PWS-SOW.pdf

Annex A

Overarching Performance Work Statement

(PWS)

Base Operations and Maintenance Contract

POST PAINTING CONTRACT

Fort Lee, VA

18 January 2023 i

Table of Contents

1 INTRODUCTION

1.1 Background

1.2 Objectives

1.2.1 Mission requirements

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic flow. N/A

1.6 Drainage N/A

1.7 Restoration of Landscape Damage. N/A

1.8 Dust Suppression

1.9 Utility Location. N/A

1.10 Excavation Permits. N/A

2 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 Period of Performance (PoP)

2.2 General Information. N/A

2.2.1 Transition (Phase In/Phase Out). N/A

2.2.2 Phase-out. N/A

2.2.3 Place of Performance and Hours of Operation

ii

2.2.3.1 Place of Performance (expanded description)

2.2.3.2 Hours of Operation

2.2.3.3 Installation Closures

2.2.3.4 Inclement Weather Delay

2.2.3.5 Emergency Operations Situations

2.2.3.6 Federal Holidays

2.2.3.7 Travel/Temporary Duty. N/A

2.3 Emergency Services

2.3.1 Emergency Medical Treatment

2.3.2 Accident Reporting

2.4 Contract Administration and Management

2.4.1 Post Award Conference/Performance Evaluation Meetings

2.4.2 Roles

2.4.2.1 Contracting Officer (KO)

2.4.2.2 Contracting Officer’s Representative (COR)

2.4.2.3 COR Authority

2.4.2.4 COR or Designated Government Representative Functions

2.4.2.4.1 Contractor Representation

2.4.3 Contractor Key Personnel

2.4.3.1 Project Manager

2.4.3.2 Operations and Maintenance Superintendent (O&M Superintendent). N/A iii

2.4.3.3 Quality Control Manager (QCM)

2.4.3.4 Quality Control Inspectors (QCI). N/A

2.4.3.5 General Fund Enterprise Business System (GFEBS) Project Manager Coordinator. N/A

2.4.4 Contractor Requirements

2.4.4.1 U.S. Residency

2.4.4.2 Common Access Cards

2.4.4.3 Qualification Standards

2.4.4.4 Contractor Identification

2.4.4.5 Standards of Conduct

2.4.4.6 Contractor Hiring Restrictions

2.4.5 Business Relations

2.4.6 Manual Operations

2.4.7 Interactive Customer Evaluation (ICE). N/A

2.5 Work Management

2.5.1 Coordination

2.5.2 Work Clearance. N/A

2.5.3 Work Status

2.5.4 General Fund Enterprise Business System (GFEBS). N/A

2.5.5 Work Standards

2.5.6 Disposal

2.5.6.1 Executive Order 13693

iv

2.5.7 Environmental Requirements

2.5.7.1 Particulate Matter. N/A

2.5.7.2 Construction (Storm Water) permits. N/A

2.5.7.3 Utility Clearances. N/A

2.5.7.4 As-Built Drawings N/A

2.5.7.5 Maintenance of Work Site

2.5.7.6 Installation Recycling Program

2.5.7.7 Actions and Delivery. N/A

2.5 7.8 Facilities, Systems, and Equipment Identified for Future Replacement12

2.5.7.9 New Components

2.5.7.10 Energy Conservation Standards

2.6 Demand Maintenance Orders (DMOs). N/A

2.7 Preventive Maintenance (PMs). N/A

2.8 Operations Work Orders (OWOs)

2.9 Project Work Orders (PWOs)

2.10 Warranty Program. N/A

2.11 Technical Document Library Operation. N/A

2.12 Maintain As-Builts. N/A

2.13 Historic Property or Archaeological Site. N/A

2.14 Security

2.14.1 Access and General Protection/Security Policy and Procedures

2 14.2 Rules, regulations, direction, and requirements issued by the Commander13 v

