PWS Rev 05 v3.pdf

PERFORMANCE WORK STATEMENT

FOR

MISSION TEST SUPPORT SERVICES (MTSS)

CONTRACT

W9124R-18-C-0001

30 May 2018

Revision 01 dated 1 August 2019 (P00019) Revision 02 dated 1 May 2020 (P00039) Revision 02.1 dated 5 August 2020 (P00044)

Revision 03 dated 24 October 2022 (P00082) Revision 04 dated 01April 2024 (P00103) Revision 05 dated 29 Oct 2024 (P00110)

U.S. ARMY YUMA PROVING GROUND

YUMA, ARIZONA 85365-9498

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Table of Contents 1 General

1.1 Scope of Work

1.2 Hours of Operation

1.3 COVID-19 Testing

1.4 Personnel and Qualifications

1.5 Vehicle Control

1.6 Contract Management

1.7 Quality Management

1.8 Government QA

1.9 Procurement

1.10 [RESERVED]

1.11 Security

1.12 Government Observations

1.13 Government Operation Interface

1.14 Fraud, Waste, and Abuse

1.15 Conservation of Utilities

1.16 Fire Protection

1.17 Accident Reporting

1.18 Safety, HAZMAT & Environment

1.19 Anti-Terrorism (AT)

1.20 Range Scheduling

1.21 Files

1.22 Disclosure of Information

1.23 Smoking

1.24 Training

1.25 Travel

1.26 Contingencies

1.27 KR Changeover

2 Definitions

2.1 Standard Definitions

2.2 Technical Definitions

2.3 Acronyms and Abbreviations

3 Government Furnished

3.1 Property

3.2 Services

3.3 Utilities

4 Contractor Furnished

4.1 Property

4.2 Records

4.3 Reports

4.4 GFE Maintenance and Repair

4.5 Custodial Services

5 Specific Tasks

5.1 Program Management

5.2 Assignments

5.3 Electronic Instrumentation Operations

5.4 Optical and Geodetic Instrumentation Operations

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5.5 Metrology and Simulation Operations

5.6 Computation and Automation

5.7 Test Operations and Maintenance

5.8 Ammunition Management Operations

5.9 Technical & Engineering Services

5.10 Range Management Operations

5.11 Communications & Information Management Operations

5.12 Data Acquisition and Management

5.13 ARTC Support

6 Applicable Documents

6.1 Documents

6.2 List of Technical Exhibits

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1 General

1.1 Scope of Work

1.1.1 The Contractor shall provide personnel, management, and any other items and services not government furnished to perform the services defined in this Performance Work Statement (PWS). Services shall be performed in support of U.S. Army Yuma Proving Ground (USAYPG), Yuma Test Center (YTC), Arctic Region Test Center (ARTC), and Tropic Region Test Center (TRTC) and shall be performed at those locations or as otherwise directed for offsite accomplishment of the work. The Contractor shall perform to the standards and specifications in the contract.

1.1.2 The primary mission of the USAYPG is to support our Nation at War by providing the most flexible, responsive, innovative, and diverse set of capabilities and services across the spectrum of natural environments.

The current requirement is to procure specialized personnel and expertise to help support that mission.

Developmental Testing (DT) or Operational Testing (OT) or an Integrated DT/OT environment can take place at any or all of the USAYPG’s three subordinate test centers referenced in paragraph 1.1.1. Recognized as a premier Army asset, the USAYPG’s capabilities continue to expand, thereby increasing the need for personnel to support the testing created by those capabilities. It is anticipated that the mix of testing concepts for the majority of the weapons systems testing is approximately 95% DT and 5% OT with an anticipated 3% Integrated DT/OT for future acquisition programs. The 11 major functional areas for which augmented or full contract support is required are briefly defined below and further defined within this PWS.

1.1.3 Electronic Instrumentation Operation - The Contractor shall operate and maintain various electronic instrumentation devices at both permanent and fixed sites, and on mobile equipment assigned to various test sites, gun positions, and other facilities throughout the USAYPG range areas. Specifically, support will be required for Counter Improvised Explosive Devices (C-IED), telemetry instrumentation systems, range timing systems, instrumentation tracking radar systems, ballistics measurement systems, automotive instrumentation systems, moving target assets and peripheral equipment necessary to operate and maintain range instrumentation and associated equipment in a state-of-the-art capacity. Sub-elements of the PWS electronic functions are located at paragraph 5.3.

1.1.4 Optical, Meteorology & Geodetic Instrumentation Operation - The Contractor shall provide technical imagery using television/video instrumentation, standard, high speed, and infrared cameras. The images will be captured in the performance of testing in Munitions & Weapons, Air Combat & Soldier Systems, Combat Automotive Systems and Combat Firing Systems. The Contractor will also be required to provide USAYPG customers with precision coordinate locations (X/Y/Z) of test events such as projectile impact/explosion, and to provide precision alignment of weapons systems to ensure correct orientation with respect to the expected impact of the projectile. Functions include Geographical Information Systems and Electro-Mechanical maintenance.

