PWS-W911QX26QA021.pdf

PERFORMANCE WORK STATEMENT (PWS)

MOBILE AND STATIONARY EQUIPMENT MAINTENANCE

U.S. Army Research Laboratory (ARL), Aberdeen Proving Grounds (APG), MD

C.1. Background –

C.1.1. The Army Research Laboratory (ARL) of the Combat Capabilities Development Command (DEVCOM) is the Army's corporate, or central laboratory. Its diverse assortment of unique facilities and dedicated workforce of Government and private sector partners make up the largest source of world-class integrated research and analysis in the Army. The mission of ARL is to “Provide innovative science, technology, and analyses to enable full spectrum operations.” The ARL provides the technological underpinning to the systems being developed by ARL’s customers and perform research that shall result in new product lines and technology breakthroughs to ensure the Army’s technological superiority. ARL’s vision is to be America's Laboratory for the Army: Many Minds, Many Capabilities, and Single Focus on the Soldier:

C.1.1.1. Acknowledged for scientific, technical and analytical excellence.

C.1.1.2. Recognized as the bridge between the scientific & technical community and the Army.

C.1.1.3. Leader in providing innovative solutions for the current and future Army.

C.2. Objective –

C.2.1. The Contractor shall furnish all labor, service vehicles, tools, diagnostic equipment, supplies, and parts required to perform on-site lift/load inspections, scheduled preventive maintenance, repair services, technical inspection and render safe services when required, for ARL owned mobile and stationary equipment. A current list of ARL owned Mobile and Stationery will be listed as attachments at the end of this PWS, however; these lists are subject to change as required to support ARL’s mission requirements. The equipment is located across various ARL Facilities and Experimental Facilities located throughout Aberdeen Proving Ground (APG), Adelphi Laboratory Center (ALC), and Graces Quarters Maryland.

C.3. Acronyms/Definitions:

C.3.1. Contract Line-Item Number (CLIN) –

C.3.1.1. The numerical number assigned to a controlled account.

C.3.2. Contracting Officer (KO) – C.3.2.1. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

C.3.3. Contracting Officer Representative (COR) – C.3.3.1. An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. The COR shall act as the daily Government Point of Contact (POC) for the Contractor to obtain authorization for repairs, moving of equipment, and so forth. The COR is not authorized to modify or terminate the contract nor obligate the Government.

C.3.4. Technical Point of Contact (TPOC) –

C.3.4.1. Individuals whom, in the absence of the COR are authorized to receive notification of deficiencies, receive service work order requests, make repair calls, and perform specific contract administrative functions specifically outlined within this PWS. The TPOCs provide technical expertise and guidance on the contract’s requirements and specifications.

The TPOCs are not authorized to modify or terminate the contract nor obligate the Government by signing contract modifications.

C.3.5. Preventive Maintenance (PM) –

C.3.5.1. The scheduled systematic inspection, detection, correction and prevention of incipient failures performed by a qualified mechanic on a specific scheduled basis. PM’s shall be completed in accordance with (IAW) DA PAM 750-1, Army Material Maintenance Procedures, and /or Applicable Technical Manuals, and /or Manufacturers Specifications and the attached ARL Modified DA Form 2404 (Equipment Inspection and Maintenance Worksheet) for both annual and semi-annual inspection and Maintenance. The PM schedule shall be disclosed by the Government and agreed to by the Contractor.

C.3.6. On-Site –

C.3.6.1. Location of equipment utilization, i.e. experimental facilities.

C.3.7. Repair (Emergency) – C.3.7.1. Accomplishes the operations required to restore equipment to serviceable condition when the equipment is at immediate risk of causing harm to Human, Health and/or Environment.

C.3.8. Repair (Standard) – C.3.8.1. Accomplishes the operations required to restore equipment to serviceable condition.

Standard Repairs will be prioritized by workload and availability of the equipment and parts.

