PWS Rest of Florida QA Services_Draft_W912EP24Z0004.pdf

Draft

PERFORMANCE WORK STATEMENT (PWS)

Quality Assurance Services for Civil Works, Interagency and International Services (IIS) and Military

Construction Projects

Part 1

GENERAL INFORMATION

1.0 GENERAL: This is a non-personal services contract to provide quality assurance services. Work to be performed does not fall under the Brooks Act. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform quality assurance services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Quality assurance services are required to respond to the District’s large number of complex civil works projects quickly, usually within days and weeks of a request from the field. In most instances, the personnel must possess skills, abilities and aptitudes not commonly found within the District and which are very specific to the civil works construction project or task.

In the past, the procurement of quality assurance personnel has proven to be very difficult since services were provided by volunteers from the District and other Districts within the Corps. While volunteers will still be requested, they will quickly be reinforced by qualified quality assurance personnel. Quality assurance personnel are necessary to either complement the District’s field force, address an urgent and temporary technical need on a project or to provide skilled personnel to satisfy the District’s customers and sponsors. Since many of the District’s projects are complex, it has been difficult to identify, recruit and obtain personnel from within the District and Corps wide. In other instances, highly qualified personnel will be required with no advance notice, and which makes it difficult to hire through the Federal hiring process.

1.3 Objectives:

1.3.1 Furnish personnel for construction projects that will monitor the construction contractors’ progress and document compliance with the P&S. Contractor shall report findings to the Field COR.

1.3.2 Furnish personnel who are experienced and qualified in construction, review and monitoring of construction activities, assessment of construction compliance with plans, specifications, and ancillary documents.

1.4 Scope: Quality assurance services for Civil Works, Interagency and International Services (IIS) and Military Construction Projects are to be performed. Services include, reviewing scopes of work, report findings to the Field COR, materials testing, monitoring, and assessment of construction compliance with plans, specifications, and ancillary documents.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information:

1.6.1 Assignment of Work: Services for each assignment will be requested by the Contracting Officer. Each assignment will be discussed by the Inspection Contractor's and the Contracting Officer's Representative as necessary to develop a mutual understanding of:

Location of work

Number of inspectors required

Shifts to be worked.

Type of work to be performed.

Number of inspectors required

Methods to be used by the Contractor

Special equipment requirements

Duration of assignment.

End result expected by the Contracting Officer

Reports to be submitted.

1.6.2 Contractor Responsibilities: The Contractor shall be held responsible for the accuracy, quality, and completeness of the services to be provided. In performing required services, the contractor shall provide all management necessary in receiving assignments, planning, training personnel, checking completed work, and reporting results. Except as otherwise provided in the specifications, the Contractor shall furnish all plant, personnel, transportation, fuel, and supply materials as necessary to perform the services required in each task order. All the above shall be done in accordance with the specifications of this contract.

1.6.3 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall submit a QC Plan to the COR within 14 days after contract award. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. An acceptable plan must be on file with the Government prior to the issuance of a task order. This plan shall include but is not limited to the following:

1.6.3.1 A description of the Contractor’s QC organization and the name of the contractor’s QC Manager. The description shall include a chart showing lines of authority and acknowledgement that the QC staff shall report to the QC manager. The QC Manager shall have rights provided by the company to act on behalf of the company for all things with respect to quality control.

1.6.3.2 Letter of Authority to the QC Manager from an officer of the company.

1.6.3.3 The name, qualifications, duties, responsibilities, and authority of each person with a QC function.

1.6.3.4 Contractors plan to monitor contract personnel.

1.6.3.5 Description of how contractor plans to temporarily replace contract personnel if personnel are gone from the project site for vacation or sick.

1.6.3.6 Description of the process in the event of an accident caused by or suffered by a contract person.

1.6.3.7 Description of the process in the event of severe weather.

1.6.3.8 Describe the contractor’s plan for severe weather such as a hurricane, tornado, or other acts of nature. How will contract personnel be notified? How much time in advance of a hurricane will contractor personnel be removed from the project site? What are the contractor’s plans for evacuation of contractor personnel? etc.

1.6.4 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5 Recognized Holidays: The contractor may be required to work holidays depending on the nature of the work.