2.14.3 Government Vehicles. N/A

2.14.4 Contractor Vehicle Registration

2.14.4.1 ....................................................................... AW Army Directive 2014-0514

2.14.5 Contractor and Vendor Access

2.14.5.1 ......................................................................... sitor Control Center (VCC)14

2.14.6 Physical Security. (Only applicable to Government Furnished Property (GFP) Facilities)

2.15 Security Training

2.15.1 Anti-Terrorism (AT) Level I Training

2.15.1.1 ....................................................................................... Computer Access15

2.15.2 iWATCH Training

2.15.3 Operational Security (OPSEC) Awareness Training

2.15.4 Force Protection/Threat Related Advisories

2.15.5 DoD Cybersecurity Awareness Training

2.16 Safety

2.16.1 Safety Plan

2.16.2 Occupational Safety and Health (OSHA)

2.16.3 Reporting of Fire and Safety Hazards

2.16.3.1 .................................................................................................................... Hot work

2.17 Training, Physical Requirements, or other Expertise Required. N/A

2.18 Recycled Content Materials

2.18.1 Green Procurement

vi

2.18.2 Construction and Demolition Diversion

2.18.2.1 C&D Diversion

2.18.2.2 C&D Waste Management Report

2.18.2.3 Recycle/Reuse

2.18.2.4 Proof of Recycling/Diversion

2.18.3 Environmental Compliance

2.18.3.1 Material Safety Data Sheets

2.18.3.2 Hazardous or Toxic Materials

2.18.4 Hazardous Waste

2.18.4.1 40 CFR Part 261

2.18.4.2 RCRA waste

2.18.4.3 Non-RCRA waste

2.18.4.4 Other wastes

2.18.5 Environmental Management System (EMS)

2.18.5.1 EMS General Awareness Training

2.18.5.2 Fort Lee’s Environmental Policy

2.18.5.3 Compliance with Environmental Laws and Regulations

2.18.6 Perform Hazardous Material Work

2.18.6.1 Asbestos Containing Materials (ACM)

2.18.6.2 Lead Based Paint

2.18.6.3 Mold

2.18.6.4 Sampling and Testing

vii

2.18.6.5 Animal Feces

2.18.7 Spill Plan. N/A

2.18.8 Energy and Utilities Conservation Programs. N/A

2.18.9 Contractor Participation. N/A

2.19 Contingency Plans

2.19.1 General

2.19.2 Disaster Contingency Plan

2.19.3 Mobilization Contingency Plan

2.19.4 Labor Dispute Contingency Plan

2.19.4.1 Fort Lee Mission Essential Services

2.19.5 Emergency Utilities Operating Procedures. N/A

2.19.5.1 .. Other Emergency Services to include, but not be limited to. N/A24

3 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 Quality Assurance

3.2 Quality Control Plan (QCP). N/A

3.2.1 Quality Control Files. N/A

3.3 Customer Feedback Program. N/A

4 PERFORMANCE TASK REQUIREMENTS, STANDARDS AND ACCEPTABLE QUALITY LEVELS (AQLS)

Performance Standard

5 COMMON LEVELS OF SUPPORT (CLS)

6 DELIVERABLES

viii

7 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.1.1 Acceptable Quality Level (AQL)

