PWS W9124J-20-R-0020 Emergency Mangment Exercise Design Modeling and Simulations Srv_15....pdf

PERFORMANCE WORK STATEMENT (PWS)

Emergency Management Exercise Design, Modeling and Simulations Services

1. GENERAL: This is a non-personnel services contract to provide emergency management exercise and training support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Exercise Design, Modeling and Simulations services/support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Army EM Program is the Army's comprehensive program for preparedness, mitigation, response, and recovery on Army installations and facilities to reduce the loss of life and property and to protect the Army from all hazards, including Chemical, Biological, and Radiological, Nuclear, and High-Yield Explosive (CBRNE) incidents.

1.3 Objectives: The objective of this contract is to resource a contractor to provide the Government contract support for program management for the listed areas:

1.3.1. The contractor will provide critical infrastructure risk management services by reaching 24-30 Installations scheduled for FSEs by the end of the fiscal year.

1.3.2. The contractor will provide exercise design, modeling, and simulation support by reaching 24-30 Installations scheduled by the end of the fiscal year.

1.4 Scope: HQ IMCOM Protection Division is required to (1) ensure successful execution of assigned resources, (2) provide feedback to the Army Emergency Management Steering Group (Army EMSG) regarding the progress of the Army EM Program implementation across IMCOM installations,

(3) assess and apply resources appropriately to ensure that IMCOM installations meet all EM FOC requirements within applicable fiscal constraints, and (4) ensure Installation EM Program Implementation established by DoDI 6055.17 and detailed in DA PAM 525-27.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year 1 28 September 2020 27 September 2021 Option Year I 28 September 2021 27 September 2022 Option Year II 28 September 2022 27 September 2023

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Federal Holidays: The contractor will not perform work during Federal holidays as listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 hours, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at one locations:

US Army Installation Management Command, Bldg 2261, 2405 Gun Shed Rd, Joint Base San Antonio (Ft Sam Houston), TX 78234-1223

1.6.6 Type of Contract: The government will award as a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have and maintain a DoD Secret clearance and associated Secret facility clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3 In the event keys, other than master keys, are lost or duplicated, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.4 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.5 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

8. Special Qualifications: The Exercise Design & Control Lead and Modeling & Simulation Engineer shall have a minimum of five (5) years military and or civilian experience in planning, designing, and executing exercises to facilitate exercise execution. All Contractor employees shall have knowledge in preparing and reviewing OPORDs, FRAGOs and TASKINGS. All Contractor employees shall have completed the National Incident Management System (NIMS) Phase I training requirements, specifically the Federal Emergency Management Agency’s (FEMA) Independent Study (IS) courses IS100, IS200, IS700, IS800, IS2900, IS120.a, IS130, IS230.c, IS546.a, IS650.a, IS702.a, IS703.a, IS706, ICS300.

8.1 Anti-Terrorism and Operations Security Requirements.

8.2. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, within 15 days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.mil Course # JS-US007-14.

8,3. Access and General Protection/Security Policy and Procedures. This standard language text is for Contractor employees with an area of performance within an Army covers controlled installation, facility or area. Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

8.4. iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days of contract award and within 15 days of new employees commencing performance with the results reported to the COR NLT 45 days after contract award.

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/defaul t.aspx

8.5. Requirement for OPSEC Training. Per AR 530-1, Operations Security, new Contractor employees shall complete Level I OPSEC training within 30 days of their reporting for duty. All Contractor employees shall complete annual OPSEC awareness training and adhere to organization’s security program. http://cdsetrain.dtic.mil/opsec/

8.6. Cyber Awareness (Information assurance (IA)/Information Technology (IT)) Training. All Contractor employees and associated sub-contractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

8.7. Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government info system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter.

8.8. Foreign Travel. All contractor employees and associated sub-contractor employees shall complete as mandated by the DoDD 4500.54e, DoD Foreign Clearance Program (FCP), and the DoD Foreign Clearance Guide (FCG), all contractor employees and associated sub-contractor employees performing official temporary duty abroad must obtain Country and Geographic Combatant Command Theater Travel Clearances, prior to commencing travel to foreign countries. Per the FCG, travelers use the Aircraft and Personnel Automated Clearance System (APACS) to obtain the required clearances.

Request must be completed by registering at https://apacs.milcloud.mil/apacs/.

8.9. Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

8.9.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) business days of commencement of work. Revisions shall be submitted five (5) business days prior to the effective date of change.