C.4. Requirements:

C.4.1. The Contractor shall furnish all labor, service vehicles, tools, diagnostic equipment, supplies, and parts required to perform scheduled on-site lift/load inspections, scheduled preventive maintenance (PM) of mobile and stationary equipment listed in Attachments 1 and 2, as well as repair services (both Standard and Emergency), and technical inspection/render safe when required, for mobile and stationary equipment listed but not limited to Attachments 1 and 2. The equipment is located across various ARL Facilities and Experimental Facilities located throughout APG, ALC, and Graces Quarters Maryland.

C.4.1.1. The Contractor shall provide the following key personnel onsite during normal duty hours when the Government is open for regular business for a period of 1,920 hour per year: One

(1) Lead Mechanic and one (1) mechanic capable of acting for the Lead Mechanic in the absence of the Lead Mechanic. The Lead Mechanic shall be the Contractors primary POC and shall have the authority to make decisions on all matters on behalf of the Contractor.

The Lead Mechanic shall interact primarily with the COR, or TPOC. Within five (5) calendar days prior to the start of performance, the Contractor shall submit to the Government, in writing, the names, addresses, and home and mobile telephone numbers of the key personnel employed to perform work under this PWS. The Contractor Lead Mechanic shall manage the total work effort associated with the operations, maintenance, repair, and all other services required herein to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including but not limited to planning, scheduling, report preparation, records retention, warranty enforcement, and quality control. The Contractor shall establish clear organizational lines of authority and responsibility to ensure management of the resources assigned to the requirement.

C.4.1.2. Key personnel on this contract shall be adequately trained personnel with knowledge in the areas of preventative maintenance and repairs of heavy equipment and commercial industrial equipment as referenced in Attachments 1 and 2. All personnel shall have a minimum of three (3) years of experience or have current certification of appropriate training. Personnel performing hook inspection on mobile and stationary equipment shall be Occupational Safety and Health (OSHA) certified and possess a valid National Commission For The Certification Of Crane Operators (NCCCO) operator’s license for Fixed and Swing

Cab Cranes. All Key personnel must be trained in safe working procedures to adequately perform the requirements of the PWS including operations in Radioactive Environments where equipment will be contaminated with materials such as Depleted Uranium (DU).

C.4.1.3. The Contractor shall assign only those key personnel whose resumes were submitted with the proposal and approved by the Contracting Officer. These individuals are deemed essential for the successful accomplishment of the work to be performed.

C.4.1.4. The Contractor shall not remove approved key personnel from the contract work or replace approved key personnel without compliance with the following:

C.4.1.4.1. If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall immediately notify the Contracting Officer and COR. Subject to the concurrence of the Contracting Officer, the Contractor shall promptly replace the personnel with individuals of at least substantially equal ability and qualifications.

C.4.1.4.2. All requests for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions. The request must also contain a complete resume for the proposed substitute and any other information requested or needed by the Contracting Officer to evaluate the proposed substitution. Proposed substitutes should have comparable qualifications to those of the persons being replaced.

C.4.1.4.3. If the Contracting Officer determines that suitable and timely replacement of key personnel is not reasonably forthcoming, or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate.

C.4.1.5. The Contractor shall perform data entry functions on the Contractor’s accounting system which is used to create and submit invoices to the Government. The Contractor shall convert the mechanics handwritten notes to the Government required DA form 2404’s for submission as required.

C.4.2. All personnel performing services shall be capable of reading, writing, and speaking the English language and must be citizens of the United States, either native-born or naturalized.

C.4.3. The Contractor’s key personnel shall perform all mobile and stationary equipment services IAW DA PAM 750-1, Army Material Maintenance Procedures, and /or Applicable Technical Manuals, and the attached ARL Modified DA Form 2404, and /or Manufacturers Specifications to include testing of equipment and repair or replacement of defective parts and components. The Contractor shall be required to comply with all applicable environmental protection regulations (see paragraph C.4.22.

Environmental Protection).

