PWS Roman Cath Priest Svcs 072226.pdf

DISTRIBUTION: DoW COMMUNITY ONLY

PERFORMANCE WORK STATEMENT

Marine Corps Air Ground Combat Center

Marine Air Ground Task Force Training Command Twentynine Palms, California

Roman Catholic Priest Services

1.0 PURPOSE

The purpose of this contract is to provide Roman Catholic Priest religious programs for eligible Roman Catholic personnel and their families at MAGTF-TC/MCAGCC, Twentynine Palms CA. These services will be provided in alignment with Catholic doctrine, and military regulations as defined by the Archdiocese for Military Services

(AMS).

2.0 SCOPE

This Performance Work Statement (PWS) outlines the requirements for fulfilling the purpose stated above. The Contractor shall provide qualified personnel to deliver Catholic Pastoral Ministry and Spiritual Services, including a Catholic Religious Education Program, Catholic Sacramental Ministry, and Catholic Pastoral Care, in collaboration with the Religious Ministries Office (RELMIN) and any uniformed priest already assigned to MCAGCC, Twentynine Palms. The Contractor shall deliver all required reports and documentation associated with these services and activities to RELMIN and the Archdiocese for the Military Services (AMS).

3.0 APPLICABLE DOCUMENTS

The Contractor shall comply with the following documents, regulations, and instructions:

• SECNAVINST 1730.7E, Religious Ministry Within the Department of the Navy

• SECNAVINST M-5510.30, Department of the Navy Personnel Security Program Reference

• Minimum Requirements for the Pastoral Care of Catholic Personnel

• Archdiocese for the Military Services (AMS) Priests' Manual

• Any other relevant MCAGCC Twentynine Palms base regulations and instructions.

4.0 PERFORMANCE REQUIREMENTS

The Contractor shall perform the following tasks and meet the associated performance standards:

4.1 Pastoral Care:

4.1.1 Provide pastoral care to Catholic personnel and their families: This includes individual counseling, spiritual guidance, and support. in accordance with Catholic doctrine and the Minimum Requirements for the Pastoral Care of Catholic Personnel.

4.1.2 Performance Standard: The Contractor shall assist the Command Chaplain by making himself available and providing pastoral counseling for all Roman Catholic active duty, reserve, or retired military personnel. The Contractor shall make himself available and provide pastoral visits during regular working hours to Catholics who are hospitalized, including the provision of Holy Communion and the Anointing of the Sick and Dying, as needed.

4.2 Religious Education:

4.2.1 Develop and deliver a Catholic religious education program: This program shall adhere to the AMS Religion/Faith Formation Curriculum and utilize instructional materials approved by the United States Conference of Catholic Bishops (USCCB).

4.2.2 Performance Standard: Conduct religious education sessions as scheduled and maintain attendance records.

Provide a quarterly report summarizing the topics covered, participation levels, and any feedback received.

4.3 Sacramental Ministry:

4.3.1 Conduct Catholic liturgical services: This includes celebrating Mass, administering sacraments (e.g., Baptism, Reconciliation, Eucharist), and conducting other liturgical services in accordance with the AMS Priests' Manual and applicable liturgical books.

4.3.2 Performance Standard: Conduct Mass and other liturgical services as scheduled and maintain a record of services performed. Ensure all sacramental records are properly documented and maintained.

4.4 General Requirements:

4.4.1 Collaboration: The Contractor shall collaborate with RMD, assigned military and contract chaplains, and other relevant personnel to ensure effective coordination and execution of Catholic religious services and ministry support. The Contractor shall attend weekly RMD ministry planning meetings, as directed by the RMD Director.

During these meetings, the Contractor shall be prepared to provide updates regarding religious education program effectiveness, Mass schedules, and staffing (including volunteers) and coordination requirements for the upcoming week.

4.4.2 Compliance: Ensure all services and activities comply with AMS, Navy, and Marine Corps regulations and instructions.

