PWS - Sources Sought Draft - Electrical ROW.pdf

Joint Base Charleston Electrical Rights of Way Tree Clearing

03/25/2025

TABLE OF CONTENTS

1 PURPOSE

1.1 STANDARDS

1.2 MANAGEMENT

1.3 OUTAGE REQUESTS AND SCHEDULE CHANGES

1.3.1 OUTAGE REQUESTS

1.3.2 SCHEDULE CHANGES

2 DESCRIPTION OF SERVICES

2.1 ELECTRICAL ROW CLEARANCE

2.1.1 CHEMICAL USEAGE

2.1.2 DEBRIS MANAGEMENT

2.2 INSPECTION

3 REQUEST FOR QUOTE

4 SERVICE SUMMARY

5 GOVERNMENT FURNISHED PROPERTY EQUIPMENT AND SERVICES

6 GENERAL INFORMATION

6.1 QUALITY CONTROL

6.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

6.3 PERMITS, LICENSES AND CERTIFICATIONS

6.4 HOURS OF OPERATION

6.4.1 RECOGNIZED HOLIDAYS

6.4.2 BASE CLOSURES

6.5 SECURITY REQUIREMENTS

6.5.1 BASE ACCESS

6.5.2 RESTRICTED AREA ACCESS

6.5.3 ANTITERRORISM

6.5.4 FORCE PROTECTION CONDITION (FPCON) CHECKS

6.6 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

6.7 SAFETY REQUIREMENTS AND REPORTS

4.9 APPENDICES

1 PURPOSE

Provide the 628th Civil Engineer Squadron (CES) overhead electrical right of way (ROW) vegetation clearance. Work will be accomplished on Joint Base Charleston (JB CHS) Naval Weapons (WS) station and Air Base (AB) within installation boundaries and around installation owned utilities.

1.1 STANDARDS

Performance of services shall follow commercial/industry standards as described by UFC 3-560- 01, AFMAN32-1065, American National Standards Institute (ANSI), and professional organizations such as the National Arborist Association.

1.2 MANAGEMENT

The Contractor shall provide a Project Manager and alternate responsible for all requirements in the PWS. The Project Manager and alternate(s) must be able to read, write, speak, and understand English, or an interpreter must be provided to work alongside the Project Manager or alternate(s) at no additional cost to the Government. Except where otherwise stated, the Contractor shall furnish all certified/qualified technicians, supervision, management, administration, tools, materials, equipment, transportation, and other items necessary to provide the services described in this Performance Work Statement (PWS).

1.3 OUTAGE REQUESTS AND SCHEDULE CHANGES

1.3.1 OUTAGE REQUESTS

For all required electrical interruptions, the Contractor shall coordinate requests through the COR with the submission of AF form 103(s), “Work Clearance Request” (Appendix A).

Requests shall be routed through the 628th CES Requirements flight with a minimum three-week advanced notice, and outages shall be performed through 628th CES electrical shop personnel.

All notifications to impacted facilities will be issued by CES.

1.3.2 SCHEDULE CHANGES

All schedule changes impacting estimated completion dates, times, road closures, and utility outages shall be communicated to the COR as soon as possible. Schedule changes that impact both primary and alternate utility outage dates will require an additional AF form 103 and three-week advance notice.

2 DESCRIPTION OF SERVICES

2.1 ELECTRICAL ROW CLEARANCE

The Contractor shall trim or cut back all vegetation from identified power lines a minimum of 20-feet to each side, or to adjacent tree lines, whichever is closer. Identified lines shall have a minimum clearance of 10-feet above and below. Limbs exceeding minimum clearance are exempt and authorized to canopy lines.

• Transmission lines will not be included in this contract. Contract includes distribution and service lines only.

2.1.1 CHEMICAL USEAGE

The Contractor shall be responsible for maintaining chemical usage records and providing a usage report for any month when chemicals are used. The report shall be submitted within ten days following the month of usage. Chemical records shall be made available upon request from Government personnel for the duration of the contract. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para

4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides and herbicides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The Contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all employees performing applications have current state certification. 628th CES Asset Management Flight must approve all herbicides and pesticides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

2.1.1.1 CHEMICALS NOT ON BASE APPROVED LIST

All chemicals must be approved prior to use by the Command Entomologist if not on base approved list. The Contractor shall submit the chemicals list with intended uses to the Contracting Officer (CO). The Contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheets (SDS(s)) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.1.1.2 CHEMICAL MIXING

Open air chemical mixing may be performed on the installation.

