days for leap years). These services are described under C.5.1 of the PWS. Fully trained and armed CSGs will perform mission support and CLS duties. The mission support requirements are services provided only when needed to support roadblock requirements. These services may be required at odd hours and for extended periods. These services include roadblocks, sweeps, evacuation, and posted guard support, and fall under C.6 of the PWS. White Sands Missile Range has two commands, Installation Management Command (IMCOM) and Army Test and Evaluation Command (ATEC). The CLS responsibilities belong to WSMR Garrison.

The mission support is support provided to ATEC. Contractor personnel shall be required to work odd hours and be exposed to high summer temperatures ranging from 99 -115 degrees or higher, winter temperatures range from below 0 – 40 degrees or colder. The northern part of the range is considered “isolated”, meaning there are no places to purchase food or beverages so it will be the responsibility of Contractor personnel to be prepared to bring their own food and water/beverage when on duty.

The Contractors working on behalf of the Government shall adhere to the current Environmental Policy and Environmental Management System (EMS) requirements while performing services on WSMR. All Contractor personnel shall receive EMS awareness training via WSMR's current EMS training within 30 days of award. The Contractor shall provide a list of trained personnel to the Contracting Officer's Representative (COR) and the EMS Manager.

C.1.3. Objectives: The Contractor shall deter and prevent theft, criminal acts, espionage, sabotage, terrorism, or improper and/or unlawful threats in the areas they are required to patrol or guard. The Contractor shall provide emergency assistance when required. The Contractor shall hold and detain all suspicious persons or those who gain or attempt to gain unauthorized access to any areas or buildings patrolled or guarded by the Contractor. The Contractor shall safeguard and protect all Government classified, proprietary and sensitive information, documents, material, and equipment.

C.1.4. Standards of Conduct: The Contractor shall maintain standards of employee competency, conduct, appearance, and integrity IAW this section in the PWS. All Contractor personnel shall adhere to Standards of Conduct that reflect credit on themselves, their employer, and the U.S. Army. Secret All CSGs performing security guard duties shall meet the reliability standards of the Individual Reliability Program (IRP) defined in Army Regulation (AR) 190-56 and AR 380-67. The Government has the right to bar a Contractor employee from or restrict access to the workplace. This right is in addition to any other Government right or remedy under the contract and does not relieve the Contractor from their obligation to perform the requirements stipulated in the PWS.

C.1.5. TBD Performance Period: The performance period shall be for one (1) base year and four (4) option years of twelve (12) months each.

Phase In-Period 1 Feb 2025 – 28 Feb 2025 Base Period: 1 Mar 2025 – 28 Feb 2026

1st Option Year: 1 Mar 2026 – 28 Feb 2027 2nd Option Year: 1 Mar 2027 – 28 Feb 2028 3rd Option Year: 1 Mar 2028 – 29 Feb 2029 4th Option Year: 1 Mar 2029 – 28 Feb 2030

C.1.6. WSMR Range Road Map (TE 1) details the distance from different locations in the up-range area. Many of the roads are paved. There are several unpaved gravel roads and roads that are on rough terrain such as hills and mountains. All roads may become treacherous during inclement weather or during hours of darkness. All areas and gates in the Contractor’s area of responsibility shall be checked daily by the Contractor to include the Small Missile Range (SMR) Gate.

FROM TO DISTANCE (Approx. miles)

BLDG 34200 – Stallion Range Center (SRC)

SRC Gate via RR 7 .43 miles

BLDG 34200 – (SRC) Tularosa Gate via RR7, RR12, RR9, and RR6

67 miles

BLDG 34200 – (SRC) Gate 10 via RR 7 & RR

97 miles (13 miles hard packed sand)

BLDG 34200 – (SRC) Engle Gate via RR 5 83 miles (26 miles hard packed dirt road)

BLDG 34200 – (SRC) ORC Gate via RR 7 &

RR 12

45 miles

BLDG 34200 – (SRC) NOP Gate via RR 7, RR 12, and RR 9

68 miles (35 miles gravel, winding road)

BLDG 34200 – (SRC) Red Rio Gate via RR 7, RR 12, and RR 11

60 miles (19 miles gravel road)