Sub-elements of the PWS optical and geodetic functions are located at paragraph 5.4.

1.1.5 Metrology & Simulation Operation - The Contractor shall provide operation and maintenance support for various types of environmental simulation test equipment. These include extreme temperature/humidity chambers; rain, dust, altitude, and salt/fog chambers; vibration and rough handling equipment, x-ray systems, blowing air/dust/sand equipment as well as performance of hazard classification testing. Operation support is also required in the areas of nondestructive testing and inspections, to include physical measurements of munitions and cannon tubes, and center of gravity determinations on combat vehicles. Other support required consists of operation and maintenance of a gun tube database, A/C and electrical maintenance of test equipment and pressure transducer fabrication and calibration. Sub-elements of the metrology and simulation PWS functions are located at paragraph 5.5.

1.1.6 Computation and Automation - The Contractor shall operate a Real-Time Data Center for the purpose of consolidating, formatting, quality checking, synchronizing, framing, and otherwise processing data received

W9124R-18-C-0001 4 in real-time from a variety of sources on the ranges. Perform systematic data reduction of raw data collected from a variety of field instrumentation. Provide computer software programming to include mathematical and statistical support. Provide systems management of all equipment in support of real-time and develop databases for storage and retrieval of a wide range of test data administer the Reliability, Availability, Maintainability (RAM) test database system for the USAYPG Command to include the ARTC and TRTC. Manage the Magnetic Media Library operate and secure the USAYPG digital data network system as well as the Secret Internet Protocol Network (SIPRNET). Operate and maintain the USAYPG Business Systems Computer Operations maintain all personal computers used to support the USAYPG test mission and provide system administration database, Geographical Information System (GIS) support, development, enhancements, and configuration management of the Test Collaboration Server (TCS) environment and data storage systems. Sub-elements of the computation and automation PWS functions are located at paragraph 5.6.

1.1.7 Test Operations and Maintenance - The Contractor shall provide operation and maintenance support for artillery, aircraft, small arms, armored weapon systems and combat and automotive tactical vehicle systems which consists of operation, calibration, repair, fabrication, welding, machining, cleaning, loading, and unloading, modification, troubleshooting, gun position set-up and tear down, observation, measurement and recording of data. The Contractor shall operate artillery weapons, fixed, towed, and self-propelled, for the weapon systems and ammunitions. Maintenance performance may require utilizing specialized equipment, tools, and parts. Air Delivery tests performance and maintenance may be a combination of one or more functions (i.e. construct, inspect, repair, pack and unpack personnel and cargo parachutes, prepare and rig airdrops of equipment, ammunition, and vehicles. The contractor will also be responsible for maintaining the fleet of USAYPG’s test vehicles and equipment to include the General Service Administration (GSA) fleet, heavy equipment fleet, auxiliary power units, and target vehicle assets. Sub-elements of the test operations and maintenance PWS functions are located at paragraph 5.7.

1.1.8 Ammunition Management Operations - The Contractor shall perform overall management and control of logistics, supply and operations, including direction of subordinate operations to include review and approval of ammunition operations Standard Operating Procedures (SOP’s), ensure ammunition accountability is maintained, management of ammunition and explosives storage, coordination of facility and process reviews and other activities required to execute the ammunition support function and operation of the ammunition assembly plants. The Contractor shall perform ammunition receiving operations, transport ammunition to and from test sites, loading plants, storage facilities and other locations. The Contractor shall pack and unpack ammunition, operate temperature conditioning chambers for ammunition at test sites and load ammunition into the chambers and monitor the chambers during the period; perform ammunition recovery and Explosive Ordnance Disposal (EOD) operations, locating and detecting ordnance items on the surface and under the surface of the range areas, deliberate activation of ordnance items for purposes of test, removal of ordnance items from range areas, disposal of ordnance items by destruction or demilitarization. The Contractor shall operate general-purpose EOD equipment, operate, maintain, and modify as required specialized robotic equipment and other equipment as specified. The Contractor shall operate, maintain, and modify the Range Residue Recycling (R3) area specialized equipment, recover, collect and dispose of hazardous materials, inspect various collections of scrap and certify it free of explosive material. The Contractor shall perform special purpose explosive operations as required. Sub-elements of the ammunition management PWS functions are located at paragraph 5.8.

1.1.9 Technical and Engineering Services - The contractor shall perform test engineering and technical analysis services, special studies, test report writing and technical writing support services and other technical tasks. These services may include the design, planning, coordination, execution, and reporting on test programs of military equipment. Sub-elements of the technical and engineering services PWS functions are located at paragraph 5.9.

