PWS Standardized DPW Portable Latrines_Reviewed.pdf

PERFORMANCE WORK STATEMENT (PWS)

Portable Latrines, Fort Carson, CO. 80913

Part 1

General Information

1. General: This is a non-personnel services contract to provide Portable Latrines at Ft. Carson, Co. The Ft. Carson installation consists of a total of 137,404 acres including the cantonment area (main post) and training areas downrange. The training areas include a wide variety of terrains and vegetation. Range Control, in building 9550 can provide complete information on training areas and range use. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the portable latrine services contract as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: Currently, there are 56 training areas and 84 ranges at Ft. Carson, which support a variety of training efforts. At various times, specified areas will require latrine support for both permanent (TE 4 Long Term Latrine Locations) and intermittent locations per customer request that are for down range and main post. The Government reserves the right to increase or decrease the number of training areas and has pre-determined that any change in the number of training areas is considered in scope of this performance work statement. This service seeks to alleviate the health and environmental hazards associated with military field sanitation techniques commonly associated with military training as well as provide latrine support where facilities are not present.

1.3. Objectives: Provide portable latrines and cleaning/disposal services to both Garrison and military training units.

1.4. Scope: Deliver clean, stocked portable latrines and secure them to ensure they stay erect in inclement weather.

Pick up portable latrines as necessary per scheduled requests or notifications from the Contracting Officer Representative (COR) within 5 business days of the end date of the request. Services include providing portable latrines, cleaning portable latrines and maintaining the latrines structure and purpose. The removal of all latrines includes the disposal of waste water to an approved off site location. The Contractor shall provide the disposal sites permit information to the COR no later than 15 days after the contract start date and before waste water disposal commences. The Contractor shall accomplish all tasks associated with this effort.

1.5. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means to assure that the work complies with the requirement of the contract. The Contractor shall develop and submit a Quality Control Plan to the Contracting Officer (KO) and COR for approval no later than 30 days after the contract start date. The plan shall explain the manner in which the Contractor shall ensure all contract requirements are being accomplished IAW this contract. The plan shall emphasize deficiency prevention over deficiency detection and subcontract oversight. The plan shall contain a reporting system that will provide information to the COR on Contractor performance. The Contractor shall maintain the QCP for the duration of the contract and submit any changes in the plan for approval to the KO at least 10 working days prior to implementation. The sustaining focus throughout the Program shall be the attainment of continuous quality improvement. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing. Any proposed changes to the contractors QC plan will go through the KO before implementation of the new plan occurs.

1.5.1. Safety Plan: The Contractor shall develop and submit a Safety Plan within 15 working days after the contract start date, delineating processes and procedures. The Contractor shall strive to prevent accidents and preserve the life and health of Contractor and Government personnel, the public, and to protect Contractor and Government property.

The Contractor shall implement and maintain a safety program based on the safety plan at the contract start date. The Contractor safety program shall fully comply with the provisions of Federal, State, and local regulations and directives for current and future regulations. In the event that the standards conflict, the stricter requirement shall apply. The Contractor shall update the plan as changes occur and shall submit a copy of the proposed plan to the KO and COR at least 10 days prior to the proposed effective date of the updated plan.

1.5.1.1. Safety Training: The Contractor shall provide initial and annual safety training to enable employees to conduct their work in a safe manner and how to recognize and report hazardous conditions. Initial training shall include training required in the Occupational Safety and Health Standards (OSHA) 29 CFR 1910. The Contractor shall provide training as new processes or equipment are introduced into the work place; to ensure employees are trained prior to work assignment(s). The initial training documentation for each employee shall be provided to the KO and COR as required and within 30 days of contract start date. Annual training documentation will be made available to the COR upon request and will be maintained by sign in sheets by the Contractor with the date, training name, personnel printed name and signature and person performing the training.

