PWS Wave Buoy Services v0.5.pdf

Performance Work Statement for the

Amphibious Vehicle Test Branch (AVTB) Datawell Waverider Buoy Services

7 April 2025

Prepared by:

UNITED STATES MARINE CORPS

Amphibious Vehicle Test Branch Camp Pendleton, CA 92055-5171

Wave Buoy Services PWS v0.4 ii

TABLE OF CONTENTS

1 INTRODUCTION

1.1 Background

1.2 Scope

2 APPLICABLE DOCUMENTS

2.1 Compliance Documents

3 REQUIREMENTS

3.1 General Requirements

3.1.1 Contract Data Requirements List (CDRL) Item Deliverables

3.1.2 Quality Control Plan (QCP)

3.1.3 Incorporated Clauses .............................................. Error! Bookmark not defined.

3.1.4 Government-Furnished Information (GFI)

3.2 Specific Requirements

3.2.1 Preventative Maintenance

3.2.1.1 Hull Inspection and Cleaning

3.2.1.2 Sensor Calibration and Validation

3.2.1.3 Data Logger and Telemetry System Inspection

3.2.1.4 Power System Maintenance

3.2.1.5 Mooring System Inspection and Replacement

3.2.1.6 Deck Hardware and Fittings Inspection

3.2.1.7 Documentation

3.2.2 Corrective Maintenance

3.2.2.1 Diagnostics and Troubleshooting

3.2.2.2 Component Repair and Replacement

3.2.2.3 System Testing and Validation

3.2.2.4 Documentation

3.2.3 Data Maintenance

3.2.4 Reporting

3.2.5 Spare Buoy Maintenance and Storage

3.2.5.1 Storage

3.2.5.2 Battery Maintenance

3.2.5.3 Functional Testing

3.2.5.4 Inventory Management

3.2.6 Spares

3.2.7 Coordination

3.3 Performance Requirements Summary (PRS)

APPENDIX A – ACRONYMS ................................................................................................. A-1 APPENDIX B – CDRL SUMMARY ........................................................................................ B-1 APPENDIX C – PERFORMANCE REQUIREMENTS SUMMARY ..................................... C-1

1 INTRODUCTION

This Performance Work Statement (PWS) defines the requirements for field operations, preventative maintenance, and corrective maintenance services for two Datawell Waverider IV (DWR4) buoy systems to be maintained and serviced. The Contractor shall provide all labor, materials, equipment, transportation, and services necessary to accomplish the tasks described herein.

1.1 Background

AVTB conducts test and evaluation activities in the littoral environment for the United States Marine Corps (USMC) and other Department of Defense (DOD) organizations. Knowledge of current accurate sea state conditions is important for the safe operation of seagoing and amphibious systems and the assessment those systems under test for resolving their performance requirements with confidence.

1.2 Scope

AVTB requires continuous, reliable wave and meteorological data from two offshore locations to support testing and operational planning. These buoys are critical for assessing sea state conditions and ensuring safe operations. The two buoy locations are:

a) CDIP 264 Red Beach Nearshore (NDBC 46275): Latitude: 33.2907 N, Longitude: -

117.5015 E, Depth: 17 m / 55 ft

b) CDIP 271 Green Beach Offshore (NDBC 46277): Latitude: 33.3364 N, Longitude: -

117.6586 E, Depth: 303 m / 994 ft

Sea state data is collected by these AVTB owned DWR4 buoys, equipped with Iridium modems, and transmitted to CDIP for analysis, dissemination and archiving. This information is used by the USMC and other DOD entities for conducting sea going and littoral operations. AVTB requires the Contractor to perform maintenance support services to maintain the buoys in an operational status.

