PWS W911QX24R0027.doc

Performance Work Statement (PWS)

Metalworking Equipment Repair and Maintenance, Calibration and Engineering Services 29 July 2024

C.1 BACKGROUND

The Army Research Directorate (ARD) of the Army Research Laboratory (ARL), requires principal period of maintenance (PPM) and periodic service of Government owned welding equipment located at the ARL, Aberdeen Proving Ground (APG), MD. The Contractor shall furnish all labor, tools, supplies, and repair partsto perform PPM and periodic service when required.

C.1.1 The Contractor shall provide maintenance on-site at APG for the Government-owned welding equipment specified in the attached table entitled: "Equipment List".

C.2 OBJECTIVE

The Contractor shall provide all required certified factory trained labor, documentation, schematics, maintenance supplies, tools, test equipment, transportation, and repair parts to maintain the equipment in working condition in accordance with Original Equipment Manufacturer (OEM) specifications.

C.3 PREVENTIVE, FACTORY, AND REMEDIAL MAINTENANCE

C.3.1 The Contractor shall perform Preventive Maintenance inspections at various intervals (i.e. bi-monthly, quarterly, semi-annually, yearly, etc.) as specified in the preventive maintenance service report discussed under C.4.3 and C.3.2 in accordance with commercial practice governing maintenance of the equipment including but not limited to (a) complete inspection of instruments; (b) cleaning, (c) lubricating, (d) adjusting, (e) replacing parts as necessary, and (f) calibration and testing for proper operation per factory and manufacturing standards.

C.3.2 The Contractor shall ensure that Preventive Maintenance is performed in accordance with the OEM's specifications/instructions during the PPM. The Contractor shall provide a Preventive Maintenance schedule via email to the Contracting Officer’s Representative (COR) for all equipment within 30 days after date of award.

C.3.3 The Contractor shall perform Factory Maintenance on items of the equipment list in accordance with commercial practice governing maintenance of the equipment including but not limited to (a) repair (b) replacing parts as necessary, and calibration and testing for proper service per factory and manufacturing standards.

C.3.6 The Contractor shall ensure the Remedial/Emergency repairs are completed within three (3) business days of COR notification of emergency maintenance. The response times will start when the COR notifies the Contractor of the need for repair or fifteen (15) minutes after contact is attempted, whichever is earlier.

C.3.7 The Contractor shall provide all materials and qualified personnel to perform remedial maintenance to the equipment on-site at the Government's location unless a major repair requires service at Contractor's facility.

C.3.8 The Contractor shall determine the cause of equipment failure within two (2)-business days (weekends and Federal holidays excepted). The Contractor shall provide a "specialist", Contractor personnel or authorized manufacturer personnel for resolution of the problem. Immediately upon determination of the cause of equipment failure, the Contractor shall notify the COR of the cause.

C.3.9 The Contractor personnel shall arrive at the Government site and begin repairs within twenty-four (24) continuous hours (weekends and Federal holidays excepted), from notification by the COR that remedial/emergency maintenance is required. If equipment cannot be repaired and returned to service within three (3) business days from time of request for service, the Contractor shall provide a back-up unit, equal to the equipment being serviced, until such time as equipment being repaired can be returned to service by the Contractor or the equipment is determined by the COR as non-serviceable (The term equal means that the back-up equipment being provided "is and does" what the equipment did when it was working properly). If equipment is determined to be non-serviceable, the Contractor provided back-up unit/equipment will be returned within 90 days from date determined non-serviceable. If equipment is determined non-serviceable, there will be no replacement of equipment under this contract. Downtime for each device failure is measured by the intervals between the time the Government attempts to contact the Contractor's representative at the prearranged contact point and the time that the device is returned to the Government in acceptable operating condition or until a back-up unit is delivered to the Government. The Contractor personnel's travel time is included in the calculation of downtime.

C.4 DOCUMENTATION

C.4.1 All documentation, schematics, hardware and software manuals, diagnostic routines and any other aids (herein after called documentation) received by the Government will be made available to the Contractor for use at the equipment site. Any further documentation pertinent to performing maintenance under this contract is the responsibility of the Contractor, labeled as Contractor property, and remains Contractor property.

C.4.2 The Contractor shall obtain documents necessary to perform maintenance services under and during the life of this contract.

C.4.3 The Contractor shall prepare and maintain complete maintenance records on all equipment under this contract. The Contractor shall ensure the maintenance records are provided to the COR during contract performance. The Contractor shall prepare a service report for each maintenance call. The service report will include as a minimum:

(1) date,

(2) model, nomenclature, and serial number of equipment,

(3) description of malfunction,

(4) tasks performed,

(5) description of parts replaced and associated costs,

(6) signature of Contractor representative

(7) signature of Government representative confirming work was performed,

(8) acceptance (by signature) of the COR. The Contractor shall provide copies of all scheduled preventive maintenance and remedial repair reports to the COR on a weekly basis.

C.5 CONDITION OF EQUIPMENT PRIOR TO CONTRACT COMPLETION

C.5.1 Prior to expiration of this contract or removal of any equipment for off-site repair, all equipment may be subject to an inspection by the COR. If the equipment is not in operating condition in accordance with OEM standards upon inspection, the Contractor shall return the equipment to operating condition in accordance with OEM standards upon inspection or reimburse the Government for any charges including, but not limited to, travel, parts and labor required to place the equipment in operating condition in accordance with OEM.