1.1.10 Range Management Operations - The Contractor shall perform the range scheduling function to develop the daily and weekly schedules In Accordance With (IAW) the priorities set by the USAYPG. The

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Contractor shall also operate the Range Access Center (RAC) to issue range passes for all personnel requiring access to any portion of the USAYPG that is controlled by a security guard, police officer, electric gate, or padlock entry. Sub-elements of the range management PWS functions are located at paragraph 5.10.

1.1.11 Communication & Information Management Operations - The Contractor shall provide telecommunication services, Computer Aided Design (CAD) drawing support services, configuration management services on telecommunications systems, automated information systems, and their interfaces, design and engineering services for telecommunications systems, subsystems, and components, and provide visual information services, and computer systems support for all business systems at the USAYPG. The Contractor shall provide range communication services to include installing and maintaining cabling and fiber for network connectivity, configuration management and maintenance for the radio and trunk sites, ground-to-air radios, and all emergency phone lines for both the administrative and test sites, and configuration management for “as-built” drawings for all telephone nodes, fiber optic lines, and network connectivity for the USAYPG.

Sub-elements of the communication, information management and range communication PWS functions are located at paragraph 5.11.

1.1.12 Data Acquisition and Management - The Contractor shall observe test operations, test conditions, test maintenance and other related parameters, record the observations in specified forms and media; provide clerical/data entry support, records management services in support of the USAYPG Records Management Officer, print order services, and operate the USAYPG Publications Office. Perform systematic data reduction of raw data collected from a variety of field instrumentation. Sub-elements of the data acquisition and management PWS functions are located at paragraph 5.12.

1.1.13 ARTC - The Contractor shall perform all the same services at ARTC as at YTC. In addition, equipment operation for the setup and teardown of test tracks and sites as required by the Government. This includes the manipulation of water, ice, snow, and other environmental elements of test sites/tracks to meet test requirements. Sub-elements of the ARTC support and management PWS functions are located at paragraph 5.13.

1.2 Hours of Operation

1.2.1 Normal. The normal hours of operation are 0630 to 1700, with a half-hour for lunch normally scheduled 1130 to 1200, four days a week, Monday through Thursday, subject to change by direction of the USAYPG Senior Commander. Contractor personnel will be required to change their work hours to reflect the standard hours adopted by the USAYPG. When work is required external to the USAYPG, hours shall be adapted to reflect the remote sites.

1.2.2 Other. Specific work hours are based on test mission requirements and are published in the daily and weekly test schedules or as directed by a responsible government agent. The Contractor shall provide support for scheduled requirements using the best labor mix or scheduling method (i.e., part time, straight time, flextime, overtime, shift work, or tours-of-duty utilizing various alternate-work-schedules).

1.2.3 Legal Holidays. The following eleven (11) legal holidays are recognized as paid time off for contract employees IAW the incorporated Area Wage Determinations (AWD) for each service area (Arizona, Alaska, etc.). Changes to the below recognized holidays will be issued by the Contracting Officer (KO) referencing the AWD revision number:

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New Year's Day - 1st of January

Martin Luther King Jr's Birthday - 3rd Monday in January

Washington’s Birthday (President's Day) - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth – 19th of June

Independence Day - 4th of July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran's Day - 11th of November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25th of December

Good Friday (for Alaska employees only) - Friday preceding Easter Sunday

1.2.4 Holidays will be observed on the nearest scheduled workday. For personnel working the USAYPG's normal operating hours (i.e. that of a Monday through Thursday), holidays falling on Friday or Saturday will be observed on the preceding Thursday and those falling on Sunday will be observed on the succeeding Monday.

No additional holiday time will be granted for those employees working an alternate schedule (such as those employees whose normal work shift is Monday thru Friday; whereas Friday is the scheduled holiday, this is the only day granted as a holiday).

1.2.5 Callbacks. Qualified personnel shall be available or on-call 24 hours a day, 365 days a year to perform the on-call services described in section 5.

1.2.6 Indirect Overtime. The Contractor shall obtain written approval from the Contracting Officer Representative (COR) for all non-test related overtime charged to YTC overhead accounts IAW with the approved YTC Overtime Policy.

1.2.7 Direct Overtime. The Contractor shall obtain a written approval for all test related overtime IAW the approved YTC Overtime Policy.

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1.2.8 Administrative Time-Off. At times, additional time off may be granted to Department of Army (DA) Civilian and/or Military employees as recognized by Executive Order/Presidential Proclamation (such as the day before Christmas or the day preceding New Year's Day), or by USAYPG’s Senior Commander for activities such as Organizational Day. This granting of administrative leave does not apply to contractor employees. The Contractor will be provided written instructions by the KO on how to proceed during these events.

1.2.9 Base Closures. As directed by USAYPG’s Senior Commander, instances of base closure or stand-downs for purposes of National Security, Inclement Weather or other Natural Disasters may be necessary for the safety/security of base employees. The Contractor will be provided written instructions by the KO on how to proceed during these events.

