PERFORMANCE WORK STATEMENT (PWS)

BUREAU OF ENGRAVING AND PRINTING

DISTRICT CURRENCY FACILITY (DCF)

WASTEWATER PRETREATMENT PLANT OPERATION AND

MAINTENANCE SERVICES

1.0 Background

The Bureau of Engraving & Printing’s (BEP) Facility is a component of the United States Department of the Treasury that designs, engraves, and prints U.S. currency banknotes and other U.S. security products. U.S. currency banknote manufacturing occurs at BEP’s District of Columbia Facility (DCF) located in Washington, DC. BEP’s primary customer is the Federal Reserve Board (FRB). As part of the manufacturing process various industrial wastewater streams are generated as well as storm water streams. These waste streams must be either pretreated through the BEP Wastewater Pretreatment Plant (WWPP) in order to comply with environmental regulations that allow for their discharge into the sanitary sewer or must be otherwise managed in compliance with applicable regulations.

1.1 Objective

The Bureau of Engraving & Printing’s (BEP) Facility located in Washington, DC contains an Industrial Wastewater Pretreatment Plant (WWPP). BEP’s objective is to procure contractor services to manage, operate, maintain supplies and perform maintenance and provide technical support for the Wastewater and Storm Water Programs. The WWPP requires services to support the BEP on a 24/7 basis. The WWPP currently consists of four (4) systems: (1) Wiping Solution Wastewater Pretreatment Plant (WSWPP), (2) Plating Wastewater Pretreatment Plant (PWPP),

(3) Grease Trap Wastewater Pretreatment Plant (GTWPP), and (4) Wiping Solution Recycling Plant (WSRP). The WWPP includes an on-site lab and a materials storage area. Refer to Attachments 2, 3, 4, 5, and 6 for descriptions of the five (5) systems as well as Attachment 9 and 10 for listings of the equipment that are part of the WSWPP and PWPP, respectively. The GTWPP may be removed during the course of this contract. In addition to these systems, additional systems are currently being researched that will be included in the scope of this requirement. These processes will be limited to elementary neutralization and/or oil and water separation.

1.2 References

REGULATION/

PUBLICATION

ORGANIZATION/

FEDERAL/STATE/LOC

AL AGENCY

WEBSITE/

LOCATION

Federal, State, Local and Organizational Regulations/ Publications/ Codes

All applicable regulations as prescribed under 29

CFR 1910.

Occupational Safety and Health Standards (OSHA), Department of Labor http://www.osha.gov/

Applicable Standards and codes, including the National Electric Code (NEC) codes.

National Fire Protection Agency (NFPA) http://www.nfpa.org/

Applicable standards related to safety and health and ANSI/ASQC Q91-1987 Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing.

American National Standards Institute (ANSI) http://www.ansi.org/

All applicable Washington D.C.

regulations related to air, solid waste and water quality.

District of Columbia, Office of Documents and Administrative Issuance.

http://ddoe.dc.gov/ser vice/regulations-and-legislative-affairs http://www.osha.gov/ http://www.nfpa.org/ http://www.ansi.org/ http://ddoe.dc.gov/service/regulations-and-legislative-affairs http://ddoe.dc.gov/service/regulations-and-legislative-affairs http://ddoe.dc.gov/service/regulations-and-legislative-affairs

All applicable regulations, including but not limited to;

• 40 CFR 110 Discharge of

Oil

• 40 CFR 112 Oil

Pollution Prevention

• 40 CFR 122 and 123

• 40 CFR 136

• 40 CFR 141 through

• 40 CFR 260 through

• 40 CFR 273 Standards for Universal Waste Management

• 40 CFR 279 Standards for the Management of Used Oil

• 40 CFR 300 and 302 Releases to the Environment

• 40 CFR 370 Hazardous Chemical Reporting:

Community Right-to- Know

• 40 CFR 372 Toxic Chemical Release Reporting: Community Right-to-Know

• 40 CFR 403 General Pretreatment Regulations for Existing and New Sources of Pollution

• 40 CFR 433.15

Pretreatment Standards for Existing Sources

• NPDES Multi-Sector General Permit for Storm Water Discharges Associated With Industrial Activities

• NPDES General Permit for Discharges from

United States Environmental Protection Agency (EPA) http://www.epa.gov/ http://www.epa.gov/

Construction Activities

• 49 CFR 171-180 United States Department of Transportation (DOT) http://www.dot.gov/

BEP’s Wastewater Discharge Permit

DC Water (DCWASA) Attachment 1

BEP Regulations/ Publications/ Codes

BEP’s WWPP Wiping Solution Wastewater Pretreatment Plant (WSWPP) Process Description

BEP Attachment 2

BEP’s WWPP Chemical Treatment Process Plating Wastewater Pretreatment Plant (PWPP) Process Description

BEP Attachment 3

BEP’s WWPP Chemical Treatment Process Grease Trap Wastewater Pretreatment Plant (GTWPP) Process Description

BEP Attachment 4

BEP’s WWPP Chemical Treatment Process Wiping Solution Recycling Plant (WSRP) Process Description

BEP Attachment 5

BEP Environment, Health, and Safety Requirement for Construction and Services

BEP Attachment 8

Wage Determination DOL Attachment 11

BEP Environment, Health, and Safety Policy 75B-01

BEP Provided to the successful contractor after award.