9. Post Award Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://cdsetrain.dtic.mil/opsec/ https://apacs.milcloud.mil/apacs/ of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

11. Key Personnel: The Program Manager (PM) is considered key personnel by the government. The contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be available between 0730 to 1630 hours, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

11.1. Program Manager:

The PM shall have at least three (3) years of program management experience. The PM shall have a minimum of five (5) years military and or civilian experience in planning, designing, and executing exercises to facilitate exercise execution. The PM shall have experience with all phases of exercise design, scheduling, evaluation, and corrective actions. The PM shall have experience with the DoDI and Army Risk Management process.

11.2. The Exercise Design & Control Lead and Modeling & Simulation Engineer shall have minimum of two (2) years as exercise controller for M&S supported exercises, and two (2) years in media relations and five (5) years military and or civilian experience in planning, designing, and executing exercises to facilitate exercise execution. Both positons shall have experience with the DoDI and Army Risk Management process.

11.3. Critical Infrastructure Risk Management (CIRM) Specialist shall have a minimum of ten (10) years military and or civilian experience in DoD risk management policies, procedures and funding sources.

CIRM specialist shall have comprehensive knowledge of interagency operations and experience in working with partner nations, Allies, and commercial entities. CIRM specialist shall have expert knowledge in preparing risk management remediation packages on complex assets and components which span multiple disciplines to include: Emergency Management, Antiterrorism, Physical Security, Health, logistics, transportation, electrical power, energy security and other fields for the command.

11.4. Staff Turnover. Contractor shall backfill personnel positions (IAW paragraph 1.6.18), within seven (7) business days of a vacancy. All other vacancies shall be filled within fifteen (15) business days. Contractor shall provide COR a minimum of four (4) business day’s notification of when personnel are hired to fill vacancies at assigned performance locations. Contractor agrees not to charge the Government for unfilled vacancies beyond fifteen (15) business days during the period of performance and during any of the option periods, if exercised. This will be done by applying a discount to the monthly invoice.

12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

13. Contractor Travel: Contractor will be required to travel CONUS and OCONUS during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. All travel requests shall be approved by the COR prior to incurring any travel costs. Requests shall be submitted in sufficient detail to identify the location and projected expenses by category, i.e., lodging, transportation, per diem, etc. Required Travel receipts shall accompany all travel invoices. All travel requires Government approval/authorization and notification to the COR prior to obligating funds. Travel that is not approved by the COR will not be reimbursed and will be at the contractor’s expense. Contractor shall submit all receipts related to travel expenses with invoices within 5 working upon completion of official travel. The contractor shall provide trip reports to the COR within five (5) working days of completion of travel.

Based on the mission priorities, the contractor shall travel to listed locations in support of task requirements:

Benning Lee Campbell Stewart

Carlisle Barracks Leonard Wood Carson White Sands

Gordon Rucker Drum Aberdeen

Hamilton Presidio of Monterey Hood Adelphi

Huachuca Sill Irwin AP Hill

Jackson West Point Lewis-McChord Belvoir

Knox Bliss Polk Detrick

Leavenworth Bragg Riley Detroit Arsenal

Dugway George G. Meade Miami Myer-Henderson Hall

Natick Picatinny Arsenal Redstone Arsenal Rock Island

Yuma Daegu Greely Hawaii

Humphreys Japan (Zama) Wainwright Yongsan

Ansbach Rheinland-Pfalz Benelux Bavaria

Stuttgart Italy Wiesbaden Anniston Army Depot

Letterkenny Army Depot Red River Army Depot Tobyhanna Army Depot Blue Grass Army

Depot

McAlester Army Ammunition Plant

McAlester Army Ammunition Plant Sierra Army Depot Tooele Army Depot

Watervliet Arsenal Pueblo Chemical Depot Military Ocean Terminal

- Concord

Military Ocean Terminal - Sunny Point

Hawthorn Army Depot

Holston Army Ammunition PLANT Iowa AAP Lake City AAP

Milan AAP Radford AAP Scranton AAP Joint Systems Manufacturing Center - Lima

Corpus Christi Army Depot

Crane Army Ammunition Activity DLA-San Joaquin, CA DLA-Susquehanna, PA

DLA-Richmond, VA DLA-Columbus, OH

14. Other Direct Costs: The Contractor shall be required to attend meetings and workshops in support of the protection exercise evaluation support services identified in (outlined in 1.6.13) this PWS. Other Direct Costs (ODCs) are anticipated to include office/material costs, shipping costs, travel document costs, and usage costs for supporting telecommunications and information technology.