C.4.4. The Contractor shall provide the COR with a primary and alternate designated POC during normal business hours (7:00 am ET– 4:00 pm ET), Monday through Friday (excluding holidays). (See C.5 for further scheduling details).

C.4.4.1. If contact cannot be made by the COR within one (1) hour, a message shall be left and the Contractor shall contact the COR within two (2) hours unless the close of business (4:00 pm Eastern Time (ET)) does not allow for this, in which case, the Contractor shall contact the COR no more than two (2) hours from the beginning of the next Government business day.

C.4.5. Scheduled Preventative Maintenance (PM) – In accordance with the Equipment listed in Attachments

1 and 2, when economically feasible, the Contractor shall perform all PM services on-site to minimize equipment downtime. Should extenuating circumstances arise, equipment can be delivered to Building1116B where the PM can be performed.

C.4.5.1. PM schedule – The EMOP shall provide an accurate list of equipment due for PM by the third week of the month prior to the month the PM is due. The list shall include the current

POC and current contact information for each piece of equipment requiring PM. The Contractor shall schedule PM in a timely manner and around range operations.

C.4.5.2. The Contractor shall perform every PM IAW with the specifications provided in DA PAM 750-1, Army Material Maintenance Procedures, and /or Applicable Technical Manuals, and the attached ARL Modified DA Form 2404, and /or Manufacturers Specifications.

C.4.6. Inspections –The Contractor shall perform and document compliance with all applicable standards including but not limited to Technical Bulletin (TB) 43-0142 Safety Inspection and Testing of Lifting Devices, Occupational Safety and Health (OSHA) Standards, American National Standards Institute (ANSI) Standards, American Society of Mechanical Engineers (ASME) B30 series standards, and as required by 29 CFR 1910.179, for inspections and testing of lifting devices.

C.4.7. Required repairs identified in the performance of Inspections or scheduled Preventative Maintenance –

The Contractor shall immediately notify the COR of any deficiency not correctable in the performance of the PM, and when appropriate, recommend to the COR de-rating or shutdown of any equipment that poses a safety hazard. The details of the deficiency shall be reviewed by the COR to determine the priority of the repair work. If determined to be a high priority, the COR will notify the Contractor in writing at which point the Contractor shall order necessary parts and begin repairs at the earliest availability. The Contractor shall not charge repair of the same defect within ninety (90) days after completion of repairs. Manufacturer’s equipment warranties on replacement parts shall accrue to the Government.

C.4.8. Repair (Standard) – The Contractor shall perform repair(s) due to a malfunction of equipment. Repairs include but are not limited to diagnosis of the issue and replacement or overhaul of unserviceable components, assemblies, sub-assemblies, and electrical components to restore the equipment to a fully operational state. Upon complete diagnosis, the Contractor shall determine the cost of the parts and materials required to perform the repair. If the cost is equal to or less than $10,000.00, the Contractor shall immediately order the parts and materials required to perform the repair. The Contractor shall complete the final repair within five (5) business days (weekends and Federal holidays excluded) of receiving the necessary parts from the supplier. If the cost is determined to be greater than $10,000.00, the Contractor shall follow the steps outlined in section C.4.8.2. – C4.8.4. The Contractor shall provide the status of any or all repair work in progress upon request by the COR. The Contractor shall complete a DA 2404 (Equipment Inspection and Maintenance Worksheet) each piece of equipment that is repaired.

C.4.8.1. Repairs may be requested by the COR and/or TPOC and/or the Equipment POC at any time.

C.4.8.2. All repairs with an estimated parts and materials cost greater than $10,000.00 require written cost estimates to be provided to the COR for Contracting Officer approval prior to the Contractor ordering parts.

C.4.8.3. The Contractor shall provide the cost estimate containing a list of required replacement parts and materials to the COR within two (2) business days (weekends and Federal holidays excluded) from the date the equipment was assessed.

C.4.8.4. Upon COR providing Contracting Officer approval of the estimated repair cost, the Contractor shall immediately order required parts. The final repair shall be completed within five (5) business days (weekends and Federal holidays excluded) of receiving the necessary parts from the supplier.

