PWS RFI Draft_47QFSA20S0022_CCWS CST Recompete.docx

Task Order ID: TBD (47QFSA20S0022) Date: TBD

GSA Customer Account Manager (CAM) Kimberly Parker Phone: (256) 895-3203 E-Mail: kimberly.parker@gsa.gov

GSA Senior Contracting Officer:

Leigh Ann Gunter Phone : (850) 307-7615 Email : Leigh.gunter@gsa.gov

Client Organization:

CCWS Project Office Attn: SFAE-MSLS-CWS Building 4505 Redstone Arsenal, AL 35898 Contracting Officer Representative:

Christopher Edwards Phone: 256-842-6024 Email: christopher.r.edwards34.civ@mail.mil

Project Name:

Tub Launched Optically-tracked Wire-guided (TOW) Improved Target Acquisition System (ITAS) Mobile-Collective Skills Trainer (M-CST

Option to Extend Services – 10/21/2025 – 03/20/2026

Vehicle: Open Market

Performance Work Statement For

Tube-launched Optically-tracked Wire-guided (TOW) Improved Target Acquisition System (ITAS) Collective Skills Trainer (CST)

1.0 Introduction

1.1 Client Organization

US AMCOM

Close Combat Weapon Systems (CCWS) Project Office Attn: SFAE-MSLS-CWS 111 Hankins Drive, Building 111 Redstone Arsenal, AL 35898

1.2 Project Background

The Tube-launched Optically-tracked Wire-guided (TOW) Improved Target Acquisition System (ITAS) Collective Skills Trainer (CST) is a training device that allows ITAS crewmen to perform collective crew and operational training. The ITAS CST houses a networked environment for the training of a Heavy Weapons Platoon which includes two ITAS High Mobility Multipurpose Wheeled Vehicles (HMMWV), two Heavy Machine Gun (HMG) HMMWVs, one Platoon Leader’s (PLs) HMMWV and an Instructor Station. See Figure 1 below. The purpose of the CST is to provide on-site pre-deployment and sustainment training for crews and leaders. Individual initial and sustainment gunnery training is performed on the ITAS Basic Skills Trainer (BST). When the gunners have completed their training on the BST and are qualified, they and the other members of a Heavy Weapons Platoon progress to the CST and begin performing more complex and advanced collective training.

The CST teaches soldiers to perform tactically as members of a crew, as well as train the leaders and vehicle commanders to interact as elements of a Heavy Weapons Platoon. It focuses on soldiers being able to successfully perform all the collective and individual tasks necessary for a Heavy Weapons Vehicle crew to operate as part of a Section or Platoon and move, shoot, and communicate.

Figure 1

1.3 Scope

1.3.1 CST Transportation and Operation

The contractor shall transport the CST from a government designated location to specified locations and place it into a ready to use configuration. Upon completion of the training event at each designated location, the contractor shall prepare the CST, returning it to a ready to travel configuration, for transportation to the next designated location. The contractor shall provide all necessary services to transport the CST to the desired locations identified by the Government. The contractor shall provide training support materials that will be issued to students at the end of each event.

Once the CST arrives the contractor shall perform all functions necessary to have the trailer fully operational to include extract and level pods, fuel the generator, maintain the generator, and mount all monitors and other items that were stored during transport. The contractor shall also provide all maintenance required to keep the trailer fully operational for each trip.

2.0 Detailed Requirements

The contractor shall transport and setup the CST at U.S. Army bases, National Guard facilities and Conferences/meetings as required by the Government. The contractor shall provide the following:

2.1.1 The contractor shall provide a driver/operator that will be responsible for the delivery and retrieval of the CST at each location.

2.1.2 The contractor shall provide a tractor to move the CST to the location defined by the Government, as well as all vehicle permits and highway tolls for the tractor.

2.1.3 The contractor shall perform all functions necessary to have the trailer fully operational on site to include, but not limited to, extract and level the expanding pods, arrange furniture, mount monitors, and mount all other hardware that was stored during transport. The trailer shall also be washed and cleaned once it reaches its destination.

2.1.4 The CST shall be delivered at each location with both of the on-board fuel tanks (50 gallon and 109 gallon) full if required. The contractor shall have the ability to provide generator refueling and servicing at each event if requested. If re-fuel is necessary during the event, the contractor shall coordinate with a local third party vendor to have fuel delivered to the specified location.

2.1.5 The contractor shall provide all routine maintenance to the generator and the ICAN Hydraulic system. The contractor shall ensure proper maintenance on the equipment by providing routine checks, oil analysis, fluid care, and fluid changing as necessary.

2.1.6 The contractor shall provide vehicle operations to include maintenance, tires, and mechanical repairs as necessary. All maintenance repairs shall be completed within fifteen (15) calendar days.

2.1.7 The contractor shall provide all necessary items for the driver/operator to perform their duties, which include but are not limited to, communication expenses, uniform expenses, school supplies and general supplies.

