PWS SS.pdf

PERFORMANCE WORK STATEMENT (PWS)

NAVAL DIVING AND SALVAGE TRAINING CENTER (NDSTC) CRANE SUPPORT SERVICES

1. BACKGROUND. Naval Diving Salvage Training Center (NDSTC), Naval Support Activity Panama City, Florida trains and qualifies an average of 1,200 joint-service students as military divers annually. Contractor Support Services is required to assist NDSTC’s Engineering Department with the daily logistical support needed for the command to maintain a ready-to-train status.

2. SCOPE. The purpose of this PWS is to acquire a subject matter expert to assist the Engineering Department with crane maintenance, crane operations, and weight handling equipment maintenance.

3. REQUIREMENTS. Crane Service Technician – One Wage Year Equivalent contractor. The contractor will:

3.1. Perform mechanical, pneumatic, and hydraulic maintenance and repairs on cranes and a wide range of rigging equipment. Support routinely requires working aloft at heights up to 60 feet while leaning through access openings or out over the edge of a guardrail system, and the use of the Navy Material Maintenance Management (3M) Software

Scheduling Program to perform and document preventative maintenance. The contractor has to qualify as a 3M 301

Maintenance Person within 30 days of reporting to the command.

3.2. Perform duties as a Crane Rigger, Rigger-in-Charge, and Walker, and a Non-Cab Category 3 Crane Operator.

Non-Cab means the crane device does not have a cab in which the operator sits.

3.3. Assist with the certification of NDSTC Weight Handling Equipment, and maintain all records associated with the process.

3.4. Complete Navy web-based training requirements, available on the Navy e-Learning site ELIAAS using a

Government issued Common Access Card. Training requirements:

3.4.1. Category 3 Crane Safety (NCC-C3CS-04.1), within one month of checking onboard and every 3 years thereafter.

3.4.2. Crane Mechanic (NCC-CM-02), within three months of checking onboard.

3.4.3. Mechanical Crane Inspector (NCC-MCI-01), within three months of checking onboard.

3.5. In the performance of the assigned tasks handle and dispose of Hazardous Material (HAZMAT). For the purpose of this PWS, HAZMAT and Hazardous Waste are synonymous. The Contractor shall use the Government's

Temporary Storage and Disposal Facility for disposal of all HAZMAT. HAZMAT shall be properly packaged and containerized with complete identification of all contents clearly labeled on the container in accordance with all regulations. The company is responsible for providing the appropriate level of HAZMAT training and ensuring the training complies with Occupational Safety and Health Administration, Environmental Protection Agency, State and

NSWCCSSINST 5100.33 series regulations.

3.6. Knowledge, Skills and Abilities: The qualification for this level of support is five years of experience as a

Crane Service Technician, and five years of experience with crane and weight handling equipment maintenance and rigging operations. In addition, proficiency with Microsoft Word, Excel, Outlook, and PowerPoint is required.

4. PERIOD OF PERFORMANCE.

4.1. Base Year: 01 January 2021 - 31 December 2021

4.2. Option Year 1: 01 January 2022 - 31 January 2022

5. PLACE OF PERFORMANCE. NDSTC, 350 South Crag Road, Panama City, FL 32407

6. WORK HOURS. The Contractor shall develop personnel work schedules that comply with work task requirements.

Historically, a typical workday consists of 8-hours with core work hours normally between the hours of 0600 to 1800, Monday through Friday excluding Federal holidays. The Government does not authorize additional labor costs for overtime or shift differential pay. Deviations from the work schedule requires prior approval of the Designated

Government Representative (DGR). In addition, the Designated Government Representative (DGR) may adjust hours as required due to operational commitments, but the workweek will not exceed 40 hours.

7. WORK ENVIRONMENT AND PHYSICAL DEMANDS.

7.1. Fall Protection. The company is responsible for the employee completion of 29 CFR Part 1926, Subpart M, Fall Protection training requirements. The company will:

7.1.1. Send the DGR a letter on company letterhead stating that the employee meets the Fall Protection training criteria. The letter shall contain the name of the employee trained, the date(s) of the training, and the signature of the employer. If the employer relies on training conducted by another employer, the letter shall indicate the date the employer determined the prior training was adequate rather than the date of actual training.

