PWS Turf Management - Carlyle Lake.pdf

PERFORMANCE WORK STATEMENT (PWS)

Turf Management

Carlyle Lake, Illinois

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Turf Management Services at Carlyle Lake, located in Clinton County Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform turf maintenance at Carlyle Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-15-D-0505). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Carlyle Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. Maps and acreages are approximate based upon previous mowing contract and boundary lines. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (KO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that turf management is performed at Carlyle Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year and (4) Option

Years.

Base Year: 31 March 2023- 30 March 2024 First Option Year: 31 March 2024- 30 March 2025 Second Option Year: 31 March 2025- 30 March 2026 Third Option Year: 31 March 2026- 30 March 2027 Fourth Option Year: 31 March 2027- 30 March 2028

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall submit in writing a quality control plan prior to commencing work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall appoint, in writing, a quality control inspector. The quality control inspector shall be on the job site during scheduled turf management in order to ensure that work performed is in accordance with the specifications. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. A daily activity report will be completed by the quality control inspector for each day work is being performed under a delivery order and submitted to the COR or quality assurance inspector daily.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, weekend and/or holiday work may be requested to complete the cycle and must be approved by the COR.

Columbus Day Memorial Day Independence Day Veteran’s Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m.- 8:00 p.m., except in campgrounds, unless otherwise specified. Mowing in campgrounds will not start prior to 9:00 a.m. and must be completed by 6:00 p.m. each day, Monday thru Friday, including Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Carlyle Lake.

1.6.6 Type of Contract: The government will award a Firmed Fix Price contract.

1.6.7 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.1 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Keys: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: Contracting Officer Representative (COR)The follow personnel are considered key personnel by the government: Jason Selle, Civil Engineering Technician, Carlyle Lake/Kaskaskia River Project Office. Alternate Contracting Officer Representative (ACOR) – Jody Harris, Park Ranger, Carlyle Lake/Kaskaskia River Project Office. Joseph D. Warby, Contracting Officer and Leigh Ann Thomas, Contracting Specialist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours 7:30 a.m. to 4:30 p.m., Monday thru Friday including weekends or Federal holidays, if applicable.

1.6.11 Identification of Contractor Employees: All contract personnel required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. This shall include a designated work shirt identifying the contractor employees. All vehicles used in performance of this contract shall be clearly marked with an identification sign showing the Contractor’s name, address, and phone number.

1.6.12 Safety Requirements and Reports: The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM 385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, and supplements there to, copies of which are available online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

Tractors/Mowers shall not be operated in excess of 5mph in open areas or 4mph adjacent to structures, including but not limited to camp pads, picnic sites, buildings, etc.

OSHA Safety and Health Requirements. Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.6.12.1 Permits and Licenses: The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The contractor shall comply with all current Federal, State, and Local laws and regulations and shall comply with any subsequent changes.

1.6.1.12.2 Environmental Program: The Contractor shall comply with federal, state and local laws, regulations and standards, regarding environmental protection. All environmental protection matters shall be coordinated with the COR. The Contractor may be inspected by the COR or other federal, state, and local officials without notice. Access for inspection shall be granted by the Contractor upon request.

1.6.12.3 Eastern Massasauga Rattlesnake: The Eastern Massasauga rattlesnake is a Federal threatened species found at Carlyle Lake. Due to our obligation pursuant to the Endangered Species Act of 1973, a recent Biological Opinion with the US Fish and Wildlife Service, and implementation of the Carlyle Lake Eastern Massasauga Rattlesnake Management Plan all contractors and contract employees will be given a training class conducted by a Corps personnel on the identification of the Eastern Massasauga rattlesnake (EMR) and other snakes that are similar in appearance. Contractors and contract employees will be instructed on how to avoid encounters with the species, and to not harm or kill individual EMR's or similar snake species. All sightings and accidental fatalities must be reported immediately to the COR or Quality Assurance Representative so a trained USACE employee can conduct the proper steps of the EMR sightings protocol.

1.6.13 Schedules: The contractor shall submit a schedule for all services described in this PWS and Appendices to the COR and KO for review at the post-award conference and at each option year. The schedule shall identify acreages, or areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

1.6.14 Schedule Changes: Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or government need shall be supported by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

1.6.15 Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Army Corp of Engineers (USACE) via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor may direct questions to the CMRA help desk.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the U.S. Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Equipment: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS.

