PWS_USAPPS TMDE Calibration.pdf

CEPP-S 29 April 2024

MEMORANDUM FOR RECORD

Subject: Performance Work Statement for Prime Power School Electrical Test Equipment Calibration and Repair

1. General Information. The Prime Power School (USAPPS) requires calibration services for electrical test equipment that is not supported by the US Army Test, Measurement, and Diagnostic Equipment (TMDE) Activity. Henceforth, within this document, the terms “TMDE” and “Equipment” are synonymous and interchangeable.

The TMDE items are located at Building 12630, Fort Leonard Wood, MO 65473.

2.1. Background. The USAPPS provides industry standard technical training to Army Soldiers and Navy Seabees, enabling their ability to install, maintain, and operate utility-grade power production and distribution systems in support of unified land operations and humanitarian support missions worldwide. The USAPPS trains active duty and reserve service members in the troubleshooting, construction, installation, operation, and maintenance of low-to-medium voltage power and distribution systems in support of the USAPPS mission. This mission-focused training prepares Soldiers and Sailors to be safe, productive, and efficient technical specialists in a complex and dynamic operating environment.

2.2. Definition: Proper terminology is important to understand our requirement.

Henceforth, “mobile calibration” or “onsite calibration” is defined as the act of the contractor driving from their location to our location, where they perform calibration and repair services onsite at our location. “Mobile pickup and delivery” is defined as the act of the contractor driving from their location to our location, where they retrieve our items requiring calibration and/or repair, then transport our equipment to their location for calibration and/or repair, then transport our completed equipment back its respective location.

3. Scope. The contractor will calibrate the following items:

Part Number

Nomenclature Quantity

TDS40 Megger Total Discharge System 1

PDS60 Megger Partial Discharge System 1

CAL1 Megger Unit Calibrator 1

5250 Hipotronics Thumper 1

DEPARTMENT OF THE ARMY

U.S. Army Prime Power School Building 12630 FLW 28

Fort Leonard Wood, Missouri 65473

CEPP-S

SUBJECT: Performance Work Statement for Prime Power School Electrical Test Equipment Calibration

550503 Megger, Transformer turns-ratio tester (3ɸ)

4100-10 Phenix Technologies, 100kV DC Dielectric test set

640-0.4P Phenix Technologies 40 kV AC High-Pot 1

730-2M Hipotronics AC Dielectric Test Set 1

BITE2 MeggerTest Equipment Battery Impedance

BK130-1 Phenix Technologies AC Dielectric Test Set (W/130kV Tower)

CB-8160 AVO Multi-Amp Universal Circuit Breaker test set

CBT-1201 Vacuum Interrupters Inc., Circuit Breaker Timer

CRT-400 Alber (Vertiv) Battery cell resistance tester

DELTA

AVO Biddle 10kV Insulation Test Set Cat No: 672001

DELTA

Megger Power Factor Test Set(W/High Voltage Unit)

DRLO200-

Megger Digital Low Resistance Ohmmeter

FB759X Megger Ground Testing Kit 1

HC-5 Phenix Technologies Portable High Current test set

INGVAR Megger Test Set 2

MAC-TS4 Electronic Vacuum Int. Test Set 5

MCT1600

B

Megger, Current Transformer Test Set 2

MIT 1025 Megger, 10 kV Insulation Resistance Test set

MIT515 Megger 5kV Insulation Resistance Test Set

MIT525 Megger 5kV Insulation Resistance Test Set

MPRT843

Megger Protective Relay Test Set 4

MTO250 Megger, 50A Transformer Ohmmeter 1

MTO330A Megger Ohmmeter 2

OTS60SX AVO Megger, Semi-Automatic Oil Test Set

SMRT 46 Megger Relay Tester 4

TTR310 Megger, Transformer turns-ratio tester (3ɸ)

TTR330 Megger, Transformer turns-ratio tester (3ɸ)

VIDAR Megger Vacuum Interrupter 3

VLF-34 Megger Test Set, Electrical 890026134- S

TTRU3-

ADV

Megger 3 Phase TTR 1

TTR330A Megger 3 Phase TTR 2

T600 FLIR Camera Infrared 2

190-204 Fluke Oscilloscope 2

435 Fluke Power Quality and Energy Analyzer

3.1. The contractor will also make necessary repairs to equipment as needed.

Repair costs will be charged to the original contract from a separate CLIN specifically meant for repair quotes and costs.

