PWS - Sun shade inspection.pdf

149TH CIVIL ENGINEERING SQ

1413 BILLY MITCHELL RD BLDG 970

LACKLAND AFB, TEXAS 78236-0101

STATEMENT OF WORK

INSPECTION OF AIRCRAFT WEATHER/SUN SHELTERS

August 25, 2021

Work Order #:

WL ______________ Date Reviewed _____________

PC ______________ Date Reviewed _____________

St Sup ______________ Date Reviewed _____________

FM ______________ Date Reviewed _____________

BCE / DBCE ______________ Date Reviewed _____________

Comments:

1. GENERAL DESCRIPTION OF WORK:

1.1. The project is located at 149th Fighter Wing, Lackland AFB, Texas. 22 Aircraft Shelters 2 Fuel

Tank Farm Shelters and 1 Liquid Oxygen Shelter at the 149 Fighter Wing. Conduct physical inspection, document any problems, and document fix/repairs. Document the problems/concerns with digital photos and notes. No maintenance of the sunshade structures will be accomplished during the inspection. All inspection findings will be reported to the COR or the contracting office.

2. PERFORMANCE SPECIFICATIONS/DETAILED SCOPE OF WORK:

2.1. The contractor shall adhere to all required Federal, State, and Air Force Regulations, as well as local public utility standards, and building codes which apply to the project to include but not limited to UBC, BOCA, IBC, NFC, ASHRAE, NRCA, ACI, OSHA, and NEC.

2.2. The contractor shall provide all necessary personnel, materials, equipment, labor, clean-up, hauling of materials, supervision and facilities to perform and complete the work as designed.

2.3. The contractor shall be responsible for obtaining all necessary permits and/or certifications such as, but not limited to AF Form 103 (Dig Permit). Contact CE Production control at (210) 925- 3772 for assistance.

2.4. The contractor is responsible for field verifying all dimensions, and quantities of material required as outlined in this SOW.

2.5. All existing site conditions will be maintained or reconstructed to its original state. Any damage to government assets outside statement of work specifications will be repaired to its original condition at contractor’s expense.

2.6. New Work

2.6.1. Structure inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts, tighten or replace as necessary, severe corrosion and fatigue. Treat corrosion as necessary. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security, tighten as necessary.

2.6.2. Inspect for loose/missing and damaged attaching hardware, tighten as necessary.

2.6.3. Inspect anchor plate bolts for embedment, tightness and severe corrosion tighten and treat corrosion as necessary.

2.6.4. Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

2.6.5. Inspect concrete around all anchor plates for cracks/splitting

2.6.6. Inspect shelter frame for severe corrosion, treat corrosion as necessary

2.6.7. Inspect fabric for proper tautness.

2.6.8. Inspect all bolts, nuts, cables, and lacing and tighten as necessary.

2.6.9. Inspect all fabric for holes, tears, scuffs or scrapes.

2.6.10. Visual inspection of the mechanical connections on all electrical system equipment, including electrical panels, receptacles (if installed), lighting systems, and conduit for security and serviceability.

2.6.11. Foreign Object (FO), cleanliness and serviceability of installed safety markings.

3. PERFORMANCE PERIOD

3.1. The Performance Period to complete all work will be 30 days from date Notice to Proceed

(NTP) is given.

4. PHASING REQUIREMENTS AND HOURS OF OPERATION/DAILY WORK HOURS

4.1. The government's regular hours are from 6:30 to 5:00, Tuesday through Friday, except Federal Holidays as listed below and other days specifically designated by the Contracting Officer.

There may be certain days that are deemed down days for Air National Guard members approved by the installation commander that are not listed below. These days will be conveyed to the contractor in a timely manner.

New Year’s Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Presidents' Day Martin Luther King Day Memorial Day Independence Day

5. GOVERNMENT FURNISHED ITEMS

5.1. As-built drawings of the existing facility will be provided to the contractor as needed.

6. CONTRACTOR RESPONSIBILITIES

6.1. Personnel – The contractor will ensure all employees are proficient, certified, and qualified to perform the necessary work in their respective fields.

6.2. Professionalism – Contractor shall perform the required work in a professional and workmanlike manner. Sufficient personnel shall be available to perform the services as specified under this contract.

6.3. Communications – The contractor shall have available and utilize cell phones or radio communications for quick contact and problem solving use between employee and employer. Use of government telephones will be limited.

6.4. Arrival and Check In – The contractor is required to check in with Civil Engineer Squadron Production Control office or call (210) 925-3772 upon arrival to Lackland AFB.

