PWS Vehicle Detailing Services - 23Dec2022 (attachment 1).pdf

Attachment 1 – Performance Work Statement (PWS)

10 LRS Mobile Vehicle Detailing Services

United States Air Force Academy (USAFA)

10 LRS Ground Transportation

Mobile Vehicle Detailing Services

Performance Work Statement (PWS)

Revision Date: 21 December 2022

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Signature of Deployment and Distribution Flight Chief, (Mr. M. C. Reyes), USAFA/10LRS signifies concurrence with the SOW.

1. BACKGROUND INFORMATION

1.1. In accordance with (IAW) AFI 24-302, the contractor shall provide nonpersonal vehicle detailing services for United States Air Force Academy to include polishing, disinfecting, vacuuming, and removing all debris from interior and exterior of vehicles identified by the Government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mobile vehicle detailing services as defined in this performance work statement except for those items specified as government furnished property and services.

2. GENERAL INFORMATION

2.1. Safety: Contractor shall comply with all Occupational Safety and Health Administration (OSHA) regulations applicable to the contractor’s business, and any other Federal, State, and local regulations or laws related to the safety of the contractor’s employees and the equipment to be used.

2.2. Government Remedies: Remedies against the contractor shall be IAW the contract, including its clauses and other applicable sections.

2.3. The contractor shall comply with Federal Acquisition Regulations (FAR) clauses to ensure no organizational conflict of interest as outlined in FAR Part 9.

2.4. The contractor shall ensure that all items of personal or monetary value found by the contractor’s employees are turned in to 10 LRS Ground Transportation (Building 8124).

2.5. The contractor shall identify any visible defects or damage to vehicles or property, to the customer prior to start of service. This will ensure that the contractor is not liable for damages prior to start of performance.

3. DESCRIPTION OF SERVICES

3.1. The Government will wash the vehicles to be serviced and turn them over to the contractor for detailing. The contractor will dry the exterior of the vehicle (if required) to prevent water spotting and shall remove all debris from interior and exterior of all vehicles to commercial industry standards.

3.2. The contractor shall vacuum all vehicles identified by the Government to commercial industry

3.2.1. Vacuum all interior surfaces and compartments to include but not limited to the trunk, cup holders, side door, seats, and floors.

3.3. The contractor shall shampoo all vehicles identified by the Government to commercial industry

3.3.1. Have all interior fabric surfaces shampooed and dried, including cargo area.

3.3.2. Have all floormats and cargo liners washed, scrubbed, and dried.

3.4. The contractor shall disinfect all vehicles identified by the Government to commercial industry

3.4.1. Have all interior hard surfaces cleaned with a disinfectant wipe. (i.e., Clorox wipe or similar)

3.5. The contractor shall polish all vehicles identified by the government to commercial industry

3.5.1. Have all interior and exterior glass surfaces cleaned.

3.5.2. Have all interior hard surfaces coated with Armor-All or similar product.

3.5.3. Have all vehicle trim coated with Armor-All or similar product

3.5.4. Have all tires and rims wiped and treated with Armor-All or similar tire shine.

3.6. Detailed vehicles will be final inspected and approved for acceptance by Ground Transportation.

3.6.1. Reperformance of the detailing will be required within 30 minutes, if final inspection yields the outcome to be unsatisfactory.

3.7. Scheduling and Cancellation: The Government will give vehicle detailing service 3 calendar days’ notice to perform work and 24-hour notice for cancellation of work, from the contracted requirement.

3.8. The contractor shall furnish all other equipment required for performance of the contract.

4. GOVERNMENT FURNISHED EQUIPMENT

4.1. The Government will provide a covered working area for the detailing of the vehicles with access to water.

4.1.1. The area can fit approximately 10 SUVs

4.1.2. The area has access to 2 electrical outlets

4.1.3. The area has 1 faucet for water hose hookup.

4.2. All vehicle detailing will be performed in Building 8122 at the US Air Force Academy. Address:

8122 Edgerton Drive, US Air Force Academy, 80840. Contractor is solely responsible for transportation of personnel and equipment to the servicing site.

4.2.1. The contractor shall have a scheduled time to begin servicing. Access to the vehicle working area will be limited to Monday to Friday from 0700-1700, on days when vehicle detailing work has been requested by the government.

4.3. The Government will drive all vehicles through the car wash and then to the servicing area for contractor detailing. The contractor is prohibited from operating Government vehicles or

Government leased vehicles.

5. CONTRACTOR OPERATIONS

5.1. In accordance with AFFARS 5352.242-9000, The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation

5.1.1. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

5.1.2. All contractor vehicles shall be operated in a safe manner and obey all posted speed limits.

Contactor’s vehicles may be searched before entry to the base. Drivers may be asked to exit the vehicle and open all compartments on the vehicle. The vehicle may then be searched by either Military Working Dog, detector, or visually. Once the search is complete, a pass will be issued to the vehicle for access to the base.

5.2. Contractor will provide Government requestor with an after-hours phone number to coordinate any changes/ issues with the contractor. Contractor will ensure this number is answered promptly (or call is returned within 15 minutes) during contractor office closure.

5.3. The contractor shall obtain and maintain insurance coverage, including liability insurance, for personnel and vehicle(s) used to perform the requirements of this PWS, as required by the State of

Colorado for the duration of this agreement.

5.4. Contractors shall not use cell phones, eat food, or drink beverages while detailing a vehicle under this contract.

6. HAZARDOUS AND TOXIC SUBSTANCES.

6.1. It is the contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous chemicals used under this contract. The contractor assumes all liability for damage and/or injury for use of chemical products or equipment. All chemicals shall be applied by properly licensed personnel.

6.2. The contractor shall notify the government prior to applications and advise of any danger associated with the use of these products. The contractor shall obtain approval of the government for all chemicals used for this contract.

6.3. The contractor shall supply all Material Safety Data Sheets (MSDS) for products proposed to be used to the government, when requested.

6.4. The contractor shall strictly adhere to chemical manufacturer’s application, usage, and clean-up directions. The contractor shall take all precautions necessary to eliminate chemical misuse, personal property damage, and/or damage to wildlife.

6.5. The contractor shall satisfy and comply with all local and OSHA regulations in the handling, application, disposal, and storage of all chemicals and/or hazardous chemicals.

6.6. The contractor shall be responsible for any damages incurred by the improper use, storage, or application of all chemicals or substances used on the premises.