7.1.2. Retrain and resubmit a new letter if changes in the types of used fall protection systems or equipment become obsolete, or inadequacies in an affected employee's knowledge or use of fall protection systems or equipment indicate that the employee has not retained the requisite understanding or skill.

7.2. Job performance requires work in outdoor and indoor environments. Outdoor work consists of but is not limited to, heavy lifting, rigging, and the operation of required equipment. Indoor work is an office environment that primarily consists typing and administrative errands within the building.

8. GOVERNMENT PROPERTY FURNISHED. Personal or company use of government furnished property not related to this contract is strictly prohibited. In addition, the contractor shall not remove any government furnished property or supplies from the worksite without prior, written permission of the DGR. The government will provide:

8.1. Working space to include all equipment (e.g., desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services and expendable operating supplies.

8.2. Timely access to all non-classified, non-proprietary information required to perform the work.

9. SECURITY CLEARANCE REQUIREMENT FOR BASE, WORK, AND COMPUTER ACCESS. Work under this contract is UNCLASSIFIED. In addition, the work requires access to government facilities, Department of Navy unclassified information systems, sensitive unclassified information, and the issuance of a Common Access Card. Per

SECNAVINST 5510.30C, the position for this work is categorized as Noncritical Sensitive and requires a favorably adjudicated Tier 3 (T3) background investigation. The government prohibits employment of non-U.S. citizens.

9.1. The contractor will submit to the NDSTC Security Manager a SF-86 (Questionnaire for National Security

Positions) and a Fingerprint Card (e.g., SF-87, FD-258), and if requested, acceptable proof of citizenship. e-QIP or the successor application is the federal government standard automated request tool to electronically enter, update, and transmit personal investigation data (i.e., SF-86) for a background investigation. In the case of a contract employee with a current favorably adjudicated T3, the contractor will submit an OPNAV 5521/27 Visit Request form.

9.2. The NDSTC Security Manager will submit the forms to the appropriate Investigative Service Provider (ISP) for adjudication. Based on the ISP determination the NDSTC Security Manager will make a suitability determination and provide written notification to the contractor, i.e., the favorably adjudicated T3 and authorization for unescorted access to government facilities, unclassified information systems, and sensitive unclassified information. In the case of an unfavorable suitability determination, the notification will deny access.

9.3. The NDSTC Security Manager may authorize a “temporary access” decision based on preliminary ISP security checks. A temporary access decision allows contract employees to commence work temporarily prior to the completion of the full investigation. The granting of a temporary access decision is not an assurance of a final decision of a favorably adjudicated T3. In addition, the granting of a temporary access decision or a favorably adjudicated T3 shall in no way prevent the NDSTC Commanding Officer or Security Manager from denying access to the contractor for cause during the term of the contract.

9.4. The NDSTC Commanding Officer has full control over granting, denying, withholding or terminating access of unescorted contractor employees to government facilities and/or access of contractor employees to Noncritical

Sensitive information based upon the results of a background investigation. If the Commanding Officer determines upon review of the investigation that allowing a person to perform certain duties or access to certain areas would pose an unacceptable risk, then that decision is final. No due process procedures are required.

10. SECURITY REQUIREMENTS.

10.1. Common Access Card (CAC). The Government will issue a CAC to the contracted employee. The contractor shall provide the required information requested by the DGR for CAC issuance. The CAC contains a client-site certificate that is necessary to access the Navy Marine Corps Intranet computers and perform various functions and access systems and information. The CAC also serves as identification for base access.

10.2. Key Control. The DGR will issue keys to the contractor for the assigned spaces. The contractor shall establish a control system in accordance with OPNAVINST 5530.14 and 5530.15 section 3 series and local base policies and instructions to safeguard government-issued keys to prevent theft, loss, or use by unauthorized persons. If through the negligence of the contractor, the government must re-key locks for which the contractor has received keys, the contractor shall reimburse the government for costs incurred.

