PWS WP Holiday Show 5-year V2.pdf

Performance Work Statement United States Military Academy Band (USMA BAND)

United States Military Academy (USMA) West Point, NY 10996

1.0. Background:

Production and technical service for West Point Holiday Show. The Contractor (vendor) shall provide staging, audio, lighting, and associated labor to set up and tear down equipment.

2.0. Scope / Objective:

The contractor will visit West Point Band and provide Tasks (see Tasks 4.1 – 4.4).

3.0. Applicable Documents:

See attached SF1449 (Solicitation Document).

4.0. Tasks:

The Contractor, as an Independent Contractor and not as an agent of the Federal Government, shall provide the necessary resources (except for those identified as Government Furnished Property) and provide the following tasks:

4.1. From a period of 1 SEP- 3 DEC 2023, Contractor shall provide lighting designs, plots, and plans for the West Point Holiday Show to be held on 2 DEC 23 and 3 DEC 23. Contractor shall provide supplementary lighting systems to enhance the coverage and effect of light in the Eisenhower theater. Contractor shall provide full cyclorama lighting coverage. Equipment will need to be operational for production rehearsals listed on the attached master production schedule. A list of available equipment can be coordinated with Eisenhower Hall Staff at (845) 938-5211. Any additional lighting requirements from the lighting design will be supplied by the service provider. Any additional personnel needed to complete this service is the responsibility of the service provider. This includes the requirement to provide spotlight operators, programmers, and any skilled setup and tear down stagehands as needed by the proposed design.

Final plots and designs are to be approved by The West Point Band’s Lighting Director before delivered and installed. The vendor will need to provide staffing for all, installations, setups, teardowns, and rehearsals and ensure that all performance elements are available for the dress rehearsal noted on the master production schedule.

4.1.a. Audio Equipment

Contractor will provide 6 powered speakers with a minimum of 500 watts each, no more than 12 inches in height, with corresponding audio and power cabling. Speakers will be approved in advance by Band Audio Engineer or Band Technical Director.

4.1.b Service

Contractor will provide the Lighting Designer, Lighting Assistant, for site survey and design consultation.

Initial lighting configuration and design delivered on 20 SEP 2023.

Installation of supplementary lighting systems on 27 NOV 2023. Gaffer and Electricians will be present for this day.

Audio equipment will be dropped off on 27 NOV 2023 with supplementary lighting equipment.

Installation of props and backdrops on 27 NOV 2023. Adequate amount of stagehands to hang backdrops and set up props will be on site.

Light Design and Lighting assistant will work with West Point Band’s Lighting Director 28 and 29 NOV 2023 to program lighting systems.

3 Follow Spot operators, Lighting Designer and Lighting Assistant will be present for Rehearsal and programming on 29 NOV and 1 DEC, 2023.

Lighting Designer, Lighting Assistant, and 3 follow spot operators will be present for the West Point Holiday Show on 2 and 3 DEC, 2023.

Strike of equipment on 4 DEC 2023. Gaffer and Electricians will be present for this day.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

4.2. From a period of 2 SEP- 9 DEC 2024, Contractor shall provide lighting designs, plots, and plans for the West Point Holiday Show to be held on 7 DEC 23 and 8 DEC 24. Contractor shall provide supplementary lighting systems to enhance the coverage and effect of light in the Eisenhower theater. Contractor shall provide full cyclorama lighting coverage. Equipment will need to be operational for production rehearsals listed on the attached master production schedule. A list of available equipment can be coordinated with Eisenhower Hall Staff at (845) 938-5211. Any additional lighting requirements from the lighting design will be supplied by the service provider. Any additional personnel needed to complete this service is the responsibility of the service provider. This includes the requirement to provide spotlight operators, programmers, and any skilled setup and tear down stagehands as needed by the proposed design.

Final plots and designs are to be approved by The West Point Band’s Lighting Director before delivered and installed. The vendor will need to provide staffing for all, installations, setups, teardowns, and rehearsals and ensure that all performance elements are available for the dress rehearsal noted on the master production schedule.

4.2.a. Audio Equipment

Contractor will provide 6 powered speakers with a minimum of 500 watts each, no more than 12 inches in height, with corresponding audio and power cabling. Speakers will be approved in advance by Band Audio Engineer or Band Technical Director.

4.2.b Service

Contractor will provide the Lighting Designer, Lighting Assistant, for site survey and design

Initial lighting configuration and design delivered on 20 SEP 2024.

Installation of supplementary lighting systems on 2 DEC 2024. Gaffer and Electricians will be present for this day.