C.4.9. Repair (Emergency) – An Emergency Repair shall be required due to a malfunction of the equipment resulting in a harmful impact to Human, Health and/or Environment.

C.4.9.1. Emergency Repairs or modifications may be requested by the COR and/or TPOC and/or the Equipment POC and/or the Operator at any time.

C.4.9.2. When the Contractor is contacted by anyone other than the COR, the Contractor shall immediately notify the COR of the requirement and incident. The COR will then immediately notify any required Emergency Services and/or any ARL Governing Offices.

C.4.9.3. Once the Contractor has notified the COR of an Emergency Repair requirement, the Contractor shall stop all other non-emergency services and immediately respond to the location of the incident.

C.4.9.4. Upon arrival at the Location of the incident, the Contractor shall assess the incident to evaluate Safety, and First Steps.

C.4.9.5. Once the incident is determined to be safe to approach, the Contractor shall perform any required mechanical service to prevent the equipment from causing any further harm to Human, Health and/or Environment.

C.4.9.6. After securing the faulty equipment and after the incident has been relinquished to the control of ARL, the Contractor shall continue with the repair as a Standard Repair outlined in section C.4.8.

C.4.10. Load Test after Repair – The Contractor shall perform a load test of any equipment that requires any repair work, which may affect the load carrying ability of any lifting device. The Contractor shall document all load tests on the record of repair and include the load capacity to be submitted to the COR. The Contractor shall provide all weights. The Contractor shall complete DA 2404 (Equipment Inspection and Maintenance Worksheet) on each piece of equipment that is inspected and lift tested.

C.4.11. Major Component Repairs –The Contractor shall perform a technical inspection and provide a report with the name of the major component, cause of component breakdown, and estimated time for repair for all Major component repairs such as engine overhaul, power train repair, etc. Upon notification from the COR to proceed, the Contractor shall submit a cost estimate and proceed with the repairs in accordance with Section C.4.8.

C.4.12. Uneconomical Repairs –The Contractor shall notify the COR and provide written inspection results of the equipment’s overall condition and service ability if determined during a repair service that it is not cost effective to repair a particular piece of equipment. The Contractor shall include an estimated cost for labor and materials required to return the equipment to an operating condition in accordance with Section C.4.8.

C.4.13. Cause of Failure – If the Contractor’s personnel are unable to determine the cause of equipment failure within five (5) business days (weekends and Federal holidays excluded), and unable to make the equipment operational, the Contractor shall be required to obtain additional assistance, either in the form of “specialist” Contractor personnel, or authorized manufacturer personnel for resolution of the problem. The Contractor shall make equipment operable to the original equipment manufacturer manual that is included with the equipment.

C.4.13.1.1. The Contractor shall provide written notice to the COR if repairs cannot be accomplished within the period of time prescribed in Paragraph C.4.8. The notice shall include the details explaining why the Contractor personnel were unable to complete the work within the prescribed time and the date the work shall be completed.

C.4.13.1.2. If the Contractor is unable to complete the work within fourteen (14) calendar days, the COR shall determine if the Contractor shall supply rental units at fair market rates. Backup documentation such as actual invoices for any equipment rental shall be submitted by the Contractor at invoice submission.

C.4.14. Technical Inspection (TI) and Render Safe for ARL Excess Equipment Turn-In - The Contractor shall perform a TI and Render Safe when ARL turns in a piece of Mobile or Stationary equipment for disposition through the Defense Logistics Agency.

C.4.14.1. The Contractor shall perform a TI IAW DoDM 4160.21, Vol.4 and DLA Form 1730 and then use the results to determine the appropriate Condition Code of the item as defined in NAVSUP P-409 MILSTRIP/MILSTRAP Desk Guide.

C.4.14.2. The Contractor shall perform the necessary Render Safe operations required for delivery to DLA-DS IAW DoDM 4160.21, Vol. 4 Defense Materiel Disposition once the Condition Code is determined.