This PWS describes the maintenance support services in the following functional area that facilitate the command’s mission for conducting testing in the littoral regions:

Preventative Maintenance Services (section 3.2.1)

Corrective Maintenance Services (section 3.2.2)

Data Management Services (section 3.2.3)

Reporting (section 3.2.4)

Spare Buoy Maintenance and Storage (section 3.2.5)

Spares (section 3.2.6)

Coordination (section 3.2.7)

2 APPLICABLE DOCUMENTS

2.1 Compliance Documents

The current versions of the following documents shall be used when performing the work described in this PWS:

a. Datawell BV Oceanographic Instruments, Datawell_DoC_DWR_Mk4_1_2, Datawell Waverider Manual DWR4, 23 September 2024.

b. United States Marine Corps Amphibious Vehicle Test Branch, AVTB TE SOP V1.1, Amphibious Vehicle Test Branch Test Execution Standard Operating Procedure, 02 July 2014.

3 REQUIREMENTS

3.1 General Requirements

3.1.1 Contract Data Requirements List (CDRL) Item Deliverables

The Contractor shall comply with APPENDIX B listing the CDRL items.

3.1.2 Quality Control Plan (QCP)

The Contractor shall comply with section APPENDIX B C listing the performance requirement items.

3.1.3 Government-Furnished Property (GFP)

The Government will provide the Contractor access to three DW3 buoys to be used as replacements or spares for the deployed two DW4, with consultation with the government POC.

3.2 Specific Requirements

3.2.1 Preventative Maintenance

Conduct scheduled preventative maintenance on both DWR4 buoy systems at least twice per year, or as recommended by Datawell's DWR4 manual. Preventative maintenance shall adhere to manufacturer guidelines and best practices and shall include, but not be limited to:

3.2.1.1 Hull Inspection and Cleaning

Inspect the buoy hull for damage, marine growth, and corrosion. Clean the hull, ensuring all sensors and communication ports are clear of obstructions. Apply antifouling paint as needed, following manufacturer recommendations and environmental regulations.

3.2.1.2 Sensor Calibration and Validation

Conduct in-situ calibration checks of all sensors, including the wave sensor, GPS, compass, and any meteorological sensors (air temperature, wind speed/direction). Compare readings against known standards and documented baseline performance. Replace sensors exhibiting drift or malfunctioning beyond acceptable tolerances as defined in the DWR4 manual.

3.2.1.3 Data Logger and Telemetry System Inspection

Verify proper functioning of the data logger, including data storage capacity, timestamp accuracy, and data transmission integrity. Check the telemetry system (e.g., Iridium satellite modem) for signal strength, data throughput, and proper configuration. Update firmware as recommended by Datawell.

3.2.1.4 Power System Maintenance

Inspect the solar panels for cleanliness and damage. Test battery voltage and capacity. Replace batteries exhibiting diminished performance or nearing the end of their expected lifespan as per the DWR4 manual. Verify proper functioning of charging circuitry and power management systems.

3.2.1.5 Mooring System Inspection and Replacement

Conduct an inspection of the entire mooring system, including chain, shackles, swivels, and anchors. Replace any worn or damaged components. Ensure mooring integrity to withstand the expected environmental conditions, following Datawell's recommendations for mooring design and deployment. Record the condition of the mooring components.

3.2.1.6 Deck Hardware and Fittings Inspection

Inspect all deck hardware, including antenna mounts, solar panel brackets, and lifting eyes, for corrosion and structural integrity. Replace or repair any damaged components.

3.2.1.7 Documentation

Document all preventative maintenance activities, including date, time, personnel involved, procedures performed, parts replaced, sensor readings, and any observations regarding the buoy's condition. This documentation shall be provided to AVTB on a quarterly and annual basis.

3.2.2 Corrective Maintenance

Provide corrective maintenance services for both buoy systems. The Contractor shall respond to system malfunctions within 48 hours of notification and commence repair efforts within 96 hours. Corrective maintenance shall adhere to Datawell's troubleshooting and repair guidelines and shall include, but not be limited to:

3.2.2.1 Diagnostics and Troubleshooting

Utilize diagnostic tools and procedures, as outlined in the DWR4 manual, to identify the root cause of system malfunctions. This may involve remote diagnostics, on-site inspection, and component testing.

