PWS State Funeral Drums (2).docx

Performance Work Statement (PWS) For

U.S. Army Band State Funeral Drums For The United States Army Band “Pershing’s Own”

PART 1

GENERAL INFORMATION

1. Background: The U.S. Army Band, “Pershing’s Own” is acquiring U.S. Army State Funeral Drums. These would be carried on state funerals, replacing the existing set. These events showcase the most prestigious military band of the U.S. Army while bringing peace and closure to families that have lost family members whom have served in The U.S. Army.

1.1 Objectives: Acquire and exchange State Funeral Drums.

1.2 Description of Services/Introduction: The contractor shall provide U.S. Army Band State Funeral Drums. The contractor shall provide a reduction in cost due to instrument trade in.

1.3 Scope:

· Seven Tenor Drums (one-ply ash)

· Four Bass Drums (one-ply ash)

· Six Quantum Batter Head

· Ten Melinex Resonant Head

· Trade in eleven Cooperman or Soistman trade-in drums

1.4 Period of Performance: The period of performance shall be for ten (10) weeks. The Period of Performance reads as follows:

Base Year: 2 May 2023 – 11 July 2023

1.5 General Information

1.5.1 Quality Control: The contractor shall produce U.S. Army Band State Funeral Drums. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level (AQL).

1.5.3 Recognized Holidays: The Contractor is required to work on recognized federal holidays if they fall within this contract period.

Independence Day

1.5.4 Hours of Operation/ Place of Performance: The contractor is responsible for producing the drums and its delivery approximately 10 weeks from receipt of official purchase order.

1.5.5 Type of Contract: The government anticipates award of a Firm Fixed Price Contract.

1.6.6 Security Requirements: Contractor personnel performing work under this contract require no security clearances.

1.6.6.1 PHYSICAL Security: The contractor shall be responsible for safeguarding its own equipment.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Primary Point of Contact (POC). The Contractor shall provide a POC who shall be responsible for the product of the provided mace. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government:

Primary Point of Contact (POC). The Contractor shall provide a POC responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer. The POC has full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

1.6.14 Identification of Contractor Employees: All contract personnel attending working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14.1. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.6.16 Organizational Conflict of Interests: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

ACOR – Alternate Contracting Officer's Representative

AFARS – Army Federal Acquisition Regulation Supplement

AR – Army Regulation

CCE – Contracting Center of Excellence

CFR – Code of Federal Regulations

CONUS – Continental United States (excludes Alaska and Hawaii)

COR – Contracting Officer Representative

COTR – Contracting Officer's Technical Representative

COTS – Commercial-Off-the-Shelf

DA – Department of the Army

DD250 – Department of Defense Form 250 (Receiving Report)

DD254 – Department of Defense Contract Security Requirement List

DFARS – Defense Federal Acquisition Regulation Supplement

DMDC– Defense Manpower Data Center

DOD – Department of Defense

FAR – Federal Acquisition Regulation

HIPAA – Health Insurance Portability and Accountability Act of 1996

IAW – In Accordance With

KO – Contracting Officer

NCR – National Capital Region

OCI – Organizational Conflict of Interest

OCONUS – Outside Continental United States (includes Alaska and Hawaii)

ODC – Other Direct Costs

PIPO – Phase In/Phase Out

POC – Point of Contact

PRS – Performance Requirements Summary

PWS – Performance Work Statement

QA – Quality Assurance

QAP – Quality Assurance Program

QASP – Quality Assurance Surveillance Plan

QC – Quality Control

QCP – Quality Control Program

TE – Technical Exhibit

TUSAB – The United States Army Band

Contractor: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance: Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. Labor: The Contractor shall provide the following to meet the requirements of this PWS.