7.1.1.2 Alternate Contracting Officer’s Representative (ACOR)

7.1.1.3 Ashes

7.1.1.4 Bulk Waste

7.1.1.5 Bulky Waste

7.1.1.6 Cannibalize

7.1.1.7 Carpet Care

7.1.1.8 Child, Youth and School Services (CYS)

7.1.1.9 Cleaning

7.1.1.10 Collection

7.1.1.11 Collection Frequency

7.1.1.12 Collection Point

7.1.1.13 Commercial Solid Waste

7.1.1.14 Construction and Demolition (C&D) Waste

7.1.1.15 Contract Administrator (CA)

7.1.1.16 Contract Discrepancy

7.1.1.17 Contract Discrepancy Report (CDR)

ix

7.1.1.18 Contractor

7.1.1.19 Contractor Acquired Property (CAP)

7.1.1.20 Contracting Officer (KO)

7.1.1.21 Contracting Officer’s Representative (COR)

7.1.1.22 Curb Side Pick-Up

7.1.1.23 Debris

7.1.1.24 Defective Service

7.1.1.25 Deliverable

7.1.1.26 Equipment

7.1.1.27 Fertilization

7.1.1.28 Food Waste

7.1.1.29 Garbage

7.1.1.30 General Fund Enterprise Business System (GFEBS)

7.1.1.31 Generation

7.1.1.32 Government-Furnished Property (GFP)

7.1.1.33 Government Property

7.1.1.34 Grass Cutting

7.1.1.35 Hard Surface Floor Care

7.1.1.36 Hazardous Material

x

7.1.1.37 Installation Design Guide (IDG)

7.1.1.38 Institutional Solid Waste

7.1.1.39 Key Personnel

7.1.1.40 Lavatories, Latrines, or Bathrooms

7.1.1.41 Loss of Government Property

7.1.1.42 Lot

7.1.1.43 Lot Size

7.1.1.44 Material

7.1.1.45 Material Handling Area

7.1.1.46 Non-Combustible Material

7.1.1.47 Non-Personal Services

7.1.1.48 Organic Storage Site

7.1.1.49 Performance Indicator

7.1.1.50 Performance Requirements Summary (PRS)

7.1.1.51 Physical Security

7.1.1.52 Plant

7.1.1.53 Property

7.1.1.54 Property Administrator (PA)

7.1.1.55 Property Records

xi

7.1.1.56 Provide

7.1.1.57 Pruning

7.1.1.58 Public Traffic Areas

7.1.1.59 Quality Assurance (QA)

7.1.1.60 Quality Assurance Evaluator (QAE)

7.1.1.61 Quality Assurance Surveillance Plan (QASP)

7.1.1.62 Quality Control

7.1.1.63 Raise

7.1.1.64 Random Number Table

7.1.1.65 Random Sample

7.1.1.66 Random Sampling

7.1.1.67 Real Property

7.1.1.68 Recycling

7.1.1.69 Recycling Materials

7.1.1.70 Recycling Facility

7.1.1.71 Regulated Medical Waste

7.1.1.72 Refuse

7.1.1.73 Refuse Collection

7.1.1.74 Refuse/Recycling Storage Containers

xii

7.1.1.75 Residential Solid Waste

7.1.1.76 Sample Size

7.1.1.77 Sampling

7.1.1.78 Scavenging

7.1.1.79 Sensitive Property

7.1.1.80 Service/Maintain

7.1.1.81 Shrub

7.1.1.82 Soil

7.1.1.83 Solid Waste

7.1.1.84 Solid Waste Management Facility (SWMF)

7.1.1.85 Source Separation

7.1.1.86 Spray Buffing

7.1.1.87 Spot Cleaning

7.1.1.88 Standard

7.1.1.89 Stairwell Cleaning

7.1.1.90 Street Wastes

7.1.1.91 Stripping

7.1.1.92 Subcontractor

7.1.1.93 Tonnage

xiii

7.1.1.94 Transfer Station

7.1.1.95 Trash Removal

7.1.1.96 Tree

7.1.1.96 Trimming

7.1.1.97 Unit Acquisition Cost

7.1.1.98 Vector

7.1.1.99 Wash

7.1.1.100 Wide Area Work Flow (WAWF)

7.1.1.101 Work Day

7.1.1.102 Work Week

7.1.1.103 Yard Wastes

7.1.1.104 Demand Maintenance Order (DMO):

7.1.1.105 General Fund Enterprise Business System (GFEBS):

7.1.1.106 Individual Job Order (IJO)

7.1.1.107 Maintenance

7.1.1.108 New Work

7.1.1.109 Operation Work Order (OWO)

7.1.1.110 Preventive Maintenance (PM)

7.1.1.111 Preventive Maintenance (PM)

xiv

7.1.1.112 Project Work Order (PWO)

7.1.1.113 Repair

7.1.1.114 Scheduled Maintenance

7.1.1.115 Service Order (SO)

7.1.1.116 Standing Operating Order (SOO)

7.1.1.117 Unscheduled Maintenance

7.1.1.118 Work Order

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.2.1 Forms

Mandatory records and report forms are listed below

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/ Equipment (GFE)

7.4.1 Initial Inventory

7.4.1.1 Government-Owned Computers

7.4.2 Utilities

