PWS_W912C322Q004A_ReligiousEduCoord_20220516.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fort Buchanan, PR Religious Education Coordinator

1.0 INTRODUCTION.

1.1 The Government requires Religious Education Support Services in support of military religious education and worship activities. The Contractor shall provide support to the

Religious Support Office (RSO), Chaplains, Directors of Religious Education (DREs) and Religious Affairs Specialists for Department of the Army (DA).The location(s) and time(s) specified in the PWS or modified in the contract by the Contracting Officer.

1.2 The Contractor shall support comprehensive religious education programs which run concurrently with the traditional academic year (AY), and facilitate ecumenical activities in consultation with the Catholic Priest and/or Protestant Chaplain, and

Director of Religious Education (DRE) i.e., a one (1) week Vacation Bible School

(VBS), picnics, year round Youth of the Chapel programs, retreats, etc.in collaboration with Chaplains, Religious Affairs Specialists, Directors of Religious Education, Volunteers, other Chapel Contractors, and Civilian workforce.

2.0 SCOPE OF WORK:

2.1 This is a Non-Personal Services Contract between the US Army Garrison Fort

Buchanan Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein. This PWS defines the requirements and deliverables of the contractor; ensuring the individual Free Exercise of Religion for military personnel, family members, and authorized personnel; a statutory requirement under USC Title X.

2.2 This contract does not create an employer-employee relationship between the

Government and Contractor, as well as any corporation, partnership, business association, other party or legal entity with which the Contractor may be associated. The

Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement or Workmen's Compensation Insurance.

2.3 The Contractor shall provide support for those services for which no Unit Ministry

Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians and volunteers can provide. The contract cannot duplicate duties required or provided by these entities, as contracted services are an exception to policy.

2.4 This contract is not a fulltime position with a standard 9:00 AM to 5:00 PM, Monday through Friday-type work environment. Workdays and hours may vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings.

Many of the tasks will require holiday, evening, and weekend hours.

2.5 No UMT member, military member, DA Civilian, fellow contractor or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the

Contractor or the impression be given that the Contractor is an employee of the

Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

2.6 Under no circumstances shall a Contractor provide direction to a Chaplain, Religious

Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army or the local congregation that the contract supports.

2.7 The services of a Religious Education Coordinator fall under the US Army Garrison

Fort Buchanan Chaplain’s Religious Support Program as defined in the Command

Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support

Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the

Chaplains’ Religious Support Program is to ensure the free exercise of religious preference, which is a statutory requirement under USC Title 10. Religious Education is Statutory (Title 10), Essential Elements of Religion. As a non-personal services

Contractor, the Religious Education Coordinator is not a member of the Commander’s

Staff or Command Chaplain’s Staff.

3.0 PERIOD OF PERFORMANCE. The Government contemplates a five-year contract consisting of a 12 month base plus four 12-month optional periods of performance.

3.1.1 Base Year: date of award plus 12 months

3.1.2 Option Year I: end of base plus 12 months

3.1.3 Option Year II: end of previous option plus 12 months

3.1.4 Option Year III: end of previous option plus 12 months

3.1.5 Option Year IV: end of previous option plus 12 months

4.0 PLACE OF PERFORMANCE.

4.1 Place of Performance is at Government facility, US Army Garrison Fort Buchanan.

4.1.1 Chapel, Bldg. 183

4.1.2 Chapel Annex, Bldg. 292

4.1.3 Religious Support Office, Bldg. 227

4.1.4 Other RSO office or event locations located on US Army Garrison Fort

Buchanan in accordance with published religious worship and observance schedules.

5.0 REQUIREMENTS (TASKS).

5.1 General. (Tasks common to the below enumerated tasks /CLINs)

5.1.1 Contractor shall attend planning and coordination meetings and provide necessary input for services.

5.1.2 Contractor personnel shall regard personal information on all applicants, volunteers, and participants as confidential. Contractor shall comply with all privacy and confidentiality laws and regulations. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.