1.5.1.2. Ignitable, Corrosives, Reactive, and Toxic Materials: The Contractor shall comply with Fort Carson Regulation (FC Reg) 200-1, and Safety Data Sheets (SDSs) for the transportation, storage, and use of any hazardous materials used in the performance of this Contract. The Contractor shall maintain material safety data sheets in the Contractor’s vehicle for all applicable material used in the performance of this service

1.5.1.3. Accident or Incident Reporting: The Contractor shall comply with DA Pamphlet 385-40 instructions to fill out DA Form 285 Accident Reporting and Records as per AR 385-40. The form may be found at https://safety.army.mil, ground accident forms. A copy of all accident documentation acquired during the investigation shall be provided to the KO and COR. Any OSHA, Environmental Protection Agency and/or State regulatory agency requirements for documenting/ reporting of accidents or incidents concerning injuries and/or hazardous spills shall be the responsibility of the Contractor and addressed in the Hazard Communication Program, Hazardous Materials Spill Plan, and Hazardous Material Inventory. The Contractor shall report serious accidents or incidents including, but not limited to, those defined in AR 385-40 to the KO and the COR within 30 minutes of occurrence and shall provide written documentation within four hours of occurrence. All non-life threatening, non-environmental impact accidents or incidents shall be reported in writing within 3 days of occurrence to the KO and the COR.

1.5.1.3.1. Third Party Accident Claims: If any claims are made by a third party against the Contractor as a result of an accident or incident which occurs in connection with Contractor performance, the Contractor shall submit a full written report to the Contracting Officer within 24 hours after the claim is received by the Contractor. The Contractor shall handle claims through the Contractor’s own financial and/or legal avenues and notification of this claim does not make the Government liable in any form.

1.5.2. Hazard Communication Program: The Contractor shall develop and implement a Hazard Communication Program IAW 29 CFR 1910.1200 or 1926.59, FC 200-1, and FC Reg 385-1 Fort Carson Safety Program.

1.5.2.1. Hazardous Material Authorized Use List: The Contractor shall submit a list of any hazardous materials proposed for use in the performance of this Contract to the KO and COR at least 15 days prior to Contract Start Date or chemical usage date. Electronic copies of MSDSs shall be provided to the COR, DOL Pharmacy and DPW Environmental Division. No hazardous materials shall be brought onto Fort Carson without prior approval of the

COR.

1.5.2.2. Hazardous Material Inventory: The Contractor shall not store hazardous materials on Fort Carson. All hazardous materials used in the performance of the contract must be removed from the installation and properly disposed of daily.

1.5.2.3. Hazardous Material Spill Plan: The Contractor shall develop a detailed spill response plan. The plan shall be submitted to the KO and COR for approval NLT 15 days after contract start date. The Contractor shall submit updates to the COR for approval at least 3 days prior to implementation of such updates, unless the updates are required immediately for safety or to avoid injury or damage. In the latter event, the updates may be implemented immediately and furnished to the COR for later review and approval.

1.5.4. Liability: The Contractor shall assume liability for acts or omissions in regard to compliance with federal, state, and local environmental statutes, regulations and applicable guidelines, including, but not limited to fines or penalties associated with enforcement actions and costs for environmental restoration (removal actions, remedial actions, and corrective actions). The Contractor and any sub-Contractor shall assume liability in the event that their actions result in the release of hazardous substances in the air, soil, surface water, or ground water. The Contractor and any sub-Contractors shall be responsible for documentation, reporting, assessment, and remedial action requirements associated with such release and any resulting contamination. The government reserves the right to initiate and complete all cleanup actions. This does not alter or amend the Contractor’s liability for the site cleanup.

The Contractor or sub-Contractor shall reimburse the government for all costs associated with the cleanup.

1.5.4.1. Contract Action For Negligence: Environmental fines or penalty charges, assessed to the Contractor, associated with citations issued by Federal, State, or local officials for faulty or negligent practices by the Contractor does not limit the Government’s right to take other appropriate contract action.