BEP’s Quality Management System Manual

BEP Provided to the successful contractor after award

BEP’s Environmental Management System Manual 75B-00

BEP Provided to the successful contractor after award

BEP Operational Control – Management of Hazardous Waste 75D-03.0-04

BEP Provided to the successful contractor after award

BEP’s SPCC Plan BEP Provided to the successful contractor after award

BEP's Emergency Action & Fire Prevention Plan 75D-04.0-01

BEP Provided to the successful contractor after award

Escort Procedure:

BEP Security Manual 71-00, Chapter 13

BEP Provided to the successful contractor after award http://www.dot.gov/

The Contractor shall comply with and perform all Services associated with the contract in accordance with any and all applicable Regulations/ Publications/ Codes. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such Regulations/ Publications/ Codes as well as any and all superseding documents issued or enacted during the life of the contract. The following is a listing of applicable Regulations/ Publications/ Codes governing the management, operation, supply, maintenance, and engineering of the BEP Plant. This list is not all inclusive.

The Contractor shall notify in writing the Contracting Officer (hereinafter “CO”) and Contracting Officer Representative (hereinafter “COR”) of any change to an applicable Regulation/ Publication/ Codes and any impact it may have on the contract price. Before implementing any change that will result in a decrease or no change in the contract price, the Contractor shall submit to the CO a proposal no later than fifteen (15) calendar days following receipt of the notification of the change by the Contractor. The Contractor shall implement those changes that result in a decrease or no change in the contract price as directed by the CO. Before implementing any change that will result in an increase in the contract price, the Contractor shall submit to the CO a proposal no later than fifteen (15) calendar days following receipt of the notification of the change by the Contractor. The Government and the Contractor shall then negotiate the change into the contract under the terms and provisions of the contract.

1.3 Acronyms and Definitions

The terms set forth below shall have the following meanings throughout this document:

1.3.1 "BEP” or “Bureau" means the Bureau of Engraving and Printing, U.S. Department of the Treasury.

1.3.2 "Contractor personnel” means all Contractor employees, including subcontractor employees, or any other person(s) acting for or on behalf of the Contractor to perform the Services as specified herein.

1.3.3 “Chemical Process” means a process by which a chemical is manufactured or a process that is inherently chemical in nature such as manufacturing processes that require the physical management of chemical usages in the process and require associated quality control techniques to maintain the process. Examples of chemical processes would be substrate-coating operations, painting operations, pharmaceutical operations, water treatment operations, etc. Specifically excluded from this definition is the process of the use of chemicals in boiler treatment or the process of the use of chemicals in cooling tower treatment or chiller facilities.

1.3.4 “Double shift” means two (2) times the normal time period of the contractor’s single shift.

If the Contractor’s normal shift is 12 hours, a double shift is 24 hours consecutively. If the Contractor’s normal shift is 8 hours, a double shift is 16 hours consecutively.

1.3.5 “Equipment” means items or components purchased to support the plant that as a whole, that are expected to have a life span of >3 years. Examples would include motors; pumps; pH and ORP control systems – including controller and cables; lab spectrometer; jar testing apparatus, lab scales, moisture analyzer, etc.

1.3.6 “Environmental Management System or EMS” means the environmental system that the BEP employs to minimize the environmental risk of all actions and programs undertaken by the BEP. Through this system, BEP is committed to continually improving products and processes, protecting the environment through prevention of pollution, and investing in employees, facilities and equipment to enable that improvement and provide a safe workplace.

1.3.7 "Facilities and/or Facility" means BEP's District of Columbia facility (hereinafter “DCF”), including the Plant, and any changes or improvements thereto, located at 301 14th Street, S.W., Washington, DC 20228-0001.

1.3.8 “Immediate or Immediately” means within fifteen (15) minutes, unless otherwise specified.

1.3.9 “Janitorial Supplies” means any and all supplies that may be used by personnel to keep the Plant and the personnel clean. Examples of janitorial supplies include, but are not limited to:

paper towels, toilet paper, any bathroom supplies, hand soaps, sanitizers, mops, mop buckets, brooms, dust pans, and components, any floor mats sent for periodic cleaning service, trash bags, etc.

1.3.10 "Key Personnel" means Contractor personnel or positions who/which are vital to the performance of the Contract and are required to be filled by the Contractor with at least one individual, subject to the requirements herein. Those roles that are considered Key are the Program Manager, Plant Manager, Assistant Plant Manager, Maintenance Manager, Laboratory Technician, Maintenance Technician, Office Automation Assistant, Supervisor and Operator.

1.3.11 "Materials" means the consumables (e.g. chemicals [lab reagents, support, and process]), supplies (e.g. spare and repair parts and components) and other necessary materials (e.g.

equipment, lubricants and containers) used to perform these services.