7.4.3 Damage Caused by Contractor

7.4.4 Third Party Repair Damaged Areas

7.4.5 Equipment Replacement (Government Property)

7.4.6 Documentation

7.4.7 Other Documents

xv

7.4.7.1 Engineering Drawings

7.4.7.2 Forms

7.4.8 Joint Inventory

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 7.5.1 Contractor-Furnished Material and Responsibilities

7.5.2 Permits

7.5.3 Contractor-Furnished Items

7.5.4 Identification of Contractor Vehicles and Trailers

7.5.5 Unserviceable Contractor Equipment

7.5.6 Fuels

7.5.7 Contractor Facilities. N/A

7.6 U.S. Department of Labor Wage Determination (DOL WD)

7.7 Enterprise Contractor Manpower Reporting Application (ECMRA)

7.8 ECMRA Reporting Labor Hours

1 Introduction

This is a non-personal services contract to provide for the U.S. Army Garrison Fort Lee, Virginia. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background.

Fort Lee is located in Virginia, Prince George County, consists of approximately 5907 acres and 440 buildings. The population base consists of approximately 22,750 military, Government civilian, and Contactor personnel, as well as 5450 resident family members.

1.2 Objectives

The Contractor shall ensure all work accomplished in the performance of this PWS meets manufacturer’s recommendations; all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the applicable publications listed in Section 7.0, Related Documents.

1.2.1 Mission requirements

The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract. The intent is to establish work requirements that are performance-based and results oriented. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill base operations and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions

The average annual rainfall is 46 inches; with the wettest months being February-July. The average annual snowfall is 6 inches, with snowfall expected during the period of January- March. The average frost-free period (growing season) during the year is about

276 days. The first killing frost may be expected about November, and the last killing frost generally occurs in February. The average annual maximum and minimum temperatures are approximately 91 and 29 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 29 degrees in the month of July to a high of 91 degrees in the month of July, summer temperatures often reach 91 degrees Fahrenheit, while sub- freezing weather is common during the winter months.

Location Name and Climatic Conditions.

1.4 Facility Access

All personnel employed by the Contractor or any representatives of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the Reservation when such a check reveals that his presence would be detrimental to the security of the Center or the accomplishment of the work. The Installation Commander, or representative, has the authority to bar Contractor employees from the installation for misconduct or reasons of security. Military police and any other enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property, or for any reasons of security. In addition, the Post Commander may bar any individual from entering the post under the authority of 18 U.S.C.

1382 Contractor shall contact building manager for access to any building in which work is to be performed.

1.5 Traffic flow. N/A

1.6 Drainage N/A

1.7 Restoration of Landscape Damage. N/A

1.8 Dust Suppression

When surfaces are to be prepared for painting and need to be sanded or scraped the contractor shall keep dust emissions to a minimum using good housekeeping practices, (vacuuming, sweeping, barriers, etc.)

1.9 Utility Location. N/A

1.10 Excavation Permits. N/A

2 Requirements

2.1 Description of Services

See Section 5.0 for the specific Common Level of Support (CLS).