5.1.3 Safeguard privileged communication (DFARS 252.204-700 Disclosure of

Information and DFARS 252.204-7003 Control of Government Personnel

Work Product). May be subject to communication, which is consider confidential and protected under the relationship between clergy and parishioner. In the event contractors inadvertently or unintentionally receives or overhears intended privileged communication, they shall protect such information.

5.1.4 The Contractor personnel shall present a neat, well-groomed appearance appropriate for religious services and other activities identified in this PWS while performing under this contract.

5.1.5 Contractor personnel shall behave in a professional manner befitting US military religious support activities. Contractor personnel shall demonstrate dignity and respect, keeping in harmony with the values and norms of the

Army Chaplain Corps. Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications.

5.2 Task 1 (CLIN 0001 – Catholic Religious Education Coordinator).

5.2.1 Contractor shall commit to support Catholic Religious Education services.

5.2.2 Coordinate with the Catholic Community to assist with the implementation of

RE programs, goals, policies, and procedures for all US Army Garrison Fort

Buchanan Community programs for children and adults. These programs include:

5.2.3 Catechist training

5.2.4 Sacramental program (First Reconciliation, First Communion, and

Confirmation)

5.2.5 Rite of Christian Initiation of Adults (RCIA)

5.2.6 Parent and teacher training

5.2.7 Seasonal programs (Christmas Pageant, Stations of the Cross, and Vacation

Bible School).

5.2.8 Assist with the Development of the annual RE Calendar of events and CTOF budget to be presented for Chaplain Approval.

5.2.9 Perform administrative tasks necessary to begin program in September

(Reserve facilities, recruit teachers, publicize, etc.)

5.2.10 Assist with recruiting a minimum of 2 Teacher Training sessions coordinated with Catholic Priest and/or Garrison Chaplain to inaugurate the school year and

1 Teacher Training session per quarter.

5.2.11 Initiates RE facilities and CTOF requests in accordance with local policy.

Submit all facility, funds, and material requests to the Garrison Chaplain for approval, coordination and processing.

5.2.12 Attends weekly meetings with the Garrison Chaplain and Chapel Staff

5.2.13 Attends the Pastoral Council meetings (as a nonvoting member).

5.2.14 Be familiar with appropriate RE Coordinator resources such as books, references materials, resource videos, magazines, and crafts.

5.2.15 Inventory stocks and maintains all RE Coordinator materials.

5.2.16 Submit requests for curriculum and supplies for succeeding quarters.

5.2.17 Track monthly attendance using spreadsheets and submit to Catholic Priest and/or Garrison Chaplain.

5.2.18 Provide metrics to Chapel staff as needed.

5.2.19 Assist in the planning and coordination of volunteer dedication and recognition programs.

5.2.20 Coordinate with the Garrison Chaplain and Catholic Priest to collect background check forms from all personnel in the Catholic program who have direct contact with children under the age of 18 years.

5.2.21 Ensure all RE Coordinator programs and activities are properly monitor.

5.2.22 Monitor all programs and be able to address any behavioral problems professionally.

5.2.23 The contractor shall coordinate all support requirements with the Contract

Officer or designated representative.

5.2.24 Accountable for paying any Social Security payments, Federal or Local Income

Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

5.3 CONTRACTOR QUALIFICATIONS.

5.3.1 Demonstrate a familiarity with and a commitment to support the practice of the

Catholic Faith as articulated by the documents of The Second Vatican Council and the subsequent statements of the American Conference of Catholic

Bishops.

5.3.2 Experience in teaching.

5.3.3 Have excellent organization and planning skills.

5.3.4 Possess basic word-processing skills.

5.3.5 Experience working in a military environment is preferred.

5.3.6 Contractor must be willing to work in a pluralistic environment where they may come in contact with members from various faith groups and/or viewpoints. Contractor will be professional and not denigrate individuals with a different religious perspective or viewpoint

5.3.7 Contractor personnel shall behave in a professional manner befitting US dignity and respect, keeping in harmony with the values and norms of the

Army Chaplain Corps. Contractor personnel shall refrain from using offensive communications

5.4 Task 1 (CLIN 0002 – Protestant Religious Education Coordinator).

5.4.1 Contractor shall commit to supporting the Protestant Religious Education services.

5.4.2 Coordinate with the Protestant Chaplain and/or DRE to assist with the implementation of RE programs, goals, policies, and procedures for all US

Army Garrison Fort Buchanan Community programs for children and adults. These programs include:

5.4.3 Sunday and Mid-week RE classes

5.4.4 Submission of Protestant Religious Education curriculum requests to Protestant

Chaplain and/or DRE.