Broken Equipment that needs repair and calibration

Part Number

Nomenclature Issue Description QTY

5250 Hipotronics Thumper 1

550005B Megger, Transformer Turns-Ratio Tester (1ɸ)

Will not set to Unity 1

7BT-60 Hipotronics (Hubbell) Vacuum Bottle Tester

Does not Rise on either 500

/ 3K VPS

7BT-60 Hipotronics (Hubbell) Vacuum Bottle Tester

Volt Meter INOP 1

DRLO200-

Digital Low Resistance Ohmmeter Amp outputs not within range

DRLO200-

Digital Low Resistance Ohmmeter Defalts to Potential Fail 1

HH1150 Hipotronics TDR1150 Digital Time Domain Reflectometer

Measurements erratic / does not locate fault

HH1150 Hipotronics TDR1150 Digital Time Domain Reflectometer

Does not locate fault 1

L1050 AVO Biddle Portable locator Wand 1

L1050 AVO Biddle Signal Reciever (part of

AV20208)

L1050 Portable Locator (Emitter) Direct Connect Jack Broken 1

MCT1600B Megger, Current Transformer Test Set

Does not boot up 1

MPRT8430 Protective Relay Test Set One channel is INOP 1

MPRT8430 Protective Relay Test Set Comm Plug Loose 1

MRCT Relay and CT Tester Turns ratio function does not work

SMRT 46 Relay Tester CT Module inop 1

SMRT 46 Relay Tester Only Ch 1 Operates / Software bad

SMRT 46 Relay Tester CT Channel 1 Open / Software bad

TTR330 Megger, Transformer turns-ratio tester (3ɸ)

Key pad inop 1

TTR330A Transformer, Power Internal and External Communications INOP

3.2. Calibration Standards: All equipment will be calibrated in accordance with the manufacturer’s specifications, using reference standards whose accuracies are traceable to ISO/IEC 17025 and ANSI/NCSLI Z540-1.

3.3. Documentation: A signed certificate of calibration will be provided for each piece of equipment calibrated, showing the nomenclature, manufacturer, model number, equipment serial number, date calibrated, and date of next calibration. Calibration data will also be provided along with the certificate for each calibrated item, detailing all test readings recorded.

3.4. Timeline for Calibration: Upon receipt of equipment, the contractor will have

14 calendar days to inspect, inventory, calibrate, and then return equipment to its original owner in their respective geographic location. The 14 calendar day window begins when the contractor signs to for the equipment. The window closes on the date the contractor signs over the calibrated equipment to the original owner.

3.5 Transportation: Initial delivery or shipping to and from respective service centers, and return arrangements for each item having service performed, shall be the responsibility of the Contractor. Approved IP for each item to be serviced shall include total shipping and transportation costs to be incurred (as individual items or as a bulk arrangement). Modification of costs to be incurred due to unscheduled repair / replacement requirements shall be documented and presented to the designated POC for approval before the Contractor will proceed further. The government shall not be liable for any cost beyond that approved by the designated POC.

Points of Contact:

Mr. Jay D. Kaufman US Army Prime Power School

12630 FLW 28

Fort Leonard Wood, MO. 65473

TEL: 573-596-0467

FAX: 573-596-0875

EMAIL: jay.d.kaufman.civ@army.mil

Brian Parker US Army Prime Power School

12630 FLW 28

Fort Leonard Wood, MO. 65473

TEL: 573-596-0526

FAX: 573-596-0875

EMAIL: brian.e.parker.civ@army.mil

3.5. No later than 1700 hours CST every Thursday, the contractor provides a status report for all USAPPS equipment in the contractor’s possession. This status report will include, per serialized item: date of receipt, current calibration status, expected return date, and pertinent issues. Exact status report format will be discussed during the post-award kick off meeting described in Section 6.2.