15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI). The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI

1.16.1 Organizational Conflict of Interest Specifics:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition fora later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all-inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components.

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property.

The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b)release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietaryinformation under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietaryinformation received in connection with the work under this contract. The Contractor shall educate its employeesregarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired inthe performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f.

above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above.

The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government tasking’s, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

17. PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. During the phase-in period, the contractor shall prepare to assume full responsibility for all areas of operation IAW the terms and conditions of this contract. The contractor shall take all actions necessary for a smooth transition of contracted operations. During the phase-in period, the contractor shall as a minimum:

• Recruit, hire and train necessary personnel

• Obtain all required certifications and clearances, including personnel security clearances (if applicable)

• Develop and submit any required deliverable

• Transfer outreach materials, templates, and coordinate with incumbent, if required.

The contractor shall support phase-out activities necessary to transition when the contract reaches the end of its performance period. The contractor shall coordinate the orderly change to a new contractor with the government provided services such that the level and quality of service, including security if applicable, are not degraded, and to exercise its best efforts and cooperate to effect an orderly and efficient transition to a successor. The contractor shall:

• Negotiate in good faith a plan with a successor(s) for determining the nature and extent of phase- in/out services required.

• Adopt a disciplined exit transition methodology to ensure the government receives sufficient data and other relevant information.

• Develop an exit transition timeline 60 days prior to contract expiration.

• Ensure that the government receives equipment.

• Knowledge transfer from incumbent staff to new follow-on contractor staff.

• Exit transition project management.

• Exit transition staffing plan to ensure that the successor has access to key personnel and subject matter experts during relevant periods of the transition.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Definitions provided below.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD254 Department of Defense Contract Security Requirement List DLA Defense Logistics Agency DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

AAEMC Army Advanced Emergency Management Course ABEMC Army Basic Emergency Management Course AEDC Army Exercise Design Course AEOCC Army Emergency Operations Center Course ARRC Army Response and Recovery Course EMEEC Emergency Management Exercise Evaluators Course EOCFTE Emergency Operations Center Functional Training Exercise COP Common Operating Picture

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No Government support provided.

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: No Government support provided

3.4 Equipment: The Government will provide workspace, computer, and network access to support the command in the execution of the contract.

3.5 Materials: The Government will provide Common Access Cards (CACs) for all assigned Contractor personnel as specified in this PWS as well as HQ IMCOM access cards.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

4.3. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment. None.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide the listed services for the Army Emergency Management (EM) Program.

5.1.1. The contractor will provide mission assurance risk management process to identify and implement solutions to achieve a level of acceptable risk for installations.

5.1.2. The contractor will provide exercise design, modeling, and simulation support services

5.2. Task Heading.

5.2.1. Critical Infrastructure Risk Management (CIRM).

5.2.1.1. The Contractor shall assist the government with identifying and characterizing hazards and threats; determine specific hazards and threats ranging from natural events, human-caused events, or technologically caused events; and determines additional hazards and threats that may affect personnel, assets, and mission requirements.

5.2.1.2. Contractor shall consider the full range of known or estimated natural, technological, and human-caused hazards and threats, including terrorist capabilities and possibilities of non-hostile incidents; the hazard and threat assessment process is not limited to historical incidents and should include the changing hazard and threat environment due to social change, globalization, and climate change. Integrate threat information prepared by the intelligence community in coordination with Federal, Regional, State, Local Law enforcement, and other nearby military installations as appropriate, with restraints and procedures identified in DoDD 5200.27 and DoD 5240.1-R.

5.2.1.3. Contractor shall use the best available authoritative data sources to determine the probability of occurrence of a given hazard or threat. Developed with the active engagement of personnel familiar with local conditions and mission requirements.

5.2.1.4. Contractor shall use joint All Hazards Threat Assessment methodology for determining the probability that an event will occur and scoring methodology developed by DTRA in close collaboration with DoD Components. Evaluate each hazard and threat for probability.

5.2.1.5. Contractor shall use scoring categories of HIGH, SIGNIFICANT, MODERATE, and LOW.

5.2.1.6. Contractor shall ensure the terrorism threat assessment process integrates with the all-hazards emergency management planning process, pursuant to DoDI 6055.17.