1.3.12 "Maintenance” includes work to repair and maintain as well as installation of process improvements. This includes work undertaken to prevent damage to equipment, a system or component thereof that otherwise would be more costly to completely overhaul or replace, to maintain Plant equipment and systems in a specified condition, or to restore equipment, systems or components to initial or usable condition by overcoming the effects of breakdowns, wear and tear, damage or deterioration, or work to correct an inoperable, broken, damaged, or worn system or component to a condition such that it operates in the manner in which it was intended or is restored to its "as built" condition and may consist of refurbishing and replacing systems or components as necessary in order to ensure reliable, long-term and safe and efficient operation of the Plant. However, work performed under Maintenance shall be classified as follows: 1.3.12.1

“Preventive/Predictive Maintenance” Preventive/Predictive maintenance is maintenance that is routinely scheduled and performed prior to the failure of equipment.

1.3.12.2 "Non-Routine Maintenance” Non-routine maintenance is unscheduled maintenance performed to correct items, which do not adversely affect production or jeopardize compliance with Regulations/ Publications/ Codes, specifically the

Discharge Permit or constitute immediate danger to people, property or the environment, but if left unrepaired would result in failure of equipment, systems and/or other issues.

1.3.12.3 "Emergency Maintenance” Emergency maintenance is unscheduled maintenance performed to correct failures, which constitute an immediate danger to people, property, the environment or impact production or jeopardize compliance with compliance with Regulations/ Publications/ Codes, specifically the Discharge Permit.

1.3.13 “Maximo” A BEP provided enterprise asset management application software through which asset lifecycle maintenance is performed. All materials, supplies and spare parts are managed through the storeroom function and all maintenance activities including PMs, calibrations, monitoring and measuring activities are managed through the service request and work order system. Although Maximo is a BEP wide application, the Plant will utilize a separate subset of the system that is not visible to the rest of BEP on a generalized basis.

1.3.14 "Monitoring and Testing” Monitoring and Testing is performed to provide reasonable assurance that Plant equipment is functioning as designed and that the equipment functions properly under both normal and emergency conditions so that adequate treatment is provided to meet Regulations/ Publications requirements.

1.3.15 "Normal Operating Hours" means twenty four (24) hours a day, seven (7) days a week, including all Federal Holidays and BEP’s Year End Shutdown (Y.E.S.) Period. The BEP’s Y.E.S period typically occurs between December 25th and January 1st of each year. The COR will notify the Contractor of any change to the schedule.

1.3.16 “Oxidation-Reduction Potential or ORP” means tendency of a chemical species to acquire electrons and thereby be reduced. ORP is expressed in millivolts or mV.

1.3.17 “Permit” means BEP’s Wastewater Discharge permit and future revisions. Refer to Attachment 1 of this document for a copy of the current Permit.

1.3.18 “Personal Protective Equipment or PPE” means any type of device, material or equipment that is used to protect an individual from environmental or occupational harm that may be present due to conditions of normal operation or abnormal operation. Examples of these include but are not limited to: safety shoes, safety glasses, gloves, hearing protection, hard hats, protective suits, lotions or creams, etc.

1.3.19 “Prime Contractor” means the Contractor that the BEP has awarded a contract, for which this PWS serves to describe services that are to be provided to the BEP.

1.3.20 “pH” means the negative log of the hydrogen ion concentration of an aqueous material expressed in Standard Units or S.U.

1.3.21 "Plant" means BEP's Industrial Wastewater Pretreatment Plant located at the BEP Washington, DC Facility and any changes, replacement or improvements thereto. The Plant currently consists of four (4) systems: (1) Wiping Solution Wastewater Pretreatment Plant (hereinafter “WSWPP”), (2) Plating Wastewater Pretreatment Plant (hereinafter “PWPP”), (3) Grease Trap Wastewater Pretreatment Plant (hereinafter “GTWPP”), (4) Wiping Solution Recycling Plant (hereinafter “WSRP”).

In addition, the Plant includes an on-site lab and Materials storage area.

1.3.22 “Plant shutdown or Plant stoppage” occurs when the Plant is out of operation due to a mechanical, electrical or operational failure, lack of treatment chemicals, or inadequate volume in the treatment tanks. Plant shutdown or Plant stoppage does not occur when the plant is intentionally shut off by the Government because the BEP is not in operation or resulting from a planned shutdown/ stoppage that does not affect BEP operations.

1.3.23 “Performance Work Statement or PWS” means this document and all attachments listed herein that describe the services and deliverables required to be provided under the associated awarded contract and options if exercised.

1.3.24 “Quality Management System or QMS” means the quality system that the BEP employs. Everything BEP does supports producing secure, high-quality banknotes that meet customer requirements. BEP is committed to continually improving products and processes and investing in BEP employees and equipment to enable that improvement.

1.3.25 “Regulations/ Publications/ Codes” means any and all applicable Federal, State, Local and Organizational laws, regulations, codes, ordinances and conditions (i.e. public and occupational health, safety, and environmental protection, pretreatment regulations, etc.) as well as any and all BEP policies, procedures, guidelines and requirements that govern the management, maintenance and operation of the Plant. A listing of applicable Regulations/ Publications/ Codes is provided in Section 1.2 of this document.