BLDG 34200 – (SRC) SMR Gate via RR 7 103 miles

BLDG 34200 – (SRC) Gold block via US Hwy

14 miles

BLDG 34200 – (SRC) Silver block via US Hwy 380

41 miles

BLDG 34200 – (SRC) ORC Range Center via

RR 7 & RR 12

40 miles

BLDG 34200 – (SRC) Mine Site via RR 7 & RR

10 miles

BLDG 34200 – (SRC) Rhodes Canyon POL via

RR 7 & RR 6

53 miles

BLDG 34200 – (SRC) PHETS via RR 7 13 miles

BLDG 34200 – (SRC) RR 5 & RR 16

Intersection

34 miles

BLDG 34200 – (SRC) RR 7 & RR 8

Intersection

34 miles

BLDG 34200 – (SRC) RAMS via RR 7 & RR 6 60 miles

BLDG 34200 – (SRC) RR 7 & RR 316

Intersection

44 miles

BLDG 34200 – (SRC) RR 9 & RR 316

Intersection

50 miles

FROM TO DISTANCE

Tularosa Gate SRC Gate RR 9, RR 12, and RR 7

Tularosa Gate Gate 10 via RR 9 &

RR10

Tularosa Gate ORC Gate via RR 6, RR 9, RR 8, and RR 12

Tularosa Gate SMR Gate via RR 6 &

RR 7

Tularosa Gate Engle Gate via RR 6 43 (12 miles gravel road)

Tularosa Gate Red Rio Gate via RR 9, RR 8, and RR 11

61 (19 miles gravel road)

Tularosa Gate NOP Gate via RR 9 69 (35 miles gravel, winding road)

Tularosa Gate RAMS via RR 6 31

Tularosa Gate RR 9 & RR 316 Intersection

FROM TO DISTANCE

RR 5 & RR 16 Intersection Engle Gate via RR 9 13 (dirt road)

RR 7 Denver Site via RR 316 5 (gravel road)

RR 9 Denver Site via RR 316 2 (paved road)

RR 9 & RR 12 intersection NOP Gate via RR 331 35 (gravel winding road)

RR11 & RR12 intersection Red Rio Gate via RR 11 19 (gravel road)

RAMS Engle Gate via RR 6 12 (gravel road)

RR 7 & RR 13 intersection Salinas Camp 11 (gravel road)

RR 13 & RR 16 intersection RR 13 & RR 7 Intersection (unis)

18 (gravel road)

Area North of RR 6 – 1,770 Sq.

miles

Area South of RR 6 to US Hwy 70

– 1,363 Sq. miles. This includes the White Sands National Monument and Wildlife Refuge

C.1.7. Quality Control/Quality Assurance Plan: Actions taken by the Contractor to control the services to meet the requirements of the PWS. The Contractor shall develop and maintain an effective Quality Control Plan/Program (QCP) to ensure contract operations are IAW the PWS. The Contractor shall develop and implement procedures to identify and prevent potential problems or safety concerns, and to improve the CSG’s performance by updating and incorporating new ideas or methods into the Standard Operating Procedures (SOP) or policies in place for a better efficient work force. The QCP shall detail how the Contractor shall ensure the services in the PWS are being performed, when the Quality Assurance (QA) shall be done, where the QA shall be done, and who shall be doing the QA for the services being performed and provide the roles and responsibilities of the persons who shall be performing the QA checks, the frequencies of the QA checks, and corrective action to be taken on deficiencies found.

C.1.7.1. Risk Assessment: The QCP shall include a risk assessment for each of the Contractor’s service functions, roving patrols, roadblocks, posted guards, access control, etc., to include any safety topics such as range procedures/operations, driving under normal day-time conditions, during hours of darkness, during inclement weather, and a risk assessment on the Personal Protective Equipment (PPE) the Contractor is required to use under this contract.

C.1.7.2. Quality Control, Supervision: The QCP shall include the Contractor’s method of supervision, ensuring that all posts are properly staffed, and that employees are properly uniformed and present a professional appearance. Supervisors shall ensure that all CSGs are familiar with their patrol duties and are familiar with the up-range terrain, roads, and driving conditions range-wide. The QCP shall describe as to when, how, and how often the supervisor shall conduct quality control inspections of their guards on each shift. The Contractor shall submit their daily quality control surveillance checks at the end of the month with their invoice submission to the COR.