5.4.5 Parent and teacher training

5.4.6 Seasonal programs such as Vacation Bible School (VBS), Christmas/Advent, Easter/Lent, Fall Fest and Adult Volunteer Appreciation

5.4.7 Make recommendations to the annual RE Calendar of events and CTOF budget to be presented for Chaplain approval.

5.4.8 Perform administrative tasks necessary to begin program in September

(Reserve facilities, recruit teachers, publicize, etc.)

5.4.9 Assist in a minimum of 2 Teacher Training sessions coordinated with

Protestant Chaplain and/or DRE to inaugurate the school year and 1 Teacher

Training session per quarter.

5.4.10 Initiates RE facilities and CTOF requests in accordance with local policy.

Submit all facility, funds, and material requests to the Protestant Chaplain for coordination and processing.

5.4.11 Attends weekly meetings with the Protestant Chaplain and Chapel Staff

5.4.12 Attends the Pastoral Council meetings (as a nonvoting member).

5.4.13 Be familiar with appropriate RE Coordinator resources such as books, references materials, resource videos, magazines, and crafts.

5.4.14 Inventory stocks and maintains all RE Coordinator materials.

5.4.15 Submit curriculum and supplies requests for succeeding quarters.

5.4.16 Update RE Coordinator continuity file, evaluating program effectiveness.

5.4.17 Track monthly attendance using spreadsheets.

5.4.18 Provide metrics to Chapel staff as needed.

5.4.19 Planning and coordination of volunteer dedication and recognition programs.

5.4.20 Coordinate with the DRE and Garrison Chaplain to collect background check forms from all personnel in the Protestant program who have direct contact with children under the age of 18 years.

5.4.21 Ensure all RE Coordinator programs and activities are properly monitor.

5.4.22 Monitor all programs and be able to address any behavioral problems professionally.

5.4.23 The contractor shall coordinate all support requirements with the Contract

Officer or designated representative.

5.4.24 Accountable for paying any Social Security payments, Federal or Local Income

Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

5.5 CONTRACTOR QUALIFICATIONS

5.5.1 Demonstrate an in-depth knowledge of the Protestant Faith and a commitment to support the Protestant Faith programs. Must provide a resume and references validating education and experience requirements listed above.

5.5.2 Experience in teaching.

5.5.3 Have excellent organization and planning skills.

5.5.4 Possess basic word-processing skills.

5.5.5 Experience working in a military environment is preferred.

5.5.6 Must have a working knowledge of applicable Army Instructions and be familiar with the Chapel Tithes and Offerings Fund (CTOF)

5.5.7 Contractor must be willing to work in a pluralistic environment where they may come in contact with members from various faith groups and/or viewpoints. Contractor will be professional and not denigrate individuals with a different religious perspective or viewpoint.

5.5.8 Contractor personnel shall behave in a professional manner befitting US dignity and respect, keeping in harmony with the values and norms of the

Army Chaplain Corps. Contractor personnel shall refrain from using offensive communications

6.0 GOVERNMENT FURNISHED INSTRUMENTS/EQUIPMENT.

6.1.1 Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a

Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example: office space, desks, chairs, telephones, computers, and fax machines.

6.1.2 The Government will provide Contractor access to chapel or other congregational spaces in order to perform the requirements.

7.0 SECURITY REQUIREMENT. The Contractor shall comply with all security requirements to access the installation.

7.1.1 AT Level I Training. All Contractors, including subcontractors, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractors and subcontractors employee to the

COR or to the KO, within 7 calendar days after training is completed. AT

Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html

7.1.2 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The

Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The

Contractor must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

7.1.3 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

7.1.4 OPSEC Training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military

Members, DoD Employees and Contractors is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm.