5.2.2. Exercise Design, Modeling, and Simulation Support.

5.2.2.1. The Contractor shall ensure that requisite training is planned and provided for those involved in all-hazard EM and response. Encourage installations to consolidate and/or integrate EM elements with other mandated exercises (for example, AT, CBRNE) to eliminate redundancy, assess plans and response interoperability.

5.2.2.2. Foundation: The contractor shall develop a project management timeline and establish milestones; identify an exercise planning team, and schedule planning conferences.

5.2.2.3 Design and Development: The contractor shall identify objectives, design the scenario, create documentation, coordinate logistics, plan exercise conduct, and select an evaluation and improvement methodology.

5.2.2.4 The contractor shall coach, teach, and mentor installation participants by providing feedback using an After Action Report / Improvement Plan (AAR/IP) that, at a minimal, identifies strengths and areas for improvement, as observed during the exercise.

5.2.2.5. Exercise Simulation Support. The contractor shall conduct and manage the multi-functional, embedded Modeling & Simulation exercises in support of Army and IMCOM requirements.

5.2.2.6 Simulation Controller Training. The contractor shall conduct training to provide the simulation workstation controllers the ability to use the training devices as required to support the installation’s training objectives.

5.2.2.7 Exercise Tasks. The contractor shall provide controller support and coaching during the conduct of training and exercise events. The Government will monitor the entire exercise operation to ensure Government-specified exercise simulation requirements are met. The contractor shall notify the Contracting Officer Representative (COR)/assigned Government representative immediately regarding issues that may jeopardize achievement of the simulation requirements.

5.2.2.8 Realism. The contractor shall, through the use of open source data, support the creation and use of actionable intelligence to add realism to a supported exercise by allowing the training audience to access actual data that is relevant to the event being experienced. The contractor shall plan for and manage player interactions with supporting simulations at training and exercise events.

5.2.2.9 Guide and Controller for Exercise. The contractor shall troubleshoot the system during the conduct of the mini-exercises by reinforcing controller training as the need requires and alerting the technical team to problems encountered with the system hardware/software.

5.2.2.10 Logistics Support. The contractor shall integrate the constructive simulation and live logistical applications to achieve an exercise operational display that provides participants a seamless, realistic presentation of available forces.

5.2.3.12 Simulation Management. The contractor shall support all aspects of DMS-MES management during exercise execution to include installation, setup, test, operation, logistics and administrative support functions, maintenance, data storage, security (to include physical, network, personnel and data security), supplies, and physical appearance.

5.2.2.11 The contractor shall integrate Disaster Management Simulation and Media Emulation (DMS-MES) and other supporting simulations, analytical tools, and related C2 systems and components necessary to establish and maintain the synthetic learning or training environment. This will include, but is not limited to, Virtual and Gaming Simulations, Army Battle Command System (ABCS), and any standard interface components. As part of the simulation management, the contractor shall assist with After- Action Review (AAR) preparation. The contractor shall select all pertinent data, graphics, screen images, and situation maps used during the exercise and assist in the arrangement of the information for presentation in the review process. The AAR functionality must be capable of recording and generating real-time playback events to the AAR collection plan.

5.2.2.12 Scenario Development. The contractor will ensure exercise scenarios utilize an all-hazards approach with scenarios based upon the results of the risk management process. The contractor shall develop new (or modify existing) scenarios, simulation databases, relevant Command, Control, Communications, Computers, and Intelligence (C4I) system interface databases, and supporting documentation to meet exercise training objectives.

Contractor shall assist in developing and modifying logistics-based scenarios. The contractor shall create geospatial visualizations derived from a variety of georeferenced source data to increase the fidelity of the scenario. The rapid production of detailed urban environments with building and road network infrastructure and effects of man-made or natural disasters (rubble buildings) will support the following Government provided systems: Virtual Reality Scene Generator – Multiple Unified Simulation (VRSG-MUSE), Virtual Battlespace 2 (VBS2), and Joint Conflict and Tactical Simulation (JCATS).

5.2.2.13 Database Management. The contractor shall create, maintain, and integrate the requisite databases (e.g., organization, equipment, supply, location, and unit boundaries) necessary to support each simulation training event or exercise event. The contractor shall maintain databases for exercise Master Scenario Events Lists (MSELs), terrain imagery and maps, and other C4I databases required to support the exercise scenario.

5.3. Enterprise CONTRACTOR MANPOWER REPORTING (ECMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required…