C.1.7.3. QCP Submission: The QCP shall be submitted in draft form with the proposal with each risk assessment clearly defined and each risk assessment properly titled and separated by topic or assessment. The QCP shall be finalized and approved by the KO within 30 days after contract award. If changes need to be made during the period of performance, the Contractor shall submit a revised QCP within 5 days after changes have been made and approved by the COR and KO. The Contractor shall not provide a cut and paste document from the PWS or Regulations. Instead, the Contractor shall submit a comprehensive document, written by the Contractor, clearly defining the QCP with a purpose, scope, and responsibilities, and the Contractor’s employees’ duties, safety, and risk assessments.

C.1.7.4. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government can and may be present at any training, qualification, and certifications if it chooses to attend. The Contractor shall provide the Government an accurate monthly schedule, clearly identifying any training, qualification, or certifications for that month 30 days before the actual training, qualification, or certification is to take place. The COR or DES Physical Security personnel must be present for weapons qualification, physical ability testing, and OC application. Only CSGs who are trained under AR 190-56 standards and who meet the requirements in the security guard program shall carry weapons. The KO may request random urinalysis (UA) testing as outlined in AR 600-85. The Contractor shall provide UA lab testing results to confirm UA compliance. UA testing may be requested if a CSG is involved in a traffic accident or a discharge of their weapon.

C.1.7. Federal Government Holidays: The Contractor is required to perform services 24 hours per day, 365 days a year (366 days on leap years), to include holidays for all services required in the PWS. The following is a list of Recognized Federal Holidays:

January New Years

January Martin Luther King Day

February President’s Day

May Memorial Day

June Juneteenth

July Independence Day

September Labor Day

October Indigenous Peoples Day

November Veterans Day

November Thanksgiving Day

December Christmas Day

C.1.8. Hours of Operation: The requirements under this contract call for 24 hours per day, 365 days per year support (366 days on leap years), including holidays. Building 34200 shall be open for business from 0700 – 1730 daily.

C.1.8.1. Contractor’s Work Schedule: The Contractor shall provide the COR a shift schedule prior to the beginning of each shift. The shift schedule will contain the hours of operation for the CSGs on shift and the supervisor in charge. When changes in the work schedule are made, the Contractor shall provide an updated copy to the COR. If personnel are replaced, the Contractor shall notify the COR by e-mail as soon as possible. The Contractor will provide the COR with a Daily Patrol Report, which shall define the areas each roving patrol CSG was assigned, all buildings/sites checked, and shall list/insert the miles traveled.

C.1.8.2. Daily Roll Call: The Contractor shall provide to the COR and the WSMR Dispatch Center a daily shift roll call at the beginning of each shift, listing the number of CSGs on duty, the names of the guards and their assigned location, and whether they are posted or providing roadblock support. The Contractor shall notify the COR and WSMR Dispatch Center of any changes.

C.1.9. Type of Contract: The Government anticipates awarding a Firm Fixed Price Contract.

C.1.10. Security Requirements: The Contractor employees must have a Secret (or Interim Secret) clearance at time of employment, which must be maintained for the duration of the contract or employment managed by the Contractor’s Facility Security Officer (FSO).

C.1.10.1. Secret Clearance Process: The Contractor shall obtain a Manager/Requester account through the Personnel Security Investigation Portal Center of Excellence (PSIP-COE) to process clearances for their employees. Employees shall have online access to the PSIP-COE input their information into that system. The system sends the information to the Office of Personnel Management (OPM) for processing the investigation. 'OPM' forwards the record to the Defense Industrial Security Clearance Office (DISCO) for clearance requirements. The Contractor/FSO is notified if or when the clearance is granted. Once notification is received, the Contractor shall notify the COR. The Contractor shall only use personnel who have been granted an Interim (pending adjudication) Secret security clearance. The Contractor shall maintain records of clearances granted to their employees and have that information available when requested by the COR, KO, or designated representative. It is the Contractor’s responsibility to conduct a thorough background check on all new hires before they start performing any of the duties outlined in the PWS. Verifying on the Joint Personnel Adjudication System (JPAS) that they have a Secret clearance does not constitute as a thorough background check.

C.1.10.2. Processing of Security Clearances by the Contractor’s FSO: The Contractor shall ensure the WSMR Garrison Security Manager is listed as an alternate requestor in the processing of any security clearance request. It is the Contractor’s responsibility to ensure that all new hire personnel records are properly screened and meet the AR 380- 67 and AR 190-56 screening process. The Contractor shall verify any adjudication done on the applicant’s history to ensure it is current and shall not interfere with the reliability and suitability for CSGs to be certified into the IRP and for CSGs to perform their assigned duties.

