PWS SP3.pdf

Performance Work Statement

Removal, Install, Start Up Service

Pump 3

Eielson Air Force Base August 2024

Prepared By: James Cummings

Description of Requirement

1. BACKGROUND/GENERAL SCOPE

Eielson AFB (EAFB) is served by one water supply system that includes five (5) water wells and a 2.16 MGD water treatment facility to meet EPA, DOD primary and secondary drinking water standards and ADEC (Alaska Department of Environmental Conservation) Alaska Drinking Water Standards, Alaska Drinking Water regulations under section 18 AAC 80. After treatment, water is stored in two clear wells running in series. Clear well 1 at 650k gallons, into clear well 2 at 350K gallons. Service pumps distribute water from clear well 2 into the distribution system providing drinking water to the base and maintaining system pressure.

In late 2023, service pump 3 seized and failed to operate. An emergency request was pushed through to purchase a replacement clear well turbine service pump in order to have it operational for the water treatment plants MCC/SCADA overhaul project currently in process now. Due to manufacturer and shipping delays. The replacement service pump only arrived to Eielson in July of this year.

Since the seizure and locking out of service pump 3, service pump 4 has been the only service pump operational for day to day demand to distribute out of clear well 2. Our secondary system, though functional, is limited to distribution strictly out of clear well 1, limiting our capacity. Service pumps 1 and 2 are not sized to provide sufficient pressure to run by themselves and have been needed to run in parallel while service pump 4 is being maintained.

DXP Alaska is the only distributor of the Peerless turbine pump for the state of Alaska.

And their service technician is the only one qualified to install the new service pump to manufacturer’s specifications and can allow startup operations to commence without voiding the service pumps warranty.

With their assistance, we will have the necessary guidance and equipment to safely and efficiently remove the seized pump from the clear well, install the new pump, and run start up operations to allow for proper water distribution.

1.1 The contractor shall provide all guidance and specialized equipment necessary for removal, and installation of service pump 3 and provide start up operations.

1.2 The contractor shall be responsible for guidance, expertise, and provision of specialized equipment necessary to:

1. Pull existing motor, shaft, column, and pump from clear well 2.

2. Hoist and place pump, column, and shaft in place.

3. Align shaft to manufacturers specifications.

4. Mount and install motor to pump.

5. After electrical has been installed, perform start-up operations to not void manufacturer’s warranty.

1.3 Upon completion, service pump 3 will be operable and tuned to provide necessary water distribution.

2 LOCATION

2.1 EAFB is located approximately 26 miles southeast of Fairbanks, Alaska. The Water Treatment Plant is in Building 3228. This facility is accessible from Central Avenue and is contained within the secured portion of the base. Please follow instructions posted on the sign at the front gate of the Water Treatment Facility for entry.

3 GENERAL INFORMATION

3.1 Contractor shall supply names of their customer service representatives who are readily available. Contractor must be available during the period of Sep 2024 - October 2024 and maintain proper coordination with COR.

4.0 DELIVERABLES

Description Due Date The contractor will assist in the removal of service pump 3 and have site ready for installation of new service pump following day.

End of day 1 on site.

The contractor will assist in the lower of pump and column. And will install shaft to necessary specifications. The contractor will assist in mounting of motor to shaft.

End of day 2 on site.

Contractor will perform start up services to ensure service pump is operational.

After electrical has connected pump to MCC1 / End of day 2 on site.

5. SUPPLEMENTAL INFORMATION

5.1. The following personnel are representatives for this project:

Mr. James Cummings, Water Treatment Plant Foreman:

Phone#: 907-377-1449, E-mail: James.Cummings.19@us.af.mil

SSgt Michael Bethune, Water Treatment Plant NCOIC:

Phone#: 907-377-3461, E-mail: michael.bethune@us.af.mil

Mr. Sylvin Carter, Water Systems Superintendent:

Phone#: 907-377-2264, Email: sylvin.carter.1@us.af.mil

5.2. Base Notification - The Contractor shall contact one of the representatives identified above no later than 72 hours before starting site operations so base access can be obtained.

5.3. Site Visit - The contractor shall become thoroughly familiar with all details of the process to ensure proper water treatment. The contractor will advise the contracting officer of any discrepancies before performing any work.

5.4. Protection of Government Property and Personnel - The contractor shall protect Government and non-Government property and personnel on-base from inconvenience, damage, or injury of any nature.

5.4.1. The contractor shall accomplish the work in accordance with applicable Base Safety and Fire Prevention regulations, Air Force regulations, and such other measures as deemed applicable.

5.4.2. Damages of any nature caused by this work shall be repaired or damaged property replaced at no expense to the Government.

5.4.3. If the contractor does not satisfactorily repair or replace the damaged property, the

Government reserves the right to make the necessary corrections.

5.4.4. The contractor shall reimburse the Government for consequential damages and for all materials and labor used for the corrections.

5.5. The contractor is responsible for the storage and safekeeping of all material to be used in the completion of work.

5.6. The contractor shall keep the work area clean of all debris. The contractor shall keep storage areas clean and orderly. The contractor shall dispose of all wastes and not allow them to accumulate.

5.7. The contractor shall comply with base regulations regarding Hazardous Materials

(HAZMAT) and ensure procedures meet all applicable policies, publications, and protocols in this contract. Provide Bio-environmental engineer service with a Safety Data Sheet (SDS) on all first-time purchase of hazardous items obtained through local sources of supply and obtain approval prior to purchase.

mailto:James.Cummings.19@us.af.mil

5.8. The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while at Eielson AFB. Treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate.

5.9. The contractor shall ensure each employee obtains pass and identification items as applicable for contractor personnel and contractor-owned vehicles. The contractor will maintain a current list of employees.

5.10. The list will include employee names along with information required in the REAL ID. (REAL ID compliance information website: https://www.dhs.gov/real-id enforcement-brief.) This list is required to be provided to the contracting officer and t h e servicing security forces organization, to include updated copies for any changes during the duration of the contract.

https://www.dhs.gov/real-id%20enforcement-brief https://www.dhs.gov/real-id%20enforcement-brief

Performance Work Statement