10.3. Information Security. To the extent the contractor receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other classified or privileged technical, business, or financial information under this contract, the contractor shall treat and protect such information in accordance with any restrictions imposed on such information. Access includes the functions of data handling, storage, electronic transmission, and physical distribution.

10.4. Automated Information System (AIS) Security. The contractor shall comply with U.S. Navy and site-specific installation regulations for information security.

10.5. Physical Security. The contractor is responsible for knowledge of and compliance with all Department of the Defense and subordinate command instructions, policies, and procedures regarding physical security in the performance of this contract. The contractor shall safeguard all government property in assigned work areas and secure all government material in the contractor’s possession when not under the direct physical control of contractor employees.

10.6 Defense Biometric Identification System (DBIDS). All Contractors and any Sub-Contractors performing on this contract shall utilize the Defense Biometric Identification System (DBIDS) to access the installation. DBIDS increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. Vendor/Contractor CAC eligibility has been restricted to only those who require physical access to a US Navy installation and logical access to a

US Navy or DoD network or system, like NMCI. NCAC policy is codified in CNIC Notice 5530 and Standard

Operating Procedure (SOP).

Enrollment. If a Contractor currently has a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present the NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up the Contractor’s information in the computer, ensuring all information is current and correct.

Once the information is validated, a temporary DBIDS credential is provided.

The temporary credential will have an expiration date, prior to which Contractors will need to obtain their permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which a Contractor needs access, the first time they visit they only need to bring their DBIDS credential and statement of purpose for base access when arriving at the Visitor Control

Center.

The representative will enter base access authorization and then the Contractor may proceed to work.

If a Contractor does NOT have a NCACS Card, the following is required to obtain a DBIDS credential: Present a letter or official document from the government sponsoring organization that provides the purpose for access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain a background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes Contractor photo, finger prints, base restrictions, and several other assessments;

after all this is done, the Contractor will be provided with their new DBIDS credential.

The Contractor may now proceed to work.

For additional questions about obtaining a DBIDS card, contact the local base visitor control center.

11. MISCELLANEOUS REQUIREMENTS.

11.1. Company Uniform. The contractor employee shall wear a contractor furnished uniform that is suitable to the environmental conditions for the position. At a minimum, the uniform shirt will have the company name on the front.

The uniform must be professional in appearance, and kept neat and clean.

11.2. Personal Appearance. Employees shall maintain a standard of grooming and personal appearance that is in keeping with their positions as professionals in a military environment. Attire shall be appropriate to the occasion, in good taste, clean, and in good repair. Shirts, blouses, and outerwear may be solid or patterned, but shall not have writing or pictures. The employing contractor's name or logo is authorized. Clothing or exposed tattoos may not be sexually provocative, suggestive, advocate drug use, or depict racial comments, vulgarities, or offensive language.

Tank top shirts, underclothes worn as outer garments, cut-off shorts, sandals, or flip-flops are not appropriate. Ripped jeans or jeans with holes intentionally made into them are not in good repair and not appropriate. For safety reasons, all shoes must be close-toed when working outside of an office environment. Employees are required to wear hard-soled steel-toed shoes or boots when working with and around weight handling equipment.

11.3. Language Requirement. All Contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

11.4. Personnel Conduct. The selection, assignment, supervision, management, and control of contractor personnel employed to perform tasks specified herein is the responsibility of the contractor. The contractor is responsible for the performance and conduct of contractor and sub-contractor employees, if applicable, at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and is subject to checks by the government as deemed necessary. The contractor shall not employ under this contract any person whose employment would result in a conflict of interest with the government’s standards of conduct.

11.5. Personnel Compliance. The contractor shall ensure that contractor employees comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

11.6. Smoking/Alcohol Policy. The contractor shall also comply with all Federal and command smoking, alcohol and drug-free workplace and work force requirements and policies. The command’s Administrative Officer will provide a copy of the command policies to the contractor at performance start date.