Audio equipment will be dropped off on 2 DEC 2024 with supplementary lighting equipment.

Installation of props and backdrops on 2 DEC 2024. Adequate amount of stagehands to hang backdrops and set up props will be on site.

Light Design and Lighting assistant will work with West Point Band’s Lighting Director 3 and 4 DEC 2024 to program lighting systems.

3 Follow Spot operators, Lighting Designer and Lighting Assistant will be present for Rehearsal and programming on 5 and 6 DEC, 2024.

Lighting Designer, Lighting Assistant, and 3 follow spot operators will be present for the West Point Holiday Show on 7 and 8 DEC, 2024.

Strike of equipment on 9 DEC 2024. Gaffer and Electricians will be present for this day.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

4.3. From a period of 1 SEP- 8 DEC 2025, Contractor shall provide lighting designs, plots, and plans for the West Point Holiday Show to be held on 6 DEC 2025 and 7DEC 2025. Contractor shall provide supplementary lighting systems to enhance the coverage and effect of light in the Eisenhower theater. Contractor shall provide full cyclorama lighting coverage. Equipment will need to be operational for production rehearsals listed on the attached master production schedule. A list of available equipment can be coordinated with Eisenhower Hall Staff at (845) 938-5211. Any additional lighting requirements from the lighting design will be supplied by the service provider. Any additional personnel needed to complete this service is the responsibility of the service provider. This includes the requirement to provide spotlight operators, programmers, and any skilled setup and tear down stagehands as needed by the proposed design.

Final plots and designs are to be approved by The West Point Band’s Lighting Director before delivered and installed. The vendor will need to provide staffing for all, installations, setups, teardowns, and rehearsals and ensure that all performance elements are available for the dress rehearsal noted on the master production schedule.

4.3.a. Audio Equipment

Contractor will provide 6 powered speakers with a minimum of 500 watts each, no more than 12 inches in height, with corresponding audio and power cabling. Speakers will be approved in advance by Band Audio Engineer or Band Technical Director.

4.3.b Service

Initial lighting configuration and design delivered on 20 SEP 2025.

Installation of supplementary lighting systems on 1 DEC 2025. Gaffer and Electricians will be present for this day.

Audio equipment will be dropped off on 1 DEC 2025 with supplementary lighting equipment.

Installation of props and backdrops on 1 DEC 2025. Adequate amount of stagehands to hang backdrops and set up props will be on site.

Light Design and Lighting assistant will work with West Point Band’s Lighting Director 2 and 3 DEC 2025 to program lighting systems.

3 Follow Spot operators, Lighting Designer and Lighting Assistant will be present for Rehearsal and programming on 4 and 5 DEC, 2025.

Lighting Designer, Lighting Assistant, and 3 follow spot operators will be present for the West Point Holiday Show on 6 and 7 DEC, 2025.

Strike of equipment on 8 DEC 2025. Gaffer and Electricians will be present for this day.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

4.4. From a period of 1 SEP- 7 DEC 2026, Contractor shall provide lighting designs, plots, and plans for the West Point Holiday Show to be held on 5 and 6 DEC 2026. Contractor shall provide supplementary lighting systems to enhance the coverage and effect of light in the Eisenhower theater. Contractor shall provide full cyclorama lighting coverage. Equipment will need to be operational for production rehearsals listed on the attached master production schedule. A list of available equipment can be coordinated with Eisenhower Hall Staff at (845) 938-5211. Any additional lighting requirements from the lighting design will be supplied by the service provider. Any additional personnel needed to complete this service is the responsibility of the service provider. This includes the requirement to provide spotlight operators, programmers, and any skilled setup and tear down stagehands as needed by the proposed design.

Final plots and designs are to be approved by The West Point Band’s Lighting Director before delivered and installed. The vendor will need to provide staffing for all, installations, setups, teardowns, and rehearsals and ensure that all performance elements are available for the dress rehearsal noted on the master production schedule.

4.4.a. Audio Equipment

Contractor will provide 6 powered speakers with a minimum of 500 watts each, no more than 12 inches in height, with corresponding audio and power cabling. Speakers will be approved in advance by Band Audio Engineer or Band Technical Director.

4.4.b Service

Initial lighting configuration and design delivered on 20 SEP 2026.

Installation of supplementary lighting systems on 30 NOV 2026. Gaffer and Electricians will be present for this day.

Audio equipment will be dropped off on 30 NOV 2026 with supplementary lighting equipment.

Installation of props and backdrops on 30 NOV 2026. Adequate amount of stagehands to hang backdrops and set up props will be on site.