3.2.2.2 Component Repair and Replacement

Repair or replace faulty sensors, data loggers, telemetry systems, mooring components, and other system elements. Use only Datawell-approved parts and procedures.

3.2.2.3 System Testing and Validation

After completing repairs, test the system to ensure all functionality is restored and operating within specified parameters. This includes verifying data accuracy, communication integrity, and overall system performance.

3.2.2.4 Documentation

Maintain detailed records of all corrective maintenance activities, including the nature of the malfunction, diagnostic steps taken, repairs performed, parts replaced, and post-repair test results. This documentation shall be provided to AVTB.

3.2.3 Data Maintenance

Maintain data quality control and ensure continuous data flow to the designated data repository.

This includes documenting any data gaps and anomalies.

3.2.4 Reporting

Provide quarterly reports summarizing maintenance activities, system performance, and any significant events including recommendations for future maintenance. Submit an annual report summarizing the overall performance of both buoy systems including recommendations for future upgrades.

3.2.5 Spare Buoy Maintenance and Storage

The Contractor shall be responsible for the proper storage and maintenance of three DWR3 buoys to be used as spares or rapid replacement in case of primary buoy failure or damage. This includes:

3.2.5.1 Storage

Store the DWR3 buoys in a secure controlled environment to prevent deterioration and damage.

3.2.5.2 Battery Maintenance

Maintain the batteries of the spare buoys according to manufacturer recommendations. This may include periodic charging or replacement to ensure readiness for deployment.

3.2.5.3 Functional Testing

Conduct functional tests of the spare buoys at least annually to verify their operational status and identify any potential issues.

3.2.5.4 Inventory Management

Maintain an inventory of essential spare parts for the DWR3 buoys, including batteries, sensors, and communication modules.

3.2.6 Spares

Maintain a readily available inventory of critical spare parts, including sensors, batteries, mooring components, and data loggers, to minimize downtime during corrective maintenance.

3.2.7 Coordination

Maintain communication and coordination with AVTB point of contact regarding maintenance schedules, system performance, and any issues requiring attention.

3.3 Performance Requirements Summary (PRS)

The PRS is listed in APPENDIX C.

A-1

APPENDIX A – ACRONYMS

Acronyms, Abbreviations, Definitions Codes, and Symbols Item Meaning

AQL Acceptable Quality Levels AVTB Amphibious Vehicle Test Branch CDIP Coastal Data Information Program CDRL Contract Data Requirements List COR Contracting Officer’s Representative DOD Department of Defense DWR3 Datawell Waverider III DWR4 Datawell Waverider IV GFI Government-Furnished Information GPS Global Positioning System NDBC National Data Buoy Center PDF Portable Document Format POC point of contact PoP period of performance PRS Performance Requirements Summary PWS Performance Work Statement QCP Quality Control Plan USMC United States Marine Corps

B-1

APPENDIX B – CDRL SUMMARY

This CDRL specifies the data requirements for the wave buoy maintenance contract. The Contractor shall deliver the following data items according to the specified format and schedule.

All reports and documentation shall be submitted electronically to the designated government point of contact.

All data shall be clearly labeled and organized.

All measurements and data shall be reported in appropriate units.

Any deviations from the specified format or schedule require prior approval from the government point of contact.

This CDRL ensures that the government receives comprehensive documentation of all maintenance activities, enabling effective performance monitoring and facilitating informed decision-making regarding future maintenance and upgrades. This detailed list helps ensure clear communication and transparency throughout the contract period

CDRL

Item

CDRL Title Format Due Date

(Calander Years)

PWS

Section

B001 Quarterly Reports

Summary of all preventative and corrective maintenance activities performed during the quarter, including dates, times, personnel involved, procedures performed, parts replaced, sensor readings, and any observations regarding the buoy's condition. Should also include data availability statistics for the quarter.

Within 15 days after the end of each quarter.