6.5. Prior to commencing work – The contractor shall meet with Civil Engineers to discuss any issues or concerns and develop mutual understandings relative to scheduling and administration of work. The contractor will not begin any work until the Notice to Proceed (NTP) is given by the Contracting Officer (KO).

7. QUALITY CONTROL/QUALITY ASSURANCE

7.1. The contractor is responsible for assuring that all work is accomplished in accordance with the

Statement of Work and all other contractual terms and conditions of this contract.

7.2. A Contracting Officer Representative (COR) will be appointed by Civil Engineering Squadron to provide assistance to the KO in the administration of the contract. This responsibility involves surveillance of contractor performance and, accordingly, certification of contractor performance for payment purposes. All surveillance observations will be recorded by the COR. When an observation indicates defective performance, the COR will request the contractor's representative to initial the observation. The COR is authorized to request correction of deficiencies; however, he is not authorized to change the terms of this contract. If any disagreements arise, the matter shall be referred to the Contracting Officer for resolution.

8. SAFETY REQUIREMENTS

8.1. In all instances where government property and/or equipment are damaged by contractor's employees, a full report of the fact and extent of such damage shall be submitted to the QAE within 24 hours of occurrence. The COR will forward the report to the Contracting Officer immediately.

8.2. The contractor shall comply with Occupational Safety and Health Administration (OSHA) and other regulatory agency requirements for record keeping and reporting of all accidents resulting in death, trauma or injury.

9. FIRE PREVENTION

9.1. The contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash, etc. Any welding or burning of any kind that will be done will require a welding permit.

10. SECURITY REQUIREMENTS

10.1. Please see Appendix 1 below.

11. GOVERNMENT FURNISHED PROPERTY AND SERVICES

11.1. Facilities

11.1.1. The government shall not furnish or make any facilities available to the contractor.

11.2. Assets

11.2.1. All government assets must remain on government property unless otherwise directed by

KO.

11.3. Equipment

11.3.1. The government shall not provide the contractor the use of any government owned equipment.

11.4. Utilities

11.4.1. The government will furnish all reasonable amounts of fresh water and electric current at existing outlets required for the work to be performed under the contract at no cost to the contractor.

11.5. Emergency Medical Care

11.5.1. Only emergency medical care is available in government facilities to contractor employees who suffer an on the job injury or disease. Care will be rendered at the rates established in AFR 168 7. Contractors are responsible for maintaining proper insurance on their workers. Reimbursement for any medical procedures performed at government facilities will be coordinated thru TRICARE or appointed designee.

12. CONTRACTOR FURNISHED OR OPERATED ITEMS

12.1. General

12.1.1. The contractor shall, at all times, furnish sufficient equipment, accessories, attachments, and parts as necessary to perform work required by the contract.

12.1.2. Gas, water, and electricity shall be metered (or sub-metered) at each service entrance of each facility. Major non-facility points of use on ANG sites shall also be metered at each service entrance.

12.1.3. Meters shall be designed for installation per local standards, (i.e. gas meter settings per local gas company standards, etc.). Metering systems should be base wide standardized for maintenance and compatibility.

12.2. Materials and Equipment

12.2.1. Material

12.2.1.1. Material shall be priced on the basis of an established catalog or list price that is in effect when material is furnished less all applicable discounts to the government. In no event shall price be in excess of the contractor's sales price to his most favored customer for the same item in like quantity, or the current market price, whichever is cheaper.

12.2.1.2. The government reserves the right to purchase material from other sources if required by government regulation or if substantial savings can be realized.

These methods include soliciting bids from other companies, purchasing item through government procurement channels or purchasing through contractor.

12.2.2. Equipment

12.2.2.1. The contractor shall have adequate equipment to provide the services under this contract: Proper equipment and general hand tools required to perform the installation: Laser level and associated equipment.

12.2.3. O&M Manuals

12.2.3.1. Complete Operation and Maintenance manuals shall be provided at no later than

80% construction completion containing original data for all materials, systems, components, and equipment installed as a part of this project. This shall include information on all systems such as Mechanical, Plumbing, Electrical, Fire Protection, Security, Communications and Roofing, etc. Additionally, information on all building materials (windows, doors, hardware, brick, block etc.), equipment (generators, air compressors, vaults, etc.) and all building finishes (tile, vinyl wall finishes, ceiling tile, paints, wood materials, stains and finishes, colors used, etc.) shall be included. Manuals must be professionally prepared including printed spine and cover with full table of contents and tabbed indexing. Full size sheets and diagrams shall be folded into special pocket holders. A minimum of two copies of the manuals, one for the BCE library and one to be placed in the facility mechanical room wire cage lock box.