C.1.10.3. Common Access Cards (CAC): The Government shall authorize a CAC for the Project Manager, Captain of Guards, and shift supervisors who require access to the WSMR Local Area Network (LAN). A CAC shall be issued as required by IMCOM to the Contractor’s personnel. The Contractor shall provide the necessary information to the COR to create accounts in the Trusted Associated Sponsorship System (TASS).

The Contractor shall respond to any TASS notifications within the allotted time. A non-response to these notifications shall cause the Contractor not to be issued a CAC.

C.1.10.4. Security of Classified Items and Information: The Contractor shall only use personnel who have a valid Secret clearance for the performance of all the security services outlined in the PWS. The Contractor shall protect and prevent access to all Government classified information, documents, materials, models, etc., from all unauthorized access, loss, theft, or sabotage.

C.1.11. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for the Contractor’s use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The Contractor shall provide security and key control for Government owned/provided facilities, sentry stations, administrative areas, and equipment IAW procedures outlined in AR 190-51, AR 190-11, and AR 190-13.

C.1.11.1. Key Control: The Contractor shall establish and implement methods to make sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons IAW Appendix D, AR 190-51.

NOTE: All reference to keys includes key cards. No keys issued to the Contractor shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

If keys, other than master keys (the use of master key system or multiple key systems is prohibited) are lost or duplicated, the Contractor shall, upon direction of the KO, rekey or replace the affected lock or locks if due to negligence. However, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be the responsibility of the Contractor.

C.1.11.2. Lock Combinations: The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that DES Physical Security is notified when personnel having access to the combinations no longer have a need to know such combinations or leave the Contractor’s employment.

C.1.11.3 The Contractor shall be responsible for any costs when changing the combination(s) of any Government-provided security containers and/or safes, when the combination has been compromised due to mishandling by the Contractor.

C.1.12. Special Qualifications: All Contractor employees shall be US Citizens, be able to obtain a Secret clearance, shall meet the IRP requirements to be certified into the program, and shall meet the guard requirements in AR 190-56, AR 380-67, and AR 600-85 (most current versions).

C.1.12.1. Mandatory Installation Required Training: All Contractor employees having access to the WSMR LAN shall be required to maintain current Information Assurance Awareness (IA) Training during the duration of this contract. The Contractor shall be required to schedule their workforce to attend required installation, Department of Defense (DOD), and Department of the Army (DA) mandatory training such as (not an all-inclusive list):

- Antiterrorism Level I Training (AT Level I) - Annual Requirement

- Combating Trafficking in Persons Training (CITP) - Annual Requirement

- Operations Security Training (OPSEC) - Annual Requirement

- Threat Awareness and Reporting Program (TARP) Training - Annual Requirement

- Information Assurance Training - Annual Requirement

- IWATCH Training - Annual Requirement

The training sessions usually last one (1) hour. If available, the above training can be provided at the Contractor’s area of operation when properly coordinated through the COR. If training is not available at the Contractor’s operation location, the Contractor shall schedule or plan to have their personnel attend this training when offered at the different WSMR post locations. The Contractor shall schedule this training not to interfere with the daily operations and provide their own transportation for their personnel.

C.1.12.2. All Contractor employees shall comply with the Government’s Cyber Security Training/Certification program.

C.1.12.2.1. Cyber Security (CS) and DoD Cyber Awareness Challenge Training (User Level Access): All Contractor personnel with access to Government information systems and networks shall successfully complete all required CS training, as specified in AR 25-2 and as specified by the Government requiring activity. This includes training mandated in Army CIO/G6 ALARACT message 293/2007, subject: Implementation of Standard DoD IA Awareness Training dated 261800Z Dec 07. Training is available at https://cs.signal.army.mil.

C.1.12.3. All Contractor employees and subcontractor employees performing work under this contract who have access to Government information systems and networks shall create a user account and profile in the Army Training and Certification Tracking

System website (ATCTS) at https://atcts.army.mil/iawstar/index.php and managed by the COR. A certificate of successful completion of CS training, an Acceptable Use Policy (AUP), and a DD Form 2875 – System Authorization Access Request (SAAR), shall be completed and loaded to the ATCTS and provided to the COR for continuous compliance monitoring and reporting.

C.1.12.4. The Contractor shall ensure that all Contractor employees and subcontractor employees requiring CS awareness training and DoD Cyber Awareness Challenge Training complete the training at the start of work performance on this contract and annually thereafter for the duration of this contract and require employees to maintain their information in a ‘current’ status at the ATCTS website.