C.4.15. Parts and Materials –

C.4.15.1. Parts and Materials used by the Contractor in performance of this contract shall be new and conform to the Original Equipment Manufacturer (OEM)’s or re-manufacturer’s specifications unless otherwise approved by the COR. Re-built assemblies shall only be used with prior approval of the COR when it is a standard industry practice, and the rebuilt assembly or subassembly carries the same manufacturer’s or re-manufacturer’s warranty as a new assembly or subassembly. Any part that is removed is Government property and shall be returned upon request of the COR unless the replacement part is predicated upon an exchange basis with the part being replaced or unless given to the Contractor to dispose of said part. The Contractor shall provide all repair parts and supplies necessary for preventive maintenance and repair requirements and shall be reimbursed by the Government for actual cost on a monthly basis. No type of material handling fee shall be applied to parts and materials. Only the actual costs of the parts or materials shall be determined acceptable for payment. Backup documentation such as receipts or invoices shall be submitted with invoices containing parts or materials in accordance with Paragraph C.6 Documentation.

C.4.15.2. The Contractor shall use the most efficient method of shipping to complete service/repair taking into account cost of shipping and necessity of equipment. The Contractor shall ask the COR if the repair is considered urgent.

C.4.15.3. Parts or components damaged by the Contractor shall be repaired or replaced at the expense of the Contractor to a level deemed acceptable by the COR in coordination with the TPOC.

C.4.16. The Not to Exceed (NTE) amount in the bid schedule/contract is an amount of funding set aside for the payment of parts that is not to exceed the ceiling price (total amount) shown in the contract. The Contractor is to not exceed this price unless notified by the Contracting Officer through a modification to the contract that increases the ceiling value. The Government shall not be obligated to pay the Contractor any amount in excess of the price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the contract unless and until the Contracting Officer has notified the Contractor in writing that the ceiling price has been increased and shall have specified in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract.

C.4.17. Invoicing: The Contractor shall submit invoices each month for services completed the previous month. The invoices shall be submitted by the third workday of the month after completion of work from the previous month. As an example, for work completed during the month of July, all invoices for work completed during the month of July shall be submitted to the COR by the third workday of August.

C.4.18. Equipment requiring PM’s shall only be added or deleted from the contract equipment list via bilateral modification.

C.4.19. Contaminated Equipment – Equipment on the mobile equipment list Attachment 1, and stationary equipment list Attachment 2, designated with an *, are determined to be contaminated with DU. The Government reserves the right to increase or decrease the list of contaminated equipment.

C.4.20. Unsatisfactory Performance – If the work is found to be unsatisfactory by the COR and not in accordance with the requirements of this contract, the Contractor shall begin correcting unsatisfactory work as soon as possible, but not later than three (3) business days following notification. Rework or corrective work shall be performed at the expense of the Contractor and shall not be billable to the Government.

C.4.21. Security Requirements – Contractor and all associated sub-Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at Outside the Continental United States (OCONUS) locations, in accordance with status of forces agreements and other theater regulations. This shall allow for employees to have unescorted access to restricted areas for maintenance and repair equipment. The requirements under this PWS are not deemed classified and employees shall not be exposed to classified material. A security clearance is not required to have access to the work areas under the contract. Escorts shall not be provided beyond the first forty-five

(45) days of contract performance: therefore, Contractor personnel must be capable of qualifying for Access Control Cards at time of contract award. A vendor not able to meet the security requirements of this contract shall be determined not responsible.

C.4.21.1. Contractor employees and all associated sub-Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the COR as Government Furnished Information (GFI) at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) such as wearing of Access Control Cards, etc. The Contractor shall also provide all information locally required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by the COR based on Department of Defense (DoD), Headquarters, Department of the Army (HQDA) and/or local policy. In addition, should the Force Protection Condition (FPCON) at any individual facility or installation change, the COR may require changes in Contractor security matters or processes. During FPCON Charlie and Delta and other required postures such as Lockdown, Shelter-In-Place or Evacuation, Contractor employees shall resume work as soon as possible after the FPCON has been lowered or the posture returned to normal operations. This pertains to real situations and exercises.