Federal holidays are:

New Year’s Day Independence Day Christmas Day

Martin Luther King Jr.’s Birthday Labor Day

President’s Day Columbus Day

Memorial Day Veteran’s Day

Juneteenth Day Thanksgiving Day

1.6.6 Hours of Operation: The contractor is responsible for conducting business, 8 hours a day or more depending on the nature of the work. The contractor is to conduct business up to seven days a week depending on the nature of the work. Exceptions may be federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.6.7 Place of Performance: The work to be performed under this contract will be performed within the boundaries of the state of Florida with exception of the area covered by the EAA Area Office.

1.6.8 Type of Contract: Firm Fixed Price IDIQ contract.

1.6.9 Security Requirements:

1.6.9.1 AT Level I Training - All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: Level I Antiterrorism Awareness Training (jten.mil)

1.6.9.2 Access and General Protection/Security Policy and Procedures - All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.9.3 For contractors requiring Common Access Card (CAC) - Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12 (HSPD-12). Proposed language: “The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

1.6.9.4 Suspicious Activity Reporting Training (e.g., iWATCH, Corps Watch, or See Something, Say Something) - The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.6.9.5 Contractor Employees Who Require Access to Government Information Systems - All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380‐67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors).

1.6.9.6 OPSEC Standing Operating Procedure/Plan - The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

1.6.9.7 OPSEC Training - All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html

1.6.9.8 For Information Assurance (IA)/Information Technology (IT) Training - All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570 01-M and AR 25‐2 within six months of employment.

1.6.9.9 Escort Requirements - All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.6.9.10 Pre‐screen candidates using E‐Verify Program - The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.9.11 Threat Awareness Reporting Program - All new contractor employees will complete annual Threat Awareness and Reporting Program (TARP) Training provided by a Counterintelligence Agent, IAW AR 381-12. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee(s) or a memorandum for the record, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. Authorized web-based TARP training for CAC card holders is available at the following website: ALMS Tarp Training (almsarmy.org)

1.6.10 Physical Security - The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.10.1 Key Control - Not Applicable.

1.6.10.2 Lock Combinations - Not Applicable.

1.6.11 Special Qualifications:

1.6.11.1 General Qualifications - All personnel must be duly qualified and experienced to perform the type of required services in accordance with applicable Government regulations, policies, and standard operating procedures including, but not limited to that set forth in publications listed in Part 6. The determination of whether personnel are duly qualified and experienced or whether the Contractor's work is unsatisfactory will be made by the Contracting Officer or the COR. Personnel who are determined to be not qualified and/or experienced, or who do not perform the required services in accordance with the provisions herein, or who compromise or jeopardize the Government's position in any way, shall be replaced immediately by the Contractor at his (the Contractor's) expense. Correction of work or reimbursement to the Government by the Contractor shall be as set forth in 1.6.11.15 Unsatisfactory Work. Contractor employees shall be thoroughly familiar with the construction phases of the respective work to which they are assigned.

A contractor employee may be assigned to any construction project wherein he/she meets the minimum qualifications for the level required, which will be determined by the COR.

1.6.11.2 Specific Qualifications - Positions to accomplish the work for this contract are listed below. Minimum qualifications for each position are described below. The Contract employees provided for these positions shall have at least the minimum qualifications listed.

1.6.11.2.1 Quality Assurance Representative I - The required skills shall include a minimum of five years in construction and one to five years of experience in heavy civil projects. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.2 Quality Assurance Representative II - The required skills shall include a minimum of seven years of experience in construction and five or more years of experience in heavy civil projects. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.3 Quality Assurance Representative III - The required skills shall include a minimum of ten years of experience in construction and seven or more years of experience in heavy civil projects. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.4 Civil Engineer I - Requires a bachelor's degree in area of specialty. The required skills shall include none to two years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.5 Civil Engineer II - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of two or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.6 Civil Engineer III - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.7 Environmental Engineer I - Requires a bachelor's degree in area of specialty. The required skills shall include none to two years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.8 Environmental Engineer II - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of two or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.9 Environmental Engineer III - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.10 Geotechnical Engineer I - Requires a bachelor's degree in area of specialty. The required skills shall include none to two years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.11 Geotechnical Engineer II - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of two or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.12 Geotechnical Engineer III - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.13 Electrical Engineer I - Requires a bachelor's degree in area of specialty. The required skills shall include none to two years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.14 Electrical Engineer II - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of two or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.15 Electrical Engineer III - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.16 Mechanical Engineer I - Requires a bachelor's degree in area of specialty. The required skills shall include none to two years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.17 Mechanical Engineer II - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of two or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.18 Mechanical Engineer III - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.19 Construction Cost Estimator - A bachelor's degree in area of specialty is recommended but not required.

