PWS RAILROAD MAINTENANCE AND REPAIR.pdf

PERFORMANCE WORK STATEMENT (PWS)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Railroad Track Maintenance, and Repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform railroad maintenance, and repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background:

1.2.1. U.S. Army Ft. Stewart and Hunter Army Airfield operates approximately 22 miles of track. Services provided under this contract shall be performed in portions of Liberty and Chatham Counties. Ft. Stewart tracks are approximately 19 miles located within the boundaries of Fort Stewart, and traverses through Hinesville, and joins the main CSX line at Allenhurst, Georgia. Hunter Army Airfield has approximately 3 miles located within the boundaries of Hunter Army Airfield Savannah, Ga.

1.2.2. Site maps applicable to the Fort Stewart and Hunter Army Airfield Railroad Track System may be reviewed at Fort Stewart, Georgia, Directorate of Public Works, Service Branch, Building 1178. One copy of all drawings will be furnished to the successful Contractor at the time of award.

1.3. Objectives: The objective of this requirement is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Railroad Maintenance and Repair as defined in this Performance Work Statement (PWS).

Provide for the safe, reliable, and cost-effective operation of the Ft. Stewart and Hunter Army Airfield railroad track systems. The contractor shall operate IAW 49 CFR 200 through 49 CFR 299, UFC 4-860-03, TM 5-628, Occupational Safety and Health Administration (OSHA) regulations and state and local regulations, in addition to being responsible for all materials purchased, inventoried, stored, and maintain safe and clean work areas at all times.

1.4. Scope:

1.4.1. The general scope of work of this requirement is a Firm-Fixed Priced work for maintenance and repair services of 22 miles of railroad. The Contractor shall perform requirements of this contract on an “as needed, as funded” basis. This track which is owned and operated by the U.S. Army Ft. Stewart and Hunter Army Airfield shall be maintained to Federal Railway Administration (FRA) Class 2 standards in accordance with the current version of Code of Federal Regulations (CFR) Title 49, Part 213, US Department of Transportation (DOT), Federal Railway Administration, UFC 4-860-03, Office of Safety, Publication Track Safety Standards; CFR Title 49, Part 214, Railroad Workplace Safety; and with the current version of CFR Title 48, Part 237, Bridge Safety Standards. All services performed by the Contractor shall be in strict accordance with the conditions and specifications of this contract. All operations in connection with this section shall be closely coordinated with the Contracting Officers Representative (COR).

1.4.2. The Government reserves the right to perform any repair/task when the cost of repair is less than $50.00.

1.4.3. Maintenance and repair items include, but not limited to the following:

1.4.3.1. On-call Maintenance and Repair Non-emergency. Examples include, but not limited to the furnishing, replacing, repairing and installing the following: maintaining and replacing mile posts, whistle posts, culvert markers and other signs; tightening and replacing bolts and fastenings; raising low joints;

clean and lubricate switch/frogs; clean railroad (RR) crossing flanges; furnish and install (F&I) bolts, double clamp gage rod, frog (#8 or #10) manganese, insulated joint, joint bar bolt w/ nut & washer, joint bar w/ bolts, rail anchors, rail braces with plate, rail cropping, ramp bumpers spring type, switch point guards, switch point clips, switch rods (48.0 inches) switch rods (80.5 inches), switch stand lever latches, switch stand, target flag post, target flags (pair), tie plate; gage railroad tracks; bond joints; insulated joint;

spike tightening and spiking; surface and align railroad tracks; switch & misc. turnout adjustment; switch point maintenance; tighten joint bolts, remove and/or reinstall wheel stop at the end of tracks; tamping the track to line and surface; keeping curves true and with their proper super elevation.

1.4.3.1.1. Bid schedule item is all inclusive for replacement of worn or damaged rail and/or rail sections.

Everything required for the complete removal and reinstallation of rail and or rail sections. Including disposal and restoring to full FRA compliance standards. (Note any ties removed shall be replaced with composite ties.)

1.4.3.1.2. Bid schedule item is all inclusive to complete ballast work (including changing, removal, relocating and/or disposal of old ballast, installing and dressing new ballast and/or cleaning and dressing of current ballast, grade and stockpile ballast for current and future use).

1.4.3.1.3. Bid schedule item is all inclusive changing and/or replacing of ties with new composite ties.

(All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new composite ties including redressing of ballast.)

1.4.3.1.4. Bid schedule item is all inclusive changing and/or replacing of switch ties with new composite switch ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new switch ties including redressing of ballast.)