C.1.12.5. The Contractor shall ensure that all Contractor employees and subcontractor employees performing work under this contract who have access to Government information systems and networks, upon having completed the above referenced requirements for User Level Access, have been issued a CAC for user authentication.

Violations of the individual use of the issued and authorized means of authentication shall be treated as a security violation and may terminate the contract.

C.1.13. Post Award Conference /Periodic Progress Meetings: The Contractor agrees to attend any Post Award Conferences convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, Government Property Administrator (GPA), and other Government personnel, as appropriate, may meet semiannually with the Contractor to review the Contractor’s performance. At these meetings, the KO shall apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The COR shall maintain written records of these meetings and shall provide copies to the Contractor.

C.1.14. Contracting Officer Representative (COR): The COR shall be identified and appointed in writing by the KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor performance and notify both the KO and the Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry for Contractor personnel. A letter of designation (Appointment Letter) issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

C.1.15. Key Personnel: The following personnel listed below are critical to the successful performance of this contract: Captain of the Guards (COG), Supervisors, and Trainer.

Prior to permanently reassigning any of the specified individuals to other contracts, the Contractor shall provide the KO and COR not less than thirty (30) days advance notice and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. The “Key Personnel” list may be amended from time to time during this contract to either add or delete personnel as appropriate.

C.1.15.1. Captain of Guards (COG): Manages the operational security force programs to provide a daily deterrent against unauthorized, illegal, or potentially life-threatening activities towards government employees, visitors, information programs, facilities, and property. Requirements for the COG include, but are not limited to the following:

a. A minimum of three years of security administration experience from either military security, police, or civilian security operations.

b. Experience supervising a comparable civilian police force, military police force, or civilian security guard force.

c. Physically fit, in accordance with AR 190-56, to perform the position’s requirements.

d. Must be familiar with all regulations, policies, procedures, and directives related to the contract, and have the management and communication skills to effectively oversee the requirements of the contract within one month of contract award.

e. The COG shall be available between 0700 and 1500 hours from Monday through Friday and shall be available via telephone or within two (2) hours in person at the SRC building in the event of an emergency.

C.1.15.2. Shift Supervisors: Supervise the operational security force programs to provide a daily deterrent against unauthorized, illegal, or potentially life-threatening activities towards government employees, visitors, information programs, facilities, and property. Shift Supervisors must have a minimum of two years law enforcement/security experience, with leadership experience or demonstrated leadership capability.

C.1.15.3. Trainers: Coordinate, plan, and train the Contract employees on the training requirements referencing the Army Regulations and training identified in this PWS. The Trainer must be certified (determined by DES PS) to teach the required training as outlined under C.9 Training.

C.1.16. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractor employees. CSG will avoid creating an impression that they are

Government officials. They must also ensure that all documents or reports produced by the Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. CSG personnel shall have a Contractor-provided picture ID badge, with the guard’s name and company name on it. The badge shall always be worn as specified in AR 190-56 and be visible while on duty.

C.1.17. Supervision of Contractor Employees: The Government shall not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract for normal day-to-day operations. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government.

C.1.18. Contractor Travel: The requirements under the PWS do not require the Contractor or their employees to travel outside of the scope of work identified in this PWS. Any travel costs associated with Contractor-required training shall be the Contractor’s responsibility. Employees living in the surrounding area, i.e., El Paso, Alamogordo, Las Cruces, Albuquerque, etc., shall not include travel time to their job sites as part of the contract price.

C.1.19. Organizational Conflict of Interest (OCI): The Contractor and subcontractor personnel performing work under this contract may not receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services, which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements that may be affected by the OCI.