1.5.5. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.6. Hours of Operation: The Contractor is responsible for providing services, between the hours of 8 A.M. to 5 P.M. (See section Basic 5. of the PWS), Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. An early delivery of latrines that are prescheduled shall be at the convenience of the Contractor and no additional cost shall be charged to the Government i.e. Friday delivery for a Monday morning requirement or delivery before a holiday for a delivery the day after the holiday.

1.5.7. Place of Performance: The work to be performed under this contract will be performed within the property boundaries of Fort Carson. This contract does not perform at Pinon Canyon.

1.5.8. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.5.8.1. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204- 9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.8.2. Contractors that do not require CAC, but require access to a DoD facility of installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 /AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.5.9. Special Qualifications: The Contractor shall provide a work force possessing skills, knowledge, and training to satisfactorily perform services required by this Contract. The Contractor shall provide its personnel (if needed) with specific training, licenses, certifications, and clearances to perform the requirements in this Contract. Personnel absence at any time shall not constitute an excuse for non-performance under this Contract.

1.5.9.1. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after contract award.

1.5.9.2. AT Level I training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 45 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.5.9.3. OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall provide a list of personnel names, training completion dates and certificates to include all new employees and annual training requirements during the performance of the contract.

1.5.10. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.11. Key Personnel: The Contractor shall provide an Organization Chart with Points of Contacts for KO and COR notifications that include: full names, position, email address, phone numbers. An employee roster is required for personnel requiring base access, 10 days prior to contract start, at contract close and any changes within personnel gaining or losing access to Ft Carson. Written notification shall be provided to the COR prior to the person entering the base. The Contractor shall designate key personnel including, but not limited to; The Project Manager, Alternate Project Manager(s) and Quality Control Manager. Any changes to key personnel while this Contract is in effect shall be provided to the COR and Contracting Officer within 2 days of change. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 9 A.M and 5 P.M., Monday thru Friday accept Federal holidays or when the Government facility is closed for administrative reasons.

1.5.12. Identification of Contractor Employees: All contract personnel attending meetings, , and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Contractor shall, prior to the contract start date, provide the COR with the name of each employee who shall require access to Fort Carson to perform work.

This notification shall include the employee’s last name, first name and middle initial. The employee’s Social Security Number shall not be included on the notification, but shall be available for viewing, if requested by the COR or KO.

The Contractor shall ensure that each employee obtains a Contractor-furnished ID badge prior to beginning performance. Contractor employees hired during the term of the Contract must possess the badge before beginning work under the contract. If an employee no longer needs a badge for any reason (e.g., quits his/her job or is no longer performing work under the contract), the employee shall return the badge to the Contractor within two days of such change. If the badge and uniform cannot be returned within the required time frame for any reason, the Contractor shall immediately notify the COR verbally, followed up in writing the next work day. The Contractor shall be responsible for all purchases, maintenance and cleaning of uniforms if utilized.

1.5.13. Organizational Conflict of Interest: The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.14 PHASE IN /PHASE OUT PERIOD: N/A

1.5.15. FINANCIAL REQUIREMENTS

1.5.15.1. Accounting and Reporting Requirements: The Contractor shall invoice for services provided on a monthly basis. Submitted invoices will be submitted to the COR for review and reconciliation prior to submitting the invoice in Wide Area Work Flow (WAWF). Invoices shall show charges by service request order number and CLIN.

Invoices shall contain total cost by CLIN as well as itemized listing identify the contract number, dates services were performed, services provided by CLIN (including quantity) per order, the CLIN total and grand total.

1.5.15.2. Wide Area Work Flow (iRAPT): Wide Area Work Flow (WAWF)/ iRAPT is the method for submission of Contractor invoices for payment. The Contractor will have a WAWF account set up within 15 days of the contract start date. The Contractor shall, after COR reconciliation, submit reconciled invoices into iRAPT for review, acceptance and forwarding to the Defense Finance and Accounting System (DFAS) for final payment at this address:

https://wawf.eb.mil/. Monthly invoices for work performed shall be submitted in to WAWF within 5 days of the following month and IAW 1.5.16.1 requirements.