1.4.3.1.5. Bid schedule item is all inclusive for complete replacement and repair of Crossing Flanges.

Complete all-inclusive replacement and/or repair. (All-inclusive removal, everything required for complete removal and disposal of old ties, flanges and other associated materials, all-inclusive installation, everything required for complete installation of new composite ties, Flanges and includes redressing of ballast.)

1.4.3.2. Emergency Repairs. Rerail Derailed Locomotive/No apparent damage to track or Locomotive.

Rerail Derailed Railcar/No apparent damage to track or Railcar.

1.4.3.3. Emergency repair Call out for other than Derailments. Emergency Call out for other than Derailments. This could include regular repair items that unexpectedly become mission critical.

1.4.3.4. Other Miscellaneous Compliance Items. Miscellaneous unforeseen Repairs and/or Inspections required to maintain FRA compliance and safe rail operations.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 1 Jan 25 - 31 Dec 25 Option Year 1: 1 Jan 26 - 31 Dec 26 Option Year 2: 1 Jan 27 - 31 Dec 27 Option Year 3: 1 Jan 28 - 31 Dec 28 Option Year 4: 1 Jan 29 - 31 Dec 29

1.6. General Information:

1.6.1. Quality Control. The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which s/he assures that the work complies with the requirements of the contract. The contractor shall submit his/her QCP to the Contracting Officer within 10 days of contract award. Any changes to the QCP during the life of the contract shall be documented within 5 working days and submitted to the Contracting Officer for review and acceptance. After acceptance of the QCP the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.2. Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1. Inspection & test of services. The government will have the right to or cause to have inspected and/or tested all services performed under this contract.

Recognized Holidays:

New Years Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.3. Hours of Operation. The contractor is responsible for conducting business, between the hours of 0700 – 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3.1. Service may be required to be performed during non-business hours. Normal hours of operation are 0700 to 1630 Monday through Friday. Due to the nature of the work and the limited down time available for this type of maintenance/repair it may be necessary to accomplish these tasks after normal duty hours such as evenings, weekends or holidays when traffic flow is light.

1.6.4. Place of Performance. The work to be performed under this contract will be performed within Ft.

Stewart and federally owned right of way passing through the surrounding communities leading to CSX main line connection and tracks contained on Hunter Army Airfield, in Savannah, GA.

1.6.5. Type of Contract. The government will award a Firm Fixed Price.

1.6.6. Security Requirements:

1.6.6.1. All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jko.jten.mil.

1.6.6.2. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWatch training is available at the following website:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.6.6.3. The Contractor and all associated sub-contractor employees shall comply with applicable Installation local access and security policies and procedures. If required by this contract, the contractor shall also provide all information for background checks to meet Installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security matters or processes.

1.6.6.4. All persons employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violation exists. No employee shall be permitted on the reservation when such checks reveal that his/her presence would be detrimental to the security of the installation or the accomplishment of the work. The Contracting Officer may require the Contractor to remove any employee for security or misconduct reasons.

1.6.6.5. Installation Access. Installation access requires valid government issued photo ID for each individual (i.e. driver’s license), vehicle registration, and proof of insurance to obtain a day pass and will require going through a back ground check and vehicle inspection. Commercial vehicles will only have access through Gate 7 (commercial gate) during the normal duty day. After hours and holidays Gate 1 will be used.

1.6.6.6. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.7. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.6.7.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.7.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7. Special Qualifications:

1.6.7.1. The Contractor shall provide documentation of training and experience which uniquely qualifies them for the type of work to be performed under this contract to ensure the safe and reliable operation of the Rail System IAW 49 CFR 200 through 49 CFR 299, Unified Facilities Criteria (UFC) UfC-4-860-03 FRA Railroad Track Maintenance & Safety standards.

§214.343 Training and qualification, general.

(a) No employer shall assign an employee to perform the duties of a roadway worker, and no employee shall accept such assignment, unless that employee has received training in the on-track safety procedures associated with the assignment to be performed, and that employee has demonstrated the ability to fulfill the responsibilities for on-track safety that are required of an individual roadway worker performing that assignment.

(b) Each employer shall provide to all roadway workers in its employ initial or recurrent training once every calendar year on the on-track safety rules and procedures that they are required to follow.

(c) Railroad employees other than roadway workers, who are associated with on-track safety procedures, and whose primary duties are concerned with the movement and protection of trains, shall be trained to perform their functions related to on-track safety through the training and qualification procedures prescribed by the operating railroad for the primary position of the employee, including maintenance of records and frequency of training.