C.1.20. Contract Performance Transition Plan: The Contractor shall be provided a period of thirty (30) days to ensure sufficiently qualified and trained personnel are available and on-site to perform full contract requirements. During this transition time, the Contractor shall ensure all Contractor Furnished Equipment (CFE) as identified in this PWS is available to satisfy the services required in this PWS. Contract transition, both at phase-in and phase-out between the incumbent and the awardee is critical to ensuring the Government has full performance continuity of operations with no degradation to test services provided and specifically not impacting any ongoing or pending test operations. The Contractor shall provide a draft transition plan with its proposal that describes the plan to ensure continuity of operations, no loss of operations, and the ability to conduct and comply with all requirements described in this PWS. The plan shall include a section that also describes activities supporting phase-out. The plan must include subcontracts and partnerships. The plan shall address transition risk and risk mitigation plans with milestones and readiness reviews with the Government. As a minimum, the plan shall address:

a. Personnel: Transition ensuring required expertise and knowledge supporting existing work assignments in a manner that there is no degradation in support schedule or quality. This includes a methodology for transitioning personnel company familiarization, plans, and policies in a manner that does not affect the day-to-day mission requirements. It is not acceptable to shut down or limit support services to activities during transition activities.

b. Security: Transition of COMSEC accounts, safe access, inventory receipt of classified or sensitive information accountability, security clearances, badges, CAC cards, key and lock inventory and accountability, and as described in sections C1.10 through C1.10.5 of the PWS.

c. Property: Accountability of Government furnished property, including hand receipts and inventory.

d. Training: Network acceptable use, OPSEC, training on company travel systems, human resource policies, and overtime accountability and approval process to enable continuity of operations.

e. Financial: Training, policies and system familiarity, including interfaces to the Government reporting systems on cost of labor and materials, overtime approvals, purchasing, access to required accounts in General Fund Enterprise Business System (GFEBS), PMM, SharePoint, and financial systems or information accounts required.

f. Information systems: Training, accounts, network access, secure information systems accounts and access, tele-communications, databases, computers, and licensing or permits required to manage and perform the contractual requirements.

g. Transportation: Training, licensing, vehicle assignments, and capabilities to support the mission requirements.

h. Policies and regulations: Pertinent to or identified in this PWS regarding access and operations on WSMR in support of assigned responsibilities.

A draft transition plan shall be submitted with the proposal. A finalized and approved transition plan must be in place within 10 days after contract award.

C.2. DEFINITIONS AND ACRONYMS

Captain of Guards (COG): The Lead on-site manager for the Contractor.

Certifying Official (CO): Appointed Government representative responsible for overseeing the IRP and ensuring security personnel certified into the program meet the reliability standards under AR 190-56, AR 380-67. This is a continual annual evaluation, and it is at the discretion of the CO to suspend/not certify any CSG personnel from the IRP program for non-compliance. CSG personnel suspended/not certified from this program shall not be used as guards under this contract. This does not relieve the Contractor from its obligation to perform the requirements stipulated in the contract.

Contract Security Guards (CSG): The Contractor guard personnel hired to perform the security guard function as delineated in the contract.

Contracting Officer (KO): A person with authority to enter, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. NOTE: Only the KO can legally bind the Government.

Contracting Officer’s Representative (COR): An individual designated in writing by the KO to act as an authorized representative within the scope and limitations authorized by the KO. NOTE: The COR does not have authority to change the terms and conditions of the contract.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Man-Year Equivalent (CME): One CME is equal to 2,080 hours per year of a person standing on duty at a specific guard position on an installation. It does not include annual or sick leave, guard mount time, or time on breaks or lunch. The Contractor must hire additional people to cover guard posts for these non-available hours.

Controlled Area/Secure Area: Any specifically designated building or area of structure that contains lucrative targets for theft, compromise, or destruction, and to which entry must be limited in order to provide more than routine protection. The northern part of the range is considered controlled and persons in these areas must have the proper access paperwork to be in these areas. CSGs shall ensure that any person that has gained or is trying to gain access to this area have the proper documentation. CSGs shall notify the WSMR Dispatch Center immediately if any person or vehicle is in the area without the proper documentation and follow up with written documentation of incident.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverables: Anything that can be physically delivered, either a service or any documents, paperwork, training, etc., as outlined in the PWS. The intentions of deliverables under this contract are the CSG services and any reports associated with requirements under the PWS.

Exclusion Area: A restricted area that shall require the access control measures for controlled and limited areas plus additional measures that shall be provided to the CSG when CSG is required to patrol or guard this type of area.

Government Property Administrator (GPA): An authorized representative of the KO, appointed in writing IAW agency procedures, who is responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor. The primary objective of the property administration function is to attain efficient, economic, and uniform management of all Government property required for the performance of contracts. The GPA function is mainly to administer the terms of contract provisions that specify the Contractor's obligations to acquire, control, use, care for, report, and dispose of Government property, and to advise contracting activities and other DoD officials of the known level of efficiency of the Contractor's management of Government property.