1.5.15.3. Accuracy of Financial and Cost Data: Accuracy of all financial and cost information provided or handled by the Contractor is of extreme importance to the Government. The Contractor shall provide sufficient manpower, time, and effort to ensure that accuracy.

1.5.15.4. Government Purchase Card (GPC): The Government will make payments by GPC for unforeseen or late latrine requests the Contractor shall provide a list of all GPC purchases monthly to include: Purchaser, location grid, latrine amount, duration and costs for each request. GPC card holders will place latrine requests directly to the Contractor as needed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS:

CANTONMENT AREA: Developed portion (city like area) of Fort Carson. Area of Installation where administrative buildings, barracks and motor parks are located.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

DOWNRANGE: Areas of Fort Carson not in the cantonment area generally beginning at the designated “Light Line”.

EFFLUENT: Wastewater (treated or untreated) that flows out of a treatment plant, sewer, or industrial outfall.

Generally refers to wastes discharged into surface waters.

FAIR WEAR AND TEAR. The loss or impairment of the appearance, effectiveness, worth or utility of an item that has occurred solely because of the normal and customary use of the item for its intended purpose.

FISCAL YEAR (FY). The Government FY begins every October 1 and ends the following September 30. The FY is designated by the calendar year in which it ends. For example, FY 2013, abbreviated FY13, begins October 1, 2012 and ends September 30, 2013.

HAZARDOUS MATERIAL. Any material defined as such by the Environmental Protection Agency (EPA).

HAZARDOUS WASTE. Any hazardous material no longer suited for its original intended use

NON-DUTY DAYS. Any Sat, Sun or Federal holiday

NON-DUTY HOURS. The hours after 1530 and before 0700 of a normal duty day, and the entire 24 hour period of each non-duty day.

KEY PERSONNEL. Contractor personnel that are appointed POCs allowed to make decision and can be contacted by the KO or COR concerning the performance of the contract..

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privety of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.1. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BAAF Butts Army Airfield BDE Brigade BN Battalion BOD DPW Base Operations Division CCE Contracting Center of Excellence CDPHE Colorado department of Public Health and Environment CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COB Close of Business COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable

3.2. Facilities: Not Applicable.

3.3. Utilities: Not Applicable

3.4. Equipment: Not Applicable

3.5. Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.1. Secret Facility Clearance: Not Applicable

4.2. Materials: The Contractor shall furnish all equipment, property and services necessary to perform this contract requirement including, but not limited to, supplies, tools, identification badges, and data processing equipment.

4.2.1. Stock levels: Not Applicable

4.2.2. Personal Protective Equipment (PPE): The Contractor shall provide all badges, PPE, and safety equipment for its employees (e.g., eye and face protection, hearing protection and noise control, head protection, respiratory protection, body belts, harnesses, gloves, and chemical resistant PPE protection from hazardous substances) required for use by State or Federal law, code, or regulation under this Contract.

4.3. Equipment: The Contractor shall furnish all equipment to perform this contract requirement , not limited to, vehicles, portable latrine units and septic apparatus.

4.3.1. Chemical toilets: Units shall be of standard commercial manufacture intended for use as portable chemical toilets. Portable chemical toilets shall consist of a completely enclosed, well-vented enclosure. All portable toilets shall be new or like new condition, single type occupancy, to include urinal, toilet paper holders (2), and are easily serviced. The roofs, sides, and floors shall be free of leaks, cracks and holes. Doors shall be self-closing, tight fitting, and will have an inside lock. Container tanks shall be watertight. Units that do not meet the above requirements, whether identified by the Contractor or Government personnel, shall be replaced on or before the next service day for those particular units.

4.4. Removal of Contractor Property: The Contractor shall remove all Contractor-owned supplies, equipment, tools, vehicles and other items from Fort Carson within five working days after expiration or termination of this contract.

The Government will not be responsible for any Contractor owned property left after contract expiration or termination. If the Contractor does not remove said property from Fort Carson within the stated time, the Government will consider it as abandoned and dispose of it accordingly. The Contractor shall furnish at contract start all tools and equipment, required for performance of work required under this contract. All property purchased by the Contractor for which the purchase cost is reimbursed by the Government shall be considered Government-property unless otherwise designated by the Contracting Officer.