4.4.3 Training and Oversight: If the Contractor employs or utilizes other individuals to assist in providing services, the Contractor is responsible for their training, oversight, and ensuring they meet the required qualifications and standards.

4.4.4 Coverage in Absence of AD Priest-Chaplain: The Contractor shall assume primary responsibility for the direction of Catholic Pastoral Life, Religious Education, and Sacramental Ministry in the absence of an assigned Active Duty (AD) priest-chaplain.

5.0 PERSONNEL QUALIFICATIONS AND REQUIREMENTS

5.1 Qualifications:

The Contractor shall provide personnel meeting the following qualifications:

5.1.1 Ordination: Validly ordained Catholic priest(s) in good standing with their bishop, eparchy, or religious superior. Good standing must be verified by a letter from the appropriate authority.

5.1.2 Ecclesiastical Endorsement: Written Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS) using DD Form 2088. The endorsement must be specific to MCAGCC Twentynine Palms and cover the contract duration. This endorsement is required with proposal submission.

5.1.3 Adherence to AMS Policies: Adherence to the policies and procedures outlined in the AMS Priests' Manual.

5.1.4 Background Check: Successful background criminal history check at the local, state, and national levels, compliant with Public Law 101-647, Section 231, and DoD Instruction 1402.5. Must be completed within the past twelve months.

5.2 Additional Requirements:

5.2.1 Collaboration: Collaborate effectively with chaplains, military personnel, and other staff in a pluralistic environment. Report any concerns to the Command Chaplain.

5.2.2 People Skills: Possess strong interpersonal skills and the ability to work effectively with military personnel.

5.2.3 Military Protocol: Knowledge of military protocol, customs, and courtesies, or a demonstrated willingness to learn these within the first 90 days of the contract, in accordance with SECNAVINST 1730.7E and Marine Corps Order 1730.6E.

5.2.4 Computer Skills: Working knowledge of Microsoft Word, Outlook, PowerPoint, and Desktop Publishing software. Department staff are available to provide assistance if needed.

6.0 WORSHIP SERVICES AND RELIGIOUS EDUCATION

The Contractor shall provide the following services:

6.1 Weekly Mass: The Contractor shall provide four weekday Masses, one Saturday Vigil Mass, two Sunday Masses, and, during Service-Level Training Exercises (SLTE), an additional Sunday Mass at Camp Wilson Chapel when an Active-Duty Priest Chaplain is unavailable. The Contractor shall also provide Confessions and other sacraments associated with these services.

6.2 Holy Days of Obligation: Roman Catholic Mass and Confession on each Holy Day of Obligation. These include:

• January 1: Mary, Mother of God

• August 15: Assumption of the Blessed Virgin Mary

• November 1: All Saints Day

• December 8: Immaculate Conception

• December 25: Christmas *(Note: Exact dates and obligations may vary according to the Catholic Liturgical

Calendar.)

6.3 Lenten and Holy Week Services: Roman Catholic Mass and other services for Lent and Holy Week, including:

• Ash Wednesday

• Holy Thursday

• Good Friday

• Holy Saturday *(Note: These services may be fulfilled by a Vigil on the prior afternoon/evening, as permitted by ecclesial instruction. Ash Wednesday cannot be anticipated on Tuesday evening.)

6.4 Confession: Opportunity for Confession before and after Masses.

6.5 Religious Education: The Roman Catholic Priests fulfilling this contract shall be able to oversee a comprehensive Roman Catholic religious education program with the Coordinator for Religious Education (CRE) and volunteers by offering guidance, planning and pastoral advice in order to achieve a high quality program as outlined by the AMS. In the absence of a CRE, the contractor will develop and deliver/facilitate delivery of the Catholic religious education program, following the AMS Religion/Faith Formation Curriculum and using instructional materials approved by the USCCB.