C.6 REQUIREMENTS - PRINCIPAL PERIOD OF MAINTENANCE (PPM) AND INVENTORY PARTS

C.6.1 The PPM is from 8:00 AM until 4:30 PM local time on weekdays, Monday through Friday. Federal holidays and weekends are excluded. The COR can change the time of the PPM upon thirty (30) days prior written notice to the Contractorprovided the changed PPM remains the same number of hours and does not change the weekday coverage to include Saturday, Sunday or holiday periods, or change the PPM so that the new hours are more than forty (40) hours per week or eight (8) hours per day. Any change in PPM shall result in no change in contract price.

C.6.2 The Contractor shall provide inclusive with the PPM emergency repairs outside the PPM hours due to breakdowns caused by improper preventative maintenance by the Contractor. The COR will authorize repairs due to improper preventative maintenance outside the PPM hours in writing to the Contractor.

C.6.3 The Contractor shall maintain a sufficient inventory of spare and replacement parts (or readily available supply from the OEM) to maintain accurate and efficient Government equipment for the life of the contract. The Contractor shall use new approved parts or parts equal in performance to new parts in accomplishing repairs. Those parts, which have been replaced, will be disposed of in accordance with appropriate disposal procedures.

C.6.4 The Contractor shall maintain a parts logistics organization capable of supplying replacement parts within 24 hours of COR notification of repair.

C.6.5 The Contractor shall provide all repair parts at no additional cost to the Government on all the line items of the equipment list. Excluded from the maintenance service is electrical work external to the equipment. Maintenance service shall not include repairs of damaged equipment resulting from accident, transportation between Government sites, misuse, failure of electrical power or environmental control equipment, or causes other than ordinary use. The Contractor will be responsible for repairs or replacement of parts and/ or equipment that is damaged by their technician during any maintenance procedure or transport of Government equipment.

C.7 CALIBRATION

C.7.1 The Contractor shall calibrate and test the equipment to original specifications.

C.7.2 The Contractor shall perform calibration at the same time as the preventive maintenance. The Contractor shall provide a hard copy of the calibration/preventive maintenance schedule to the COR.

C.7.3 The Contractor shall perform calibration after repairs as required by OEMs specifications.

C.8 REMOVAL OF EQUIPMENT

C.8.1 The Contractor shall not perform maintenance at locations other than APG without prior approval of the COR. The Contractor shall perform remedial or calibration services at contractor's facility upon CORs approval.

C.8.2 All parts, components, and equipment that require removal from the Government installation shall be transferred by the Contractor at the risk of the Contractor. The Contractor is fully responsible for the material until it is returned to the Government installation.

C.8.3 The Contractor shall notify the COR via telephone or email 24 hours in advance of any requirements for removal of Government-owned equipment from the authorized repair site.

C.9 REIMBURSEMENT OF REPLACEMENT PARTS

C.9.1 The Contractor shall provide replacement parts of less than $25.00 list price, per unit of each, in basic maintenance and remedial/emergency service. The replacement parts include, but are not limited to: lubricants, oils, grease, belts, fuses, switches, lamps, and those items associated with preventative maintenance and standard remedial/emergency repair items. These items are not to be separately billed.

C.9.2 The Government will reimburse the Contractor at actual cost for replacement parts exceeding $25.00. In order to receive reimbursement, the Contractor shall ensure invoices are accompanied by the copy of the supplier’s invoice and a copy of the manufacturer's current published price list at the time of replacement.

C.9.3 Replacement parts at list price exceeding $500.00 per unit cost of each require written approval from the COR prior to replacing.

C.9.4 The Contractor shall ensure prior authorization, by the COR, is received before replacing any parts referenced on the Equipment List. The Government will not reimburse costs for any invoices submitted without prior authorization from the COR.

C.10 ADDITIONAL EQUIPMENT

C.10.1 The Government reserves the right to add/delete new or newly transferred welding equipment to/from this contract via contract modification only.

C.11 ADMINISTRATIVE

C.11.1 The Contractor shall utilize Government required forms for maintenance schedules, service and repair in accordance with AR 750-1, 710 series, DA PAMS 710-2 series and 738-750 (and related policies and guidelines). These forms are available from the Army Publishing Directorate web page: http://www.apd.army.mil/ C.11.2 The Government will provide a small secure area for use by the Contractor for use of communication equipment, (i.e. telephones, fax machine, etc.) in the welding shop area, Bldg. 1115, APG, MD. Cost of equipment, set-up and installation, and all fees associated with usage, maintenance, and supplies is the responsibility of the Contractor. (Portable instruments are acceptable). The Contractor shall coordinate any installation with the COR.

C.12 ANTI-TERRORISM/OPERATIONAL SECURITY (AT/OPSEC)

C.12.1 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.12.2 For Contractors that DO NOT Require CAC but Require Access to a DoD Facility or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local Security policies and procedures (provided by Government Representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.13. DISTRIBUTION STATEMENT

C.13.1 Determination of Contract submission documents and information generated from the performance of the contract:

DISTRIBUTION C. Distribution authorized to U.S. Government Agencies and their contractors. Critical Technology, 20210715. Other requests for this document shall be referred to USA DEVCOM Army Research Laboratory, RDRL-WMM-D, ABERDEEN PROVING GROUND MD 21005 USA.

C.14. NON-PERSONAL SERVICES

C.14.1 ARL/ALC/GARRISON NON-PERSONAL SERVICES

The contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources (except those furnished by the Government) to accomplish tasks of the type set forth in the Performance Work Statement.

Contractor employees performing services under this contract shall be controlled, directed, and supervised at all times by management personnel of the contractor. The contractor's management shall ensure that employees properly comply with the performance standards outlined in this Performance Work Statement and as required by the contracting officer or the contracting officer's representative (COR).

Contractor employees shall perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government shall control access to the facility and shall perform the inspection and acceptance of completed work and tasks.

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