PWS W9124D23Q0145 DRAFT for SS Notice.docx

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Phoenix Army Cadet Brigade (PACB) Phoenix Union High School (PXU)

Junior Cadet Leadership Challenge 5th Brigade, JROTC, PXU

Camp Wamatochick 5101 S. Senator Highway Prescott, AZ 86303

28 May 2023 – 01 June 2023

Part 1 General Information

1. General: This is a non-personal services contract to provide services to support Phoenix Army Cadet Brigade (PACB). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide lodging and meal service for 105 cadets and 29 cadre from 28 May 2023 until 01 June 2023 for 5th JROTC, PXU JCLC. All phases of training will be conducted by JROTC Cadre. All services to include meals, lodging and activities will be performed in one geographical area.

1.2 Background: JCLC is an annual requirement for all JROTC units. This is the 1st time that the PXU conducts JCLC at Camp Wamatochick. PXU Consists of 10 High Schools. Alhambra, Trevor G. Browne, Camelback, Carl Hayden, Central, Mayvale, North, Academies of South Mountain, Cesar Chavez, Betty H. Fairfax and Office of the Director of Army Instruction.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide all personnel, tables, chairs equipment, furniture, supplies, facilities and cabins, bathhouses, tools, materials, supervision, and other items and non-personal services necessary to provide food service support as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objectives: The objective of this contract is:

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units/schools.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets

1.5 General Information:

1.5.1 Quality Control Plan (QCP): Reserved

1.5.1.1 Reserved

1.5.1.2 Reserved

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 29th

1.5.3.2 Host Nation Holidays: Reserved

1.5.4 Operating Hours: Reserved

1.5.4.1 Government Facility Office Hours: Reserved.

1.5.4.2 Government Facility Operating Hours: Reserved

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0600-0800 a.m. for breakfast, 1130-1230 p.m. for lunch, and 1700-1800 for dinner from 28 May until 01 June 2023. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: Reserved

1.5.5 Training Holidays: Reserved

1.5.6 Place of Performance: The work to be performed under this contract will be performed by the contractor at Camp Wamatochick, 5101 S. Senator Highway, Prescott , AZ 86303.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract do not require a security clearance.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: N/A

1.6.3 Installation Access: N/A

1.6.3.1 Installation Pass Log: N/A

1.6.3.2 Individual Termination or Expiration of Employment: Reserved

1.6.3.3 Contract Termination or Cancellation: Reserved

1.6.3.4 Common Access Cards (CAC) and CAC Log: Reserved

1.6.4 Background Checks: Reserved

1.6.4.1 U.S. Citizen: Reserved

1.6.4.2 Local Nationals and Third Country Nationals: Reserved

1.6.5 Physical Security: Reserved

1.6.6 Operations Security (OPSEC) Requirements: Reserved

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: Reserved

1.11 Identification of Contractor Employees: Reserved

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.)

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Reserved

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Reserved

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: Reserved

1.21.1 (OCONUS - Host Nation)Safety Laws and Regulations: Reserved

1.22 Environmental Compliance: Reserved

1.22.1 Environmental Compliance Plan and Program: Reserved

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: Reserved

1.23.2 OPSEC Training: Reserved

1.23.3 iWATCH Training: Reserved

1.23.4 Information Assurance (IA) Training Reserved

1.23.4.1 Reserved

1.23.4.2 Reserved

1.23.4.3 Reserved

1.23.5 Personally Identifiable Information (PII): Reserved

1.24 Authorization to Perform Services in Germany Reserved

1.24.1 Reserved

1.24.2 Reserved

1.24.3 Reserved

1.29 Notice to Proceed: Reserved

1.27 Government Property and Services: Reserved

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

USAG United States Army Garrison

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.2 Secret Facility Clearance: NA

4.3 Materials: The Contractor shall provide all necessary materials such as disposable plates, cups, napkins, and utensils for each meal and serving equipment to perform under this contract.

4.4 Vehicles and Equipment: Contractor shall provide the following equipment: table, chairs, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils. disposable plates, cups, napkins, and utensils for each meal.

4.5 Background Checks): Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for 105 cadets and 29 cadre attending JCLC at Camp Wamatochick, 5101 S. Senator Highway, Prescott, AZ 86303 during the period 28 May – 01 June 2023. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

5.2 Tasks: Tasks consist of the following:

The contractor shall provide the following meals to authorized personnel (cadets, and cadre):

· Dinner meal (Advance Party) for 28 May 2023 (15 Cadets and 4 Cadre - 19 Dinners)

· Breakfast (Advance Party) for 29 May 2023 (15 Cadets and 4 Cadre - 19 Breakfasts)

· Lunch meal for 29 May 2023 for (105 Cadets and 29 Cadre - 135 Lunches)

· Dinner meals from 29 – 31 May 2023 for 105 Cadets and 29 Cadte - 402 Dinners)

· Breakfasts meals from 30 May – 1 Jun 23 for (105 Cadets and 29 Cadre - 402 Breakfasts)

5.2.1 Set-up all food and serving tables and chairs, and other equipment prior to each meal start time as coordinated with the Government POC

5.2.3. Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.4. Tear down each meal service upon completion and remove all debris from site.

5.2.5. Wipe down and sanitize all tables at serving location.

5.3. Menus. The contractor shall provide a menu similar to the following for each meal. All meals shall be served hot (as applicable). The menu shall be the menu that has been outlined in the previous service contract.

5.3.1. Breakfast Meal (28 May - 01 June 2023):

Bacon, Sausage, Eggs, French Toast, Pancakes, Potatoes, and Assorted Fruit. Breakfast will also include: Juice, Milk, Chocolate Milk, Water and Coffee.

5.3.2. Lunch Meal (29 May 2023):

Hot Dog Bar, Assorted Salads and Sandwiches with Chips. Lunch will also include: Punch, Water, and Lemonade.

5.3.3. Dinner Meal (28 May – 31 May 2023):

Roast Beef, Hamburgers, Hotdog Bar, Chili, Beef Stroganoff, Green Salads, Dinner Rolls, Vegetables, Various Cooked Potatoes, Dinner will also include:

Sodas, Water, Fruit Punch, Lemonade, Chocolate Milk, Tea and Coffee

5.4.4. Menu: The contractor shall submit a copy of the menu to the Government POC for approval/disapproval no later than 22 MAY 2023.

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR):

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

CCR 145-3, CCR 145-2

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – Estimated Workload Data

7.4 Attachment 2 – Historical Workload Data

7.5 Attachment 3 – Government Property (GP)

7.6 Attachment 4 OR Technical Exhibit C, etc. - {Continue inserting attachments/technical exhibits in sequential order as they are referenced in this PWS}

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PWS Para. 1.5.4.3 The contractor shall provide meals timely for 105 Cadets, and 29 cadre participating in the PXU JCLC, 28 May -01 June 2023.

29 Mar- 31 May 1700-1800 Dinner 402

ADV PRTY 19 DINNER 28 MAY

ADV PRTY 19 BRKFST 29 MAY

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

1 Lunches 4 Dinners

ATTACHMENT 1

ESTIMATED WORKLOAD DATA

ATTACHMENT 2

HISTORICAL WORKLOAD DATA

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY (GFP)

N/A

APR 2023