4.5. Marking/Identification: Contractor-owned equipment and vehicles including, but not limited to, Portable Latrine Units and service vehicles shall be clearly and permanently marked with the Contractor's name, telephone number, and the vehicle identification number on both sides.

4.6. Maintenance and Repair: The Contractor shall maintain all Contractor-Furnished Equipment (CFE) in a safe and serviceable condition suitable for its intended use. The Contractor shall repair inoperable and unserviceable Contractor-furnished equipment or items. The Contractor shall remove equipment from Fort Carson that is not repaired within 30 days of Contractor being informed.

PART 5

SPECIFIC TASKS

5. Basic Services: The Contractor shall provide sanitation service to furnish, deliver, clean, sanitize, maintain and remove Contractor furnished chemical toilets to meet the requirements of the PWS. The Contractor will provide tasks that ensure the removal, transportation and proper disposal of human excrement off the installation. An early delivery of prescheduled latrines shall be at the convenience of the Contractor, the Government shall not incur additional costs, i.e. Friday delivery for a Monday morning requirement or delivery before a holiday for a delivery the day after the holiday.

5.1. Monthly Services (Long Term): The Contractor shall provide monthly delivery, service, maintenance, and pickup of chemical latrines, plus the disposal of waste water per PWS section 1.4. Servicing is considered stocking and cleaning of the chemical latrines and shall be done every other day. A month is defined as a calendar month of 30-31 days except February which may be 28 or 29 days. This service is generally utilized for permanent type placements for periods exceeding more than 6 months in duration. A listing of currently placed long term latrine locations can be found in TE 4-.

5.2. Monthly Services (Short Term): The Contractor shall provide monthly delivery, service, maintenance, and pickup of chemical latrines, plus the disposal of waste water per PWS section 1.4. Servicing is considered stocking and cleaning of the chemical latrines and shall be done every other day. A month is defined as a calendar month of 30 -31 days except February which may be 28 or 29 days. This service is generally utilized for short term placements for periods less than 6 months in duration.

5.3. Weekly Services: The Contractor shall provide weekly delivery, service, maintenance, and pickup of chemical latrines, plus the disposal of waste water per PWS section 1.4. Servicing is considered stocking and cleaning of the chemical latrines and shall be done every other day. A week is defined as a calendar week of 7 days.

5.4. Daily Services: The Contractor shall provide daily delivery, service, maintenance, and pickup of chemical latrines plus the disposal of waste water per PWS section 1.4. Servicing is considered stocking and cleaning of the chemical latrines and shall be done every day.

5.5. Emergency Services: The Contractor may be required to provide emergency delivery with less than 24 hours’ notice. Calls for emergency services shall be placed to the Contractor by the KO or COR. The Contractor shall respond within 2 hours. Emergency services shall be priced as a single fee per incident, not per latrine in which incident is defined as only the fee to expedite, not the price for the latrine rental, delivery, servicing etc. Servicing Emergency deliveries shall pertain to sections 5, 5.1, 5.2, 5.3, or 5.4 depending on the duration of the requirement. Any emergency deliveries or services that are a result of faulty equipment or due to no fault of the Government, shall be corrected at no additional cost to the Government and the Contractor shall respond within two hours to contain or control the situation.

5.6. Handicap Accessible Services: The Contractor shall provide Americans with Disabilities Act (ADA) accessible portable latrines when required. The ADA latrines shall be wheel chair accessible and contain grab bars. The Contractor shall provide daily services that will include daily delivery, cleaning/ stocking of the chemical latrines and pick up/ disposal of waste water per PWS section 1.4.