Individual Reliability Program (IRP): The IRP provides a means of assessing the reliability of individuals being considered for employment and of continuous assessment of personnel employed as CSGs. It is a supplement to the employee security screening process. All Contractor personnel performing CSG duties shall be continuously evaluated to determine if their character, trustworthiness, and fitness are consistent with the high standards expected of the security professional. All Contractor employees performing CSG duties shall meet the reliability standards of the IRP as outlined in AR 190-56, AR 380-67. The Contractor shall perform a thorough background check on all employees to assure they can be certified into the program prior to being hired.

Limited Area: A restricted area or building that is more restrictive than a controlled area.

This area shall have the same control requirements as the controlled area, plus entry to these areas is limited to only those persons(s) whose names have been previously placed on an entry control roster signed by the controlling authority or who have been enrolled in an electronic access control system or part of an approved exchange badge system. CSGs shall ensure person(s) trying to gain access to this type of area has the proper paperwork and are on the approved roster list before access is allowed.

Procedural Guard Manual: A comprehensive narrative description of the Contractor's management, drug testing, training, and operations written by the Contractor, incorporating WSMR DES SOPs, regulations, and directives. The Manual shall be provided to the COR in a hard copy format with a cover page listing all topics covered and each subject/topic covered clearly separated by tabs. This manual shall contain the basic guidance issued by the Contractor to their employees concerning matters of discipline, guard duties and responsibilities, the contractor’s quality control for ensuring work is being performed, management practices, and overall supervisory authority on this contract. The procedural guard manual shall be approved by DES thirty (30) days prior to start of the contract.

Training Manual: The Contractor shall provide a training manual to include lesson plans, testing certification guidelines, maintenance of training records, a listing of all new hire training, and sustainment training to include a breakdown as to how and when sustainment training shall be conducted. At a minimum, guideline within ST19-LESM, on Chapter 5. The training manual shall be approved by DES thirty (30) days prior to start of contract.

Quality Assurance (QA) Plan: The Contractor shall provide a QA plan outlining how, when, and who shall be performing these QA checks to ensure that the services provided are IAW PWS. A draft QA plan shall be submitted with the proposal. The plan shall be finalized and approved by the Government thirty (30) days after contract award.

Restricted Area: Any areas to which access is strictly limited and is controlled by the contractor’s employees, personnel of the individual activity, or is controlled by cipher lock/combination lock devices on entrance to that area. An incident report shall be generated by all contractor personnel of all incidents where persons try to enter the restricted area of have gained access to this restricted area with no proper documentation.

C.3. Government Furnished Property (GFP), Equipment (GFE) and Services C.3.1. Contractor responsibility for GFE/GFP/Government Furnishes Materials (GFM)

a. The Government shall provide the following GFP: One computer, one mouse, one keyboard, one printer, and one monitor. The Contractor shall not use Government-furnished property and services for any purpose other than in the performance of this contract.

b. The Contractor is directly responsible and accountable for all Government property IAW the requirements of the contract. This includes Government property in the possession or control of a subcontractor. The Contractor shall establish and maintain a system in accordance with FAR Part 45, DOD Guidebook for Contract Property Administration, dated April 2012, DOD FAR Supplement Part 245, Government Property to control, protect, preserve, and maintain all Government property. The Contractor property control system/procedures shall be in writing unless the GPA determines that maintaining a written system is unnecessary. The system shall be reviewed and, if satisfactory, approved in writing by the GPA.

c. The Contractor shall maintain and make available the records required by this subpart GPA and account for all Government property until relieved of that responsibility. The Contractor shall furnish all necessary data to substantiate any request for relief from responsibility.

d. The Contractor shall require that subcontractors provided Government property under the prime contract shall comply with the requirements of this subpart. Procedures for assuring subcontractor compliance shall be included in the Contractor’s property control system. Where the GPA assigned to the contract has requested supporting property administration from another contract administration office, the Contractor may accept the system approval of the supporting GPA instead of performing duplicative actions to assure the subcontractor’s compliance.

e. If the GPA finds any portion of the Contractor’s property control system to be inadequate, the Contractor must take any necessary corrective action before the system can be approved. If the Contractor and GPA cannot agree on the adequacy of control and corrective action, the matter shall be referred to the KO.