C.4.21.2. The Contractor and all associated sub-Contractors shall ensure that all local clearance procedures (i.e., return of ID badges etc. provided by the COR as Government Furnished Information (GFI) at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) are followed for departing Contractor employees and sub-Contractor employees.

C.4.22. Anti-Terrorism / Operations Security (AT/OPSEC):

C.4.22.1. AT Level I training. This standard language is for the Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include sub-Contractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and sub-Contractor employee, to the COR or to the contracting officer, if a COR is not assigned, within fifteen

(15) calendar days after completion of training by all employees and sub-Contractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

C.4.22.2. Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. The Contractor and all associated sub-Contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

C.4.22.3. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency

Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC ONLY if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely: (2) Remove access, via logon, to DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months of more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully NACI at the Office of Personnel Management.

C.4.22.4. iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Authority to Operate (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within fifteen

(15) calendar days of new employees commencing performance with the results reported to the COR no later than (NLT) thirty (30) calendar days after contract award.

C.4.22.5. For contracts that require a formal OPSEC program. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within ninety (90) calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan shall include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The Contractor shall implement OPSEC measures as ordered by the commander. In addition, the Contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

C.4.22.6. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within thirty (30) calendar days of their reporting for duty and annually thereafter.

C.4.22.7. Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

C.4.23. Environmental Protection – In order to provide for environmental abatement and control and to prevent environmental pollution arising from the services of the Contractor in the performance of this contract, the Contractor shall comply with applicable federal, state and local laws and regulations concerning environmental pollution abatement and control currently in effect. The Contractor shall utilize EPA designated products under the Comprehensive Procurement Guideline program, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

C.4.24. Clean up of Premises – C.4.24.1. Responsibility - Upon completion of services provided, the Contractor shall cleanup workspace and remove and dispose of any parts or debris resulting from the Contractor’s performance. This is required after each day of performance.

C.4.24.2. Hazardous Material Reporting - The Contractor shall be responsible for reporting any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, of subcontractors to the APG Emergency Operations Center (EOC), 911, with a follow-up contact to the ARL Environmental Office.

C.4.25. Equipment Availability and Release –

C.4.25.1. The Government shall make available to the Contractor, equipment for maintenance or repairs in accordance with the provisions of the contract. The Contractor upon receipt of any Government equipment shall assume the risk of and shall be responsible for any loss or damage thereto.

C.4.25.2. Any equipment described herein to be moved from the activity location shall have prior approval of the COR.

C.4.25.3. All preventive maintenance activities shall be performed at APG, ALC and Graces Quarters Maryland. Repairs performed by the Contractor off-site, are not authorized without the written approval of the COR.

C.4.25.4. The Contractor shall not exchange equipment without written consent of the COR. The

Contracting Officer shall be notified when this service would affect a change in the serial number.

C.4.25.5. Before termination or expiration of this contract or removal of equipment contract, the equipment may be subject to an inspection by the COR, TPOC, or the EMOP. If the equipment is not in operating condition in accordance OEM specifications/standards upon inspection, the Contractor agrees to return the equipment to operating condition.

C.4.26. Facilities/Equipment/Services – Provided by the Government

C.4.26.1. Lifting, rigging and local transport support.

C.4.26.2. Equipment is located at various ARL Facilities and Experimental Test Facilities throughout

APG, ALC, and Graces Quarters Maryland. Equipment shall remain property of the Government.

C.4.26.3. Equipment List - See attached equipment list(s) - Attachments 1 and 2.