5.7. Cleaning Requirements: The Contractor shall clean the inside and outside of all units to ensure that all surfaces including seats, doors, walls, floors, urinals and exterior surfaces are free of all human waste, soiled toilet articles and appear clean and are disinfected. After emptying the units, the Contractor shall refill each unit with standard commercial sanitizing chemicals IAW with the manufacturer’s recommendations. The Contractor shall restock each unit with a minimum of two (2) rolls of toilet paper (or more if needed) to last until the next servicing date. Weather shall not be a factor preventing the latrines from being maintained in a clean usable state.

5.8. Positioning of chemical latrines: When more than one unit is positioned at any location, the Contractor shall place the units as close together as feasible for user convenience and organized appearance. The Contractor shall ensure all units are secured so they stay erect in windy inclement weather. The Contractor shall furnish replacement units for all units removed for maintenance, repair or units that have toppled over.

5.9. Securing of portable latrines: In the event the Contractor decides to utilize a staking method as a last resort to secure portable latrine units, a Fort Carson dig permit must be acquired IAW FC 420-19. Dig permits can be obtained by contacting the DPW Operations and Maintenance service desk at 719-526-5345. In most cases the Contractor should try to find another means to secure the latrines other than staking if possible.

5.10. Storm water contamination prevention: Portable Chemical Latrines shall not be placed within 25 feet of any drainage or storm water discharge path including street drains. In the event of a spill, all efforts will be made to prevent effluent from entering the storm water drainage system.

5.11. Relocations: The Contractor shall relocate permanent portable toilets as directed by the COR within 48 hours of request. All relocations for general requests or special events within 100 yards of the original request or are due to contractor error shall be at no extra charge to the Government.

5.12. Inspection log: The Contractor shall develop and place a monthly service log inside each chemical toilet. The inspection log shall show service dates, times and legible signature/initials of the technician servicing the unit.

5.13. Off-Post disposal: The Contractor shall properly dispose of all waste at an off-post location. The Contractor may not dump, discharge or cause to be discharged any wastes anywhere within Fort Carson. Disposal shall be in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permits or fees associated with the use of off-post disposal location.

5.14. Service Contract Reporting (SCR): The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

February 8, 2022

PART 6

APPLICABLE PUBLICATIONS

6. Mandatory and Advisory Classification: The publications and forms listed in this Section shall be considered mandatory. The Contractor is obligated to comply with these publications and forms in their entirety

6.1. Provisions: Cited references that are statutes include all regulations issued under their authority. Cited references that are federal statutes also include all state statutes and regulations issued under their authority.

The Contractor shall ensure that all publications are posted and up-to-date. Upon expiration or termination of the Contract, the Contractor shall return to the Government all issued publications. The Contractor shall accomplish the tasks set forth in this Contract IAW the reference documents listed herein and the following guidelines:

If there is a conflict between Section C and a cited reference that is a statute or a DoD or an Army publication at any level (DA, intermediate headquarters, or Fort Carson), the cited reference shall govern. However, other than in an emergency, before acting pursuant to a cited reference in such a situation, the Contractor shall point out the conflict to the COR and ask for direction on how to proceed. In an emergency (i.e., in a situation in which failure to act could endanger life or property), the Contractor shall proceed IAW the cited reference. However, as soon as possible thereafter, the Contractor shall inform the COR of the conflict and ask for direction on how to proceed in the future.

“If there is a conflict between Section C and any cited reference other than a statute or a DoD or an Army publication at any level, Section C shall govern. If the Contractor believes that proceeding under the cited reference would be more practical, efficient, and/or cost-effective, it shall notify the COR of the conflict, explain the situation, and request an appropriate change to Section C.”

Any task set forth in any such reference, which shall call for the exercise of discretionary Government authority that cannot be delegated, shall be subject to the final approval of the Government official having such authority.

All publications and forms shall be current issue.

The Contractor shall immediately implement changes to publications that result in a decrease to or no change in the contract price. Prior to implementing any revision, supplement, or amendment that may result in an increase in contract price, the Contractor shall submit a price proposal to the KO and COR and obtain approval. Said price proposal shall be submitted within 30 days from the date the Contractor receives notice of such change, revision, supplement, or amendment, giving rise to the increase in cost of performance.