7.0 PERFORMANCE ASSESSMENT

The Contractor's performance will be assessed based on the following criteria:

Task/Deliverable Performance Standard Acceptable Quality Level

(AQL)

Surveillance Method Performance Measure

Pastoral Care (Section 6.1-6.4)

Provide pastoral care services as described, including timely response to urgent requests.

95%

Review of pastoral care logs, feedback from parishioners, staff and feedback forms

Number of parishioners served, timeliness of response to urgent requests, documentation quality

Religious Education (Section 6.5)

Conduct religious education sessions as scheduled, covering the required curriculum.

95% Review of lesson plans, attendance records, and quarterly reports

Number of sessions conducted, attendance rates, quality of instructional materials

Sacramental Ministry (Section 6.1-6.3)

Conduct liturgical services as scheduled, in accordance with Catholic doctrine and liturgical guidelines.

95% Observation of services, review of sacramental records

Number of services conducted, accuracy and completeness of sacramental records

General Requirements (Section 5.2)

Comply with all applicable regulations, demonstrate effective collaboration, and maintain appropriate conduct.

100% Regular communication with COR, observation, feedback from staff

Compliance with regulations, effectiveness of collaboration, professionalism of conduct

8.0 PERIOD OF PERFORMANCE

This contract includes a base year and four option years, exercisable at the Government's discretion, as follows:

• Base Year: Sept 1, 2026, to Aug 30, 2027

• Option Year 1: Sept 1, 2027, to Aug 30, 2028

• Option Year 2: Sept 1, 2028, to Aug 30, 2029

• Option Year 3: Sept 1, 2029, to Aug 30, 2030

• Option Year 4: Sept 1, 2030, to Aug 30, 2031

9.0 WORK HOURS AND ABSENCES

9.1 Work Hours:

The Contractor shall establish and maintain a regular weekly schedule of services to ensure all required services are performed. The Contractor shall provide the schedule to the Contracting Officer’s Representative (COR) within ten

(10) business days of contract award. The anticipated workload is based on an average forty (40)-hour work week, including scheduled services and pastoral care responsibilities that fall on the weekend. This schedule does not include irregular hours required for evening, weekend, holiday, or emergency ministrations. When such irregular hours are necessary, the Contractor may adjust the regular service schedule accordingly in coordination with the COR. The Contractor shall not be entitled to overtime or shift differential compensation. Any significant deviation from the established schedule requires prior approval from the COR.

Tirado CIV Pedro Future date Subject to change

9.2 Absences:

The Contractor is responsible for ensuring continuous coverage of all required services, even during periods of absence.

9.2.1 Scheduled Absences: The Contractor shall provide the COR with at least 30 calendar days' written notice of any planned absences. The Contractor shall arrange for a qualified substitute priest, who meets the qualifications outlined in Section 5.1, to cover their responsibilities during scheduled absences. If a substitute is required for more than four occasions in a calendar year or for 14 consecutive days, the substitute must obtain AMS endorsement.

9.2.2 Emergency Absences: The Contractor shall notify the COR as soon as possible in the event of an emergency absence and shall make every effort to arrange for a qualified substitute priest.

9.2.3 Substitute Priest Requirements: Substitute priests must be validly ordained Catholic priests in good standing. If the substitute priest is not endorsed by the Archdiocese for the Military Services (AMS), he must provide a Letter of Suitability from his respective diocese, eparchy, or religious institute. The Contractor is responsible for compensating substitute priests for all services rendered. Use of active-duty priests as substitutes is discouraged;

however, if active-duty priest coverage is utilized, the Contractor shall provide a proportional reduction to the monthly invoice reflective of the period of coverage.

9.2.4 Absence Reporting and Compensation: If the Contractor is unable to provide one or more services due to an absence, the invoice shall reflect a corresponding percentage reduction in the monthly invoice. The Contractor shall provide a detailed absence plan, including contact information for at least two potential substitutes, at the post-award kick-off meeting.