1.3.26 “Repair or Repairs” means emergency repairs and minor repairs that are performed (1) in the event that any component or part, including equipment of the Plant should fail or not perform in accordance with Regulations/ Publications and/or equipment specifications, (2) by knowledgeable, trained, certified and experienced personnel utilizing proper equipment and tools and (3) to provide reliable, long-term and safe and efficient operation of the Plant. Repairs are classified as follows:

1.3.26.1 “Emergency Repairs”: Emergency repairs are required to correct failures which constitute an immediate danger to workers, property, and impact production or jeopardize the Plant’s compliance with Regulations/ Publications, specifically the Permit. The Contractor shall assess the situation, immediately (within 15 minutes of becoming aware of the issue) notify the COR or designee and provide a plan of action, and once approved, proceed with completing such repairs in a safe and expeditious manner.

1.3.26.2 “Repairs”: Repairs are required to correct failures which do not adversely affect production or constitute immediate danger to workers, property, and impact production or jeopardize the Plant’s compliance with Regulations/ Publications, specifically the Permit. The Contractor shall assess the situation, notify the COR or designee and provide a plan of action within twenty-four (24) hours of being alerted or becoming aware of failure or situation, and once approved, proceed with completing the repair in a safe and expeditious manner.

1.3.27 “Safety Stock” material stored in sufficient quantity to last for a desired duration, that is stored for extended periods of time, however periodically changed out, to ensure continuity of operations, material quality, and container integrity in the event that the material(s) cannot be received due to unforeseen circumstances such as inclement weather or other circumstance. They are not part of the standard usage materials quantity inventory, however must be managed separately. 1.3.28 “SCADA” Supervisory Control and Data Acquisition software and associated hardware. This is also referred to as Human-Machine Interface software or HMI. This is the equipment control software used for operational control in most of the Plant systems.

1.3.29 "Services" means the Contractor providing throughout the performance of the contract any and all labor and resources such as, but not limited to; Management, Operations, Technical Support, Maintenance, Sampling and Testing, Monitoring, Measuring, Repairs, Process improvements, Emergency Repairs, Transportation as well as any Tools and Equipment and Materials furnished by or utilized by the Contractor in the performance of this effort for the safe, clean, orderly, efficient and successful operation, management and maintenance during Normal Operating Hours the BEP Plant.

1.3.30 “Supplies” means consumables or sub-components of equipment that are expected to have a life of <3 years. Examples include parts to rebuild a pump, I/O boards for PLC systems, individual parts of a mixer i.e. gear box, shaft, impeller, pH probes with associate mounting components, ORP probes with associate mounting components, laboratory reagents, bottles, etc.

1.3.31 “Tools and Equipment” means the tools and equipment furnished by the Contractor to perform the Services. For example, the Contractor is to identify and provide its personnel with the necessary respiratory and Personnel Protective Equipment (hereinafter “PPE”) as required by OSHA regulations. The Contractor is responsible for identifying the Tools and Equipment needed to perform these Services.

1.3.32 “Variance” means when an item (spare part, material, chemical, etc.) is used in a way that is different from the original intended use. An example would be using Bentonite to absorb liquid in a sludge box that has free liquids. The original intended use of Bentonite is only in the WSWPP treatment process between T-1 and T-3, where it is fed into the waste stream to begin the treatment process. Any other use would be a variance.

2.0 SCOPE

The Contractor shall perform any and all Services necessary for the safe, neat, clean, orderly, efficient and successful management, operation, maintenance, and technical support during Normal Operating Hours of the BEP’s Industrial Wastewater Pretreatment Plant (hereinafter “Plant”) which includes small ancillary treatment systems, existing and installed, during the performance of this contract located in Washington, DC in addition to assigned Storm water activities.

The Government’s objectives are to obtain Services of exceptional value that afford it the opportunity to continuously improve, reduce costs and develop effective and efficient means to manage, operate, and maintain the Plant. Therefore, the Contractor shall implement the necessary controls, plans, processes, etc. to ensure such value. The contractor shall ensure that prudent engineering and operating practices are utilized at all times; with prudent engineering and operating practices meaning the practices, methods, and acts that at a particular time, in the exercise of reasonable judgment in light of the facts known or that should have been known at the time a decision was made, would be expected to accomplish the desired result in a manner consistent with law, regulation, reliability, safety, environmental protection, and the written recommendations of the equipment manufacturers. The Government will continue to implement improvements to the Plant throughout the duration of this effort and future efforts; thus it is expected that the Contractor is able to continuously tailor their controls, plans, processes, etc. to the needs of the BEP. The Contractor is expected to perform in accordance with the contract and performance requirements contained herein and in the attachments. The separation of the Contractor’s responsibility and BEP’s responsibility is the point at which a given utility (electricity, air, water, wastewater, and IT supplies) is provided to the equipment in the Plant.

Once the utility is attached to the Plant equipment, the remainder of the responsibility belongs to the Contractor and is as such, then governed by the requirements prescribed herein. The end of the responsibility is either at the discharge point or the point at which there is a valve past the last piece of equipment in the WWPP.