12.2.4. Training

12.2.4.1. Onsite, hands on training of ANG personnel in maintenance and operations of all equipment and systems installed will be performed prior to final walk through of the project.

12.3. Warranties

12.3.1. The contractor is required to warranty repairs, including parts and labor, for 1 year from the date of final acceptance of the work. Should replacement parts have a manufacturer's warranty for a period of longer than one year, the manufacturer's warranty period will apply.

12.3.2. The contractor will provide to the government the manufacturer's warranty information upon completion.

13. SPECIFIC FUNCTIONS/TASKS

13.1. General

13.1.1. Services shall be for the purpose of performing installation, maintenance, repair or alteration of above stated project. The requirements of this contract shall include the following items each time service is rendered:

13.1.2. Inspect the item(s) needing installation, repairs, to identify any problems and determine the extent of work/repairs needed.

13.1.3. Notify COR or KO of findings and provide cost estimate if required.

13.1.4. Upon notification from COR or KO, utilize regular industry practices to accomplish required repair(s).

13.2. Notification of Problems

13.2.1. The contractor shall report to the COR any evidence of potential problems at the time the condition is first noticed.

14. DEFINITIONS

14.1. Definitions

14.1.1. UBC – Uniform Building Code

14.1.2. BOCA – Building Officials and Code Administrators

14.1.3. IBC – International Building Code

14.1.4. NFC – National Fire Code

14.1.5. ASHRAE – American Society of Heating, Refrigerating, and Air Conditioning Engineers

14.1.6. NRCA – National Roofing Contractors Association

14.1.7. ACI – American Concrete Institute

14.1.8. OSHA – Occupational Safety and Health Administration

14.1.9. SOW – Statement of Work

14.1.10. Contracting Officer (KO) – The individual designated to administer the contract.

14.1.11. Contracting Officer Representative (COR) – Appointed by the Contracting Officer to assist in administering the contract.

15. NOTED CONTRACTOR TASKS:

15.1. Prior to Award:

15.1.1. Contractors are encouraged to attend a Pre-Bid site visit to verify measurements, quantities and investigation of existing site conditions.

15.2. After Award:

15.2.1. Contractor will provide final Construction Plans in accordance with A/E/C CAD Standards to BCE for review.

15.3. Debris and Cleanup:

15.3.1. Upon completion of the workday, the contractor shall leave the work area in a clean manner. All project generated debris and waste shall be removed from the site and disposed of at an appropriate location off base, daily.

15.4. After construction completion and prior to final payment, the contractor shall perform a walk through with Civil Engineering and Contracting personnel, as well as provide the following:

15.4.1. Operation and Maintenance Manuals

15.4.2. Training

15.4.3. List of Standard Equipment and Service Organization

15.4.4. System Equipment Testing/Balancing Report

15.4.5. Manufacturer's warranty and warranty tags.

APPENDIX 1

SECURITY REQUIREMENTS

1. Obtaining and Retrieving Identification Media. As prescribed by the AFFARS 5352.242- 9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

a. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

b. No later than three days prior to start of contract work, the contractor shall submit a written request on company letterhead (or e-mail correspondence) to the project manager (with copy to contract administrator) listing the following: project title, project number, contract number, location of work site, contract start and stop dates, work schedule, and names of contractor employees needing access to the base, including full legal name, date of birth, sex, race, SSAN, state issued I.D. Card/Drivers License number, and name of sub-contractor if not employed directly by contractor (Government will provide template to be used in submitting visitor pass request). The authorized program manager will endorse the request and forward it to the issuing base pass and registration office or security forces for processing. Contractors will present government (state or federal) issued ID, and INS Form 9 (I9), before being issued a pass to enter the installation. A Wants and Warrants check is conducted for every person before a pass is issued. Personnel employed by the contractor must get a pass for their privately owned vehicles at the installation Visitor Reception Center, with proof of following:

(1) Liability Insurance

(2) Current License Plates

(3) Current State Inspection Sticker (If Required)

(4) Valid State Driver License

(5) A phone number for sponsor on base

c. Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass as long as a current work order is presented at the time of entry. However, current liability insurance, state inspection sticker, and registration is required.