2.1.1 Non-Personal Services

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 Period of Performance (PoP)

The PoP consists of a five (5) year ordering period. The PoP is as follows:

Base Period 19 January 2023 - 18 January 2024

Option Period I 19 January 2024 - 18 January 2025

Option Period II 19 January 2025 - 18 January 2026

Option Period III 19 January 2026 - 18 January 2027

Option Period IV 19 January 2027 - 18 January 2028

2.2 General Information. N/A

2.2.1 Transition (Phase In/Phase Out). N/A

2.2.2 Phase-out. N/A

2.2.3 Place of Performance and Hours of Operation

2.2.3.1 Place of Performance (expanded description)

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Lee and at any pertinent locations in and around Fort Lee. A map of Fort Lee is located at Technical Exhibit (TE) 2.

2.2.3.2 Hours of Operation

The Contractor shall conduct business, as arranged with building POC,excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.2.3.3 Installation Closures

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.2.3.4 Inclement Weather Delay

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.5 Emergency Operations Situations

The Contractor shall coordinate with DPW in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

The Contractor may be called upon to deliver a wide variety of services to the installation through an emergency DMO/PWO in support of emergency response. The Contractor shall be required to provide all normal services during an emergency response unless otherwise directed by the KO, however emergency response requirements will take precedence over normal DMO/PWO activities.

2.2.3.6 Federal Holidays

The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

2.2.3.7 Travel/Temporary Duty. N/A

2.3 Emergency Services

2.3.1 Emergency Medical Treatment

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or designated Government representative/COR no later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the KO or designated Government representative/COR within one (1) hour of each such occurrence. A completed typed original plus one (1) copy of ENG Form 3394 United States Army Corps of Engineers Accident Investigation Report (or equivalent reporting form) shall be delivered to the KO or designated Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4 Contract Administration and Management

2.4.1 Post Award Conference/Performance Evaluation Meetings

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

The KO, COR and DPW management will meet monthly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO. The written minutes will be distributed within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non- concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.2 Roles

The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO)

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR)

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR or Designated Government Representative Functions

The COR or designated Government representative shall monitors all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

2.4.2.4.1 Contractor Representation

The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America

(USA).

2.4.3 Contractor Key Personnel

Shall be designated in writing to the KO at the start of the contract. These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.1 Project Manager

The Contractor shall provide a Project Manager (PM) who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall have a baccalaureate degree from an accredited College or University and five (5) years of experience in base support management or a contract similar in scope and breadth to this solicitation. The name of the PM shall be provided to the KO and shall be present and on-site and available during normal duty hours.

In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

2.4.3.2 Operations and Maintenance Superintendent (O&M Superintendent). N/A

2.4.3.3 Quality Control Manager (QCM)

The Contractor shall designate a full time QCM on site during normal duty hours. As a minimum, the QCM shall possess work experience in process control, quality data analysis, quality auditing, statistical sampling, and subcontractor quality control. The QCM shall have at least two (2) years of relative experience, and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

2.4.3.4 Quality Control Inspectors (QCI). N/A

2.4.3.5 General Fund Enterprise Business System (GFEBS) Project Manager Coordinator. N/A

2.4.4 Contractor Requirements

2.4.4.1 U.S. Residency

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.4.4.2 Common Access Cards N/A

2.4.4.3 Qualification Standards

The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel.

2.4.4.4 Contractor Identification

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed. Contractor owned/leased vehicles and equipment should be identified.

2.4.4.5 Standards of Conduct

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.6 Contractor Hiring Restrictions

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.4.6 Manual Operations N/A

2.4.7 Interactive Customer Evaluation (ICE). N/A

2.5 Work Management

Applicable to all CLS’. All coordination requirement in this section and inherent to this Contract shall take into consideration the DPW WR and their operations. Work requirements and timelines shall include coordination with the DPW WR.

2.5.1 Coordination

As a part of the work scheduling process, the Contractor shall coordinate all work with the Building/Facility Manager in charge of the facility where the work is to be done.