2.1 Contract Line Item Number (CLIN) Structure, Definitions, and Notes:

The Contract Line Items (CLINs) are defined. The Government reserves the right to consolidate the CLIN or issue separate CLIN for each.

2.1.1 CLIN 0001: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor –Program Manager.

Description: This CLIN will provide for all the Program Manager labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.2 CLIN 0002: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor –Plant Manager.

Description: This CLIN will provide for all the Plant Manager labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.3 CLIN 0003: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Assistant Plant Manager.

Description: This CLIN will provide for all the Assistant Plant Manager labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.4 CLIN 0004: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Maintenance Manager.

Description: This CLIN will provide for all the Maintenance Manager labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.5 CLIN 0005: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Supervisor.

Description: This CLIN will provide for all the Supervisor labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.6 CLIN 0006: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Operator.

Description: This CLIN will provide for all the Operator labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.7 CLIN 0007: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Laborer.

Description: This CLIN will provide for all the Laborer labor associated with Phase- in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.8 CLIN 0008: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Laboratory Technician.

Description: This CLIN will provide for all the Laboratory Technician labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.9 CLIN 0009: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Office Automation Assistant.

Description: This CLIN will provide for all the Office Assistant labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.10 CLIN 0010: Firm Fixed Price (FFP) hourly rate - Phase-in and Training Service Labor – Maintenance Technician.

Description: This CLIN will provide for all the Maintenance Technician labor associated with Phase-in for the Plant (Ref. Sections 5.2., 5.12.1).

2.1.11 CLIN 0011: Firm Fixed Price (FFP) hourly rate – Service Labor – Program Manager.

Description: This CLIN will provide for all the labor of the Program Manager to perform the services as contain herein this PWS.

2.1.12 CLIN 0012 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Plant Manager.

Description: This CLIN will provide for all the labor of the Plant Manager to perform the services as contained herein this PWS.

2.1.13 CLIN 0013 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Assistant Plant Manager

Description: This CLIN will provide for all the labor of the Assistant Plant Manager to perform the services as contained herein this PWS.

2.1.14 CLIN 0014 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Maintenance Manager

Description: This CLIN will provide for all the labor of the Maintenance Manager to perform the services as contained herein this PWS.

2.1.15 CLIN 0015 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Supervisor Operator

Description: This CLIN will provide for all the labor of the Supervisor to perform the services as contained herein this PWS.

2.1.16 CLIN 0016 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Operator

Description: This CLIN will provide for all the labor of the Operator to perform the services as contained herein this PWS.

2.1.17 CLIN 0017 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Laborer

Description: This CLIN will provide for all of the labor of the Laborer to perform the services as contained herein this PWS.

2.1.18 CLIN 0018 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Laboratory Technician

Description: This CLIN will provide for all of the labor of the Laboratory Technician to perform the services as contained herein this PWS.

2.1.19 CLIN 0019 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Office Automation Assistant

Description: This CLIN will provide for all of the labor of the Office Automation Assistant to perform the services as contained herein this PWS.

2.1.20 CLIN 0020 (and subsequent options if exercised): Firm Fixed Price (FFP) hourly rate – Service Labor – Maintenance Technician

Description: This CLIN will provide for all of the labor of the Maintenance Technician to perform the services as contained herein this PWS

2.1.21 CLIN 0021 (and subsequent options if exercised): Cost Reimbursable NTE – Service:

Ancillary and Materials.

Description: This CLIN includes the ancillary services performed by outside sub- contractors.

Ancillary Services include the following, but not limited to outside laboratory analysis, laboratory DI water unit servicing, soft water systems servicing, process control equipment and scale calibrations, confined space meter calibrations and service, laboratory equipment calibrations and servicing, and corrosion monitoring for sulfuric acid storage tank and piping.

This CLIN also provides for all supplies (Ref. Section 1.3.30) for the systems (WSWPP, PWPP, GTWPP, WSRP). This includes lubricants, plant deodorizers, and laboratory supplies and chemicals, pH, ORP and conductivity probes, pump parts, etc. This provides for all equipment replacement (Ref. Section 1.3.5) for the systems (WSWPP, PWPP, GTWPP, WSRP). (Ref.

Sections 3.3., 3.27., 3.28., 3.32., 3.36.)

2.1.22 CLIN 0022 (and subsequent options if exercised): Cost Reimbursable NTE – Service:

Process Chemicals.

Description: This CLIN provides for all process and treatment chemicals used to recycle the used wiping solution, make-up new wiping solution, treat the non-recycled wiping solution, and treat the plating wastewater. A listing of materials and their annual usage estimates are provided in Attachment 22. (Ref. Section 3.3.3.)

2.1.23 CLIN 0023 (and subsequent options if exercised): FFP, Cost Reimbursable NTE - Service - Process Improvements Engineering and Materials.

Description: This CLIN provides for the engineering labor to develop process improvements.