The person driving the vehicle must have a valid operator license for the type of vehicle.

d. The contractor is responsible for ensuring employees report to the installation Visitor Reception Center, to present their Form I-9 (Employment Eligibility Verification).

e. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces so that employee does not have base access. If the pass is not retrieved then SF will need to be notified so base access is not allowed. Upon completion of the contract return all issued installation access passes to the issuing authority.

f. Failure to comply with these requirements may result in withholding of final payment.

2. Pass and Identification Items. The Host Unit shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. Installation Access Pass (IAP) (DBIDS), Visitor/Vehicle Pass (DoDM 5200.08, Volume 3, DoD Physical Security Program: Access to DoD Installations), used for contracts for less than one year to include one-day visits (i.e. warranty work).

b. Installation Access Card (IAC) (DBIDS), Civilian Identification Card (DoDM 5200.08, Volume 3, DoD Physical Security Program: Access to DoD Installations), used for contracts for more than one year or more which do not require access to controlled areas or government computer systems.

c. DoD Common Access Card (CAC), (AFI 36-3026), used for contracts for more than one year and requirement exists for access to the government computer systems and software.

CAC applications are accomplished by Trusted Agents via the Trusted Agent Sponsorship System (TASS).

3. Suitability Investigations.

a. For contracts requiring IT-Level III computer access, contractor personnel shall successfully complete, as a minimum, a Tier 1 background investigation (formerly known as a NACI), before being issued a CAC and operating government furnished workstations. The contractor shall comply with the DoDM 5200.02, Procedures for the Department of Defense Personnel Security Program, AFPD 17-1 Information Dominance Governance and Management, AFMAN 17-1301, Computer Security and AFI 17-130, Cybersecurity Program Management, requirements. Tier 1 investigations requests are initiated using the Standard Form (SF) 85 and are submitted to the installation Information Protection Office through the using agency’s Security Assistant (SA) within five days of contract start. Tier 1 investigations are provided by the government at no additional cost to the contractor.

b. For contracts requiring IT-Level I and II access with no access to classified material, the contractor shall complete a Tier 5 (formerly SSBI) or Tier 3 (formerly NACLC and ANACI) investigations, respectively. These investigations are submitted using the SF 86, and are submitted to the Information Protection Office through the using agency’s SA within five days of contract start. These investigations are provided by the government at no additional cost to the contractor.

c. For contracts requiring routine access to the installation in excess of 180 days, the contractor shall complete a Tier 1 investigation. These investigations are submitted using the SF 85, and are submitted to the Information Protection Office through the using agency’s SA within five days of contract start.

4. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include employee's name, social security number, and date of investigation if service work involves unescorted entry to Air Force restricted or other sensitive areas designated by the installation commander. The list shall be validated and signed by the company supervisor, and provided to the contracting officer prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

5. Freedom of Information Act Program (FOIA). The contractor shall comply with DoD Manual 5400.07_AFMAN33-302, DoD Freedom of Information Act Program, requirements.

The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall remove or destroy official records only in accordance with AFI 33-322, Records Management and Disposition of Records Program.

6. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-4 Counterintelligence. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7. Entry Procedures to Controlled/Restricted Areas. Contractor personnel requiring unescorted entry to areas designated as controlled or restricted areas by the installation commander shall comply with installation’s access requirements and will possess, as a minimum, a favorable suitability determination. These requirements are contained in AFI 31-101, Integrated Defense for installation access procedures and AFMAN 16-1405, for suitability determinations. The contractor shall comply and implement local base procedures for entry to Air Force controlled areas.

8. Additional Security Requirements. In accordance with DoDM 5200.01, Information Security Program and AFI 16-1404, the contractor shall comply with AFSSI 7700, Emission Security (EMSEC) Program; applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); and AFI 10-701, Operations Security (OPSEC) Instructions. The contractor will comply with DoD Standard 22/Force Protection Condition Measures, DoD Standard 25/Level I- AT Awareness Training, and associated tasking contained in DoDI O-2000.16 Vol 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards. Level I AT Awareness training is available for contractor personnel and can be requested by calling the local installation AT Office.

9. Physical Security. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. During increased FPCONs, contractors may have limited access to the installation and should expect entrance delays.

10. Key Control. The contractor shall establish and implement key control procedures in the Quality Control Plan to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government. Lost keys shall be reported immediately to the contracting officer.

The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

11. Lock Combinations. The contractor shall establish procedures in local Security Instructions ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

12. Traffic Laws. The contractor and their employees shall comply with base traffic regulations.