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Do we define minimum standards?

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

Corrected to “minimum clearance”

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Correct term for vegetation?

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

Unwanted growth is considered pests

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

If not the correct term, delete and reference only herbicide.

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

Unwanted growth is considered pests

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Remove if not necessary.

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Include as an attachment to the SoW.

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

Including in appendices

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

CO will have options and rely on contract clauses. Recommend deletion.

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

Agree

2.1.2 DEBRIS MANAGEMENT

Debris generated from vegetation management may be chipped or mulched in place when possible. Chipped and mulched debris shall be dispersed into woody areas and spread in accordance with good forestry practices to prevent fire hazards. Debris that cannot be chipped or mulched in place shall be removed from the installation.

2.2 INSPECTION

For areas where work is to be performed, the Contractor shall provide written notice within 24 hours to the COR of any damaged lines, poles, components, or observed trees outside tree trimming zones that pose safety/utility damage risk.

3 REQUEST FOR QUOTE

Work will be requested by the CO with a Request for Quote (RFQ). The RFQ will include a Statement of Work (SOW) and a map. Upon receipt of the RFQ the Contractor shall submit a quote to the CO within five business days. The CO/COR will evaluate the Contractor’s quote and a Notice to Proceed (NTP) will be issued by the CO. If the Contractor proceeds without an approved NTP, the work will be at no cost to the government. The period of performance will be included in the Contractor’s proposal and approved by the CO. Upon completion of the work order, the contractor shall accompany the COR on a final acceptance inspection. When deficiencies are found the contractor will have five working days to re-perform prior to final acceptance by the government.

4 SERVICE SUMMARY

The Service Summary (SS) includes Performance Objectives that describe the desired result or outcome the contractor shall achieve. The Performance Threshold states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the performance objective in the PWS.

PERFORMANCE OBJECTIVE PWS Performance Threshold Outage Request/Schedule Change

1.3 Requirements met within PWS requirements

100% of the time.

Electrical ROW Clearence 2.1 Requirements met within PWS requirements 100% of the time.

Chemical Usage 2.1.1, 2.1.1.1

Requirements met within PWS requirements 100% of the time.

Inspection 2.2 Requirements met within PWS requirements 100% of the time.

Request For Quote 3 Requirements met within PWS requirements 95% of the time.

Permits, Licenses, And Certifications

6.3 Requirements met within PWS requirements

100% of the time.

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Need to reword this paragraph with the expectation CONS will either issue a TO using “D” contract (or contract of choice) quantities and unit prices or requesting a TO RFQ.

If we’re going to include a Service Summary, need to include the table.

5 GOVERNMENT FURNISHED PROPERTY EQUIPMENT AND

SERVICES

There will be no government furnished property or equipment. The government shall provide services to accommodate utility outages. The government will provide police and fire protection.

In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

911 – Fire/Police/Ambulance

843-963-3777 – Base dispatch

843-963-1110 – Base Operator

6 GENERAL INFORMATION

6.1 QUALITY CONTROL

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service(s) does not occur. A written Quality Control Plan shall be submitted to the CO for review and feedback within 30 days of contract award. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

6.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR

VEGETATION

The Contractor shall be liable for damages caused to buildings, equipment, vegetation, or personnel caused by Contractor performance.

6.3 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, the Contractor is responsible for obtaining necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

6.4 HOURS OF OPERATION

The base hours of operation are 7:00AM to 5:00PM, Monday through Friday. The Contractor is not required to provide services on Federal Holidays. Any other work outside Government regular hours of operation requires a request submittal to CO for approval, 96 hours prior work outside of regular hours.

6.4.1 RECOGNIZED HOLIDAYS.

The Contractor is not required to provide service on federal holidays, except in emergency situations.

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

How does this work with 911?

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

This is the same language from the Grounds contract template

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Any safety plan requirements?

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

Covered in 6.7

HARRELSON, TERRY G CIV USAF AMC 628 CONS/PKA

Contract clauses cover this section. Recommend deletion.