The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.20 Construction Scheduler - Requires a bachelor's degree in area of specialty. The required skills shall include a minimum of four or more years of related experience. Shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.21 Construction Laboratory Technician (Materials Testing Technician/Laboratory Tester) - The required skills shall include a minimum five or more years of experience and shall be physically capable of walking over rough terrain and standing long periods of time.

1.6.11.2.22 Administrative Specialist - The required skills shall include a minimum of three or more years of experience.

1.6.11.2.23 Data Entry Operator - The required skills shall include a minimum of three or more years of experience.

1.6.11.3 Training: All contractor personnel are required to have successfully completed the Corps of Engineers’ Construction Quality Management for Contractors course and to have and maintain a valid certificate for same.

Training of these employees is the responsibility of the Contractor and each individual employee. It is the Contractor's responsibility to ensure that all personnel are adequately trained within 60 days after beginning work.

1.6.11.4 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Individual task orders may require additional meetings as requested at no additional cost to the government.

1.6.11.5 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11.6 Field COR: Each task order will identify a Field COR(s) by separate letter. The Field COR monitors all aspects of the task order. The Field COR has all the rights, responsibilities and limitations identified in 1.6.11.5 for the specific task order identified in the letter.

1.6.11.6.1 Key Personnel - The following personnel are considered key personnel by the Government:

1.6.11.6.1.1 Contract manager - The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11.6.1.2 Qualifications for all key personnel are listed below - See paragraph 1.6.11.2 above and Part 5, specific Tasks.

1.6.11.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor shall provide to their personnel all project required Personal Protective Equipment (PPE) such as hard hats, safety vests, steel toes boots, safety glasses, etc. Contractor shall not wear emblems or other markings that would give the impression the contractor is a Government official.

1.6.11.8 Contractor Travel: Contractor will be required to travel CONUS during the performance of this contract.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.11.8.1 Contractor Request and Approval of Travel - Any travel under this contract must be specifically requested in writing by the contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The contractor shall submit the written request to the COR three weeks in advance, when possible. The travel request shall include as a minimum, the following: contract number, date, time, place of proposed travel, purpose of travel and how it relates to the contract. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; name(s) of individual(s) traveling. The Contracting Officer shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

1.6.11.8.2 Travel Reimbursement - The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals, and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

1.6.11.8.2.1 The Contractor shall use the allowable Government personnel rate for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare offered during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

1.6.11.8.2.2 Each Contract CLIN for travel will include a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the COR. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Contract. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the Contract.

1.6.11.8.2.3 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

1.6.11.8.2.4 Other Direct Costs - All Other Direct Costs not associated with contract line items must be pre-approved by the Contracting Officer.

1.6.11.9 Vehicle: Vehicles will be required for personnel on project sites. Numbers of vehicles will be determined for each task order and will be negotiated on a task order basis.

1.6.11.10 Data Rights: Not Applicable.

1.6.11.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.11.12 Approvals: No payment will be made for services in excess of eight (8) hours in any one calendar day unless work is actually performed. The Contractor will obtain authorization prior to working more than eight (8) hours in any one calendar day or on a holiday. Should the contractor perform services in an overtime status, or on holidays due to emergencies, or in the event of other unforeseen circumstances without having obtained prior approval, he (contractor) must provide justification to the Contracting Officer or the COR on the first workday after performing the overtime or holiday work. The Contracting Officer or COR will review the contractor's justification to determine if post-authorization is warranted. No payment for overtime or holiday work will be made where prior authorization or post-authorization is not granted.

1.6.11.13 Remote Areas: Services may be required to be performed in remote areas.

1.6.11.14 Unsatisfactory Work: If the contractor’s work is found to be unsatisfactory, the Contracting Officer has the right to request immediate removal of personnel and request immediate replacement with a qualified person meeting the requirements of the basic contract and task order.

1.6.11.15 Invoicing: Individual task orders will state the name and address of the person where the invoices are to be sent. Invoices shall be submitted on company letter head with company address, company telephone number, invoicing POC name and telephone number. All invoices shall be signed by a person authorized to perform the function by the company.

1.6.11.15.1 Invoice Processing and Data - The contractor shall submit an invoice monthly for each task order and include supporting documents as described herein. The invoice shall be submitted no later than seven (7) days following the last full pay week of a month and shall include the supporting documents. Each invoice shall include a copy of each contract personnel’s time sheet for that invoicing period. Each time sheet shall be signed by the contract personnel and initialed by the Field COR before inclusion in the invoice. Supporting Documents shall include the following information: Date, Invoice Number, Invoicing Period, Contract Number, Task Order Number, Task Order Termination Date, Project Title, Initial Task Order Amount, Total Payments to Date, Invoicing for the Period, Net Contract Amount, Percent Complete, Initial Units by CLIN, Total Units Used to Date by CLIN, Units Used for the Invoicing Period by CLIN, Units Remaining by CLIN, and Percent Units Remaining by CLIN.

The contractor shall propose a format at the post award conference. Prior to the start of work the contractor and government shall agree on a standard format that all invoices and supporting documents shall follow.

1.6.11.16 Reporting: At the beginning of each month the contractor shall submit to the COR, one spreadsheet that details all task orders. Information for each task order shall include but not be limited to names of all contract personnel, initial units contracted by CLIN, units expended to date by CLIN, remaining units by CLIN, percent complete by CLIN, dollars remaining, percentage of dollars remaining. A format and included information shall be discussed at the post award conference. A format will be agreed upon between the government and the contractor prior to the start of work. Government reserves the right to request additional information at any time.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

TASK ORDER COR: The Task Order COR has the same rights and responsibilities for the individual task orders as the COR listed above. The Task Order COR will be appointed in writing in a separate letter for each task order. The letter shall state the scope of authority and limitations or the Task Order COR.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government may provide desk space, telephone access, and computer access at construction offices for certain projects depending on the availability of resources for that project and if the COR determines necessary.

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Equipment:

4.2.1 Calculator - The contractor shall furnish a calculator at each project site where one or more contractor employees are employed. Calculators shall be electronic type capable of operation by batteries and have capability of 10-digit display.

4.2.2 Cell Phones - The Contractor shall furnish a method of communication between the Government and contractor personnel such that the contractor personnel can be reach at all times while at the project location.

4.2.3 Personal Protective Equipment - Contractor shall furnish approved steel-toed footwear, hardhats, safety glasses, gloves, eye, and hearing protection as described in the Corps EM 385-1-1, Safety Manual.

4.2.4 Camera - Contractor shall provide a digital camera to record project events. At a minimum the camera shall be capable of 10 megapixels resolution, 3x optical zoom, LCD screen and nighttime flash. Personnel shall be knowledgeable in camera operations. Camera shall be equipped with a means to download pictures on digital memory cards and directly to a laptop with a USB connection.

4.2.5 Laptop - The Contractor shall provide a portable laptop to be used in the field or office. Laptop shall run Microsoft Windows operating system Microsoft Office, Abode Acrobat, and virus scanning software. Operating system and software shall be the most recent version. Hard drive shall be capable of storing sufficient numbers of pictures to document the project events. Laptop shall have a read/write CD/DVD player and USB connections. Laptop shall be capable of downloading pictures taken with a digital camera and writing pictures, Excel spreadsheets and Word documents to a CD/DVD. Contractor shall regularly maintain updates of all software and antivirus definitions.

Provide sufficient battery(s) life to work 8 hrs. before charging.

4.3 Unsatisfactory Equipment: Any equipment that the Contracting Officer or COR consider unsatisfactory for accurately performing the services shall be replaced immediately upon notification by the COR/Government Technical POC. All costs to replace such equipment shall be borne by the Contractor.

Part 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Civil Works, Interagency and International Services (IIS) and Military Construction

5.1.1 General Quality Assurance Services: Services shall include construction inspection of dams, levees and dikes, seepage cutoff walls, dike/embankment inspections, construction of berms and all ancillary features such as flood control gates, pump stations and associated electrical works, collection and laboratory analysis of soil, concrete and water samples, other general construction, evaluation and analysis of records associated with construction activities as identified in task orders on various Civil, Interagency and International Services (IIS) and Military Construction projects under the jurisdiction of the Jacksonville District; the area of responsibility encompasses the State of Florida.

Projects include navigation, flood control, shore protection, recreation facilities, military and federal facilities, water treatment and environmental restoration.