The Contractor may suggest Process Improvements and submit a quotation, or the government can request the Contractor to provide a quotation for a Process Improvement. These would be in terms of a Task Order (TO) or a Delivery Order (DO). If the Process Improvement is decided to go forward with, a requisition would be written to cover the cost for the engineering labor here under this CLIN. It is anticipated that only 1 or 2 Process Improvement projects would be undertaken in a year. (Ref. Sections 3.25., 3.30., 3.34.).

2.1.24 CLIN 0024 (and subsequent options if exercised): FFP, Cost Reimbursable NTE – Service - Emergency Repair.

Description: This CLIN provides for emergency repair services for the systems (WSWPP, PWPP, GTWPP, WSRP). This CLIN provides for emergency technician service where the prime Contractor does not have the equipment to perform emergency repairs, an example might be welding on a stainless steel tank to fix a leak, another example would be if something happened to the SCADA software and IT could not fix the problem. This CLIN does not include services that the Contractor is required to provide as otherwise noted in the PWS, however, or does not have the personnel or personnel with the required skills to perform the work (Ref. Section 1.3.31).

2.1.25 CLIN Notes:

2.1.25.1 All Service Labor CLINs in Section 2.1 include Management, Operations, Maintenance and Process Improvement Engineering. Examples of the labor requirements included would be operating the process systems, labor for managing and obtaining parts and supplies, and equipment, identifying new spare parts requirements for the equipment, setting up and maintaining Maximo for the Plant, cleaning all equipment in the plants, calibrating probes, changing malfunctioning probes, performing all maintenance on all of the plant equipment, recording data, collecting samples for operational control and performing operational control testing, system compatibility testing, collecting compliance samples, sending compliance samples to the lab, and preparing deliverables. The scope of the Service Labor CLINs also include labor to install process improvements associated with the equipment where the improvements fall clearly in line with the required capabilities of the personnel, such as installing system equivalent pumps, tanks and control equipment as well as decontaminating and removing obsolete equipment as applicable. If the Contractor determines that they do not have the skills to install these types of process improvements, they may obtain the service from a subcontractor at the expense of the prime Contractor, but will not be reimbursed by the Government for this action additionally, since this function is already included by the Service Labor CLINs for which the Contractor is already being reimbursed.

2.1.25.2 For each Service Labor CLIN the hourly rate is firm fixed price.

2.1.25.3 Invoicing under Service Labor CLINs in Section 2: Each invoice will require supporting documentation as to the number of personnel filling each role and the number of hours each person filling the role worked individually on site. No labor performed off site or under the contractor as support on site will be additionally reimbursed because the work is already considered to be reimbursed under the established Service Labor CLINs that include any potential support for the individual role(s). The individual totals must equal the total hours invoiced for the month for the respective CLIN. The supporting documentation must be for the period that the invoice covers.

2.1.25.4 For Equipment and Supply CLINs, individual item receipts demonstrating receipt by the Contractor must be received by the COR within 60 days of receipt by the Contractor, if applicable. The only exception to this requirement is for items that require installation that are part of a project. Once installed, the exception no longer applies. The COR will then submit the information to BEP Receiving to obtain BEP system receipt(s). Once obtained, the Contractor may only then submit the invoice for reimbursement under the respective CLIN.

3.0 Contractor Responsibilities:

The Contractor shall be responsible for, but not limited to:

3.1 General: Managing, operating, and maintaining the Plant in a neat, clean, orderly, efficient and professional fashion during Normal Operating Hours, to include furnishing required service labor, supplies and equipment in performance of this contract.

3.1.1 Fines and Penalties: The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel, security, and environmental management within the Contractor’s control during the execution of work, and shall hold the BEP harmless for any action on its part or that of its employees or subcontractors including but not limited to illness, injury, death or fines. If the Contractor fails to operate the Plant in compliance with the BEP Discharge Permit or any applicable regulation and any fines or penalties are assessed against the BEP, the Contractor shall reimburse the BEP the amount of these fines and penalties and the cost of any legal defense against them.

3.1.1.1 Plant Shutdown: The Contractor shall fully recognize that the services covered by this contract are vital to BEP's mission; that continuation of the services shall be maintained at the utmost proficiency without interruption since the operation, management and maintenance of the Plant is vital to the BEP's mission. If the Contractor fails to maintain the Plant in 100% operational status and/or in compliance with the Regulations/Publications/Codes, except when such conditions are beyond the control of the Contractor (e.g. acts of God, civil unrest, labor disputes, military events) or when directed by the BEP, resulting in shutdowns/stoppages and/or fines or penalties being levied against the BEP, the BEP will assess damages and pass that amount onto the Contractor for reimbursement.

3.1.2 House Keeping: This includes keeping waste to a minimum as well as keeping the Plant work area free of all foreign materials. Control cabinets are not to be used for storage and all maintenance items (tools, excess parts, used parts, waste materials, etc.) are to be placed in their proper location at the end of the operations or maintenance event.

3.1.3 Odor Control: The Contractor shall ensure that no malodorous odors escape from the plant. There are processes internal to the plant, which periodically generates malodorous odors.

These odors must be controlled inside of the plant before they exit the plant by the use of odor control agents.