WOLF, COREY D CIV USAF AMC 628 CES/CEOES

I would prefer to keep this even though it is covered under FAR. Would like to put an emphasis on the contractor performing their own quality control.

Repeat of the start of the paragraph. Recommend deletion of this sentence.

6.4.2 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

6.5 SECURITY REQUIREMENTS

All Contractor employees shall always carry photo identification. Contractor employees or any representative of the Contractor entering the Government installations shall always comply with base security measures. This includes but is not limited to background checks prior to base access, vehicle and goods searches and identification checks during times of increased security.

6.5.1 BASE ACCESS

The COR is responsible for turning the Contractor Access Form into the respective visitor center a minimum of 72 hours prior to the start of each project/TO. Failure to do so may delay entry for personnel and delay project/TO performance. The 628 SFS will conduct a fitness determination prior to a base credential being issued for base access. Failure to fully comply with all federal and state law on/off Joint Base Charleston, may result in federal or local citations or prosecution or denial of access to JB CHS. you will be charged and prosecuted to the fullest extent of the law and referred to the barring authority for disbarment.

6.5.2 RESTRICTED AREA ACCESS

The Contractor shall be escorted in Restricted Areas. Contractor shall contact the CO/COR for instructions and procedures.

6.5.3 ANTITERRORISM

The Contractor will comply with all JB CHS Antiterrorism requirements at all times. In accordance with Department of Defense and Air Force Anti-terrorism (AT) program implementation instructions, all Contractors must successfully complete Level 1 AT Awareness training within 30 days of requiring installation access, and annually thereafter for all contracts awarded on or after 1 October 2023. This provision shall not apply to deliveries, Contractors requiring access using single day passes, or any Contractors requiring access for less than or equal to 180 continuous calendar days in a one-year period.

The primary method of training delivery will be via Computer Based training (CBT) and can be located at: https://jko.jten.mil/courses/AT-level1/launch.html. The host webpage is Joint Knowledge Online (JKO) and the provided link does not require a Common Access Card (CAC) for access to the training. The course number and title is: JS-US0007, Level 1 Antiterrorism Awareness Training, and the Course is expected to take between 1-2 hours to complete. A certificate will be issued after successful completion of the training. To ensure initial and continued access to the installation, a copy of a valid completion certificate must be submitted to the COR.

Special considerations for alternative options to satisfy this Level 1 AT Awareness training may be available upon request to the COR and approved by the CO. Failure to provide documentation of training will result in denial or revocation of base access credentials. The Contractor shall https://jko.jten.mil/courses/AT-level1/launch.html provide monthly reports to ensure all employees providing service to the base has received training and maintains a current Level 1 AT Awareness certificate.

6.5.4 FORCE PROTECTION CONDITION (FPCON) CHECKS

Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions FPCON Alpha, Bravo, Charlie or Delta. The CO/COR will notify the Contractor of FPCON changes and provide the appropriate instructions.

6.6 CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative COR for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

6.7 SAFETY REQUIREMENTS AND REPORTS

Contractor safety plans, programs, policies, and practices shall meet the requirements of series 29 CFR (1904, 1910, and 1926) for all applicable work scope. Prior to the start of each TO Period of Performance (PoP), the Contractor shall submit, to the COR, a site specific Environmental, Safety and Health (ESH) Plan for review and acceptance. Submitted ESH Plan shall meet equivalent format and content guidelines of the most current edition of the US Army Corps of Engineers (USACE) EM-385-1-1.

Upon request, the Contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. The Contractor shall provide a verbal report to the COR as soon as possible after each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a completed copy of required Accident Investigation Reports to the COR within five calendar days of each occurrence.

The Contractor shall maintain a Safety Data Sheet (SDS) for all chemicals utilized and stored in the execution of this contract. A SDS binder shall be maintained and kept in accordance with OSHA guidelines.

6.8 APPENDICES

APPENDIX A – AF Form 103 – Work Clearence Request APPENDIX B – Base Approved Herbicide APPENDIX C – AB Electrical Utilities Map APPENDIX D – WS Electrical Utilities Map

2.1.2 DEBRIS MANAGEMENT

2.2 INSPECTION