9.3 Federal Holidays and Liberty Periods:

The office will be closed on the following Federal Holidays:

• New Year's Day (See 6.2)

• Martin Luther King Jr.'s Birthday

• Presidents' Day

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day (See 6.2)

The office may also be closed during extended liberty periods. The Contractor will coordinate with the COR to adjust the schedule and ensure coverage for any required services that fall on these days or periods. The Contractor will coordinate with the COR regarding appropriate compensation for services performed on Federal Holidays or during extended liberty periods.

10.0 PLACE OF PERFORMANCE

Immaculate Heart of Mary Catholic Chapel, Building 1542 Sturgis Rd., San Diego, CA 92278

11.0 WORK ENVIRONMENT

Work is typically performed in an office setting.

12.0 SECURITY REQUIREMENTS

12.1 Base Access and Compliance: The Contractor's personnel shall comply with all MCAGCC Twentynine Palms’ base access regulations and procedures, and all applicable DoD security regulations.

12.2 Security Clearance: A security clearance is not required for this contract; however, one may be processed if deemed necessary by the Government.

12.3 CAC (Common Access Card) Credentialing: Prior to commencing work, the Contractor's personnel will undergo the necessary credentialing process for CAC eligibility. The MCAGCC Command Security Manager’s Office will facilitate this process, which includes:

• Compliance with the Federal Acquisition Regulation (FAR) Clause 52.222-54, Employment Eligibility Verification.

• An FBI fingerprint check.

• Submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel

Management.

• Identity validation at the DEERS ID Center using two forms of identification (at least one must be a valid Federal or State government-issued photo ID).

An unfavorable adjudication of the background check will result in immediate termination. The Contractor's Facility Security Officer (FSO) shall coordinate with the COR to ensure timely processing of credentials and system access.

All contractor personnel will in-process and out-process with the appropriate MCAGCC Twentynine Palms’ personnel.

12.5 Data Protection: The Contractor shall safeguard all sensitive information (including procurement sensitive information, computer systems and data, Privacy Act data, For Official Use Only (FOUO) information, and classified information) obtained or generated during contract performance. The Contractor shall not disclose such information without written consent from the Government.

12.6 Foreign Nationals: Foreign Nationals shall not be employed under this contract.

13.0 CONTRACTOR IDENTIFICATION

Contractor personnel shall identify themselves as "Contractor" or as “Father” when attending meetings, answering telephones, or in any situation where their actions could be construed as official government acts. The title "Chaplain" is reserved for uniformed religious professionals. Contractor personnel shall display their name and company name in the work area and include the company name in their email display.

14.0 SAFETY AND ACCIDENT REPORTING

The Contractor is responsible for complying with all safety regulations on government facilities. Any accident resulting in injury, death, or property damage shall be reported in writing to the Contracting Officer and COR within 24 hours, including full details and witness statements. This also applies to third-party claims arising from accidents related to contract performance.

15.0 SUBSTANCE USE POLICY

The Contractor shall comply with all Federal and local command policies regarding smoking, drug use, and alcohol consumption. Copies of these policies will be provided by the Administrative Officer (AO) upon commencement of work. The Contractor shall implement a Drug-Free Workplace Program (DFWP) in accordance with applicable Federal statutes, laws, and regulations.

16.0 EMPLOYMENT OF FEDERAL EMPLOYEES

The Contractor shall not employ or contract with any U.S. Government employee (military or civilian) without prior approval in accordance with applicable Federal, Navy, and DoD regulations.

17.0 LANGUAGE REQUIREMENTS

All Contractor personnel shall be proficient in English (reading, writing, speaking, and understanding).

18.0 PERSONNEL CONDUCT AND REMOVAL

The Contractor is responsible for the selection, assignment, supervision, management, and control of its personnel.

The Contractor is responsible for the performance and conduct of all contractor and subcontractor employees.

