PWS-Requirement-Salient Characteristics_25QA024.doc

Performance Work Statement (PWS)

Maintenance Contract for Clark-MXR chirped pulse amplification-2110 Compact ultra-short pulse laser

C.1 Background. The Materials Response and Design Branch (MRDB) within the Weapons and Materials Research Directorate (WMRD) at the Army Research Laboratory (ARL) owns a Clark-MXR manufactured Chirped Pulse Amplification (CPA)-2110 compact ultra-short pulse laser that is a fully integrated titanium: sapphire femtosecond laser system capable of ultra-fast micro-machining. This laser is used in conjunction with mission and customer-funded research. For the system to operate at or above the Original Equipment Manufacturer (OEM) specifications and at or above the level required for fulfillment of ARL mission and customer-funded research, the laser and its associated components require routine maintenance and service. This requirement is a follow-on to purchase order W911QX22P0160 for a continued service agreement with Clark-MXR, Inc., the manufacturer of the instrument, to provide service and support for the laser instrument.

C.2 Objective. To provide routine maintenance service to maintain functionality of the laser system and its associated components. This Service Agreement includes one (1) base year of coverage and two (2) one (1) year options for additional coverage for the instrument located at Aberdeen Proving Ground, Aberdeen MD 21005.

C.3 Requirements.

C.3.1 Preventative Maintenance: The Contractor shall provide Preventative Maintenance (PM) on the ARL laser system and associated components according to OEM specifications. The Contractor shall provide up to three (3) visits included in the Gold Extended Service Contract annually if necessary.

C.3.1.1 The Contactor shall cover all travel costs to Aberdeen Proving Ground, Aberdeen MD, and labor for the maintenance technician to perform the maintenance services. The Contractor shall provide up to three (3) visits per year not to exceed ten (10) business days combined in each of the performance periods (performance periods are one (1) year each) to address maintenance issues at the fixed annual price. The services schedule will be coordinated by the Government Technical Point of Contact (TPOC) and Contractor.

C.3.1.2 When initiating the Preventive Maintenance (PM) service inspections, the Contractor shall contact the Technical Point of Contact (TPOC) whose information shall be provided at time of award to schedule an appropriate date and time for the service. The Government TPOC will make the final determination regarding the date of service.

C.3.1.3 The Contractor shall respond to service calls for the laser system and components within three (3) working days to assess and repair the laser system when necessary.

C.3.1.4 The Contractor shall ensure that prior to conducting an on-site visit, all required data or other information pertaining to the maintenance is obtained from the Government TPOC before traveling. The subject information supports synchronizing materials, and in many cases, problems can be rectified over the phone, minimizing equipment downtime.

C.3.1.5 The Contractor shall obtain written approval from the TPOC prior to proceeding with any repairs. The Government will not be obligated to pay the contractor any amount in excess of the ceiling price set forth in the contract.

C.3.1.6 The Contractor shall provide all management, supervision, personnel, materials, equipment, transportation, supplies, parts, all consumable components, and all other resources to perform the necessary system maintenance.

C.3.1.7 The Contractor shall perform an OEM inspection of the vessels condition and report any equipment failures.

C.3.1.8 The contractor shall provide all OEM parts for the CPA-2110 system (except consumables which will be provided by the Government) and labor not to exceed ten (10) business days combined in the three (3) visits per year. Consumables are listed below:

a) Lamps (other than what is in the maintenance kit, covered in section C3.5 below)

b) Deionizing Filters (other than what is in the maintenance kit, covered in section C3.5 below)

c) High Voltage Switches

d) Neodymium-doped yttrium aluminum garnet (YAG) rod seals

e) Lamp contact band

f) Top and bottom ceramic reflectors in YAG cavity

g) Metal coated optics

C.3.1.9 The Contractor shall provide at least a 15% discounted rate of the original cost of consumables.

C.3.1.10 The Contractor shall provide one (1) maintenance kit (SB-MK-1) which consists of one (1) lamp and one (1) deionizing filter at the beginning of each performance year. The Contractor shall install the new lamp and deionizing filter if the current ones do not meet OEM specifications.

C.3.1.11 The Contractor shall provide one (1) rod seal kit (SB-ORC-RS1) which consists of two (2) Delrin knobs (nylon O-rings included), two (2) ceramic washers, and two (2) Vyton O-rings at the beginning of each performance year. The Contractor shall install the new Delrin knobs, ceramic washers, and Vyton O-rings if the current ones do not meet OEM specifications.

C.4 Personnel Requirements: The Contractor shall ensure that all work under this contract is performed by appropriately trained/experienced personnel. The Contractor shall ensure that personnel are thoroughly trained in precautionary measures that protect themselves and the health of other individuals building personnel.

C.5 Security Requirements. The Contractor shall visit the Government-controlled facility when on-site maintenance and repair of the laser system is required. The Contractor does not require unrestricted/unescorted access and will be provided visitor badges and a government escort. The Contractor shall return visitor badges at the end of each scheduled visitation.

C.5.1 Contractor personnel performing under this PWS on the ARL premises must be citizens of the United States, either native-born or naturalized. No foreign nationals shall be permitted on ARL. Cases of dual or multiple citizenships will be reviewed by security personnel.

C.5.2 Anti-Terrorism Operational Security (ATOPSEC):

C.5.2.1 Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.5.2.2 Access to a DoD facility or installation (non-eligible CAC holders). For Contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contracting Officer: