PWS_Water Testing - Edwards AFB.docx

Performance Work Statement (PWS)

LABORATORY SERVICES FOR EDWARDS AFB DRINKING WATER PROGRAM

Place of Performance: Bldg. 3925, 55 North Wolfe Ave, Edwards AFB, CA 93524

1.0 GENERAL

1.1 Purpose

The purpose of this contract is to provide Edwards Air Force Base (Edwards AFB) with laboratory analytical services in support of our Safe Drinking Water Act program. This work includes routine (compliance monitoring) and emergency/short-notice laboratory analysis for required Safe Drinking Water Act and California Water Boards monitoring parameters.

1.2 Specific Tasks

1.2.1 Sampling Containers and Documents

The laboratory shall provide sampling containers for each sample with the required preservatives, sampling materials, shipping labels and chain-of-custody forms. All containers and preservatives provided by the contractor shall be new and free from contamination which could interfere with the analyses of the samples.

1.2.2 Laboratory Analytical and Quality Assurance/Quality Control (QA/QC)

In accordance with California Water Boards (CWB) Environmental Laboratory Accreditation Program (ELAP), the contracted laboratory shall hold CWB ELAP certification and submit proof of such certification prior to contract award. The laboratory must notify the contracting officer immediately if CWB ELAP certification is lost.

All laboratory analytical procedures, sample holding times, and QA/QC tests shall follow the National Environmental Laboratory Accreditation Program (NELAP) standards as required by CWB ELAP. The contractor shall provide valid, quantitative results for all analyses performed. The contractor also shall provide all QA/QC test results required by NELAP and obtained in the course of analyzing Edwards AFB samples with the result sheets. The result sheets shall include the certification and statement referred to below.

The minimum detection limit (MDL) for each test shall be as defined in the standard methods manual (most current edition). For parameters where a detection limit is not listed, the contractor shall maintain detection limits at or below the applicable California Primary or Secondary Drinking Water Standards.

The laboratory shall provide a written statement of certification guaranteeing that acceptable methods were performed for each parameter. This statement and certification of performance must include the method number or reference number employed by the contractor to obtain the concentrations or quantitations for each test. This statement and certification shall be signed by the laboratory supervisor and shall be provided with the sample data reports.

Edwards AFB and the appropriate laboratory command of the USAF reserves the right to visit and inspect all laboratory facilities and review all techniques used by the contractor in fulfilling the obligations of this contract.

1.2.3 Routine Laboratory Parameters and Schedule

The following table identifies our current routine laboratory analytical requirements.

-13 samples will be collected quarterly from the active wells

(triggered by results of chlorine residual)

-13 samples will be collected quarterly from the active wells

-periodic samples for other parameters may be required (<8 per year anticipated)

Disinfection Byproducts:

Total trihalomethanes, Haloacetic Acids

-periodic samples after new construction may be required (<5 per year anticipated)

-10 samples will be collected from main base every three years -4 samples will be collected from AFRL every six years

-4 samples will be collected from AFRL every nine years

Non-routine Emergency/Short-notice Special Projects

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

prescribed UCMR 4 schedule

1.2.4 Reporting Requirements

Written laboratory reports shall be certified and signed as described above and shall clearly identify each sample identifier, analytical result, and QA/QC data. The laboratory will also provide a copy of the signed chain of custody form and transmit all Title 22, ground water and SDWA associated samples to include repeat samples directly to the CWB via Electronic Data Transfer (EDT) as specified by Title 22 Chapter 19

Edwards AFB must provide test results to CWB in accordance with specific timeframes. Therefore, time is of the essence when reporting results for tests performed by the laboratory. Electronic copy reports of these results and QA/QC documentation shall be submitted to 412 AMDS/SGPB within one business day upon completion of analysis and within 15 days following sample receipt. A summary report of monthly routine samples shall be submitted via e-mail by the 8th of the month.

The laboratory shall perform all work necessary to obtain verbal analytical results for total/fecal coliform within 24 hours of receiving the samples. Additionally, the laboratory shall notify 412 AMDS/SGPB immediately (via telephone) of any positive total/fecal coliform results or MCL exceedances.