3.2.4

B002 Annual Maintenance

Report

Comprehensive overview of all maintenance activities performed during the year, including a summary of preventative and corrective maintenance, data availability statistics, any significant events or challenges encountered, and recommendations for future maintenance and upgrades.

Within 30 days after the end of the contract year.

3.2.4

B003 Corrective Maintenance

Documentation

Detailed record of each corrective maintenance event, including the date and time of the malfunction, troubleshooting steps taken, diagnostic results, parts replaced, repair procedures followed, and post-repair test results. Include photographs or diagrams where relevant.

Within 7 days after completion of each preventative maintenance visit.

3.2.2.4

B004 Preventative

Maintenance Checklist

Completed checklist documenting all preventative maintenance procedures performed during each scheduled maintenance visit, including sensor readings, visual inspection results, and confirmation of completion for each task.

Within 7 days after completion of each preventative maintenance visit.

3.2.1.7

B-2

CDRL

Item

CDRL Title Format Due Date

(Calander Years)

PWS

Section

B005 As-Built Configuration

Documentation

Record of any modifications or upgrades made to the buoy systems, including details of the changes, date implemented, and rationale for the modification. This ensures a current and accurate representation of the system configuration.

Within 7 days of any system modification or upgrade.

3.2.2.4

B006 Spare Buoy

Maintenance Log Record of all maintenance activities performed on the spare DWR3 buoys, including battery maintenance, functional testing results, and inventory updates.

Annually, concurrent with the

Annual Maintenance

Report (A002).

3.2.5

C-1

APPENDIX C – PERFORMANCE REQUIREMENTS SUMMARY

This table summarizes the key performance requirements for the wave buoy services contract, referencing the relevant PWS paragraphs, defining performance measures and standards, specifying acceptable quality levels (AQLs), and outlining surveillance methods. It clarifies the expected performance levels for the contractor and provides a framework for performance monitoring and evaluation. It links specific performance requirements to the relevant sections of the PWS and outlines how compliance will be assessed. This table provides a clear and concise overview of the key performance indicators for the contract constituting a QCP.

Performance Requirement

PWS

Paragraph

Performance Measure Performance Standard AQL Surveillance Method

Preventative Maintenance Completion

3.2.1 Percentage of scheduled preventative maintenance tasks completed.

100% of scheduled tasks completed within the specified timeframe.

90% of scheduled tasks completed within the specified timeframe.

Review of submitted preventative maintenance checklists (CDRL B004) and annual maintenance reports (CDRL B002). On-site inspections may be conducted.

Corrective Maintenance

Response Time 3.2.2

Time elapsed between notification of a malfunction and commencement of repair efforts.

Commence repair efforts within 96 hours of notification.

90% of corrective maintenance events initiated within 48 hours.

Review of corrective maintenance documentation (CDRL B003) and communication logs.

System Downtime 3.2.3

Total accumulated downtime for each buoy system due to malfunctions.

Minimize downtime to the extent practicable.

Target: < 5% downtime per year.

Average downtime of < 10% per buoy per year.

Review of data availability statistics on the Annual Maintenance Report (CDRL B0002) and maintenance logs.

Data Availability 3.2.3 Percentage of time valid data is transmitted from each buoy.

Target: > 95% data availability per year.

> 90% data availability per buoy per year.

Review of data availability statistics on the Annual Maintenance Report (CDRL B0002and communication logs. Validation against independent data sources if available.

Reporting Timeliness

3.2.4 Timely submission of all required reports.

All reports submitted within the specified deadlines.

100% on-time submission.

Review of report submission dates.

Spare Buoy Readiness

3.2.5 Number of spare DWR3 buoys in a deployable state.

At least two spare buoys shall be maintained in a fully functional and deployable condition.

At least one spare buoys shall be maintained in a fully

Annual inspection and functional testing of the spare buoys. Review of battery maintenance logs and spare parts inventory.

C-2

Performance Requirement

PWS

Paragraph

Performance Measure Performance Standard AQL Surveillance Method functional and deployable condition.