PWS - Repair CAT Jackhammer.pdf

PERFORMANCE WORK STATEMENT (PWS)

DIAGNOSTIC AND REPAIR OF CATERPILLAR H70-S JACKHAMMER

Dated 30 July 2024

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide repair services for one Caterpillar model number H70-S Jackhammer attachment serial# 04KL03556. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repair services for Caterpillar model number H70-S Jackhammer attachment serial# 04KL03556 as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Sierra Army Depot (SIAD), located in Herlong, California, services and maintains its fleet of vehicles and equipment through its internal motor pool department that encompasses light and heavy wheeled vehicles as well as heavy industrial and construction type equipment. However, on occasion the SIAD must outsource certain repairs when the tools, equipment, or expertise to repair is not readily available.

1.3 Objectives: Reseal and recharge the Jackhammer equipment per manufacturer’s specifications to restore the equipment to its full functionality as designed.

1.4 Scope: Reseal and recharge one Caterpillar model number H70-S Jackhammer attachment serial# 04KL03556 to restore the equipment to full operating condition per manufacturer’s specifications.

1.5 Period of Performance: Commencement of work to begin within 30 days of contract award date.

1.6 General Information

1.6.1 Quality Control: N/A

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor will not be required to perform services on the following federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth National Independence Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0630 – 1700 (6:30am – 5:00pm) Monday through Thursday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Government will not pay for overtime, unless performed at the request of the Contracting Officer.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility

1.6.6 Type of Contract: The Government will award a Time and Materials (T&M) contract.

1.6.7 Security Requirements: The Contractor is not required to have or possess a security clearance for this contract.

1.6.7.1 PHYSICAL Security: N/A

1.6.7.2 Key Control: N/A

1.6.7.2.1. Blank

1.6.7.2.2. Blank

1.6.7.3 Blank

1.6.8 Special Qualifications: Factory certified maintenance technician is required to perform any work under this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: N/A

1.6.10 Contracting Officer’s Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: N/A

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: In the event of direct costs the Contractor shall include those costs in the quote for repairs.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase In /Phase Out Period: N/A

1.7 Environmental Requirements

1.7.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer’s Representative (COR).

1.7.2 Compliance with Green Procurement Requirements: N/A

1.7.3 Compliance with License and Certification Requirements: N/A

1.7.4 Notification of Federal and State Regulators: Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

1.7.5 Inspections of Work Sites: N/A

1.7.6 Reporting Noncompliance: N/A

1.7.7 Verification of National Environmental Policy Act Documents: N/A

1.7.8 Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International Organization of Standards (ISO) 14001 certified program, “Fence to Fence”.

Contractor shall comply with all EMS program requirements.

1.7.9 Assignment of Environmental Compliance Designee (ECD): N/A

1.7.10 Competency Training for Contractor Personnel: N/A

1.7.11 Generation of Solid Waste: N/A

1.7.12 Generation of Hazardous Waste: N/A

1.7.13 Use of Hazardous Materials: N/A

1.7.14 Prevention of Storm Water Pollution: N/A

1.7.15 Storm Water Management Low Impact Design/Development (LID): N/A

1.7.16 Use of Pesticides: N/A

1.7.17 Protection of Work Site Resources: N/A

1.7.18 Prevention of Spills: N/A

1.7.19 Protection of Sensitive Areas: N/A

1.7.19.1. Cultural Resources Sites: N/A

1.7.19.2 Endangered Species Habitats: N/A

1.7.19.3 Wetlands: N/A

1.7.20 Corrective Action for Noncompliance: N/A

1.7.21 Noise: N/A

1.7.22 Mercury: N/A

1.7.23 Universal Waste / e-Waste Management: N/A

1.7.24 Pollution Prevention / Hazardous Waste Minimization: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will transport the Caterpillar H70S Jackhammer attachment serial# 04KL03556 to the Contractor’s facility and pickup/transport back to Sierra Army Depot (within 75 miles of zip code 96113).

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: Caterpillar H70S Jackhammer attachment serial# 04KL03556.

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor is NOT required to possess and maintain a SECRET facility clearance from the Defense Security Service.

4.3. Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment. The Contractor shall provide equipment necessary to meet the requirements under this

PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. Contractor shall diagnose and repair one Caterpillar model number H70S Jackhammer Attachment to full working condition in accordance with manufacturer’s specifications. Equipment details:

Caterpillar model number H70S Jackhammer attachment serial# 04KL03556, DoD asset number X460.

5.1.1 Diagnose: Upon Contract award, conduct a diagnostic inspection of the equipment. Submit a written estimate of repairs (CDRL A001) to the Sierra Army Depot Contracting Office within 2 business days for approval. Estimates shall include the cost of any parts used to repair the equipment, Caterpillar model number H70S Jackhammer attachment serial# 04KL03556, DoD asset number X460 (and only that equipment), labor hours at the rate agreed upon at the time of contract execution, and an estimated completion date. Due to the nature of equipment repair and service it is understood that an estimate is a projection, therefore, any deviation from the original estimate is acceptable provided the Contracting Office is informed in writing and given the option to accept or decline the proposed deviation prior to the initiation of repairs or additional services. Upon the approval for repairs, any deficiencies found shall be corrected in a manner that ensures the equipment meets the requirements for which it was originally designed, excluding customer requested modifications/ additions.

5.2. Equipment Repairs: Upon approval of the written estimate by the Contracting Office, the Contractor shall provide repairs of any deficiencies found and shall be corrected in accordance with the PWS and in a manner that ensures the equipment meets the requirements for which it was originally designed, excluding Government requested modifications/ additions. If during repair any additional repairs or parts are needed outside the diagnoses estimate provided by the Contractor, Contractor shall stop work until a new estimate can be provided in accordance with PWS Part 5 paragraph 5.1.1 and approved by the Government. All estimates of repair will be evaluated against the actual invoice to track accuracy of estimating cost and time of repairs.

5.2.1 Equipment Resealing: Contractor shall provide re-sealing of the Caterpillar H70-S Jackhammer attachment by replacing required seals of internal and external components in relation to recharging the unit for its intended use.

5.2.2. Equipment Recharging: Upon completion of resealing of the Caterpillar H70-S Jackhammer attachment, the Contractor shall recharge the equipment with the factory recommended gases required for its intended proper operation.

5.3. Work Area: Repair services for Caterpillar H70-S Jackhammer attachment serial# 04KL03556 shall be performed at the Contractor’s facility.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2. All local, state and federal laws.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (Sample) The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

Equipment Repairs: The Contractor shall provide re-sealing of the Caterpillar H70-S Jackhammer attachment by replacing required seals of internal and external components in relation to recharging the unit for its intended use.

PWS Para 5.2.1

Provide re-sealing of the Caterpillar H70-S Jackhammer attachment.

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PRS # 2

Equipment Recharging: Upon completion of resealing of the Caterpillar H70-S Jackhammer attachment, the Contractor shall recharge the equipment with the factory recommended gases required for its intended proper operation.

PWS Para 5.2.2

Recharge the equipment with the factory recommended gases required for its intended proper operation.

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