C.3. 2. The Government shall provide the following property and services: Office spaces, existing furniture in place (no additional or new furniture shall be provided by the Government), Class A office telephones, LAN support, access to the internet, and CAC, if required. The Government shall not furnish cellular phones of any kind, including BlackBerry’s. It shall be the Contractor’s responsibility to properly complete and submit the required forms for LAN access for their employees.

C.3.3. Handheld Security Radios and Vehicle Radios: The Government shall provide the Contractor with handheld radios and vehicle radios for Contractor-provided vehicles.

The Contractor shall be responsible for safeguarding Government furnished handheld radios and vehicle radios. It is the Contractor’s responsibility for the installation of the vehicle radios. The Contractor shall also be responsible for any related fees for the installation and removal of these radios to include the brackets, screws, or any hardware for the installation of the vehicle radios. The Government shall be responsible for any maintenance associated with handheld and vehicle radios. Any damage, other than normal wear and tear, shall be the responsibility of the Contractor to repair.

C.3.4. The Government shall provide all keys and locks, and combinations to doors and gates necessary for the CSG to perform their duties.

C.3.5. Firearms Training Range: The Government shall provide access to a firearms training range. The Contractor shall establish, coordinate, and submit a proposed schedule with the COR thirty (30) days prior to utilizing the firearms training range.

Ranges may not necessarily be on the installation/site. The Contractor shall be allowed to utilize the firearms training range listed below. The Contractor shall be responsible for the transportation cost of their employees to and from the firearms ranges, for picking up all ammo shells after each use, and reporting any maintenance or safety issues to DES. The Contractor is responsible for all props to be used for weapons qualifications. The Government shall be responsible for the upkeep and maintenance of the Small Arms Range – Stallion Range Center.

C.3.6. Weapons Storage: The Government has an approved arms room at Building 34200, which includes the necessary weapons racks, containers, locks, and chains to secure the weapons, for the Contractor’s use if the Contractor chooses to store their weapons and ammunition there. The Contractor’s weapons and ammunition shall be the responsibility of the Contractor. The Contractor shall submit a request via the COR for authorization from the Installation Commander to store their weapons and ammunition on military property. The Contractor shall be responsible for the protection of the items and operation of the weapons being stored at Building 34200 IAW AR 190-

11. The request for weapons and ammunition storage shall have all the weapons clearly identified with the proper make, model and serial number for each weapon and the type and number of ammunition to be stored. All weapons and ammunition shall be accounted for at the beginning and end of each shift. Loss or theft of any weapons or ammunition shall be reported to the COR and proper authorities immediately.

C.4. Contractor Furnished Items and Responsibilities. Every Contractor or subcontractor shall comply with the Recording and Reporting of Occupational Injuries and Illnesses published in 29 CFR Part 1904 and with the Safety and Health Standards published in 41 CFR Part 50-204, including any matters incorporated by reference therein, and immediately report any incidents to the COR.

C.4.1. (RESERVED)

C.4.2. Contractor Furnished Individual CSG uniforms and Personal Protective Equipment (PPE): The Contractor shall provide uniforms and PPE to all CSG personnel to allow them to perform the services in the PWS as stated in AR 190-56.

This uniform shall include a badge, a patch displaying the name of the Contractor, and a nametag and rank for the individual employee, which shall be prominently displayed on the outer garment. The Contractor shall also be required to provide uniform clothing for use during inclement weather, such as rain, sleet, snow, and extreme cold, meeting the requirements stated above. The Contractor shall follow the personnel appearance and uniform requirements as outlined in AR 190-56. The uniform color is the only deviation from the AR 190-56 uniform and PPE requirements under this PWS. The Contractor shall provide the COR with their proposal for duty uniform for consideration and approval prior to start of the Phase-In period. Supervisory employee uniforms shall be significantly different from CSG Uniforms. The Contractor is responsible for initial and replacement of all uniforms, PPE, and equipment as they become worn or unserviceable.

C.4.2.1 The Standards, appearance, and specifications other than uniform color(s) for CSG uniforms shall be followed as described under AR 190-56. No other items are authorized for wear as part of this uniform other than required PPE. Any CSG with vulgar or inappropriate tattoos on any exposed part of their body shall be required to cover these tattoos while on duty. No body piercing jewelry on earlobes, nose, lip, eyebrows, or any visible part of the body shall be allowed while on duty. If CSG earlobes are pierced and stretched, the Contractor shall ensure they are properly covered while on duty.

C.4.2.2. (RESERVED)

C.4.2.3 Rank Insignia Pins: Supervisors shall display…