(d) Each employer of roadway workers shall maintain written or electronic records of each roadway worker qualification in effect. Each record shall include the name of the employee, the type of qualification made, and the most recent date of qualification. These records shall be kept available for inspection and photocopying by the Federal Railroad Administrator during regular business hours.

§214.345 Training for all roadway workers.

The training of all roadway workers shall include, as a minimum, the following:

(a) Recognition of railroad tracks and understanding of the space around them within which on-track safety is required.

(b) The functions and responsibilities of various persons involved with on-track safety procedures.

(c) Proper compliance with on-track safety instructions given by persons performing or responsible for on-track safety functions.

(d) Signals given by watchmen/lookouts, and the proper procedures upon receiving a train approach warning from a lookout.

(e) The hazards associated with working on or near railroad tracks, including review of on-track safety rules and procedures.

1.6.7.2. The Foreman/superintendent shall be required to have a minimum of five (5) years’ experience with the maintenance and repair of Army railroad track systems.

1.6.7.3. Employees. The contractor is responsible for ensuring all employees possess valid identification and maintain current Information Assurance Technician (IAT) Level I certification and have completed the required FRA Rail safety courses.

1.6.8. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR). The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: The follow personnel are considered key personnel by the government: contract manager/Alternate and/or Foreman/ superintendent. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate Foreman/superintendent who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday or when the crew is on site.

1.6.10.1. The Contractor shall provide an on-site Foreman/superintendent with authority to act for the Contractor. This individual shall be responsible for overall management and coordination of this contract and shall act as the point of contact with the Government.

1.6.11. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11.1. The Contractor shall provide a means to identify all employees working under this contract. The Contractor shall provide a typewritten list of employees’ names with personal identification information to the KO/COR. The Contractor shall notify all parties of any changes to the employee list within two (2) days after change occurs. Each employee shall keep this card/badge on their person at all times while within the boundaries of this installation and shall produce this identification upon request of Military Police, Contracting Officer or the COR.

1.6.12. Contractor Travel. Contractor travel at Government expense is not authorized.

1.6.13. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MADR Maximum Allowable Defect Rate OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will provide no services.

3.2. Facilities. The Government will provide no facilities. The Government will not provide any administrative areas or storage areas for the contractor’s employees, vehicles, equipment or supplies.

3.3 Utilities. The Government will allow the use of existing utilities when available. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General. The Contractor shall furnish all supplies, equipment, facilities, supervision, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1. The Contractor shall provide at his own expense all licenses, permits, and bonds as required by the State, County, and Municipalities through which he will operate in the performance of service under this contract.

4.2. Secret Facility Clearance. None required at this time.

4.3. Materials:

4.3.1. The contractor shall furnish all repair parts only in the quantities for the requested work by COR.

Vendor parts invoices shall be included with the monthly invoice and have the correct location (i.e. FS or HAAF) and shipping charges (if any) on the invoice. Parts exceeding $500.00 shall be purchased on a competitive basis and documentation quotes must be submitted with the parts invoices.

4.3.2. All materials/supplies shall be new. The Contractor furnished materials/supplies shall be equal to or exceed the Mil spec quality of the item being replaced. The Contractor is responsible for the removal and disposal of any salvageable and non-salvageable materials as determined by the Government such as old ties and spikes etc. The Contractor will not dispose of salvageable and non-salvageable material on Ft Stewart or Hunter Army Airfield. These items must be disposed of off the installations at the cost of the Contractor.

4.3.3. Tie Plugs and Ties. Tie Plugs if authorized for use shall fit holes from which spikes are drawn. The plugs shall comply with Chapter 3, Part 1 of AREMA Manual and shall be treated in accordance with Chapter 3, Part 6 of AREMA Manual. Chapter 3, Part 2 of AREMA Manual and shall be sawed 7 inch thick and 9 inch wide. The length shall vary from 10 ft to 16 ft. Conditioning and seasoning shall conform to the requirements of AWPA C6 for the individual wood species. Ties shall be well seasoned. Prior to preservative treatment, wood ties shall be dried to the oven dry moisture content, or less, as specified in paragraph 3.14 of AWPA C6. The wood may be air-dried, vapor dried, or boultonized. Ties, which are to be dried by artificial means, shall be conditioned and treated as soon as possible after sawing, but no more than 30 days later. The temperature used for boultonizing shall be as high as possible but in no case less than 94 degrees C or 200 degrees F. Vapor dried ties shall be transferred from drying cylinders to treatment cylinders as quickly as possible to avoid loss of heat from the seasoned ties. Ties shall be pressure treated in accordance with Chapter 3, Part 6 of AREMA Manual by the empty cell process with a 60/40 creosote/coal tar solution (Grade C) in accordance with AWPA P2 to a minimum retention of 3.6 kgIO.28 cu m 8 lbs/cu ft of wood. SECTION 05650a Page 48. Treated ties shall be permanently marked or branded by the producer in accordance with AWPA M6. Ties shall be produced by a member of the Railway Tie Association. All ties shall be incised on all four sides in the pattern specified in AREMA Manual, Chapter 3, Part 6, prior to treatment. Splits shall not be longer than 100 mm 4 in. and not wider than 5 mm ¼ in at either end. Splits longer than 100 mm 4 in but not longer than the width of the face in which the split appears, will be acceptable if specified anti-splitting devices are installed with the splits compressed. Any required adzing and drilling for spikes shall be performed prior to treatment. The Contractor shall notify the Contracting Officer at least 15 days prior to the shipment of any treated ties or timbers from the manufacturer’s plant, to provide the Government the opportunity to inspect the materials before shipment.

When inspections of onsite materials result in product rejection, the Contractor shall promptly segregate and remove rejected material from the premises. The Government may also charge the Contractor any additional cost of inspection or test when prior rejection makes re-inspection or retesting necessary.

Crossties and switch ties shall be equipped on each end with gang nail end plates anti-splitting devices of the type specified, regardless of whether or not the wood has shown any tendency to split. Products used shall conform to Chapter 3, Part I of AREMA Manual. Anti-splitting devices shall be applied in accordance with Chapter 3, Part 1, Section 10 of AREMA Manual.

4.3.4. Track Bolts, Nuts, and Spring Washers. Track bolts, nuts, and spring washers required under this contract shall comply with the AREA Manual for Railroad Engineering.

4.3.5. Track Spikes. Track spikes shall comply with the AREA Manual for Railroad Engineering. New track spikes shall be 6 inches long by 5/8 inches.

4.3.6. Rail. Rail shall be new minimum 115 lb. and meet the requirements specified in the AREA Manual for Railroad Engineering. Rail shall be four (4) and/or six (6) hole punch pattern. The rail punch pattern shall match the rail being replaced.

4.3.7. Ballast. Prepared ballast shall consist of crushed stone not greater than 2 1/2-inch maximum size and not less than 3/4-inch minimum size. The ballast shall contain not greater than 10 percent fines (by weight) and shall conform to applicable AREA Standards for soundness and quality. The percentage of wear of prepared ballast tested with the Los Angeles Abrasion Test Machine shall not be greater than 40 percent. Track ballast shall be prepared, crushed run, granite material conforming to specifications in this section.

4.3.8. Joint Bars. Joint bars shall be of the size, shape and punching pattern of the rail that the joint bars are to be installed on.

4.3.9. Tie Plates. Tie plates shall be single and/or double shoulder type, based on plate type being replaced.

4.3.10. Rail Anchors. Rail anchors shall be installed, box anchored, four (4) to each tie when required.

4.3.11. Plastic/Composite Tie Specification:

Composite ties shall be impervious to biological effects, surface deterioration due to abrasion, and surface degradation due to UV light exposure. Coefficient of thermal expansion must meet ASTM D696-91 requirement for Class 1 Railroads.

Salient Characteristics:

1. Appearance: Textured

2. Density: 55 - 70 lbs. per cubic foot

3. Surface hardness, new: 7,800 lbs. to push a 2" diameter steel ball 0.25" into surface of the tie

4. Percent recycled / recyclable: 100% / 100%

5. Spike insertion pressure, new: 7,200 lbs.

6. Spike withdrawal pressure, new: 2,600 lbs.

7. Spike lateral resistance pressure, new: 3,400 lbs.

8. Longevity: >40 years

9. Made of 100% composite/plastic with no metal or concrete and no cores

10. Non-hazardous and non-leaching

11. Does not contain creosote or copper arsenate chromates

12. All plastic railroad ties must be bundled for forklift unloading and shipped via truck.

4.4. Equipment:

4.4.1. The Contractor shall provide all tools, equipment, transportation, instruments and anything else necessary for the completion of this contract.

4.4.2. Safety Equipment. Contractor shall provide, at his own expense, all safety equipment for the safety of personnel required in the performance under this contract. The Contractor shall provide and install all required signage, derails, and lights in order to protect work crews while working on track and components.