Increases or decreases in the Contract price due to such changes will be considered under the “Changes” clause. Failure of the Contractor to submit a price proposal within 30 days from the date of receipt of any such change shall entitle the Government to performance IAW such change at no increase in Contract price.

6.2. Reference Documents:

Number Title Usage Location

FEDERAL / STATE / LOCAL LAWS/ CODES

16 USC

670-670f

Sikes Act M www.access.gpo.gov/

16 USC

1531-1544

Endangered Species Act of1973

(ESA)

M www.access.gpo.gov/

25 USC

3001-3013

Native American Graves Protection and Repatriation Act (NAGPRA)

M www.access.gpo.gov/

33 USC

1251-1387

Clean Water Act M www.access.gpo.gov/

42 USC

4321-4347

National Environmental Policy Act

M www.access.gpo.gov/

42 USC

6901-6991i

Resource Conservation and Recovery Act

(RCRA)

M www.access.gpo.gov/

42 USC

9601-9675

Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA)

M www.access.gpo.gov/

29 CFR

Occupational Safety and Health Standards (OSHA)

M www.access.gpo.gov/

40 CFR Protection of Environment

M

NFPA 10 Standard for Portable Fire Extinguishers

M http://www.nfpC.org/ Codes

Number Title Usage Location

DOD AND ARMY REGULATIONS

AR 5-9 Area Support Responsibilities

A

AR 11-2 Management Control

A

AR 25-400-

Army Records Information Management System (ARIMS)

M

AR 40-5 Preventive Medicine

A

AR 190-5 Motor Vehicle Traffic Supervision

A www.usapa.army.mil

AR 190-11 Physical Security of Arms, Ammunition and Explosives

A

AR 190-13 Army Physical Security Program

A

AR 190-16 Physical Security A

AR 190-22 Searches, Seizure and Disposition of Property

A

AR 200-2 Environmental Effects of Army Actions

M www.usapa.army.mil

AR 200-3 Natural Resources- Land, Forest and Wildlife Management

M

AR 385-10 Army Safety Program

A

AR 385-40 Accident Reporting and Records

A

AR 385-55 Prevention of Motor Vehicle Accidents

A

AR 405-70 Utilization of Real Property

M www.usapa.army.mil

AR 420-1 Army Facilities Management

M

FAR Part

45.5DFAS

Reg

Federal Acquisition Regulation The Army Management Structure (AMS)

MM https://dfas4dod.dfas.mil/centers/dfasin/library/regs.htm

37-100-XX

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Method of Surveillance

1. Basic Service The Contractor shall provide portable latrine services IAW section 5 of the

PWS.

The Contractor provided service IAW the delivery order and IAW section 5 of the PWS. Deliver clean, stocked latrines to locations on the delivery orders. Maintain latrines, secure and dispose of waste water.

5% variance Validated customer complaint;

10% random sampling;

periodic sampling

2. Emergency Requirement The contractor shall respond to toppled units IAW the PWS section 5.5

The contractor responds within 2 hrs of notification, spill response and clean up IAW the PWS and replacement of unit.

Zero deviation Validated customer complaint;

periodic inspection

3. Cleaning Requirement The contractor shall ensure inspection logs are present and filled out for each placed unit. The contractor shall clean units IAW the PWS section 5.7 and log latrine cleaning IAW the PWS section 5.12.

The contractor has placed inspection logs within the latrines, technicians fill out the logs as services occur. Clean inside and out to ensure the latrines appear clean and disinfected.

10% variance 10% random sampling;

periodic sampling

4. Positioning / Securing Requirement The contractor shall place the units IAW section 5.8 and 5.9 of the PWS.

The contractor placed the units together in close proximity. They are convenient and organized. The units are secured to keep them erect in inclement weather.

5% variance Validated customer complaint;

random sampling

5. Storm Water Contamination Prevention The contract shall not place units where drains can be infiltrated with waste water from the latrine I AW section

5.10 of the PWS

The contractor shall not place latrines within 25 feet of any storm water or street drain.

