PWS Real Property Support_draft.pdf

Performance Work Statement

For

Real Property Inspection Support for the Department of Public Works (DPW)

Fort Stewart and Hunter Army Airfield Fiscal year 2027

24 July 2026

Curtis Hanna Lotasha Preston

Contracting Officer Real Property COR

MICC Ft Stewart, GA Ft Stewart, GA

1. GENERAL: This is a non-personnel services contract to provide Real Property Support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide personnel for onsite inspections of Real Property and support services as defined in this Performance Work Statement except for those items specified as Government furnished property and services.

1.2 Background: Army Regulation 405-45 requires real property inventory to be validated every 5 years. Due to the size of inventory, 20% inventory validation is conducted annually. The inspectors must perform inspections of facilities in accordance with AR 405-45.

1.3 Objectives: The contractor shall provide skilled and experienced workers to:

• Conduct DPW Real Property Inventory facility inspections

• Enter inspection results in GFEBS and Real Property physical files

• Maintain GFEBS and physical files with current and accurate facility inspection data

• Maintain an accurate hand receipt listings of all real property facilities

1.4 Scope: Annual facility inspections will be divided equally into the number of months in the period of performance until the completion date. Progress of facility inspections will be reported in the Monthly Status Report. Currently there are approximately 5306 facilities on Fort Stewart, GA (FSGA) and approximately 1803 on Hunter Army Airfield (HAAF). Must complete all assigned inspections NLT 30 AUG of each calendar year.

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain a Quality Control Plan describing the Quality Control Program. The draft QC Plan will be reviewed and approved by the COR so that corrections may be made by the contractor prior to implementation on contract start date. The contractor shall submit the final QC Plan within 30 days after contract award. The Contractor's Quality Control Plan shall be subject to review and approval by the Government throughout the contract period. An updated copy of the Contractor's Quality Control Plan shall be provided to the COR at least five workdays prior to implementation of any changes. The Quality Control Plan shall be the basis of the Contractor's Quality Control Program and shall address all quality requirements.

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Hours of Operation: The Contractor is responsible for providing services, between the hours of 7:00 a.m. and 3:30 p.m. Monday thru Friday except Federal holidays or when the facility is closed at the discretion of the Government. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is open. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce.

1.5.4 Place of Performance: Daily reporting will be 1616 Veterans Parkway, Fort Stewart, GA unless otherwise directed. The majority of work will be performed at FSGA or HAAF.

1.5.5 Security Requirements: Access and general protection/security policy and procedures. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.5.1 AT Level 1 Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil

1.5.5.2 Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the http://jko.jten.mil/ following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.5.5.3 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by DPW ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.5.5.4 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.5.5.5 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.5.5.6 Information Assurance (IA)/ Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.5.5.7 Access to classified information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.5.5.8 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.5.5.9 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The contractor will abide by applicable Army regulations covering security of government property. Physical accountability of property and the keys and locks securing all property and facilities will be maintained. Contractor is subject to security inspections.

1.5.5.10 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon notification of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.6 Qualifications:

All employees must:

• Possess a high school education & be able to read effectively to read addresses

• Be able to effectively communicate verbally and in writing.

• Possess valid driver’s license and be able to drive

• Be proficient in computer data entry.

• Have computer skills to include Microsoft Office, Excel, Word and Outlook.

• Be customer service oriented.

• Have attended the Defense Driving Course (DDC), presented by the Installation Safety

Office, prior to operation of a government vehicle.

• Be able to walk up and down multiple flights of stairs.

At a minimum one employee must:

• Have at least 3 years of experience working with real property accountability and

GFEBS (specifically RE80 – Real Property Module)

• Have familiarity with Geographic Information Systems

• Have a working knowledge of report generation capabilities within SAP applications

(specifically GFEBS)

• Be familiar with the Chief Financial Officers Act of 1990 and associate authoritative governing documents to comply with CFOA audit requirements

1.5.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.8 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. 3:30 p.m., Monday through Friday except Federal holidays. The contractor shall designate one inspector as the lead. The lead will serve as the point of contact to coordinate workload and guidance from the COR. The lead will then disseminate this workload and information to the other inspectors as necessary. The lead inspector may, also, serve as the contract manager, at the contractor’s discretion.

1.5.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.5.10 Personal Appearance and Conduct: Personnel shall wear appropriate clothing based on their function areas. Attire shall be appropriate for the areas assigned and shall not be unkempt, soiled, or faddish. The wearing of clothing that displays military insignia or mimics any type of military uniform is not allowed. Personnel shall maintain professional baring. The use of slang, expletives, and confrontational tones are not acceptable.

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 GOVERNMENT FURNISHED PROPERTY. “Government-furnished property” means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.7 GOVERNMENT PROPERTY. Government Property means all property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the sub-Contractor.