Services shall consist of inspection, testing, documentation of findings, reporting to the Government regarding quality of work, construction procedures, work performance, review, and monitoring, during the period of the construction contract and in accordance with the construction documents. Performance requires furnishing personnel of adequate numbers and qualifications to inspect construction of embankment, berms and seepage cut-off walls and general construction under contract to the Government. Work shall include completion of daily inspection reports. Daily inspection reports will include reporting on construction safety.

5.1.2 Specific Qualifications:

5.1.2.1 Quality Assurance Representative I: Responsible for performing regularly and continuing duties, determining specific methods, techniques, and procedures. Solves difficult day-to-day problems. Inspects and reports on all phases of the contract and assures adherence to contract plans, specifications, and acceptable work practices.

Participates in planning, scheduling, and timing of long-range and day-to-day construction and phases thereof, such as preparation of site and foundations; erection of concrete forms; mixing, placing, and curing of reinforced concrete; and installation of mechanical and electrical equipment. Inspects construction materials and all phases of the work in progress from beginning to end of project. Interprets contract plans and specifications; points out deviations as detected and specifies or suggests remedial measures to the Government; rejects nonconforming workmanship and materials and directs stoppage of any portions of work deviating from safety regulations, pending compliance therewith. Inspects equipment, operations, premises, work premises and work practices for conformance with safety rules and regulations pertaining to accident, fire, health, and sanitation, and checks for conformance of plant and facilities with contract specifications as to kind, amount, working conditions, etc. Collects and prepares material test samples for shipment;

and assists engineers in the conduct of performance and acceptance tests of mechanical, plumbing, and electrical installation. Estimates percentage of work completed, and makes or reviews inventories of quality and value of construction materials on hand and in place. Prepares, reviews, and submits daily inspection and construction progress reports showing such data as major items of work performed, labor and equipment used, material and equipment received and installed, etc., and pertinent remarks as to progress and status of work, causes of delays, unusual developments, etc. Maintains records of departures from original plans and specifications and furnishes such data in the form of marked prints and explanatory notes for the preparation of final "as built" record drawings.

Receive and process submittals (i.e., date stamp submittals, check submittals into RMS, and file submittals in RMS and file the hard copies).

5.1.2.2 Quality Assurance Representative II: In addition to the duties listed for Quality Assurance Representative I, the Quality Assurance Representative II serves as a Senior Inspector on complicated issues concerning the construction of a major civil works project. All the projects will require a thorough knowledge of the safety requirements.

Reviews plans, specifications, water district codes, sewer district codes, railroad regulations, building codes, industry standards, regulations, technical manuals, etc., to become thoroughly familiar with job requirements to assure compliance.

Analyzes problems and reviews and interprets the requirement of plans and specifications. Discusses details of construction with the Construction Contractor personnel.

Assures that materials incorporated into the construction work are in compliance with plans and specifications and that items requiring laboratory testing are tested before use on the project. Reviews shop drawings register in coordination with the Government to assure that submittals are being made in a timely manner with sufficient lead-time that allows for review and approval prior to needing the materials at the job site. On those items requiring laboratory tests, is responsible for securing required samples for such testing, and reviews results of tests permitting use on the project.

Exercises surveillance to assure the Construction Contractor is conducting quality control operations to produce work in conformance with plans and specifications. Ascertains that quality assurance reports, required quality tests, and activities are consistent with the project Quality Assurance Plan. Brings any deficiency to the attention of the Construction Contractor and extracts compliance.

Provides daily surveillance of Contractor Quality control (QC) system to assure that it is working effectively, in that required quality tests are made and appropriately reported in a timely manner along with daily quality control reports.

Advises the Government of faults in the system, along with recommended solutions.

Discusses with the Government the need for preparation for joint, pre-final, and final inspections.

Provides information to the Government on estimates of work completed and reports on deficiency items and any contractual matters for which payment should be withheld. Maintains inventories and materials stored on site for which payments are made. Prepares deficiency lists for items to be corrected. Follows up to assure timely corrections.

Reviews all the Construction Contractor's safety plans and advises the Government of recommendations.

Inspects safety precautions exercised by Construction Contractors and suggests remedial measures, as required.

Implements work stoppage on portions of the work where significant violations occur. May serve as safety officer representative.

Receive, review and process submittals (i.e., date stamp submittals, check submittals into RMS, review submittals, aid in generating responses, file submittals in RMS and file the hard copies).

5.1.2.3…