1.3 COVID-19 Testing

1.3.1 The contractor shall provide its employees and its subcontractors the authority to access COVID- 19 testing at either a designated Military Treatment Facility (MTF) or another designated test site. Only those contract employees or subcontractors who have been identified for testing shall be allowed to test. Such official notification shall solely be made by YTC's TEYP-P through the Contracting Officer's Representative (COR) and copied to the Contracting Officer. Actual access to COVID-19 testing at an MTF will ultimately be determined by the MTF personnel based on a variety of factors to include supplies and capacity. The COVID-19 testing will be at no charge to the contractor, its employees, or subcontractors.

1.4 Personnel and Qualifications

1.4.1 The Contractor shall possess a flexible organization to provide a rapid-response capability to meet last-minute mission changes and requirements. Personnel must be versatile and must be able to adapt to range equipment reconfiguration, upgrading, and modernization. To keep pace with continuously changing technical environment personnel must be trained to current certification levels.

1.4.2 The Contractor shall not employ off-duty Government personnel, nor a spouse or dependent child of Government personnel, if such employment would create a conflict of interest.

1.4.3 Conduct of Personnel. 18 USC 1382 (1972) gives USAYPG’s Senior Commander the authority to bar individuals from the installation. The Contracting Officer (KO) may require the removal of any Contractor employee for reasons of misconduct, security, or being under the influence of incapacitating agents.

1.4.4 Program Manager. The Contractor shall provide an onsite designated representative who shall be physically present during normal duty hours to conduct overall management coordination and furnish liaison with the Government. The designated representative shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to the contract. The designated or alternate representative shall be available during normal duty hours within 30 minutes after notification to meet on the installation with Government personnel designated by the KO to discuss problem areas. After normal hours, the designated or alternate representative shall be available on site within one hour.

1.4.5 Alternate. The Contractor shall designate an alternate representative who shall be authorized to act on the Contractor’s behalf in the absence of the designated representative.

1.4.6 Recall Roster. The Contractor shall provide name, address, and telephone number for both the designated and alternate representatives to the KO within 5 workdays following contract award. The Contractor shall verbally notify the KO of changes as they occur and provide written changes no later than 24 hours after effective date of the change.

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1.4.7 Identification. The Contractor shall issue to contractor personnel lanyards to be worn on exterior clothing (lanyards are not to be worn in situations where it poses a safety hazard i.e. when performing maintenance). The lanyards shall display Contractor’s company name.

1.4.8 Workspace. Contractor workspace (office, laboratory, and desk) shall contain a sign signifying the space is occupied by “contractor employee(s)” to ensure that Federal employee and the public know that they are not Federal employee(s).

1.4.9 Work Environment. Contactor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings/seminars or any other situations where their contractor status is not obvious.

1.4.10 Work Correspondence. All contractor correspondence (such as written, facsimile, electronic media, and email display) shall be identified as contractor products, or contractor participation is disclosed if done jointly with government personnel.

1.4.11 Uniforms. Contractor personnel are not required to wear uniforms; however, they shall be dressed appropriately for a professional workplace.

1.4.12 Personal Appearance. Contractor personnel shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

1.4.13 Qualifications. Personnel performing work under the contract shall: Read, write, speak, and understand the English language, and be a US citizen (natural or naturalized). Possess training, certification(s), and experience commensurate with the work they will perform, and level of responsibility they will exercise.

1.4.14 The Contractor shall have as a minimum 5-year corporate experience in 70% of the following functional areas and 2 years in all other areas:

• Electronic Instrumentation

• Optical & Geodetic Instrumentation

• Metrology and Simulation

• Computation and Automation

• Test Operations and Maintenance

• Ammunition Management

• Technical and Engineering Services

• Range Management

• Communications & Information Management

• Data Acquisition & Management

1.4.15 Contractor Personnel Identification. At least 30 days prior to beginning performance, the Contractor shall submit to the KO a listing of all key personnel who will be working under the contract. The list shall include an employee’s:

• Full name

• Citizenship and naturalization number, if applicable

• Work assignment

• Qualifications, including training, certification(s), and experience

1.4.16 Substitution of Contractor Key Personnel. No substitutions shall be made except IAW this paragraph.

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All proposed substitutions must be submitted in writing to the KO 30 days (180 days if security clearance is to be obtained) in advance of the proposed substitutions with the following information. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute or subcontractor qualifications, and any other information requested by the KO necessary to either approve or disapprove the proposed substitution.

1.4.17 All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the person or subcontractor originally proposed and be qualified IAW the Contractor’s proposed job qualification standards for key personnel that were accepted by award of this contract. The KO or an authorized representative thereof will evaluate such requests and promptly notify the Contractor of our approval or disapproval thereof.