3.1.4 Roll – up Doors: Outside of extenuating circumstance, all roll-up doors must be kept closed unless transferring materials or equipment. The doors must be closed within 15 minutes of using the door, unless the doors are being used by the Office of Security. If a separate government contractor is causing the doors to be opened periodically, it is still the responsibility of the Plant Contractor to ensure that the doors are opened and closed as prescribed herein.

3.1.5 Maintenance of Plant Documentation: The Contractor will update Plant documentation (all associated documents, forms, and electronic drawings) as changes in equipment, materials, and processes occur or as directed by the COR. The documentation must be updated after changes are completed so that the documentation is updated to the final level of the change. The updated document must be sent to the COR for review and approval within 15 calendar days of the completion of the change. The changes in the documentation will be highlighted so as to be easily recognizable with new or additional information in light blue and obsolete information struck through. This may be also accomplished by the use of “Track Changes” functions in the documents. Once the changes are approved by the COR, the Contractor will remove the obsolete information, leaving the highlighted information until the next change. A change record will be maintained for each document in accordance with standard ISO document control methodologies and BEP policies.

3.2 Workforce and Personnel:

3.2.1 The Contractor shall hire, train, administer, manage and supervise the workforce necessary to perform the Services.

3.2.1.1 Under no circumstances shall any contract employee be hired to fulfill the requirements of the position for which they have applied that they do not already meet the requirements for the position unless otherwise noted. The BEP Plant is not to be a training facility. A contractor employee should only need to become familiarized with the work prescribed herein for which they will be performing and require the training as prescribed herein. If the Contractor proposes a new employee, the background investigation begins, and it is determined either that the person does not meet the requirements or they withdraw, the Contractor shall replace the person at the Contractor’s full expense. This means that the Contractor shall bear the government’s cost of the background investigation.

3.2.1.2 If after hiring a contract employee, the Contractor finds that the employee does not or cannot fulfill the requirement for the positions for which they were hired, the Contractor must remove the contractor employee from this contract and will be required to replace the removed contractor employee at the Contractor’s full expense. This means that the Contractor shall bear the government’s cost of the background investigation.

3.2.1.3 The Contractor is required to have a system by which they evaluate all contract employees to ensure that they are performing to the expected level of the position for which they are employed as prescribed herein. The evaluation shall be on an annual basis and be documented. The evaluation shall include required objectives and targets to maintain being part of the contract. The evaluations shall be sent to the COR for review within 30 days of the completion of the evaluations.

3.2.1.4 If the COR observes a contract employee that appears to not be performing to the required level of performance as prescribed herein, that action will be brought to the attention of the appropriate level of management of the Contractor for corrective action as appropriate. The Contracting Officer reserves the right to remove personnel from this contract if they do not meet the qualifications and/or performance of the required position.

3.2.1.5 The COR will provide the Contractor the methods and language to request access to the BEP computer network locations required and Maximo. The Contractor shall be responsible for submitting these requests. After the requests have been completed, the COR shall be notified within 3 calendar days so that the correct access can be verified by the COR. If the individual contractor has issues accessing the applications, it is the Contractor’s responsibility to work with the applicable system BEP representatives to correct the issues.

3.2.2 The Contractor shall maintain satisfactory standards of personnel competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to their personnel as necessary.

3.2.3 Under no circumstances will any Contractor be allowed to sleep, nap, or rest on, or between shifts on BEP premises. If the COR observes this behavior by any individual, the individual will be immediately removed from the premises and will not be allowed to return. The Contractor will replace the removed individual at the Contractor’s expense. This requirement would not be applicable in the event of a natural or man- made disaster beyond the control of the Contractor, including but not limited to acts of God or of the public enemy, fires, floods, earthquakes, or other catastrophe. Reference Clause 52.212-4(f), Contract Terms and Conditions- Commercial Items (May 2015).

3.2.4 Ensuring there is sufficient personnel to perform Services at all times throughout the performance of the contract. 3.2.4.1 Sufficient personnel means the Contractor has an adequate number of capable, knowledgeable, trained and experienced and qualified individuals at all times to perform the Services as specified herein throughout the performance of this effort. The contractor must maintain a minimum of two (2) individuals on-site at all times, with one (1) individual being a supervisor or equivalent, Plant Manager or Assistant Plant Manager. In addition, if one of the plant systems is in operation, an individual fulfilling the role of Laboratory Technician must be on site to perform system analysis as contained herein. Due to safety issues, and in compliance with BEP and OSHA safety requirements, at no time shall the Contractor allow any individual to be on duty for greater than 1.5 shifts without being sent off-site for rest.

3.2.4.2 Outside of a natural or man-made disaster as noted above, the COR or CO may authorize an exception to the above minimum two (2) individual requirement for special circumstances that may arise during the performance of the contract. Such exceptions, if authorized, shall be granted only for a limited period of time and shall not release or hold harmless the Contractor from its responsibility of performing these Services in accordance with the contract. The Contractor shall provide a written request no less than seventy-two (72) hours in advance of requesting such an exception.