8.0 BACKGROUND CHECK REQUIREMENTS.

8.1.1 In accordance with Department of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this contract must successfully complete the criminal history background check.

Failure to complete the criminal history background check shall result in termination of the contract. (Background check will be completed at government expense and will be accomplished after award of the contract.)

8.1.2 Anyone (contractor or sub-contractor) working under this contract who has contact with children under 18 years of age shall be screened with the appropriate background checks as governed by the Army Directive 2014-23

"Conduct of Screening and Background Checks For Individuals Who Have

Regular Contact With Children in Army Programs", dated 10 September 2014.

A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check https://jko.jten.mil/courses/atl1/launch.html https://securityawareness.usalearning.gov/opsec/index.htm requirements for Contractors can be found in Enclosure 3 - Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

8.1.3 Background checks will be initiated and paid for by the Government. The cost for the preemployment screening is the responsibility of the Contractor. The

Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting and tracking child related background checks. They also review and compile the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process.

CDE contact information will be provided upon contract award.

8.2 The following is a list of the required screenings per the Army Directive 2014-23.

8.2.1 REGULAR/RECURRING contact with children: Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one month or longer.

8.2.2 Required screening: Pre-employment screening: I) Application, 2) Interview,

3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

8.2.3 Preliminary investigation: I) Installation Record Check (if applicable), 2) FBI

Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

8.2.4 CNACI - Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization). The

CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

8.2.5 An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

8.2.6 No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB).

Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the

PRB process.

8.2.7 Additional information on the background check process can be found at http://www.opm.gov/investigations/background-investigations.

8.2.8 Re-verification of background checks (IRC and FBI fingerprint check) is required every 5 years.

9.0 QUALITY ASSURANCE. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

10.0 PERFORMANCE REVIEW. The Chaplain and/or Religious Affairs NCO will complete performance reviews of the Contractor performance and submit to the COR for the Contactor File using these tools:

10.1 The Chapel/Program Sponsoring Chaplain Contractor Quarterly Performance

Report, submitted by the 5th day of the end of the current quarter.

11.0 DELIVERABLES.

11.1 Contractor shall provide Documentation:

11.1.1 Certificates of Anti-Terrorism (AT) Level 1

11.1.2 Certificate of iWatch Training

11.2 The Contractor shall submit an invoice to the COR by Close of Business (COB) on the 5th of every month. The invoice shall include:

11.2.1 Vendor’s name

11.2.2 Contract number

11.2.3 CLINs provided and quantity of each

11.2.4 Quantities of Occurrences Used & Occurrences Remaining

11.2.5 Explanation of CLINs service provided such as the nature of the service;

contractor shall comply with PII protection protocols.

11.2.6 Date of invoice

11.2.7 Dates of service

11.2.8 Total cost per service type

11.2.9 Total of invoice

12.0 TRAVEL.

12.1 Local Vicinity: Travel within the local vicinity is required. Travel reimbursements for local vicinity travel are not authorized.

12.2 Distance Travel: N/A

13.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR). The Government will provide a

COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

14.0 KEY PERSONNEL. The Contractor shall be responsible for the performance of the work. The name of an alternate who shall act for the Contractor when the Contractor is absent shall be designated in writing to the KO within 24 hours of contract award. The alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The Contractor or alternate shall be available between the hours of (insert hours) 07:30 – 16:30. The

Contractor shall provide written notice to the KO prior to changing the alternate no later than five (5) working days prior to the change.

15.0 SERVICE CONTRACT REPORTING. “The Office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: http://beta.SAM. The required information includes: (1)

Contracting Office, Contracting Officer; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Actual direct labor hours (including sub-contractors); (6) Actual direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service

Code (FSC) reflecting services provided by the contractor (and separate predominant FSC for each sub-contractor if different); (9) Actual data collection cost; (10) Organization title associated with the

Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language;

and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period

(by country). As a part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period with be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database service or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data field.