PWS Strong Bonds Couples - July 2022.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Strong Bonds Event

Organization: 166th Airlift Wing, DEANG, New Castle, DE 19720 Event: Three-day retreat for Marriage Enrichment of Airmen and their spouse Purpose of Event: Provide a three day “get-away” weekend, sufficiently removed from the base, to facilitate a relaxing and “romantic honeymoon like setting” for couples to strengthen the marital bond.

Date of Event: July 15-17, 2022 Note: A Government representative will be present to verify those who will be participating in the event.

Vendor Location: Venue shall be located in one of the following locations: Delaware; Philadelphia, PA; Poconos, PA; National Harbor, MD; Baltimore, MD or Towson, MD.

Lodging Required: Lodging shall not to exceed (NTE) seventeen (17) rooms for two nights. Each room shall be modern, clean, non-smoking with 2 double or queen-sized beds. Check-in time requested is 3:00pm on indicated dates. Local government per diem rates for lodging shall apply.

· Overnight lodging must accommodate two adults per room. Rooms shall be furnished with blankets, linens and towels. Additionally, rooms shall contain the standard room amenities, such as cable television, coffee maker, cups/glasses, ice bucket, and Wi-Fi connectivity. The Government will not be responsible for room service, long distance phone calls, movie rental, internet service, laundry, or other incidental room charges.

· Google star ratings must read four (4) stars or higher in a resort-like atmosphere in walking distance to restaurants and shopping.

· An operational swimming pool or hot tub shall be located on hotel property

Number of Nights for Lodging: Two Date of Lodging: July 15, 16 and 17, 2022 Total Number of Lodging Rooms Needed for Event: 17 Meeting Rooms Needed: Yes Date Meeting Rooms to be utilized: July 15, 16 and 17, 2022 Number of Meeting Rooms: One (1) large meeting area that can accommodate a minimum of 45 people.

Meeting Rooms with Requirements:

Contractor shall provide a meeting room for one (1) General Session. Strong Bonds Registration Table is required on Friday, Saturday and Sunday located outside of the General Session Room to accept registration and sign in each day from event participants. It shall include one (1) skirted/dressed table with two chairs.

The Meeting Room shall hold up to 45 individuals seated classroom style. Meeting Room for shall be modern, clean, and carpeted. One rectangle table (4 foot) near podium at front of room. The room shall contain water stations and/or pitchers filled with ice water, and glasses /cups for the room and coffee refilled throughout the day.

· Room shall be able to lock the conference room at night with equipment & decorations left in place. The Meeting Room shall be the same room each day and shall be accessible with access key for Chaplain Staff possession. The meeting room shall be reserved for the weekend and shall not to be shared with other guests or programs after end of our scheduled day.

· The Meeting Room shall be sound proof from other meetings in the hotel.

The following audio/visual equipment shall be provided: Projection screen, standing podium, and a small stand for projector.

Chaplain Staff will arrive before 3:00pm on Friday. The Meeting Room with all abovementioned equipment and requirements is needed for the following schedule:

· 3:00pm to 11:00pm Friday July 15, 2022

· 7:00am to 5:00pm July 16 , 2022

· 7:00am to 1:00pm July 17, 2022.

A coffee shall be provided and refilled throughout the day. The contractor shall be responsible for all cleanup of the Meeting Room.

Meals for Attendees:

A total of five meals must be provided for attendees from lodging/hotel facilities. Dining space shall be separate from General Session area.

Type of Meals to be provided:

Hotel must be able to provide a buffet style for all meals. Meal for up to the specified number of people, estimate of up to one 34 individuals on indicated dates. Local government per diem rates for food shall apply.

Friday schedule: Friday July 15, 2022

· Dinner from 6:00pm to 7:00pm, dinner buffet/sit down for 34 adults. Food options should include the following:

· Protein (2 options), vegetables (2 options), vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

· Drink options should include the following: coffee, tea, water, soda and juice Saturday schedule: Friday July 16, 2022

· Breakfast from 8:00am to 9:00am, buffet/sit down for 34 adults. Food options should include the following:

· Eggs (scrambled), breakfast meats (bacon, sausage, etc.), potatoes (hash browns, home fries etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit and assorted yogurts.

· Drink options should include the following: coffee, tea, water, juice

· Lunch from 12:00pm to 1:00pm, buffet/sit down for 34 adults. Food options should include the following:

· Protein (2 options), vegetables (2 options), vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

· Drink options should include the following: coffee, tea, water, juice

· Dinner from 6:00pm to 7:00pm, buffet/sit down for 34 adults. Food options should include the following:

· Protein (2 options), vegetables (2 options), vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options.)

· Drink options should include the following: coffee, tea, water, soda and juice Sunday schedule: Friday July 17, 2022

· Breakfast from 8:00am to 9:00am, buffet/sit down for 34 adults. Food options should include the following:

· Eggs (scrambled), breakfast meats (bacon, sausage, etc.), potatoes (hash browns, home fries etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit and assorted yogurts.

· Drink options should include the following: coffee, tea, water, juice Site Visit:

The Strong Bonds Program Manager may conduct a site visit prior to award to the proposed venue at a date to be determined.

Additional Requirements:

· The Government will notify the training site if, and as soon as it is known, not all rooms will be needed. In that event, the contractor shall make reasonable efforts to rent those rooms to other guests. If the contractor is able to rent those rooms to other guests, the Government shall not be charged for those rooms.

· Parking shall be included in the proposal and/or validated to/for all participants and Government personnel.

· The venue POC must be able to read, write, speak, and understand the English language. Manager’s and alternate(s) names, phone number, and email addresses shall be provided to the Government upon award, but no later than one (1) week prior to event.

· When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished before noon the next work day without degradation to normal scheduled services.

· FAR clause 52.212-4 paragraph (a), Inspection and Acceptance, will be applicable in the event of a contractor’s failure to perform satisfactory services or failure to correct nonconforming services.