4.4.3. Sanitary Facilities. Contractor shall provide at his own expense all sanitary facilities required in the performance of service under this contract.

4.5. The Contractor shall submit 2 in 1 invoices through the Wide Area Workflow (WAWF) system for completed work and parts.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services.

5.1.1. The Contractor shall perform on-call maintenance and repair requirements to the railroad system at Fort Stewart and Hunter Army Airfield. The Contractor shall furnish all labor, materials, equipment, transportation, supplies, tools, instruments, and supervision required to perform the requirements of this contract. The Contractor shall perform requirements of this contract on an “as needed, as funded” basis. All services performed by the Contractor shall be in strict accordance with the conditions and specifications of this contract. All operations in connection with this section shall be closely coordinated with the Contracting Officers Representative (COR). No section of track shall be disassembled or closed to traffic without the approval of the COR and the US Army Certified Track Inspector. After an order for services is placed by the COR/ACOR, the COR and the Contractor will develop a schedule for accomplishment of the work. The COR shall have the right to change the schedule consistent with Government requirements (i.e., military exercises or emergencies).

5.1.2. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials and supervision necessary to perform required maintenance and repairs of all rail and track components required to safely operate the rail system in strict accordance with Federal Railway Administration (FRA) Class 2 standards as listed in the current version of Code of Federal Regulations (CFR) Title 49, Part 213, US Department of Transportation (DOT), Federal Railway Administration, UFC 4-860-03, TM 5-628, OSHA standards, Publication Track Safety Standards and CFR Title 49, Part 214, Railroad Workplace Safety.

5.1.3. The contractor shall work closely with other Directorate of Public Works (DPW)/non-DPW contractors, Government employees and Government agencies on and off post to accomplish the mission of the DPW and Installation as a whole. Provide accurate data, information, and reports to the Contracting Officer Representative (COR), Government employees and Government Agencies.

5.1.4. The contractor shall receive all work from the Contracting Officer (KO) or the appointed Contracting Officer Representative (COR). Report any other deficiencies requiring repair to the Government COR at the time the deficiency is discovered. Service calls under this contract are intended to be performed in accordance with the Service Contract Act. The contractor's execution schedule for work may be influenced by command priorities, unforeseen work, weather conditions, material availability, and emergency response. Some work may be required after normal duty hours and may require weekend coverage. Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any unscheduled Emergency Work repairs required.

5.1.5. The Contractor shall clean the work area prior to leaving the site. All debris shall be disposed of by the Contractor off of the military reservation.

5.1.6. All salvaged materials and debris shall become the property of the Contractor and shall be removed from the reservation, not later than three working days after completion of each delivery order. Contractor when calculating the bid price shall consider value of salvage materials.

5.2. Tasks:

5.2.1. On-call Maintenance and Repair Non-emergency:

The Contractor shall perform all required maintenance and repair of the Fort Stewart/Hunter Army Airfield Railroad System in accordance with this contract and as specified on individual purchase orders as required to maintain FRA class 2 compliance and safe rail operations. This may include but is not be limited to:

1. Furnish, remove and install rail (115 pound)

2. Adjust rail point gap

3. Furnish, remove and install l joint bar

4. Re-spike joint

5. Crop rail

6. Furnish, remove and install joint bar bolt, washer and nut

7. Furnish, remove and install rail anchor

8. Furnish, remove and install rail bond wire

9. Perform rail welding

10. Regage track

11. Furnish, remove and install gage rods

12. Tighten joint bar bolts

13. Spike tighten and respiking

14. Surface, align and regage track

15. Furnish, remove and install track ballast

16. Ballast work. Complete all-inclusive ballast work (including changing, removal and disposal of old ballast, installing and dressing new ballast and/or cleaning and dressing of current ballast, grading and stockpiling ballast for current and future use.

17. Furnish, remove and install Ties. Complete all-inclusive changing and/or replacing of ties with composite ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new composite ties including redressing of ballast)

18. Furnish, remove and install Switch ties. Complete all-inclusive changing and/or replacing of switch ties with new composite switch ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new composite switch ties including redressing of ballast).

20. Furnish, remove and install Crossing Flanges. Complete all-inclusive replacement and/or repair by LF (Shall include everything required for complete removal and disposal of old crossing flanges, and everything required for complete installation of new crossing flanges as ordered by the LF).