2.1.8 The contractor shall provide insurance including tractor, trailer, contents and trailer replacement, and general liability during transportation for each trip.

2.1.9 The contractor shall provide all travel related expenses for the driver/operator on each trip, to include per diem, hotel accommodations, rental car, taxi, and parking as required.

2.1.10 The contractor shall provide soldier recognition items as required to be presented to soldiers on completion of the CST course.

3.0 Deliveries or Performance and Acceptance

3.1 CST Notional Transportation Schedule

The schedule above is the notional CST delivery schedule. However, should the need arise; alternate training locations shall include all U.S. Army bases, National Guard facilities, and Government conference/meeting events. In the event that an alternate training location needs to be added to the current schedule, the Government will inform the contractor a minimum of 14 days prior to the event.

It is anticipated the CST will be returned to Huntsville, AL if there is a break in the training schedule. The contractor shall coordinate the itinerary and cost estimate approvals with the Contracting Officer Representative (COR) or their designees and GSA for final approval prior to each trip.

3.2 InspectioN & Acceptance

3.2.1 Inspection

The Government reserves the right to witness any contractor efforts to accomplish the requirements of the contract. Additionally, the Inspection clause of the contract establishes Government access to contractor records as well as rights to inspections and tests, and recourse for failure to provide services which meet contract requirements.

Product Technical Evaluation Compliance Documentation: Contractor shall provide manufacturer literature or other evidence to demonstrate compliance with all of the technical requirements specified in Technical Specifications in this statement of work. The statement from the contractor shall reference each section or sub-section number and identify in the accompanying literature where the item is addressed. Failure to adequately demonstrate compliance on all Technical Specification requirements shall result in non-compliance.

Please Note: Product technical compliance must be demonstrated with manufacturer’s literature or other definitive proof such as photographs or samples. A simple “Contractor meets specifications” statement is unacceptable and shall be considered non-compliant.

3.2.2 Acceptance

The acceptance of deliverables and satisfactory installation required herein shall be based on the timeliness, accuracy and standards as specified in the requirements delineated in this Performance Work Statement, and satisfactory demonstration of the product to the COR. Demonstration and acceptance does not relieve the contractor from providing any other requirements specified in this Performance Work Statement. The government expects all contractor provided items to be in good working order, even if not directly demonstrated.

The COR will review the Contractor deliverables in accordance with all specifications stated in this Performance Work Statement. Only the CR or authorized alternate has the authority to inspect, accept or reject deliverables.

4.0 Quality Control Plan (QCP)

4.1 In compliance with the standards as specified in this document, the contractor shall provide and maintain a Quality Control Plan (QCP), as a minimum, the items listed in 6.0 to the Contracting Officer (CO) for acceptance not later than seven (7) days after the start of this order and whatever significant change is necessitated in the QCP. The CO will notify the contractor of acceptance or required modifications to the plan within 7 days. The contractor shall make appropriate modifications and submit the revised QCP to the CO within 7 days of the notification of required changes.

4.2 The plan shall include the following requirements, as a minimum, A description of the inspection system to cover all services listed in the Performance Matrix. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of inspectors.

A description of the methods to be used for identifying and preventing defects in the quality of service performed.

A description of the records to be kept to document inspections and corrective or preventive actions taken.

All records of inspections performed shall be retained and made available to the Government upon request.

5.0 Quality Assurance

The Government will evaluate the contractor’s performance of this effort. For those services listed in the Performance Matrix, the Contracting Officer Representative (COR) will follow the method of surveillance specified in this order. Government personnel will record all the surveillance observations. When an observation indicates defective performance the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation acknowledges that he or she has been made aware of the defective performance and does not necessarily constitute concurrence with the observation. Government surveillance of services not listed in the Performance Matrix or by methods other than those listed in the Performance Matrix (such as provided in the inspection of services clause) may occur during the performance period of the order. Such surveillance will be done according to the standard inspection procedures or other contract provisions. Any action taken by CO as a result of surveillance will be according to the terms and conditions of this contract.

6.0 Performance Matrix

Contractor’s progress and success will be measured on customer satisfaction surveys and customer responses. Contractor work and progress will be monitored and reported to the COR. Contractor’s progress will be also gauged on similar task performed by equivalent GS employee.

7.0 Travel

Some short-term CONUS travel is required to fulfill the requirements of this task. The contractor shall ensure that the requested travel costs do not exceed what has been authorized. Actual expenses are limited by the Government Joint Travel Regulations and must be pre-approved by the COR and GSA Senior Contracting Officer (SCO) or Customer Account Manager (CAM).

The contractor shall coordinate pre-approval for all planned travel with the COR prior to commencement and shall not to exceed the awarded contract values for travel. Locations and duration of travel are based on the Notational Transportation Schedule in section 3.1.