2.1.14 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DFAS Defense Finance and Accounting Service DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide space, materials, standard business equipment and utilities (e.g. access to copier, telephones and fax line access), computer workstations, and software and resources when required to complete the specified tasks for all on-site personnel. All Government-furnished property shall be provided in accordance with FAR 45. The Government property shall be used only in performance of this contract, unless otherwise provided in this contract or approved by the COR. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Equipment: The Government will provide all necessary vehicles and equipment for this contract including inspection forms, measuring devices, cameras as deemed necessary by the COR to complete the duties of this contract. Contractor will maintain full accountability and documentation related to all usage of Government owned vehicles including daily mileage logs and documentation specifying destination and routes used when traveling.

3.3 GFP Loss: If Government furnished property is damaged or lost because of contractor employee negligence or willful misconduct to include theft, it is the contractor’s responsibility to replace with same like item of same value or provide reimbursement to the Government.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5. SPECIFIED TASKS:

5.1 Inspections: Conducts visual inspection on all buildings and facilities on a continuing basis to compile data required for the daily maintenance and update of the automated real property inventory.

5.2 Physical files: The contractor shall examine all hard copy, physical inventory records and documentation for existence and completion. If records are found to be deficient, the contractor will record the deficiency and notify the COR. The Existence and Completeness (E&C) checklist has been provided by ACSIM and the details include, but are not limited to general details such as: DD Forms 1354, floor plans, maps, photographs, property cards, cost details, GFEBS screen shots & attestation memos, disposal records, historic and environmental reviews, DD Forms 1391, excess or disposal reports, transfer and privatization documentation, equipment records that exceed capitalization thresholds, change depreciation schedules, and other data (such as inventory inspection reports, diversion / conversion requests to IMCOM, utilization reports, etc.)

5.3 GFEBS Records: The contractor shall review and validate all real property records currently entered into GFEBS for accuracy and completeness. The contractor will then enter all data necessary, including making changes, updates and corrections, so all real property records in GFEBS are in compliance and complete. This will include, but not be limited to, updating pooled space and rental objects, unit of measures, CATCODES, and other data as required for CFOA compliance and Army accountability. The contractor shall create new records in GFEBS from DD Form 1354 as necessary.

5.4 Reports: The contractor shall provide monthly status reports, including work completed within the month, number of records remaining, and any issues discovered with a proposed correction plan. This monthly report shall be the primary management control process for this contract. The COR will review all deliverables monthly. The monthly status report shall be submitted to the COR with each invoice. Other reports will be produced on an as-needed basis.

5.5 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including sub-Contractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address http://www.sam.gov. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub- Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.6 Acceptance of Services: When all services have been deemed acceptable and there is documented objective quality evidence to support acceptable performance the COR will accept the services provided and authorize payment upon satisfactory completion of the work. This is done by approving the contractor’s invoice in Procurement Integrated Enterprise Environment system athttps://piee.eb.mil/.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

Chief Financial Officers Act of 1990 Installation Management Command (IMCOM) Real Property Handbook – October 2019 OACSIM Real Property Management Handbook – June 2019 AR 405-45: Real Property Inventory Management November 2004 AR 405-70: Utilization of Real Property May 2006

7. ATTACHEMENT/TECHNICAL EXIBIT LIST:

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Threshold Method of Surveillance

Inspects real property assets in support of facilities utilization function and physical inventory validation. (PWS 5.1)

Perform facility inspections IAW 405-45. Prepare inspection documentation for each facility and enter into facility asset file.

COR verification by random sampling of completed inspections

Insure that Real Property physical files and GFEBS files are maintained to standard.

(PWS 5.2)

Files must pass annual inspection.

COR verification by random sampling of completed inspections

Inputs information from facility inspections into GFEBS. (PWS 5.3)

Update GFEBS with current inspection data within 10 days of inspection date.

COR verification by random sampling of completed inspections

Maintains accurate hand receipt listing of all real property facilities (PWS 5.4)

Update hand receipt listing as needed as changes occur

COR verification by random sampling of hand receipt listings

Willingly assists all customers in all matters relating to Real Property in a respectful and polite way.

No more than 2 valid complaints per year.

COR validation of Customer Complaints

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Facility Inspections

IAW AR 405-45 &

AR 405-70

Ongoing N/A Completed Inspection Form File in Real

Property Asset Files

Monthly Status Report

Monthly

2 copies

Microsoft Word, Excel, Handwritten, Work Order Document.

Real Property Accountability Officer

Contingency Plan Upon the start of on-site work

2 copies

Microsoft Word, Excel, Handwritten, Work Order Document.

Real Property Accountability Officer

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

The workload data is for estimation purposes only. The frequencies are minimums based on the estimated annual man-hours required per task order. The contractor may perform these tasks more frequently.

ITE

M

NAME

ESTIMATED QUANTITY

1 Inspects real property assets in support of facilities utilization function and physical inventory validation.

(PWS 5.1)

Ft Stewart: 5306; HAAF: 1803 Annually

2 Maintain physical files and GFEBS records (PWS 5.2 & 5.3)

Ft Stewart: 5306; HAAF: 1803 Annually

Historically this work has been accomplished by 3 Real Property Inventory Contract Employees.