3.6. Out of Scope Repairs. If the equipment sent for calibration needs repair beyond calibration standards outlined by the manufacturer and this contract, a cost estimate for the repair will be provided to the USAPPS POC as listed above. This cost estimate will include at a minimum: the individual deficiencies, itemized quote for repair costs, and estimated time needed to conduct such repairs if requiring more than the 14 calendar days as outlined in Section 3.4. The contractor may not begin such repairs until given written permission by the POC. The POC will determine, on a case by case basis, whether or not to fund the repair. If the POC decides against funding the repair, the contractor will ship the equipment back to its appropriate location. If the POC decides to fund the repair, the POC will communicate this to the KO who will amend the contract as needed. Subsequently, additional funds will be issued to the contractor in order to execute repair(s), and the contractor will be notified by the POC to begin work.

The government is not responsible for any out of scope repairs conducted by the contractor without prior written approval.

4. Period of Performance. The period of performance for this contract begins on the effective date of award and lasts for one year, not to include potential option years. If the Period of Performance expires while the contractor is still in possession of USAPPS mailto:jay.d.kaufman.civ@army.mil mailto:brian.e.parker.civ@army.mil

TMDE, then the contractor will calibrate the items in their possession and return these items back to the USAPPS, at no additional cost to the Government.

5. Options.

5.1. The government reserves the right to extend the terms of this contract at the prices set forth, in accordance with the terms and conditions contained in clause 52.217-9 entitled “Option to extend the terms of the contact,” for five additional year-long periods.

5.2. The Government reserves the right to add or delete certain TMDE items detailed in Section 3 of this contract. If items are to be added or deleted to the contractual scope, both the contractor and requiring activity will agree to new pricing and terms per item.

6. Contractor Responsibilities.

6.1. The Contractor will furnish all equipment and personnel to meet the specifications of this contract.

6.2. The contractor agrees to attend, telephonically, a post-award kick off meeting convened by the USAPPS to discuss reporting requirements and project documentation. The Contracting Officer, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the government views the contractor's performance, and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

6.3. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate, shall be designated in writing. The contract manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

7. Delivery Schedule.

7.1. The Government will notify the Contractor, in writing, prior to the transfer of equipment to the calibration site, and coordinate a pick-up date. The written notification will outline the return location of the equipment, model number(s), serial number(s), appropriate POC(s), and an itemized report on the condition of the equipment.

7.2 Within three working days of receiving the equipment, the contractor will provide, in writing, any discrepancies to the itemized equipment conditions report. If the contractor receives the equipment in conditions other than described in such report, the contractor must refute the report, citing specific reasons, e.g. a cracked screen not previously annotated by the report.

8. Unit Address.

Prime Power School 10025 Jean Ave Building 12630, FLW 28 Fort Leonard Wood, MO 65473

9. Contractor Manpower Reporting.

9.1. The contractor shall report all contractor and subcontractor labor hours required for performance of services under this contract via a secured data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx

9.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported at any time during the FY, all data shall be reported no later than October 30 of each calendar year. Contractors may direct questions to the help desk at https://www.ecmra.mil/Default.aspx

10. Security Requirements.

10.1. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. At the close of each work period, Government facilities, equipment, and materials shall be secured.

10.2. The Contractor must pre-screen Candidates using the E-verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

https://www.ecmra.mil/Default.aspx https://www.ecmra.mil/Default.aspx

10.3. Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

11. The point of contact for this memorandum is Mr. Jay Kaufman at (573) 596-0467 or jay.d.kaufman.civ@army.mil.

RUSSELL M. FRATELLO

CW4, EN

Commanding