PWS - Redacted.pdf

PERFORMANCE WORK STATEMENT

CALIBRATION/MAINTENANCE OF INDUSTRIAL HYGIENE & OCCUPATIONAL HEALTH EQUIPMENT

AT Navy Medicine Readiness & Training Command (NMRTC) YOKOSUKA, JAPAN

1. BACKGROUND

Navy Medicine Readiness & Training Command (NMRTC) YOKOSUKA, Japan has responsibility to manage, administer and carry out the Navy Industrial Hygiene Program on mainland Japan and additional supported areas. We use a variety of industrial hygiene sampling equipment that requires annual calibration from an accredited lab. The following Performance Work Statement (PWS) details the effort that must be undertaken to support the operations and maintenance of the equipment required to provide the services described above.

2. SCOPE

The scope of work performed under these specifications includes the annual calibration of all listed equipment. The Contractor shall maintain the equipment within the original equipment manufacturer (OEM) specification, in accordance with the Federal, State, and Local law regulations, US Navy regulations, instructions, and the Joint Commission requirement. U.S. Navy regulations and instructions will be made available upon request. When product recalls or upgrades are necessary to maintain the equipment in service within the original manufacturer’s specification, the Contractor shall obtain and install same. The contractor shall be ISO 17025/ ANSI Z540.3 accredited and only allow certified repair personnel to provide calibration/maintenance services on the equipment.

3. DETAILED WORK REQUIREMENTS

The contractor shall provide the following support.

3.1. EQUIPMENT CALIBRATION:

Provide equipment calibration for equipment on attached spreadsheet.

Calibration shall be IAW the manufacturer’s OEM specifications.

3.2. CORRECTIVE MAINTENANCE:

The contractor shall provide corrective maintenance as necessary to complete the required calibration IAW the manufacturer's specifications.

3.3. FIELD SERVICE REPORTS:

The contractor shall develop and submit to the Government an itemized list of all corrective maintenance work and calibration certification upon completion of the service. The report shall be submitted to:

Navy Medicine Readiness & Training Comman (NMRTC) Yokosuka, Japan Industrial Hygiene Dept.

3.4. Upon completion of Calibration/Corrective maintenance, contractor shall send back equipment to each location directly.

NMRTC Yokosuka:

Navy Medicine Readiness & Training Command Yokosuka, Japan

MATERIALS MANAGEMENT DEPT. BLDG E-18

1-CHOME HON-CHO YOKOSUKA

KANAGAWA 238-0041 JAPAN

BHC Atsugi:

Navy Medicine Readiness & Training Unit Branch Health Clinic Atsugi, Japan FUKAYAOOGAMI AYASE, KANAGAWA PREFECTURE 252-0001 Japan

BHC Iwakuni:

Navy Medicine Readiness & Training Unit Branch Health Clinic Iwakuni, Japan

INDUSTRIAL HYGIENE DEPT. BLDG #110

MISUMI-MACHI, IWAKUNI-SHI, YAMAGUCHI-KEN, 740-0025 Japan

BHC Sasebo:

Navy Medicine Readiness & Training Unit Branch Health Clinic Sasebo, Japan Occupational Health Dept.

Hirase-Cho, Sasebo City, Nagasaki 857-0056 Japan

4. SPECIAL CONTRACT REQUIREMENTS

4.1. Contractor Performance Evaluation

If performance does not meet the specifications stated in this PWS the contractor shall be notified of the lack of performance. The contractor shall be given a specified amount of time to correct the deficiencies. If deficiencies are not corrected, appropriate action will be taken in conformance with laws and regulation.

4.2. Delays

NMRTC Yokosuka TR/Technical Representative will review any contractor delay or failure to perform to determine if the delay is caused by technical factors beyond the contractor’s control and without fault or negligence by the contractor. If the review indicates performance deficiency is not the result of factors beyond the contractor’s control, the contractor will be notified. The contractor shall respond within 24 hours of receipt of notification with remedies to correct the deficiencies.

5. DOCUMENTATION AND PERFORMANCE

5.1. Contractor shall include the maintenance and calibration certificate with the equipment shipment.

5.2. All written documentation is written in a skilled business style. The documentation conforms to standards for documentation.

5.3. All work is completed within the established and agreed upon time frames.

5.4. The quality of the work and the content of deliverables shall be highly professional.

6. GOVERNMENT RESPONSIBILITIES

Government personnel will not perform calibration/maintenance or attempt repairs to the equipment while the equipment is covered under this maintenance contract.

7. CONTRACTOR’S RESPONSIBILITIES

7.1. In all instances where government property or equipment is damaged by the contractor’s employees, a full report of the facts and the extent of the damage shall be submitted to the TR within 24 hours following the occurrences. The TR shall then forward the report to the Contracting Officer within 24 hours of receipt.

7.2. The contractor shall resolve all manufacturer recalls and other mandatory updates within thirty

(30) calendar days of the original equipment manufacturers notification for all equipment covered under this contract.

8. PERIOD OF PERFORMANCE/POP

Basic: 30 September 2022 – 29 September 2023