11.7. Drug Policy. The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program.

11.8. Interaction with Government Employees and other Contractors. Government and various contractor personnel will work in common office and facility areas. The government will facilitate initial contact between all parties, at which point the parties will coordination space and time requirements among themselves. In the event the contractor believes that government or other contractors are interfering with performance tasks in this contract, the contractor will immediately notify the DGR. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the Contracting Officer or DGR to stop work.

12. The contractor is solely responsible for employee compliance of all safety regulations and their wearing of all required Personal Protective Equipment (PPE) while working in and around Government owned facilities. The

Government will provide non-personal PPE (e.g., hardhat, safety vest, safety glasses) to safely perform tasks required by this PWS. Personal PPE (e.g., steel-toed safety boots, gloves) is the responsibility of the contractor.

12.1. If a contractor employee’s action results in the death or injury, or property or equipment damage on

Government property, the contractor:

12.1.1. Will, within 1 hour, contact the DGR, and the NDSTC Duty Officer and provide details.

12.1.2. Will conduct a safety investigation and submit a report to the Contracting Officer and the DGR within

24 hours.

12.1.3. Is responsible for Occupational Safety and Health Administration notifications.

13. Emergency medical care in Government facilities is only available to contractor employees who suffer on-the-job injury or illness. The Contractor shall make care reimbursement to the appropriate Navy collection agent upon receipt of statement.

14. DELIVERABLES.

14.1. Management and Quality Control Plan. The contractor will submit a management and quality control plan to the government for approval within five working days of contract start date. The plan will discuss the contractor’s overall approach and procedures for evaluating each of the major tasks in the PWS, communicating with the

Government, resolving deficiencies, identifying potential improvements, and managing daily operations. As part of the

Management and Quality Control Plan, the Contractor may conduct internal quality control inspections. The contractor will notify the DGR of any corrective actions due to internal quality control inspections.

14.2. Stop Work Order. The contractor shall have a hurricane preparedness plan and a work contingency plan in effect for the duration of the contract. Both plans shall be made available to the DGR and Contracting Officer within five working days of contract start date. If the Commanding Officer, Florida Governor, and/or other Government official issue a mandatory evacuation order, it shall serve as the official notice/order to stop work and evacuate. The contractor shall notify the Contracting Officer of the stop work within 24 hours of the mandatory evacuation. The

Contracting Officer will follow-up with a letter stating the date and time of when the mandatory evacuation ordered.

15. GOVERNMENT MANAGEMENT OVERSIGHT.

15.1. Management and Administration. The Contracting Officer has ultimate authority for administration of this contract. The Contracting Officer may delegate authority through various appointed representatives, including, but not limited to, the DGR associated with specific functions.

15.2. Personnel Removal. Contractor employees are subject to the rules, regulations, laws, and directives of military installations and the supported commands. The Contracting Officer may require the contractor to remove an employee if the employee’s conduct is determined to be contrary to good order and discipline, or violates installation / command security and safety requirements. Removal of employees does not relieve the contractor from the responsibility for the work defined in this performance work statement. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

15.3. Non-Personal Service Statement. Contractor management will ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States

Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The

Government will control access to the facility and will perform the inspection and acceptance of the completed work.

16. DGR POINT OF CONTACT

16.1. Designated Government Representative: TBD

17. CONTRACT DATA REQUIREMENTS LIST (CDRL). Plans and correspondence required by this PWS:

17.1. Management and Quality Control Plan. Due within 5 working days of contract start date.

17.2. Hurricane Preparedness Plan. Due within 5 working days of contract start date.

17.3. Work Contingency Plan. Due within 5 working days of contract start date.

18. 5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement

Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-

Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12

(HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12.

This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and

Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy

Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information

(PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command

Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government

IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or

DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-

Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health

Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The

Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy

Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a

System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy

Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command

Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security

Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III

(non-sensitive) access is required for non-US citizens outside the United States.