2.5.2 Work Clearance. N/A

2.5.3 Work Status

The status of all assigned work shall be available to the designated Government representative/COR within one (1) hour of Contractor receipt of request during normal working hours, and 8 hours at all other times. For emergency DMOs, the Contractor shall respond within 2 hours to any inquiries from the KO, COR, Quality Assurance Representatives (QAR), and DPW management.

2.5.4 General Fund Enterprise Business System (GFEBS). N/A

2.5.5 Work Standards

The technical specifications within this PWS define the quality of maintenance and repair accomplished under this Contract. When a standard is not directed, the Contractor shall perform required work to meet industry trade customs and practices and manufacturer's recommendations. If floors, cabinets, appliances, foundations, and other items are removed in order to gain access to the system component to be repaired, the Contractor shall return any repaired area to a condition comparable to the original construction after work is completed. Any Government- or occupant-owned property damaged by the Contractor shall be repaired or replaced immediately at contractor’s expense.

2.5.6 Disposal

All refuse generated by this Contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials).

Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes. Refuse shall be disposed of on a regular basis in order to ensure a neat and orderly appearance of the Contractor's area of responsibility and its surrounding areas. Roll-offs shall be used for large quantities of refuse. Large and bulk items shall be broken down to maximize the roll off dumpsters’ capacities. The burning of debris, waste material, and other salvageable items is prohibited on the Installation. The Contractor may be able to use Government provided recycling containers as available strictly for recyclable materials accepted by the Recycling Service Contract in effect at the time. Papers, plastics 1-7, aluminum and tin cans shall be recycled. Any misuse of the recycling containers shall be corrected by the Contractor as directed by the DPW or the applicable Quality Recycling Program (QRP) representative, the recycling contractor, or the COR.

2.5.6.1 Executive Order 13990

The Contractor shall comply with Executive Order 13990, Protecting Public Health and the Environment and Restoring Science To Tackle the Climate Crisis, for diversion of construction and demolition (C&D) materials and debris from landfills (refer to TE 3).

2.5.7 Environmental Requirements

The Contractor shall meet all requirements of the DPW Environmental (ENV) as identified in TE 4.

2.5.7.1 Particulate Matter. N/A

2.5.7.2 Construction (Storm Water) permits. N/A

2.5.7.3 Utility Clearances. N/A

2.5.7.4 As-Built Drawings N/A

2.5.7.5 Maintenance of Work Site

The Contractor shall remove from the work area, at the end of each day and completion of the job, all waste, material, and by-products resulting from work performed. If applicable, the Contractor shall return usable material to a designated storage area for reuse. The Contractor shall ensure all job sites are secured during inclement weather to avoid damages or windblown materials.

2.5.7.6 Installation Recycling Program

The Installation Recycling Program is a resources conservation effort managed and operated by the DPW-ENV IAW DoD regulations.

2.5.7.7 Actions and Delivery. N/A

2.5.7.8 Facilities, Systems, and Equipment Identified for Future Replacement

Regardless of whether specific facilities, systems, or equipment have been identified for future replacement by the Government, the Contractor shall perform maintenance and repair of the equipment as outlined in this PWS, unless otherwise directed by the KO.

2.5.7.9 New Components

New components shall match or exceed existing components in both manufacture and quality.

The Contractor shall consider aesthetics (i.e., color, texture, and quality) in material selection.

If existing aesthetics cannot be matched, the Contractor shall submit variations to the KO/COR for acceptability prior to installation. New components for Historic Buildings need to be reviewed and approved by DPW-ED, historic resources.

2.5.7.10 Energy Conservation Standards

The Contractor shall provide material and equipment (such as lamps) which meet the requirements of the energy conservation program (TE 4). Electrical equipment and fixtures shall be high efficiency Energy Star rated equipment.