4.2.1 Contractor shall furnish and supply all herbicides for vegetative spraying, which includes glyphosate and 2-4-D. The contractor may use additional nonrestrictive herbicide if approved by the COR.

4.3 Equipment: The Contractor shall provide any/all equipment required to meet the requirements IAW this PWS.

4.3.1 Equipment used to accomplish turf management services shall be suitable to perform the work as described herein. All equipment, including but not limited to mowers, trimmers, blowers, tractor, bat wing mower, utv, etc. shall always be equipped with manufacturers recommended safety protective devices to insure worker and public safety. Equipment shall be inspected daily by the contractor and maintained in good working condition.

4.3.2 All Contractor equipment shall be removed from Government property at the end of each working day unless otherwise specified by the COR.

4.3.3 Approval of equipment prior to commencing work, the Contractor shall (i) submit to the COR, a written statement identifying the grade, type and quantity of all equipment used during the contract period, and (ii) provide a list of all equipment available to perform the services listed in this contract. The COR reserves the right to inspect any and all equipment prior to and during the period of this contract. All material, equipment and operating procedures must be approved by the COR prior to the commencement of work, and prior to implementing any changes. The Contractor shall remove from Government property all unapproved equipment.

4.3.4 The Contracting Officer or his/her authorized representative may inspect all equipment, supplies, and personnel at any time when on Government property. Any piece of equipment, supplies, or Contractor personnel found deficient shall be removed from service immediately until such time as deficiencies have been corrected and passed by the COR or Quality Assurance Inspector. No such removal will reduce the Contractor’s obligation to perform all work required within this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.3.5 Mowers shall be equipped with wheels, rollers, or other approved devices to prevent scalping. All mower cutting blades shall be sharpened or replaced as necessary to preclude a ragged or shabby appearance of grass. The Government reserves the right to require immediate blade replacement and will cut the grass again if mowed areas are showing either a ragged cut or bent over grass.

4.3.6 If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the items specified, they shall immediately obtain additional equipment and employees necessary to fulfill the requirements of this contract. There will be times when more than one delivery order will be scheduled concurrently. The Contractor shall employ additional employees and equipment, if necessary, to perform all work as scheduled.

4.4 Communication: The contractor is responsible for providing a cell phone for communication between the designated supervisor and COR. The cell phone shall be adequate to insure communications between the COR and the Quality Control Inspector at all times during scheduled work hours. In addition, an email address should be provided for both the contractor and the contractor’s Quality Control Inspector.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for turf maintenance for Carlyle Lake.

5.1.1 The contractor shall mow and trim turf at various locations, designated by the COR or Quality Assurance Representative. Mowing will not be permitted when ground conditions are such that mowing operations will cause wheel rutting. The Contractor must notify the COR or Quality Assurance Representative when wheel rutting occurs. The COR or Quality Assurance Representative will make the final decision on whether ground conditions are suitable for turf management services to continue.

Tractor/mowers shall be operated in such a manner that will prevent the wheels form tearing the turf on turns. Mowing must result in a cut that is even across the top, without “ragged or shaggy looking” ends, in the mowed vegetation.

5.1.2 All turf management activities in one designated area shall be completed before moving to another area unless otherwise approved by the COR or Quality Assurance Representative. NOTE: THE

CONTRACTOR SHALL NOTIFY THE COR OR QUALITY ASSURANCE REPRESETATIVE A

MINIMUM OF TWO HOURS BEFORE COMPLETING AN AREA SO THAT THE AREA CAN BE

INSPECTED UPON COMPLETION. ALL VEGETATIVE WORK IN AN AREA SHALL BE

COMPLETED BEFORE BEGINNING WORK IN OTHER AREAS. With permission of the COR or Quality Assurance Representative, the Contractor may work in different areas with separate and different work crews; however, all work must be completed and inspected before each crew moves to another area.

In the event that the area is completed after 3:00 p.m., when quality assurance inspectors are unavailable, the contractor may move to another location. However, the Contractor is required to return to the area to correct any problems found during the next day’s inspection within one hour after the inspection or another time frame authorized by the COR or KO.