1.4.18 The Contractor shall include the substance of this clause in any subcontract awarded under this contract. Should the Contractor fail to provide a suitable substitute as determined by the KO, this contract may be terminated for default.

1.5 Vehicle Control

1.5.1 Vehicle Registration

1.5.2 State Registration. Motor vehicle operators entering USAYPG shall have a valid state license.

Vehicles shall be registered prior to commencement of contract work. State license and registration shall be maintained current during the time the vehicle is in use on this installation.

1.5.3 Installation Registration. Contractor personnel shall comply with any installation vehicle registration requirements that may be implemented during the life of the contract. Required forms may be obtained through the local Police Desk or on the USAYPG intranet.

1.5.4 Vehicle Operation

1.5.5 State Classes A, B, C & D Driver license. Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with AR 190-5 (Motor Vehicle Traffic Supervision) and the Installation Traffic and Mobilization Plan regarding motor vehicle use on the installation.

1.5.6 Commercial Driver License Endorsements. Contractor employees hauling ammunition or other hazardous materials shall have the appropriate Hazardous Materials endorsements to their commercial driver’s license.

1.5.7 Military Driver License. IAW Department of Defense Directive - DOD 4500.36-R (Management, Acquisition, and Use of Motor Vehicles) DOD Contractor personnel shall comply with licensing requirements of the state and local motor vehicle laws. DOD Contractor employees assigned to operate Government-Owned or Government-Leased equipment in the performance of this contract shall be certified, by the Contractor and at the Contractor’s expense, as being fully qualified to operate the vehicles or equipment to which they are assigned. The Prime Contractor shall document all operator qualifications and provide this documentation to the Administrative Contracting Officer before any contract employee engages in any mode of equipment operation. The Administrative Contracting Officer shall retain operator documentation in the contract file.

1.6 Contract Management

1.6.1 The Contractor shall continuously evaluate the adequacy and effectiveness of all areas of the operation. This shall include appraisals of all company elements to assure the effective safeguarding, control and utilization of resources. The data resulting from the evaluation efforts shall be made available to the

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Government upon request. The Contractor shall place special emphasis on achieving and maintaining the proper mix of appropriately qualified managerial, professional, technical, craft, and support personnel to economically accomplish the contractual objectives. The Contractor shall provide clearly defined policies and procedures for effective and responsive project management. The Contractor shall provide a management system that incorporates continuing quality and process improvement.

1.6.2 The Contractor shall monitor the contract work force by tracking and analyzing hiring and termination trends, versus the number of personnel employed by category and organization. The Contractor hiring, training, and cross-training plans (Reference 1.23.6 and 1.23.7) shall be designed to quickly adapt to future needs and at a reasonable cost.

1.6.3 The Contractor shall implement a continuing cost/performance optimization program (i.e., Lean Six Sigma) that incorporates intensive appraisal of all elements influencing the cost of contract performance. A Continuous Process Improvement Plan is due 30 days after contract full performance.

1.6.4 The contractor shall establish and maintain a financial tracking system that is compatible with the current Government financial system (Enterprise; Standard Operations and Maintenance Army Research (SOMARDS); Contractor Information Management System (CIMS), General Fund Enterprise Business System (GFEBS) and will meet the reporting requirements of 4.3. In the event the Government's financial system changes during the life of the contract, the contractor's system shall continue to be compatible. The contractor shall provide a mechanism for Contracting Office Designated Government personnel to capture real-time "read only" cost data on ongoing missions and other work assignment orders. This "read only" access shall be accessible from a website and include mission and work order search capabilities. A list of the designated Government personnel who will have access will be provided to the contractor 30 days after contract full performance award.

1.6.5 The Contractor shall establish a software description database for each distinct type of position required in the performance of the specific services. Each such position description shall properly describe the nature of the work and the duties of the incumbent. Each such position shall be kept current. Such position descriptions will become Government property and may be released as part of any competitive solicitation of proposals. The Contractor shall use job titles that are the same as those in the Department of Labor (DOL) publication titled “Service Contract Act Directory of Occupations.” Rationale and justification will be provided for those positions that do not match those in the DOL listing. The Contractor shall provide Contracting Officer Designated Government personnel “read only” access to contractor databases for data review. A list of these designated Government personnel will be provided to the Contractor 30 days after contract full performance.

1.6.6 Electronic Invoicing. IAW DFARS 252.232-7003 - Electronic Submission of Payment Requests – the Contractor is required to submit request for payment (invoicing) thru the Wide Area Workflow (WAWF) electronic invoicing application. Instructions for registering and submitting electronic invoices using WAWF can be found at https://piee.eb.mil. Web-based training on the procedures to use WAWF can be found at https://pieetraining.eb.mil/wbt.

1.6.7 Accounting for Contract Services. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address:

http://sam.gov. The required information includes:

• Contracting Office, Contracting Officer, and Contracting Officer’s Representative.

• Contract number, including task and delivery order number.