2.6 Demand Maintenance Orders (DMOs). N/A

2.7 Preventive Maintenance (PMs). N/A

2.8 Operations Work Orders (OWOs)

2.9 Project Work Orders (PWOs)

Contractor shall preform work under delivery orders as requested by customer submitted 4283 and follow the scope of work from the COR.

2.10 Warranty Program. N/A

2.11 Technical Document Library Operation. N/A

2.12 Maintain As-Builts. N/A

2.13 Historic Property or Archaeological Site. N/A

2.14 Security

2.14.1 Access and General Protection/Security Policy and Procedures

The Contractor and all associated subcontractors employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. The KO/COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.14.2 Rules, regulations, direction, and requirements issued by the Commander

Rules, regulations, direction, and requirements issued by the Commander apply to the Contractor. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO. Regulations, manuals, and technical documents applicable to this Contract are listed in Section 6.0 of this PWS. Control for classified publications requirements can be located in AR 380-5, Department of The Army Information Security Program, and secured in a filing type cabinet with a built-in locking device with tumblers and General Services Administration (GSA) approved security container.

2.14.3 Government Vehicles. N/A

2.14.4 Contractor Vehicle Registration

Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all time. The list may be used in case of emergency and/or other contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.14.4.1 IAW Army Directive 2014-05

Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.14.5 Contractor and Vendor Access

Fort Lee their privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation.

Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.14.5.1 Visitor Control Center (VCC)

All Contractor personnel requesting access to Fort Lee will enter through the designated Visitor Control Center (VCC). All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned for valid entry.

Contractor personnel will receive a visitor’s badge at the VCC with the length of access allowed. The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control

Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Fort Lee.

2.14.6 Physical Security. (Only applicable to Government Furnished Property (GFP) and Facilities).

The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the KO/COR, no later than (NLT) the 10th of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period. The Contractor, as a general rule, shall not have access to classified information; however, should Contractor personnel find classified documents in a waste basket and or recycle container, the Contractor shall immediately contact the KO or designated Government representative/COR for disposition instructions.

2.15 Security Training

2.15.1 Anti-Terrorism (AT) Level I Training

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

http://jko.jten.mil.

2.15.1.1 Computer Access

If access to a computer is not available, the unit’s Level II Anti-Terrorism Officer (ATO) will conduct AT Level I training for the Contractor and employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days by Fort Lee ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the KO or designated Government representative/COR within 30 calendar days. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

2.15.2 iWATCH Training

The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Lee, Police Department and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion. Documentation to be used by the COR to satisfy this requirement can be found at:

https://www.mepcom.army.mil/Home/Contractors/.

2.15.3 Operational Security (OPSEC) Awareness Training

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business of completion or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html.

2.15.4 Force Protection/Threat Related Advisories

If applicable, the Contractor shall identify to the KO or designated Government representative/COR a POC to receive force protection/threat related advisories via NIPR email from the installation AT and OPSEC officers for the duration of the contract.

2.15.5 DoD Cybersecurity Awareness Training

All Contractor employees and associated subcontractor employees must complete the DoD Cybersecurity Awareness training before issuance of network access and annually thereafter.

All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8140.01 & 8570.01-M and AR 25-2 within six (6) months of appointment to Cybersecurity IA/IT functions. Per DoD 8140.01 & 8570.01-M and AR 25-2, the Contractor employees supporting Cybersecurity IA/IT functions shall be appropriately certified within 30 calendar days after contract award. The baseline certification as stipulated in DoD 8140.01 & 8570.01-M must be completed upon contract award.

2.16 Safety

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.16.1 Safety Plan

The Contractor shall develop and implement a safety plan for its employees. The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award. Revisions shall be submitted to the KO/COR five

(5) business days prior to the effective date of change.

2.16.2 Occupational Safety and Health (OSHA)

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards and all pertinent provisions 29 CFR Part 1910, Part 1917.152, Part 1915.501-509, and Part 1926; Federal and State environmental regulations; DoD and DA regulations and instructions, AR 385-10; and the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual (EM-385-1-1). The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives. The Contractor shall establish medical surveillance, industrial hygiene, and individual protective equipment programs sufficient to meet requirements delineated in OSHA standards.