5.1.3 The COR shall notify the Contractor a minimum of three days prior to commencing a turf management assignment. A turf management schedule shall be issued by the COR to the Contractor indicating the starting date and completion date. The Contractor shall begin work on the start date indicated on the delivery order and proceed daily, working a minimum of eight hours per day, until job is completed.

The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, the contractor may work on the weekend if approved by the COR. In the event of inclement weather or unsuitable ground conditions, the Contractor may request an extension for the time of the delay. When accepted, the COR will grant fair and reasonable time extensions. However, the Contractor will be expected to continue work during brief, non-electrical rain showers or when rain totals do not severally affected ground conditions. The COR will make the final decision on whether the ground conditions are suitable for turf management services to continue. If inclement weather occurs, and government representative is not on site, Contractor shall contact the Carlyle Lake Project Office, via telephone or by visiting the office, from 7:30 a.m.- 4:30 p.m. on normal working day for direction from COE. If decision is not communicated by COR within 2 hours of notification, time extension will be granted by COR.

5.1.4 Schedule Requirements: The Contractor must obtain a sufficient number of employees and /or equipment necessary to complete all assignments within the time specified on each delivery order. Failure to meet these requirements may result in an order to suspend the work associated with this contract. If work is suspended, these services may be performed by others and the cost incurred will be deducted from payment per clauses.

5.1.5 TYPE A TURF MANAGEMENT. Type A Turf Management is generally required in recreation areas and along roadways as specified in the attached appendices or by the COR. Areas designated by the COR, in addition to those shown in the attached appendices, may require turf management. Type A Turf Management shall require the use of a lawn tractor/ mower and the grass shall be mowed to a height of not more than four inches; not less than two inches. Each pass shall overlap the previous pass so that no uncut strips of turf remain. All grass clippings shall be removed from exterior walkways, picnic table pads, picnic shelters, etc. immediately after mowing. Inhabited picnic or campsites shall be mowed and trimmed using extreme care, with any discharge directed away from the inhabitants, facilities and equipment.

EACH DELIVERY ORDER FOR TYPE A TURF MANAGEMENT SHALL INCLUDE TRIMMING.

5.1.6 TYPE B TURF MANAGEMENT. Type B Turf Management is generally required on dams, levees and pump station impoundments in the attached appendices or by the COR. Type B Turf Management shall require the use of a tractor with a minimum of 100 horsepower and bat wing mower with a minimum of 15ft and all grass shall be mowed to a height of not more than seven inches: not less than five inches. Each pass shall overlap the previous pass so that no uncut strips of turf remain. EACH DELIVERY ORDER

FOR TYPE B TURF MANAGEMENT SHALL INCLUDE TRIMMING.

5.1.7 TRIMMING. Type A and Type B Turf Management will include trimming. Type A Trimming is required around campsites, water fountains, hydrants, grills, trash receptacles, picnic tables, buildings, signs, guard posts and rails, walks, trees, shrubs, shrub beds, barricades, rip rapped ditch lines, 6 feet into rip rap where rip rap meets grass at both top and bottom of rip rapped slopes, culverts, fences and fence posts, and similar items; to the height previously specified for Turf Management. Additionally, as a form of trimming, grass and weeds growing along edges and in cracks in camp pads, parking lots, walkways, and sidewalks will be removed. STRING TRIMMERS WILL NOT BE PERMITTED IMMEDIATELY

ADJACENT TO TREES, SHRUBS, OR BUSHES, DUE TO MECHANICAL GIRDLING OF

CAMBIUM LAYERS AS A RESULT OF THE TRIMMING OPERATION. Type B Trimming is required around gates, gate posts, main dam steps including rip rap inside security fence, toe drains, relief wells, piezometers, culverts and signs and similar items. Trimming must be completed around each item.

5.1.8 VEGETATIVE SPRAYING. The work to be performed shall consist of furnishing all equipment, materials, supplies, and labor necessary for herbicide application.