• Beginning and ending dates covered by reporting period.

• Contractor name, address, phone number, e-mail address, and identity of contractor employee entering data.

• Estimated direct labor hours (including subcontractors).

http://sam.gov/

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• Estimated direct labor dollars paid this reporting period (including subcontractors)

• Total payments (including subcontractors).

• Predominant Federal Service Code (FSC) reflecting services provided by contractor (separate predominant FSC for each subcontractor if different).

• Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

• Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

• Presence of deployment or contingency contract language, and number of contractor and subcontractor employees deployed in theater this reporting period (by country).

• As part of the Contractor’s submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

• Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

1.7 Quality Management

1.7.1 The Contractor shall implement a program that identifies the Contractor’s methodology for performance of Quality Control and Quality Assurance functions. A Quality Management Plan shall be provided to the KO at least ten (10) workdays prior to full performance. The KO/Government will make final review and acceptance of the plan and any subsequent changes within 30 days after submission. Changes to the plan shall be submitted to the KO no later than ten (10) workdays prior to effective date of change. The Government will make final review and acceptance of the plan within 3 workdays after receipt. Annual updates will be required at the onset of the contract award date.

1.7.2 The basic tenet of the plan is that the Contractor is responsible for quality. All methods, procedures, and forms shall support this concept. The plan shall:

• Be structured to assure independence from any other parts of the Contractor’s organization.

• Have direct accountability to the Contractor’s top management.

• Address overall project management and administration.

• Be a comprehensive program to plan and deliver quality services.

• Cover all services described in the contract, prioritize services, and concentrate on the most important services.

• Describe a method of identifying deficiencies and address processes for corrective action.

• Establish an inspection system covering all services.

• Contain specific quality control techniques for contract services.

• Require documentation of all control inspections and corrective actions.

• Verify key-process integrity via random quality assurance audit.

• Describe methods of direct and indirect communications.

1.8 Government QA

1.8.1 The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Plan (QASP), a government only document. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of the surveillance, and the minimum acceptable defect rate(s).

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1.8.2 Performance Evaluation Meetings. A Contractor designated representative shall meet with the KO at least once weekly during the first quarter of the contract to discuss performance. The contractor shall take meeting minutes and provide to the KO within 1 business day. Thereafter, the KO will schedule meetings as determined necessary.

1.9 Procurement

1.9.1 Procurement Plan. A Procurement Plan shall be provided to the KO at least ten (10) workdays prior to full performance. The KO will review for approval within 30 calendar days after submission. It shall explain in detail how the services, parts, supplies, materials, and equipment will be invoiced to the Government. The plan shall include procedures to ensure that maximum effort is made to control costs and promote competition while purchasing parts, supplies, materials, equipment, and subcontracted services and shall obtain governmental approval for purchases as follows:

a) Prior to procurement, the Contractor shall obtain a detailed estimate of the materials or travel required along with back-up detail (i.e., quotes from vendors, previous buy information, price lists, airline and hotel costs, and other such information as defined in FAR Part 15.404).

b) Prior to procurement, the Contractor shall obtain all government approvals defined below:

• Funds Custodian – for all purchases and Travel Authorizations (all dollar thresholds).

• COR – for all purchases and Travel Authorizations (all dollar thresholds).

• YPG Resource Management Budget office – for all purchases and Travel Authorizations (all dollar thresholds).

• KO – for all Subcontracting actions and all Travel Authorizations (all dollar thresholds), and other contract related allowable and allocable purchases above the Micro Purchase Threshold (MPT).

1.9.1.1 The Contractor shall submit a Small Business Plan IAW with goals and requirements from the Contracting Office to the KO at least ten (10) workdays prior to full performance. The plan shall be reviewed and updated annually.

1.9.2 Purchasing and replacement of computers and IT equipment shall be accomplished IAW Computer, Hardware, Enterprise, Software, and Solutions (CHESS) and approved Network Enterprise Center (NEC) process upon receipt of a letter of authorization from the KO to do so. In the event the IT equipment is not available on CHESS the contractor must obtain a waiver through the NEC process to purchase IT equipment outside CHESS.

1.10 [RESERVED]

1.11 Security

1.11.1 Security Requirements. Any Contractor personnel or representatives entering USAYPG shall abide by all security regulations and shall be subject to security checks. Visit requests are required for all individuals working under this contract.

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1.11.2 Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering, while on and upon leaving the confines of USAYPG.

1.11.3 Facility Clearance. On site facility clearance shall be governed by the approved DD254 of this contract; however, processing delay must remain minimal. Instructions for the safeguarding of classified information will be indicated on the DD Form 254 issued to the Contractor with this PWS.

1.11.4 Personnel Security Clearances. The Contractor shall apply for security clearances for contractor personnel prior to start of full performance. The Contractor shall initiate security clearance action IAW DOD 5220-22.M (National Industrial Security Program Operating Manual (NISPOM)). Positions requiring clearances must be manned by personnel with the appropriate clearance throughout the duration of the contract. All positions requiring a security clearance shall have a Tier 3 (T3) or Tier 5 (T5) investigation.