Zero deviation Random sampling;

periodic sampling

6. Off Post Disposal The contractor shall properly dispose of waste from the latrines at an off-site facility IAW section 5.13 of the PWS.

The contractor shall dispose of waste IAW current Local, State, and Federal regulations.

Zero deviation Random sampling;

periodic sampling

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

PWS 1.5

QC Plan

Within 30 days after start date/ as required.

1- COR

1- KO

Electronic

COR –

aaron.m.greenwood2.civ@a rmy.mil

PWS 1.5.1

Safety Plan

Within 15 days after start date.

PWS 1.5.1

Safety Plan updates

As required, 10 days before change occurs.

PWS 1.5.1.1

Safety Training Initial

Within 30 days after

1-COR

1-KO

Electronic COR –

PWS 1.5.2

HazMat Authorized Use List

Within 15 days after start date.

1-COR

1-KO

Electronic COR –

PWS 1.5.2.3

HazMat Spill Plan

Within 15 days after start date.

1-COR

1-KO

Electronic COR –

1.5.9.1 iWatch Training

Within 10 days before start date

1-COR

1-KO

Electronic COR –

1.5.9.2 AT Level I Training

Certs provided within 30days

1-COR

1-KO

Electronic COR –

1.5.11 Key Personnel Lists

Within 30 days after

1-COR

1-KO

Electronic COR –

1.5.16.2 WAWF, iRapt database access

Within 15 days before the start date/ as required.

1-COR

1-KO

Verbal/Electronic COR –

1.5.1.3.1 Third Party Accident Claims

Written within 24 hours of incident.

1-COR

1-KO

Verbal/Electronic COR –

Deliverable Frequency # of Copies Medium/Format Submit To 3.2.2 Contractor Inventory Phase In

Within 10 days before start date.

1-COR

1-KO

Electronic COR –

1.5.16.2 Invoices

Within 5 days of the following month.

1-COR

1-KO

Electronic COR –

Technical Exhibit 3

Map of Contractor Storage Area (Fenced)

Technical Exhibit 4

Long-Term Monthly Portable Latrine Locations and Number of Units

Portable Latrine Service Type Location Number of Units

Long-Term - Monthly Post Exchange Collection Point 1

Long-Term - Monthly Lakes-Haynes 1

Long-Term - Monthly Lakes-Womack 1

Long-Term - Monthly Lakes-Townsend 2

Long Term - Monthly Lakes- Northside 1

Long-Term - Monthly Building 9416 (ASP) 1

Long-Term - Monthly Range 60 1

Long-Term - Monthly AHA 1

Long-Term - Monthly Rte 5A, Clean fill site 1

Long-Term - Monthly ATV Park 1

Long-Term - Monthly Rnge 117 1

Long-Term - Monthly Bldg 324 1

Long Term - Monthly Bldg 2130 1

Long Term – Monthly Bldg 406 1

Long Term – APR-NOV Bldg 301 1

Total 16

Technical Exhibit 5 Map of Ft. Carson Boundaries

A-Size_Portrait.pdf

Technical Exhibit 6

Annual Historical Workload- Latrines

Last Three Month Historical Data Name CLIN Unit time Nov-21 Dec-21 Jan21 TOTALS Long Term 001 monthly 16 16 16 48 Short Term 002 monthly 34 8 28 70 Weekly 003 weekly 297 13 40 350 Daily 004 daily 262 346 244 852 Relocate 005 incident 20 0 28 48 ADA 007 daily 0 9 0 9 Emergency 008 incident 0 0 0 0

Technical Exhibit 6 8- FEB-22

Historical Workload- Latrines

TYPE of SERVICE

ESTIMATED

QUANTITY

Long Term Monthly 280 Short Term Monthly 588 Weekly 5271 Daily 7708 Relocation 2146 ADA Accessible 250 Emergency 360

Technical Exhibit 7 Ft. Carson Range/ Training Location Map

FTCARSO_MIM_50K

_2014.pdf