5.1.9 General. Herbicide application will be performed in accordance with Appendix A and B acreages.

Appendix A acreage herbicide application will be performed around items including, but not limited to, trash receptacles, signs, security gates, guardrails, signposts, riprap, sidewalks, camp pads, and similar items. Appendix B acreage herbicide application will be performed around items including gravel roadways, security gates, guardrails and rip rap. Herbicidal bands will not exceed 12 inches adjacent to any item. All joints, cracks, concrete slabs, foundations, and parking lots shall be free of all living vegetation.

The Contractor shall trim or apply herbicide from top of rip rap, to a minimum of six feet from where rip rap meets grass. Dead vegetation over 3 inches in height must be cut or pulled and removed from all sprayed areas. The spraying will be done in various recreation areas, outlying areas, dams and levees on Corps of Engineers property at Carlyle Lake, Carlyle, Illinois (See Appendix A or Appendix B for specific locations).

5.1.10 Application. All herbicide applications shall be strictly controlled for safety. Label directions shall be strictly followed by the contractor. A copy of the appropriate state applicators and operator’s license shall be supplied to the COR prior to commencing work. No applications shall be made without prior approval of the COR. All chemicals shall be approved by the COR and mixed and applied in strict accordance with manufacturer’s recommendations. Chemicals that have been classified by the EPA as "Restricted Use" shall not be used. For Vegetative Spraying Glyphosate shall be used for grass and 2,4-D shall be used for broad-leaves. All work and equipment shall conform to the safety requirements set forth in Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual, November 2014, copies of which are available online at the following website for review.

http://www.usace.army.mil/CESO/Pages/EM385-1-1.aspx.

5.1.11 Reporting Requirements. The contractor must provide a chemical report for each type of chemical used. The report shall be furnished to the Government with a daily quality control report indicating areas completed and amount of herbicide used. Each report shall contain the following:

(1) Chemical trade name.

(2) EPA Class.

(3) EPA registration number.

(4) Location where applied.

(5) The total estimated amount used (gallons or ounces).

(6) Areas completed.

5.1.12 Debris pickup. Prior to performing turf management operations, the Contractor shall inspect each area and perform necessary clean-up operations. The Contractor shall be responsible for removing all mowing hazards, including by not limited to rocks, down or hanging tree branches, and debris. Hanging branches will be cut for removal, not pulled from the tree. Debris shall be placed in an area designated by the COR.

5.1.12 The Contractor shall not mow over any litter or trash. Any litter cut and scattered by turf management operations shall be collected and placed in the nearest trash dumpster.

5.2. Contractor Management Reporting (CMR): Cost for Providing Accounting for Contract Services, Accounting for Contract Services Requirement, is included herein; the contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract, in accordance with local clause ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT –

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA)

Instructions, including the Contractor and Subcontractor User Guides, are available at the website at:

https://sam.gov For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil

Service Contractor reporting.pdf

5.3 Payment Schedule: Payments will be made on a monthly basis. The Contractor shall provide monthly invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

- Name and address of the Contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

- Invoice date and number

- Entire Contract number, contract line-item number, the order number and modification number as applicable.

- Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

- Delivery tracking information to include tracking number and name of the person accepting delivery.

- In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

- Name and address of official to whom payment will be sent

- Period of performance covered by the invoice

All invoices shall be mailed or submitted in person to the Carlyle Lake Project Office, 801 Lake Road, Carlyle, IL 62231. An email address will also be provided by the COR.

PAYMENT TERMS: We utilize FAR 52.232-1 Payment, The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for services rendered and accepted.

NOTE - QUANTITY: The quantity shown is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The Contracting Officer may modify the estimated quantity up to 30% above or below the quantity shown and still be considered within the scope of the contract. The exact quantity shown is not guaranteed; any unused quantities may be removed by contract modification at the end of the date range covered by the contract. The Government pays only for the actual quantities ordered by contract modification and received

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. They include, but are not limited to:

MANUFACTURER’S RECOMMENDATIONS:

-For equipment and materials used by the contractor INDUSTRIAL STANDARDS AND CODES (Latest Editions):

-American National Standards Institute -EM 383-1-1, General Safety and Health Manual of the U.S. Corps of Engineers.

-Forestry Handbook, Section Edition, Section 16 -American Association of Nurseryman, Inc.