21. Clean road crossing flangeways

22. Drill rail for repairs

23. Perform switch and turnout adjustment, to include shimming, and switch lubrication.

24. Remove and replace frog, manganese, self-guarded (#8)

25. Furnish, remove and install switch stands (Model 51A)

26. Furnish, remove and install switch points, switch ties, rail braces, heel joint and shoulder bars.

27. Furnish, remove and install point lever latches, switch stand bases, switch flags, and insulated joints.

28. Replacement of worn or damaged rail (115 pound) and/or rail (115 pound) sections.

29. Tamping the track to line and surface

30. Keeping curves true and with their proper super elevation

31. Lubricating, adjusting and repairing switches and frogs

5.2.2. Emergency Repairs. The contractor shall provide 24 hour on-call emergency repair service 365 days a year. When emergency services/repairs are required, the Contractor shall be on site within four (4) hours after notification for re-railing requirements. Rerailing of locomotives or rail cars is considered an emergency repair. The Contractor is expected to have on hand materials to make any additional repairs to track or turnouts caused by derailments on an emergency basis. This action shall require approval from the KO or a designated COR prior to performing any work.

5.2.3. Emergency repair Call out for other than Derailments. Other services that may be considered emergency repairs such as turnout adjustments and regular repair items that unexpectedly become mission critical.

5.2.4. Other Miscellaneous Compliance Items. Other unforeseen Miscellaneous Repairs and/or Inspections required to maintain FRA compliance and safe rail operations.

5.2.5. Employee Notification Rules. Contractor shall issue rules requiring its employees to report to KO or COR, by the quickest means available any track closure.

5.2.6. The contractor shall furnish a written daily report specifying any preformed work, tests or inspection results to the KO/COR the first workday following the test, inspection or work. The contractor shall prepare the different forms for the reports and submit them for approval by the KO or COR prior to initial use and for any subsequent changes during the performance of this requirement. The initial form shall be submitted within ten calendar days after the award of this contract. The report shall contain a list of all tested components and the results of any tests, inspections and/or work performed (examples can be found in UFC-4-860-03).

5.2.2. Scheduling:

5.2.2.1. The contractor shall coordinate with Contracting Officer Representative (COR) to schedule all work. The proposed schedule for work shall be submitted to the KO/COR at least five (5) working days prior to start of the schedule for approval. The schedule must be approved prior to commencement of work.

5.2.2.2. After an order for services is placed by the COR/ACOR, the COR and the Contractor will develop a schedule for accomplishment of the work. The COR shall have the right to change the schedule consistent with Government requirements (i.e., military exercises or emergencies).

5.2.2.3. The contractor shall schedule work as to minimize interference with local traffic flow and/or rail operations.

5.2.3. Repair and Replacement Parts:

5.2.3.1. In the event that repair parts are required to warrant the system operational the contractor shall submit a quote for repair parts (including freight costs) and receive approval from the COR prior to ordering any parts. Payment will only be made for quantities required to perform the requested work.

Vendor parts invoices shall be included with the monthly invoice and have the correct location (i.e. FS or HAAF) and shipping charges (if any) on the invoice. Parts exceeding $500.00 shall be purchased on a competitive basis and documentation quotes must be submitted with the parts invoices.

5.2.3.2. The entire cost of all equipment rentals shall be paid by the contractor with no reimbursement from the government.

5.2.4. Invoicing. The contractor shall invoice only for the requested and approved maintenance, testing, parts and repairs performed during that invoicing period. The Contractor shall submit 2 in 1 invoices through the Wide Area Workflow (WAWF) system for completed work and parts.

5.2.5. Safety. The contractor shall be fully responsible for compliance with all local, state, and federal environmental/occupational safety laws, rules, and regulations. Contractor operation, equipment, and personnel shall comply with safety provisions specified in the Occupational Safety and Health Act (OSHA). If a signal is going to be out of operation for service or repairs COR/DES must be notified in advance so a TCP can be arranged.

5.3. Contractor Management Reporting (CMR):

5.3.1. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx.

5.3.2. The required information includes:

1. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR)

2. Contract number, including task and delivery order number

3. Beginning and ending dates covered by reporting period

4. Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data

5. Estimated direct labor hours (including sub-Contractors)

6. Estimated direct labor dollars paid this reporting period (including sub-Contractors)

7. Total payments (including sub-Contractors)

8. Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different)

9. Estimated data collection cost

10. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information)

11. Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

12. Presence of deployment or contingency contract language

13. Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

14. As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

5.3.3. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

NUMBER DATED DESCRIPTION

CFR Title 49, Part 213 Railway Administration

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