Light Design and Lighting assistant will work with West Point Band’s Lighting Director 1 and 2 DEC 2026 to program lighting systems.

3 Follow Spot operators, Lighting Designer and Lighting Assistant will be present for Rehearsal and programming on 3 and 4 DEC, 2026.

Lighting Designer, Lighting Assistant, and 3 follow spot operators will be present for the West Point Holiday Show on 6 and 6 DEC, 2026.

Strike of equipment on 7 DEC 2026. Gaffer and Electricians will be present for this day.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

4.5. From a period of 1 SEP- 6 DEC 2027, Contractor shall provide lighting designs, plots, and plans for the West Point Holiday Show to be held on 4 and 5 DEC 2027. Contractor shall provide supplementary lighting systems to enhance the coverage and effect of light in the Eisenhower theater. Contractor shall provide full cyclorama lighting coverage. Equipment will need to be operational for production rehearsals listed on the attached master production schedule. A list of available equipment can be coordinated with Eisenhower Hall Staff at (845) 938-5211. Any additional lighting requirements from the lighting design will be supplied by the service provider. Any additional personnel needed to complete this service is the responsibility of the service provider. This includes the requirement to provide spotlight operators, programmers, and any skilled setup and tear down stagehands as needed by the proposed design.

Final plots and designs are to be approved by The West Point Band’s Lighting Director before delivered and installed. The vendor will need to provide staffing for all, installations, setups, teardowns, and rehearsals and ensure that all performance elements are available for the dress rehearsal noted on the master production schedule.

4.5.a. Audio Equipment

Contractor will provide 6 powered speakers with a minimum of 500 watts each, no more than 12 inches in height, with corresponding audio and power cabling. Speakers will be approved in advance by Band Audio Engineer or Band Technical Director.

4.5.b Service

Initial lighting configuration and design delivered on 20 SEP 2027.

Installation of supplementary lighting systems on 29 NOV 2027. Gaffer and Electricians will be present for this day.

Audio equipment will be dropped off on 29 NOV 2027 with supplementary lighting equipment.

Installation of props and backdrops on 29 NOV 2027. Adequate amount of stagehands to hang backdrops and set up props will be on site.

Light Design and Lighting assistant will work with West Point Band’s Lighting Director 30 NOV and 1 DEC 2027 to program lighting systems.

3 Follow Spot operators, Lighting Designer and Lighting Assistant will be present for Rehearsal and programming on 2 and 3 DEC, 2027.

Lighting Designer, Lighting Assistant, and 3 follow spot operators will be present for the West Point Holiday Show on 4 and 5 DEC, 2027.

Strike of equipment on 6 DEC 2027. Gaffer and Electricians will be present for this day.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

5.0 Deliverables.

Not applicable

6.0 Place of Performance. The contractor will perform their tasks at various locations within the US Military Academy in West Point, NY.

7.0 Travel. Travel and lodging are not reimbursable

8.0 Government Furnished Property. Not applicable

9.0 Reports. The contractor will provide updates to Technical Point of Contact (TPOC) on deliverables and statistics after the productions.

10.0 Hazards Information. There is no requirement for the Contractor to handle any hazardous material.

11.0 Security. Not Applicable

12.0 Identification of Contractor Personnel(s).

12.1 For contractors that do not require CAC but require access to a DoD facility or the installation, the contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

2014-05/AR 190-13). This is also for all employees who will be entering Army-controlled installations or facilities (Central Area/Restricted area). Applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative) must be adhered to. Documentation of these checks will be made available to the COR and security personnel upon request.

12. 2 The company will provide to the COR, ten days in advance of the event, names, Date of Birth, and Social Security numbers of all employees who will be entering Army-controlled installations or facilities.

12. 3 The company will ensure that its employees entering Army-controlled installations or facilities have obtained local access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

12.4 Contracting Official Representative (COR) – as required.

12.4 (a) Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (Local Access Badge) versus the NACI, which requires fingerprinting and submission of EQIP.

NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

12.4 (b) Will ensure that the USMA Form 13-16, Personnel Background Check, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

12.4 (c) Will ensure that the USMA Form 13-16, Personnel Background Check, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded, and work is scheduled to start. Waivers are made for the 10-day suspense on a case-by-case basis, in emergency situations as needed only.

12.4 (d) Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via EQIP, prior to being issued a CAC and/or given access to the government computer network.

12.4 (e) Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD and DES.

12.4 (f) Will ensure that all contractors requiring access to the Installation have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer

12. 5 Force Protection Conditions (FPCON’s) Clause

12.5(a) During higher Force Protection Conditions (FPCON’s) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation.

Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

12.5(b) Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

12.5 (c) Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

12.5(d) All contractor personnel and vehicles are subject to search while on the installation

12.5(e) In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

12.5 (g) Access may be denied during increased readiness or Force Protection Conditions (FPCON’s).

12.6 Contractor Vehicles – ensure the contractor understands the parking policy dated 27 February 2017.

12.7 Vehicle Access to the Central Post Restricted Area

12.7(a) If contract requires the contractor to have access to the Central Post Restricted Area of West Point to complete the required work. As such, the prime contractor is responsible to ensure all employees and or vehicles, and those of any subcontractors hired, have the required personal identification and vehicle passes to enter the installation and the CPRA. Personnel must undergo NCICI-III background checks from the Visitor Control Center before gaining access to the installation and receive “Permanent” Local Access Credentials upon passing the background check if that person requires access to the CPRA to complete their work. For any vehicles requiring access to the CPRA, documentation must be completed and submitted to the Military Police Admin Office (616 Swift Rd) for passes to be issued. Company owned vehicles only will be granted access. In the case of a personally owned vehicle being used to transport tools, equipment or supplies to the CPRA, the expectation is that the items are dropped off and the vehicle is moved out of the CPRA. Personally Owned Vehicles will not be granted passes. The CPRA is not parking lot for contractors.

12.7(b)The local general, visitor, and government designated parking areas SHALL NOT be used by the contractor. No general contractor or subcontractor employee parking is available near the immediate site. The contractor will need to identify and locate parking facilities for general and subcontractors off of West Point and provide a means for shuttling workers to the site. West Point shuttle services will not be used for transporting workers to the site.

12.7(c) Contractors and construction vehicles can only park in pre-approved designated staging areas or as identified in their contract. Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and construction equipment when it is:

(1) Parked illegally

(2) Interfering with operations

(3) Creating a safety hazard

(4) Left unattended in a restricted or controlled area

(5) Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

(6) Parked in a reserved space authorized by the Installation Commander

12.8 The COR overseeing the contract will review and coordinate all contractor pass requests.

13.0 “Government Rights”. As specified in DFARS 252.227-7020, “The Government shall have unlimited rights in works first produced, created, or generated and required to be delivered under this contract.”

14.0 Period of Performance. The Periods of Performance for this project shall be as follows:

06/29/23 thru 09/05/2023

15.0. Technical Point of Contact (TPOC):

Name: MSG Brandie Lane Address: 685 Hardee Pl, West Point, NY 10996 Phone: +1 803-422-2437 Email: branden.lane@westpoint.edu

16.0. Payment:

The Contractor shall bill the government on a single invoice for each individual Period of

Performance. The invoice must be annotated with the Contract Number (aka “Purchase Order#”)

– and – the Designated WAWF POC (email / phone#). Both pieces of information will be located on the Contract upon award. The invoice must be processed for payment through Wide Area Workflow at the following website- - - > (https://piee.eb.mil). The Contractor must contact them for any questions or concerns regarding registration. ALL CONTRACTORS must be registered with PIEE in order to receive payment (no exceptions).

17.0. Performance Requirements Summary:

The rights of the Government and remedies described in the PRS are in addition to other rights and remedies set forth in the contract. The Performance Requirements Summary table lists the Required Services (RS), the standard of performance by which the Government will measure contractor performance, the allowable degree of deviation from perfect performance, the primary surveillance methods the Government will use to evaluate the contractor’s performance in meeting the contract requirements, and the method which will be used to determine the amount of deduction from the maximum payment.

18.0 Surveillance Methods:

The primary method of surveillance the Government will use to evaluate the contractor’s performance is provided in the PRS table. The Government is not restricted to using only the method shown. The Government may supplement and/or modify the primary surveillance method and frequency of inspections as it deems necessary. The methods of surveillance that may be used are:

18.1. 100% Inspection. An evaluation method that requires complete inspection.

18.2. Planned Inspection. An evaluation method where less than 100% is inspected.

1.83. Valid Customer Complaints: Customer Complaints constitute a surveillance method based on customer awareness and satisfaction, and is mainly used to supplement other surveillance methods. Customers familiar with contract requirements notify the Government when there is a case of poor performance or nonperformance.

Upon notification, the Government investigates the report and, if valid, documents the performance problem, notifies the contractor and the Contracting Officer.

Contractor Self-Reporting. The contractor provides a weekly, or as often as necessary, update to the designated government representative on progress made towards meeting the documented objectives.