-OSHA Safety Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1- Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2- Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3- Estimated Workload Date Reference Price Schedule

7.4 Attachment 4/Technical Exhibit 4- Maps

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

Type A Turf Management Timeliness/Schedule:

Services meet frequency requirements IAW Common Level of Service Standards.

Quality of Service:

Turf shall be mowed to a height of not more than four inches; not less than two inches.

Mowing must result in a cut that is even across the top, without “ragged or shaggy looking” ends, in the mowed vegetation.

Each pass shall overlap the previous pass so that no uncut strips of turf remain. All grass clippings shall be removed from exterior walkways, picnic table pads, picnic shelters, etc. immediately after mowing.

Type A Turf Management shall include trimming.

PWS Para. 5.1.5 Type A Turf Management, 5.1.1, 5.1.7 Trimming.

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 2

Type B Turf Management Timeliness/Schedule:

Services meet frequency requirements IAW Common Level of Service Standards.

Quality of Service:

Turf Management shall require the use of a tractor with a minimum of 100 horsepower and bat wing mower with a min. of 15 ft.

All grass shall be mowed to a height of not more than seven inches; not less than five inches.

Each pass shall overlap the previous pass so that no uncut strips of turf remain.

Type B Turf Management shall include trimming.

PWS. Para. 5.1.1,

5.1.6 Type B Turf

Management, 5.1.7 Trimming.

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 3

Vegetative Spraying Timeliness/Schedule:

Services meet frequency requirements IAW Common Level of Service Standards.

Quality of Service:

Work shall consist of furnishing all equipment, materials, supplies and labor necessary for herbicide application.

Will be performed in accordance with Appendix A & Appendix B acreages.

Herbicidal bands will not exceed 12 inches adjacent to any item.

PWS. Para. 5.1.8., 5.1.9, 5.1.10

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 4

Quality Control Inspection procedures are followed and documented in IAW the contractor’s Quality Control Plan (incorporated into contract after award).

PWS. Para. 1.6.1

No more than one (1) valid defect per month.

Periodic validation and/or customer complaint.

PRS #5

Deliverables Complete, accurate, and timely IAW Timeliness/Schedule: turned-in within specified time

Quality of Service: reports are complete & accurate

PWS. Para. 5.3 No more than two (2) discrepancies of the following per year

100% inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan Prior to commencing work

2 Hard copy, MS Word, PDF KO AND COR

Quality Control Daily Report- Safety Hours

Daily when work is being completed

1 Hard copy, MS Word, PDF

COR or Quality Assurance Inspector

Equipment list IAW PWS para. 4.3.5

Prior to commencing work

2 Hard copy, MS Word, PDF

COR

List of Employees Prior to commencing work

1 Hard copy, MS Word, PDF

COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Base Year: 31 March 2023- 30 March 2024

ITEM

NAME

ESTIMATED QUANTITY

0001 Turf Management- Type A 3,976 acres

0002 Turf Management- Type B 714 acres

0003 Vegetation/ Control Spraying 1,704 acres

First Option Year: 31 March 2024- 30 March 2025

1001 Turf Management- Type A 3,976 acres

1002 Turf Management- Type B 714 acres

1003 Vegetation/ Control Spraying 1,704 acres

Second Option Year: 31 March 2025- 30 March 2026

2001 Turf Management- Type A 3,976 acres

2002 Turf Management- Type B 714 acres

2003 Vegetation/ Control Spraying 1,704 acres

Third Option Year: 31 March 2026- 30 March 2027

3001 Turf Management- Type A 3,976 acres

3002 Turf Management- Type B 714 acres

3003 Vegetation/ Control Spraying 1,704 acres

Fourth Option Year: 31 March 2027- 30 March 2028

4001 Turf Management- Type A 3,976 acres

4002 Turf Management- Type B 714 acres

4003 Vegetation/ Control Spraying 1,704 acres

Examples of Performance Standards · Response times, delivery times, timeliness – meeting deadlines or due dates, adherence to schedule. · Error rates – number of mistakes/errors allowed in meeting the performance standard. · Accuracy rates – similar to error rates, but most often stated in terms of percentages. · Completion milestone rates – x percent complete at a given date. · Cost control – keeping within the estimated cost or target cost. Applies in cost-reimbursement contract arrangement.