Contractor personnel shall comply with all applicable rules, regulations, and directives. Violation of these may result in removal from the work site or installation, as determined by the Government. Removal does not relieve the Contractor of its contractual obligations. The Commanding Officer of MCAGCC/MAGTF-TC retains the authority to bar individuals from the installation. The Contracting Officer may also request the removal of a contractor employee for misconduct or security violations.

19.0 PERSONAL APPEARANCE

Contractor personnel shall comply with the local military commander's published dress code and wear clean and proper attire appropriate for a Catholic priest (e.g., clericals, cassock, religious habit).

20.0 MEETINGS AND REPORTING

The Contractor shall attend meetings, conferences, and briefings as requested by the designated government representative (DGR). The Contractor shall meet monthly with the DGR and Government Quality Assurance Evaluator (QAE) to review contract performance. When representing the Government at meetings, the Contractor shall submit a report to the DGR within two business days. The Contracting Officer retains ultimate authority for contract administration.

21.0 INTERACTION WITH OTHER ACTIVITIES

The Contractor's performance shall not interfere with other government activities. Any interference shall be reported to the DGR immediately. The Contractor shall continue performing unless authorized to stop work by the KO or

DGR/COR.

22.0 VEHICLE OPERATION

Contractor personnel operating privately owned vehicles (POVs) on the installation shall possess appropriate permits and comply with all traffic regulations. All vehicles are subject to search. Any on-base traffic accident shall be reported to Base Security within one hour and to the DGR within five workdays. The same reporting requirement applies to off-base accidents that occur during contract performance. The Contractor shall be responsible for all costs associated with traffic violations or accidents.

23.0 GOVERNMENT-FURNISHED PROPERTY

The Government will provide office space, equipment (desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services, and expendable supplies. These resources shall be used solely for contract performance.

Personal use is prohibited. Removal of government property requires written permission from the COR.

24.0 NON-PERSONAL SERVICES

The Contractor's personnel shall perform their duties independently, without direct supervision from government employees. The Contractor is responsible for ensuring compliance with performance standards. Contractor personnel shall not create or modify Federal policy, obligate government funds, oversee Federal employees, or provide direct personal services to Federal employees.

25.0 GOVERNMENT MANAGEMENT OVERSIGHT

The Government will provide general instructions, limitations, and deadlines. The Contractor's personnel will perform tasks independently. The Government will conduct spot checks to ensure adherence to procedures, accuracy, and completeness.

26.0 MISSION-ESSENTIAL SERVICE

Roman Catholic Priest services are designated as mission-essential and shall continue during periods of increased force protection (FPCON) up to Level Charlie/Delta. The Contractor shall provide the Command Chaplain with a list of personnel performing these services within 10 days of contract award to ensure continued base access during heightened FPCON levels. Days and hours of operation will remain as specified unless otherwise notified by the Contracting Officer. The Contractor shall comply with DoD Instruction 3020.37, "Continuation of Essential DoD Contractor Services During Crises."

27.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

27.1 The Contracting Officer's Technical Assistants (COTR) under this Task Order and the person responsible for performing inspection and acceptance of the contractor’s performance are:

Captain Brian Jacobson, Command Chaplain (760) 401-1298

If the MCIPAC-H RCO/EXSSOP Office is a separate and required point of contact, add the following subsection, otherwise, remove it entirely:

27.2 MCIPAC-H RCO/EXSSOP Office Points of Contact:

[INSERT NAME] [INSERT CONTACT INFORMATION]

29.0 CONTRACTOR PERSONNEL ACCOUNTABILITY

In the event of a disaster, the Contractor shall provide immediate accountability reports to the COR, designated Point of Contact (POC), or Contracting Officer. The report shall include the number of employees working, located (including deceased and injured), and missing. Follow-up reports shall be provided until all personnel are accounted for. The Contractor shall maintain procedures and conduct annual training to ensure rapid personnel accountability in emergencies.