Personnel must have an interim clearance before being granted access to classified information until such clearance is fully adjudicated. Special programs may require a fully adjudicated clearance to obtain access, therefore, no personnel shall be granted access to special programs until the security clearance is fully adjudicated to the level of clearance requested. A complete list of all personnel shall be forwarded to the Intelligence and Security Office with the following information: Name, social security number, job position, security clearance, investigation closed date, eligibility date, continuous evaluation date (other or deferred investigation). Personnel involved with Arms, Ammunition, and Explosives (AA&E) must comply with AR 190-11. Personnel who have not received security clearances will not:

• Be granted access to classified information

• Be allowed to perform classified work

• Be granted access to restricted areas, unless escorted by a person having proper clearance and authorization

• Handle AA&E material, unless escorted by a person having proper clearance and authorization

1.11.5 Communications Security (COMSEC). The Contractor may be required to become an Alternate COMSEC Custodian or a COMSEC Hand Receipt (HR) holder for cryptographic security equipment under the main USAYPG COMSEC Account. All applicable guidance, regulations, accountability, documentation, and training will be completed and retained as required.

1.11.6 Common Access Card. All contractor employees who require access onto the installation, require Government computer access or who are authorized to travel under terms of the contract shall comply with the requirements to obtain and maintain a Common Access Card (CAC). Prior to possession of the CAC, applicant must have a favorable FBI fingerprint check and Tier 1 Investigation (T1) submitted to the Office of Personnel and Management (OPM). Application for the CAC is obtained by contacting the COR Office for completion of this requirement. In order to acquire a CAC, the contractor employees shall present an identification card containing their name and a recent photograph. Proper identification with their social security number is also required. The application will be submitted in the Trusted Associate Sponsorship System (TASS) by the COR’s office and processed for issuance.

1.11.7 Range Passes. Contractor employees working in the KOFA Firing Range (KFR), Cibola, and North Cibola ranges shall be issued passes. Visitors and contractor employees, who do not work on the ranges, may be required, on an occasional basis, to obtain a range pass. Employees shall apply for a temporary (1-Day) pass and must be escorted by a permanent pass issued employee. Contractor employees with issued passes shall not permit others to use their passes, nor shall they be used for personal identification outside USAYPG. Contractor personnel who violate these access rules may be subject to removal from the installation. The Contractor shall be held accountable for all passes issued to contractor personnel and inventory them and maintain a record for inspection purposes. If a pass is lost, a report shall be filed immediately with Range Access Center, Police Services, and Directorate of Emergency Services. All passes shall be returned to Range Access Center at the completion of the contract, when employees are terminated, or when date of expiration on pass has expired.

Failure to comply with this requirement shall result in final payment being withheld until all passes are accounted

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1.11.8 Departing Employees. The Contractor shall ensure all contractor employees return security photographic identification cards, permits, CAC’s, government property, keys, photo passes, range passes, sensor access (slide) cards and access to the Local Area Network (LAN) email has been canceled. An employee/installation clearance form will be developed by the contractor to certify that an employee has returned all required badges, permits and other accountable items. All out-processing contractor employee CAC cards must be collected by the Contractor prior to COB on the last day the employee has cleared the installation.

Immediate Notification to CORs of departing employees that CACs have been retrieved from employee for proper release in the Trusted Associate Sponsorship System (TASS). The Intelligence and Security Office shall be notified of departing employees immediately for removal of security access.

1.11.9 Physical Security. The Contractor shall develop and implement a Physical Security Plan IAW guidance contained in AR 190-13 (The Army Physical Security Program), AR 190-51 (Security of Unclassified Army Property AR 25-2 (Information Assurance) and DOD 5100.76M (Physical Security of Sensitive Conventional AAE). The Physical Security Plan shall include all government property and equipment furnished for the performance of the contract and describes how the Contractor will prevent unauthorized access, vandalism, pilferage, larceny, and arson. The Physical Security Plan shall be submitted to the KO at the post-award conference or 30 calendar days prior to contract full performance, whichever comes first. The KO will review for approval within 30 days after submission. The Government will make final review and acceptance of the Physical Security Plan and any subsequent changes. Changes to the Physical Security Plan shall be submitted to the KO not later than ten (10) calendar days prior to effective date of change. The Government will not be responsible in any way for damage to the contractor’s supplies, materials, equipment, and property or to contractor personnel’s personal belongings that are damaged or destroyed by fire, theft, vandalism, accidental means or natural disaster.

1.11.10 Key Control. The Contractor shall be responsible for keys the Government provides. Keys shall not be duplicated except as authorized by USAYPG's Keys/Locks Custodian or used by unauthorized personnel.