2.16.3 Reporting of Fire and Safety Hazards

The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work, provides guidance for persons, including outside Contractors and property managers, who manage, supervise, and perform hot work. It covers provisions to prevent loss of life and property from fire or explosion as a result of hot work.

2.16.3.1 Hot work

A Hot Work Permit Log shall be issued by the Fort Lee Fire Department; it will be maintained and presented to the KO or designated Government representative/COR upon request. The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The KO and COR shall be notified of deficiencies beyond the terms of this contract.

2.17 Training, Physical Requirements, or other Expertise Required. N/A

2.18 Recycled Content Materials

2.18.1 Green Procurement

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines. The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven

(7) business days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the KO or designated Government representative/COR, along with the annual certification required by FAR 52.223- 9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.18.2 Construction and Demolition Diversion

2.18.2.1 C&D Diversion

The Contractor will use a permitted off-post landfill. Executive Order 13990, Protecting Public Health and the Environment and Restoring Science To Tackle the Climate Crisis. Our Nation has an abiding commitment to empower our workers and communities; promote and protect our public health and the environment; and conserve our national treasures and monuments, places that secure our national memory. Where the Federal Government has failed to meet that commitment in the past, it must advance environmental justice. In carrying out this charge, the Federal Government must be guided by the best science and be protected by processes that ensure the integrity of Federal decision-making. It is, therefore, the policy of my Administration to listen to the science; to improve public health and protect our environment;

to ensure access to clean air and water; to limit exposure to dangerous chemicals and pesticides; to hold polluters accountable, including those who disproportionately harm communities of color and low- income communities; to reduce greenhouse gas emissions; to bolster resilience to the impacts of climate change; to restore and expand our national treasures and monuments; and to prioritize both environmental justice and the creation of the well-paying union jobs necessary to deliver on these goals.

2.18.2.2 C&D Waste Management Report

A monthly C&D Waste Management Report IAW Memorandum for Directorate of Public Works (9 January 2017) of all materials resold, recycled, reused, or landfilled will be submitted to the KO or designated Government representative/COR by the 10th of each month. Items that can be used to increase diversion rates include salvaged items (may be reused as part of the contract by others), scrap metal, masonry products, gravel, asphalt, concrete, rock, topsoil (earth fill is specifically excluded).

2.18.2.3 Recycle/Reuse

Suitable materials that meet standards for recycle/reuse may go directly to a recycling facility.

All suitable concrete/asphaltic materials may be crushed, recycled, or stockpiled at a designated site on Fort Lee on a temporary basis. All recycled/reused concrete/asphalt materials must be removed from Fort Lee by the end of the project schedule. Use of the material processed for engineering fill, aggregate, or reconstituted concrete or asphaltic pavement constitutes recycling.

2.18.2.4 Proof of Recycling/Diversion N/A

2.18.3 Environmental Compliance

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules and plans. The Contractor shall use, store and dispose of all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, Federal and State laws, and according to manufacturers’ recommendations. The Contractor shall be financially liable for all fines and associated costs for non-compliance with local, Federal and State laws regarding hazardous waste management including but not limited to: hazardous materials spillage, improper handling and transportation and improper waste disposal. The Contractor shall make all environmental and hazardous material records available the next duty day upon request from the KO or designated Government representative/COR.

2.18.3.1 Safety Data Sheets

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative/COR for approval five

(5) business after contract award. The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan. The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials.

2.18.3.2 Hazardous or Toxic Materials

Employees handling hazardous or toxic materials shall be properly trained under 29 CFR

1910.1200 Hazard Communication (HAZCOM) and documentation of training provided to the KO and COR within 30 calendar days of the start of the…