Travel vouchers and supporting documents must be presented for payment within twenty (20) days after the completion of the travel. The Contractor’s vouchers for the travel costs must contain supporting detail that is satisfactory to the COR and GSA SCO or CAM.

7.1 Materials and Supplies

The contractor may be required to obtain supplies, and/or materials in support of this contract requirement. The supplies and/or materials must be incidental to and associated with the overall functions being performed through this contract. Prior approval from the COR and CO must be obtained before any material purchases.

7.2 Price Schedule

Offerors shall complete the Price Proposal Matrix spreadsheet provided with this solicitation and provide to the Government as part of their official quote. This shall be Base Year with four (4) Options contract.

Transportation of the CST to Government specified locations shall be required. The firm fixed prices for all deliverables associated with the CST Trailer shall include all pricing for shipping, handling, packaging, marking and other associated costs with the required deliverables.

8.0 Government Furnished Resources

The CST trailer and all of its belongings are Government Furnished Items.

9.0 Invoicing Procedures

A proper invoice shall be submitted not later than twenty (20) calendar days into the next month for the previous month’s services and/or deliverables. A copy of the invoice must be submitted electronically through the Central Invoice System (CIS) via the GSA ASSIST portal (https://portal.fas.gsa.gov). The COR and GSA CO or Contract Specialist must approve the invoice in ITSS prior to payment. The payment information must be a three-way match between the ITSS contract/task order information, CIS, and SAM (https://www.sam.gov/) for the invoice to be successfully processed for payment. A hard copy invoice or mismatched information will result in the invoice being rejected.

· Company Name – Legal Business Name and DBA (Doing Business As) Name

· Mailing Address – Contact and Address Information

· Remittance Address – Remit To Address Information

· Employer’s Identification Number – Federal Tax ID

· DUNS (Data Universal Numbering System)

9.1 Invoice Information

The invoice shall include itemized charges and other direct costs (ODCs) authorized by the COR which are within scope of this contract (e.g., travel and/or materials) and reflect the details specified below.

· Invoice Number – must not include any special characters; ITSS and the invoice must match

· ACT Number from GSA Form1449, Block 1

· GSA Task Order ID Number

· Contract Number from GSA Form 1449, Block 2

· Point of Contact and Phone Number

· Period of Performance for the Billing Period

· Charges, identified by deliverable or line item(s), with a narrative description of the service performed. Labor, reimbursable costs, and other charges must be broken out in accordance with the work statement

· Prompt Payment Discount, if offered

· Total Invoice Amount – must match the acceptance information posted in ITSS; cannot exceed the current contract ceiling

· Grand Total for the Invoice and Cumulative Billed to Date Amounts

· Unbilled Total

· The final invoice must be marked “FINAL”.

9.2 Invoice Submittal

The ACT # MUST appear on each invoice in order for payment to be made.

A copy of the invoice must be submitted electronically through the Central Invoice System (CIS) via the GSA ASSIST portal (https://portal.fas.gsa.gov). The COR and GSA Contract Specialist must approve the invoice in ITSS prior to payment.

The payment information must be a three-way match between the ITSS contract/task order information, CIS, and SAM (https://www.sam.gov/) for the invoice to be successfully processed for payment. A hard copy invoice or mismatched information will result in the invoice being rejected.

Steps to Submit Invoice: a) Vendor must log into ASSIST, b) Search for your order number #ID0420XXX, c) Select the "Invoices and Acceptance Reports' Link, d) Fill out the invoice form, e) Attach a copy of the invoice and supporting documents, f) “Submit” the form.

If the Contractor submits a revised invoice, the revised invoice must include: 1) a unique invoice number, 2) a brief explanation, and 3) a cross-reference to any previous invoice submittals for tracking purposes and avoiding duplication. The Contractor can distinguish revised invoices by appending the letter “R” plus a number to it. For example, INV12345 (original) becomes INV12345R1 (revised).

For reimbursable expenses, the invoiced charges shall not exceed the limit specified in the contract. No charges will be paid by the Government, which are not specifically identified in the task and approved in advance by the Government. Copies of receipts, travel vouchers, etc., completed in accordance with Government Travel Regulations shall be attached to the invoice to support the charges. Original receipts shall be maintained by the contractor and made available to Government auditors upon request.

The Contractor shall submit a final invoice within forty-five (45) calendar days after the end of the Performance Period. The Contractor may submit a completed and signed Release of Claims (GSA Form 1142) with the final invoice, entering the final invoice amount on the Release of Claims, to expedite closeout. Otherwise, after the final invoice has been paid, the Contractor shall furnish a completed and signed Release of Claims (GSA Form 1142) to the SCO within fifteen (15) calendar days of final payment.

10.0 Past Performance Requirements

The Government will provide and record Past Performance Information for acquisitions over $150,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows contractors to view and comment on the Government's evaluation of the contractor's performance before it is finalized. Once the contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS).

12.0 Definitions/Acronyms

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