Procedures for safeguarding keys shall be included in the Physical Security Plan.

1.11.11 The Contractor shall report any occurrence of duplicated, misplaced, or lost keys to the KO within 2 hours after discovery of occurrence and submit a written report to the KO by close of business the next workday.

The written report shall provide complete details relating to duplication, misplaced key, or loss.

1.11.12 In the event a key is duplicated, misplaced, or lost, all keys for that system will be replaced by USAYPG's Keys/Locks Custodian. The Contractor shall reimburse the Government for replacement of locks or re-keying required as a result of keys being duplicated, misplaced, or lost by the Contractor or Contractor personnel. The Contractor shall also reimburse the Government for property lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by the Contractor or Contractor personnel.

1.11.13 Lock Combinations. The Contractor shall establish procedures ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

1.11.14 Information Security. The Contractor will require access to Communications Security (COMSEC) Information, Sensitive Compartmental Information (SCI), Non-SCI Information, Special Access Program (SAP) Information, North Atlantic Treaty Organization (NATO) Information, Foreign Government Information (FGI), Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Operations Security (OPSEC) Requirements. The DD 254, Department of Defense Contract Security Classification Specification issued with this PWS will outline the requirements for these programs in section 13 and the SCI Addendum to DD Form

254. The NISPOM, DoD 5220.22-M will be followed along with DoD M 5200.01 Volume 1 thru 4, DoD Information Security Program, AR 380-5, Information Security Program for marking and protecting classified information. Additional regulations are listed the DD 254 and others will be provided by the Intelligence and Security Office.

1.11.15 Classified. The security requirements for these services are classified up to the Top-Secret level.

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Employees shall have the appropriate clearance, a need-to-know justification, and type of investigation prior to being permitted access to classified information. Requests shall be submitted IAW DOD 5220- 22.M (National Industrial Security Program Operating Manual).

1.11.16 Sensitive Compartmented Information (SCI). On occasion security requirements for SCI may be requested. Employees shall have the appropriate clearance, a need-to-know justification, and approval from the Senior Intelligence Officer, prior to being permitted access to SCI information. Requests shall be submitted IAW ICD 704 Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information and Other Controlled Access Program Information, DoD 5105.21 M Volume 1 thru 3, SCI Administration Security Manuel, AR 25-2, Information Security System, AR 380-381, Special Access Programs and AR 380-28 Army Sensitive Compartmented Information Security Program.

1.11.17 Sensitive. All personnel will have a Tier 1 investigation per AR 380-67 (The Department of Army Personnel Security Program). The Contractor shall initiate that action as quickly as possible. It is preferable that a favorable Tier 1 investigation be completed prior to the employee starting work, as they will not be permitted to work on the installation if the result comes back negative.

1.11.18 Automation Security Requirements. The Contractor shall comply with AR 25-2 (Information Assurance), applicable supplements thereto, and current applicable accreditation documentation for computer systems. Prior to contractor personnel being allowed to utilize an automated information system, they must have received favorable status via a Tier 1 investigation. Use of privately owned computers is prohibited at USAYPG without prior written consent of the Automated Information System (AIS) Information Assurance Manager

(IAM).

1.11.19 Security Inspections. The Contractor shall be subject to announced and unannounced security inspections. Inspection reports shall be provided to the Contractor through the COR.

1.11.20 Information Assurance (IA) Requirements. The Contractor shall comply with DODI 8510.01 (Department of Defense Information Assurance, Certification, and Accreditation Process (DIACAP), DODD

8500.01 (DOD Information Assurance Program), DODI 8500.2 (DOD Information Assurance Implementation), DOD 8570.01-M (Information Assurance Workforce Improvement Program), applicable supplements thereto and current applicable accreditation documentation for computer systems. Current accreditation standards are as stated in the DIACAP requirement in AR 25-2.

• IT I - Background Investigation (BI) or Special Background Investigation (SBI)

• IT II - National Agency Check or Agency Check with Inquiries

• IT III - National Agency Check, Entrance National Agency Check or Tier 1 Investigation

• IT IV – Favorable review of the SF 85 (Questionnaire for Non-Sensitive Positions) and

Supplemental Questionnaire will be completed; for intermittent or seasonal employees (Example unofficial volunteers or summer hire positions)

1.11.21 Contractor employees performing on this contract in positions designated ADP I, ADP II, and ADP III sensitive positions, per AR 380-67, Appendix K (ADP Position Categories for Designated Positions) will have appropriate investigations as identified in paragraph 1.10.20: NOTE: Per AR 25-2, Information Technology (IT) is also known as Automated Data Processing (ADP).

1.11.22 Per DOD 8570.01-M (Information Assurance Workforce Improvement Program) Contractor employees performing on this contract in positions designated Information Assurance Management (IAM) and Information Assurance Technical (IAT) will be certified according to the level they are performing in as previously stated in this paragraph.