3.2.4.3 Personnel that have been hired to fulfill roles under Section 4.10.1 are strictly prohibited from performing in a role listed under Section 4.10.2 as back up, in excess of sixteen (16) hours within any seven (7) calendar day period, whether individually or as a group. Specifically, when any personnel hired under Section 4.10.1 fill-in for a person that may be out (such as covering their shift), for any reason, fulfilling a role listed under Section 4.10.2 for 16 hours, no other person from the group of personnel hired under Section 4.10.1 may fill-in for a person or persons hired under Section 4.10.2 again until 7 calendar days have passed.

3.2.5 The Contractor shall develop and establish an Emergency Operation Plan as outlined in Section 8.1.11 below. The plan shall provide details for providing any additional support or coverage needed to respond to emergency conditions, including spills, instances requiring additional expertise (e.g. welding, specialized engineering, spills, etc.) or instances of personnel illness, vacation and training.

3.3 Materials:

The Contractor shall be responsible for evaluating, testing, recommending, scheduling, maintaining, inventorying, tracking, supplying and stocking all materials necessary to perform the Services. All materials must be obtained in conformance with the materials respective specification, as/if applicable, and with Attachments 12 and 13. All WWPP materials are required to be managed in Maximo within 4 months of award of the contract. This time period may only be extended if there are technical issues with the use of Maximo. Inadequate training is not a technical issue. An extension will not be granted for non-technical issues. In any case, monthly implementation progress reports will be required to be submitted to the COR as part of the Monthly Status Report (Ref. Section 8.1.21). An adequate inventory of materials shall be readily available and warehoused within the Plant in order to perform the Services. Additional materials may be stored and warehoused at the BEP’s Landover Warehouse in order to provide a means for quick replenishment of on hand stock.

3.3.1 Reserved.

3.3.2 The inventory of chemicals should be maintained in sufficient quantity, yet still produce ample turns per year (a minimum of four (4) are recommended) to ensure fresh chemicals except for safety stock materials. A treatment system being shut down because there is no treatment or process chemicals means the chemicals are not being maintained in sufficient quantities. In any event, at no time may expired materials be used in the WWPP, or for the support of the WWPP.

As such, all applicable materials and their respective expiration dates must be tracked and managed by the Contractor. This must be sent to the COR upon request.

3.3.3 The Contractor shall utilize only materials recommended by the original equipment manufacturer or the BEP for maintenance, repair and/or other such purposes. Attachments 14 through 19 provide specifications for the chemicals currently being used by BEP. In addition, Attachments 20 and 21 provide specifications for the containers in use. Materials may be substituted, added or subtracted only if advance approval is provided in writing by the COR.

Attachment 22 provides a listing of process and treatment chemical estimated usages based on past annual usage amounts and projected annual amounts for the systems (Ref. Section 2.1.20).

The Contractor is responsible for procurement, use and inventory management of these materials as prescribed herein. The BEP already has contracts in place for the bulk purchase of 50% Sodium Hydroxide and 50% Sodium Sulfated Castor Oil. As such, the Contractor will not be responsible for the procurement of these two materials for the WSRP until later through a modification of the contract, however, will be responsible for inventory management and providing information to the COR/BEP such that these materials may be shipped in to the BEP in a manner that will support the operation of the BEP in accordance with the materials management methods prescribed herein. The specifications for these two materials (Attachment 18 and 19) are provided for information for the operation of the Plant. After the modification mentioned earlier any required on-site testing of the raw materials or external testing as needed, will become the responsibility of the Contractor. Attachment 23 is a listing of spare parts and supplies with annual past usage amounts for the systems (Ref. Section 2.1.19).

Attachment 26 is a listing of equipment with annual past usage amounts for the systems (Ref.

Section 2.1.19).

3.3.4 Some Materials (process chemicals, boxes, and lids only) may need to be delivered to BEP’s Landover Warehouse prior to delivery for use in the Plant. The Contractor shall provide a three (3) business day advance notice for scheduling and coordinating the transfer of Materials from the Landover Warehouse to the Plant. Additionally, the Contractor shall copy the COR on all requests for materials from the Landover Warehouse.

3.3.4.1 BEP’s Landover Warehouse Information:

Items needing to be delivered to the BEP Landover Warehouse shall be delivered to the following address:

U. S. Department of the Treasury Bureau of Engraving and Printing

3201 Pennsylvania Drive

Landover, MD 20785

Receiving hours for deliveries is 7:30 a.m. to 2:30 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP Year-End- Shutdown (which normally occurs between December 24 and January 1).

The Contractor shall call the Landover Warehouse appointment line at (202) 874-0874 at least at least twenty-four (24) hours in advance to schedule deliveries. The appointment line is staffed from 7:00 am to 3:00 pm Monday through Friday. The following information must be provided:

- Name of supplier/manufacturer

- Contact Person with phone number

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

3.3.4.2 All safety stock materials stored at the Landover Warehouse must be used at least on an annual basis in order to ensure their freshness and the integrity of the storage container.

3.3.4.3 The Contractor shall submit a list of safety stock materials for approval by the COR within…