The Contractor shall also deliver hard copies of the results from the prior month’s analysis, complete with all data, statements, certifications, QA/QC data to the following address by the 15th of the following month:

Attn: 412 AMDS/SGPB, OIC/NCOIC Environmental Health 412th Aerospace Medical Squadron 55 N. Wolfe Ave Edwards AFB, California 93524

1.2.5 Documentation Requirements

All equipment detection limits will be included in analytical reports to assist in interpreting results, and all chain-of-custody forms and documentation shall be provided with the analytical results. A monthly summary report shall be submitted via e-mail by the 8th of the month following the sampling along with hard copy of the electronic report to be received by the 15th of the month. Also, the laboratory shall submit an invoice of services provided on a monthly basis to 412 MDSS/SGSM (Medical Logistics, 661-275-2825)

The Contractor shall retain copies of these records for a minimum of five years or longer if prescribed by California Code.

1.2.6 Emergency and Short-Notice Services

It is anticipated that additional laboratory analyses may be requested by Edwards AFB during the term of this contract. This may include emergency analysis (i.e. waterline breaks, repeat sampling) during other than established business hours for total/fecal coliform or HPC. Short-notice sampling requirements may be triggered by unforeseen events (i.e. MCL exceedance, new state requirements, system repair/maintenance). Evening, weekend, and holiday service may be required. The laboratory will normally travel to Edwards AFB to obtain samples; however, 412 AMDS/SGBP may elect to deliver the samples to the laboratory. The laboratory shall provide these additional services in accordance with the contract.

2.0 SUMMARY OF SERVICES

2.1.1 Services Summary: The laboratory shall furnish all management, labor, tools, equipment, transportation, and supplies necessary to provide laboratory analysis services for Edwards AFB as set forth in this Statement of Work. All services shall be performed in accordance with applicable federal, state, and local regulations, including those not specifically described in this Statement of Work.

Laboratory Analytical and Quality Assurance/Quality Control (QA/QC) Requirements

Laboratory Analytical and Quality Assurance/Quality Control (QA/QC) Requirements

3.0 TRAVEL

3.1 Government Furnished Property (GFP) and Services: A Laboratory courier service is required to collect all samples from Edwards AFB once per week. Pick-up for routine samples will occur between 1200 and 1400. The Contractor shall make every effort to combine samplings so as to minimize trips and travel costs. The laboratory shall begin preparation and analysis of all samples as soon as the samples are received at the laboratory and shall not hold any samples for batch processing at the end of the day.

4.0 CONTRACTOR SUBMITTALS

After contract award and prior to executing services, the Contractor shall provide the following documentation to the Contracting Officer and to 412 AMDS/SGPB within 10 workdays unless otherwise specified:

1. Proof of laboratory certification by the California ELAP

2. Most recent state/federal laboratory inspection report

3. After-hours contact numbers

4. Documentation of field training for sample collection personnel

5. Sampling Program for each task

6. Quality Control Plan within 10 workdays after start work

5.0 PROJECT ADMINISTRATION

5.1 Kick-Off Meeting

The Contractor shall attend a kickoff meeting/site-visit to Edwards AFB, CA. During this site-visit, the Contractor shall meet with Edwards AFB representatives to define the final schedule for the project, interim and final deliverables, project quality control (QC) procedures, key points of contact and other logistical issues related to the project.

6.0 QUALITY CONTROL PLAN

6.1 Quality Control

The Contractor shall develop and maintain a Quality Control (QC) program to ensure services are performed in accordance with practices and services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure that non-performance and continual repeat of defective service does not occur. A written QC Plan shall be submitted to the contracting office and 412 AMDS/SGPB for review, feedback and approval. The plan shall be submitted no later than the 10 work days after contract award. The plan shall specifically address the Contractor’s strategy to provide quality service and for correcting deficiencies as required. A separate QC program shall be submitted for the laboratory conforming to EPA guidelines or procedures approved by the California Regional Water Quality Control Board (RWQCB).