C.4.26.4. Building 1116B – Government furnished office space and High Bay space provided to the

Contractor for use in performance of this PWS. The Government shall furnish or make available facilities or portions thereof as required in performance of this contract to work on equipment that cannot be repaired or maintained at the actual work site. The Contractor shall ensure that no alterations to the facilities are made without specific written approval from the COR. In the case of alterations necessary for compliance with the OSHA, such approval shall not be unreasonably withheld. The Contractor shall ensure the facilities are in the same condition upon completion of work, fair wear and tear and approved modifications excepted. The Government shall provide preventive maintenance and repairs according to Government maintenance schedules unless otherwise required. The Contractor shall notify the COR if emergency maintenance is required.

C.4.27. Warranties – The Contractor agrees the materials and services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor provides to customers for such materials and services, but if not otherwise specified, not less than a minimum of ninety (90) days warranty. The Contractor agrees the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract. New equipment received by the Government under manufacturer’s warranty shall not be repaired without prior written approval of the COR. The COR may request the Contractor inspect the equipment to determine if the provisions of the manufacturer’s warranty are applicable.

C.5. Time of Performance/Scheduling –

C.5.1. The service to be performed under this contract shall be performed during regular Government business days, Monday through Friday except for Federal Holidays, between the hours of 0700 to 1600 (7:00 am – 4:00 pm) local time with alternating Fridays being limited to access into 30 percent (%) of the buildings. If services are scheduled by the Contractor to be performed on a regular federal holiday (see below), or one designated by Presidential proclamation, rescheduling shall be at the discretion of the COR.

New Year’s Day January 1* Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June* Independence Day 4 July*

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November* Thanksgiving Day 4th Thursday in November Christmas Day 25 December*

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

C.6. Documentation –

C.6.1. The Contractor shall provide a monthly Non-Mission Capable report to the COR and TPOC.

C.6.1.1. This report shall include at a minimum:

C.6.1.1.1. ARL number, nomenclature, and serial number of equipment.

C.6.1.1.2. Date equipment was taken out of service.

C.6.1.1.3. Diagnosis C.6.1.1.4. Estimated repair completion date

C.6.2. The Contractor shall prepare and maintain complete records on all equipment maintained under the contract. These records shall be available for review by the Government during the contract period.

C.6.3. A PM Status Report shall be prepared by a Contractor representative for equipment PM not completed as scheduled.

C.6.3.1. This report shall include at a minimum:

C.6.3.1.1. Date PM was due.

C.6.3.1.2. Description of PM that was due (annual, semi-annual, lift/load) C.6.3.1.3. ARL number, nomenclature, serial number of equipment, Reason PM was not completed as scheduled.

C.6.3.1.4. Attempts made to perform PM.

C.6.3.1.5. Date PM shall be completed.

C.6.4. Uses and Safeguarding of Information – The information submitted shall be treated as Contractor proprietary information when associated with a Contractor name or contract number.

C.6.5. Subcontract Data – The Contractor shall ensure all reportable subcontract data is timely reported to the data collection web site (citing this contract/order number). At the discretion of the prime Contractor, this reporting may be done directly by subcontractors to the data collection-site; or by the prime Contractor after consolidating and rationalizing all significant data from their subcontractors.

C.6.6. Reporting Flexibility – Contractors are encouraged to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The web site reporting pages include a "Remarks" field to accommodate non-standard data entries if needed to facilitate simplified reporting and to minimize reporting burdens arising out of unique circumstances. Changes to facilitate reporting may be authorized by the contracting officer or the Help Desk (under HQDA policy direction and oversight).

C.6.7. The following PWS attachments are hereby incorporated by reference:

PWS ATTACHMENT 1: APG MOBILE EQUIPMENT LIST

PWS ATTACHMENT 2: APG STATIONARY EQUIPMENT LIST

PWS ATTACHMENT 3: ARL Modified DA Form 2404 (ANNUAL PM)

PWS ATTACHMENT 4: ARL Modified DA Form 2404 (SEMI-ANNUAL PM)

2/10/2026

X Phillip J. Amador

Contracting Officer (KO) Signed by: AMADOR.PHILLIP.JOSEPH.1178373494