PWS-Rabbi-MCRD.pdf

PERFORMANCE WORK STATEMENT

Jewish Services Marine Corps Recruit Depot, San Diego CA

Recruit Training Regiment

1.0 PURPOSE

The purpose of this contract is to provide Jewish Marine Corps recruits at Marine Corps Recruit Depot (MCRD), San Diego with weekly Sunday pastoral ministry and spiritual services, fostering an environment that supports the free exercise of religion as guaranteed by the First Amendment to the U.S. Constitution. These services will be provided in alignment with Jewish doctrine and military regulations.

2.0 SCOPE

This Performance Work Statement (PWS) outlines the requirements for fulfilling the purpose stated above. The contractor shall provide the Jewish Service at in collaboration with the Recruit Training Regiment (RTR) Chaplain, and any uniformed Jewish Rabbis assigned to MCRD. The Jewish program includes: one (1) weekly Sunday service and other special Jewish events to meet the Jewish Community’s spiritual needs and religious requirements The contractor shall provide all required reports and documentation associated with these services and activities to the Recruit Training Regiment at MCRD.

3.0 APPLICABLE DOCUMENTS

The Contractor shall comply with the following documents, regulations, and instructions:

• SECNAVINST 1730.7E, Religious Ministry Within the Department of the Navy

• SECNAVINST M-5510.30, Department of the Navy Personnel Security Program Reference

• Any other relevant MCRD San Diego base regulations and instructions.

4.0 PERFORMANCE REQUIREMENTS

The Contractor shall perform the following tasks and meet the associated performance standards:

4.1 Pastoral Care:

4.1.1 Provide pastoral care to Jewish recruits: This includes pastoral counseling, spiritual guidance, and support in accordance with Jewish doctrine. Provide oversight and training of volunteers to support pastoral care.

4.1.2 Performance Standard: Provide a religious service each Sunday at MCRD and on other special service days (6 per year as listed in section 4.3). Maintain a log of pastoral care activities, summarizing the type of care provided and the number of recruits served.

4.2 Religious Education:

4.2.1 Provide religious education for Jewish recruits: This program shall adhere to Jewish doctrine as outlined by the governing body of the Jewish tradition to which the contractor belongs.

4.2.2 Performance Standard: Conduct religious education sessions as scheduled and maintain attendance records.

Provide a quarterly report summarizing the topics covered, participation levels, and any feedback received.

4.3 Religious Observations:

4.3.1 Conduct Jewish services: This includes a service each Sunday and on special holidays.

4.3.2 Performance Standard: Conduct Jewish services as scheduled and maintain a record of services performed.

Ensure all records of ritual participation are properly documented and maintained. These services include a weekly service every Sunday, and the following six (6) additional services:

a. Special Service Days (Dates are determined by the Jewish Calendar)

i. Rosh HaShana

ii. Yom Kippur

iii. Hanukkah (One service during the holiday)

iv. Passover (One service during the holiday)

v. Sukkot

vi. Shavout

4.4 General Requirements:

4.4.1 Collaboration: Collaborate with Religious Ministries, any assigned military or contract chaplains, and other relevant personnel to ensure effective coordination of Jewish religious services.

4.4.2 Compliance: Ensure all services and activities comply with Jewish doctrine, Navy, and Marine Corps regulations and instructions.

4.4.3 Training and Oversight: If the Contractor employs or utilizes other individuals to assist in providing services, the Contractor is responsible for their training, oversight, and ensuring they meet the required qualifications and standards.

5.0 PERSONNEL QUALIFICATIONS AND REQUIREMENTS

5.1 Qualifications:

The Contractor shall provide personnel meeting the following qualifications:

5.1.1 Ordination: Certified Rabbi in good standing with their faith group or rabbinical authority. Good standing must be verified by a letter from the appropriate authority.

5.1.2 Ecclesiastical Endorsement: Ecclesiastical Endorsement is not a requirement, but the contractor will either already have a relationship with either Aleph or the Jewish Welfare Board. If not, they will establish a relationship with one of the organization in the first six months of the contract period.

5.1.3 Background Check: Successful background criminal history check at the local, state, and national levels, compliant with Public Law 101-647, Section 231, and DoD Instruction 1402.5. Must be completed within the past twelve months.

5.2 Additional Requirements:

5.2.1 Collaboration: Collaborate effectively with chaplains, military personnel, and other staff in a pluralistic environment. Report any concerns to the Command Chaplain.

5.2.2 People Skills: Possess strong interpersonal skills and the ability to work effectively with military personnel.

5.2.3 Military Protocol: Knowledge of military protocol, customs, and courtesies, or a demonstrated willingness to learn these within the first 90 days of the contract, in accordance with SECNAVINST 1730.7E and Marine Corps Order 1730.6E.

5.2.4 Computer Skills: Working knowledge of Microsoft Word, Outlook, PowerPoint, and Desktop Publishing software. Department staff are available to provide assistance if needed.

6.0 WORSHIP SERVICES AND RELIGIOUS EDUCATION

The Contractor shall provide the following services:

6.1 Weekly Services: Jewish service every Sunday.

6.2 Special Holidays: Jewish service on each special holiday. These include:

• Rosh HaShana

• Yom Kippur

• Hanukkah (One service during the holiday)

• Passover (One service during the holiday)

• Sukkot

• Shavout

6.5 Religious Education: Include Jewish education as part of the weekly Sunday services.

7.0 PERFORMANCE ASSESSMENT

The Contractor's performance will be assessed based on the following criteria:

Task/Deliverable Performance Standard Acceptable Quality Level

(AQL)

Surveillance Method Performance Measure

Pastoral Care (Section 6.1-6.4)

Provide pastoral care services as described, including timely response to urgent requests.

95% Review of pastoral care logs, feedback from recruits and staff

Number of recruits served, timeliness of response to urgent requests, documentation quality

Religious Education (Section 6.5)

Conduct religious education sessions as scheduled, covering the required curriculum.

95%

Review of lesson plans, attendance records, and quarterly reports

Number of sessions conducted, attendance rates, quality of instructional materials

Religious Observations (Section 6.1-6.3)

Conduct Jewish services as scheduled, in accordance with Jewish doctrine and tradition.

95%

Observation of services, review records of ritual participation

Number of services conducted, accuracy and completeness of sacramental records

General Requirements (Section 5.2)

Comply with all applicable regulations, demonstrate effective collaboration, and maintain appropriate conduct.

100%

Regular communication with COR, observation, feedback from staff

Compliance with regulations, effectiveness of collaboration, professionalism of conduct

8.0 PERIOD OF PERFORMANCE

This contract includes a base year and four option years, exercisable at the Government's discretion, as follows:

• Base Year: 25 September 2025, to 24 September 2026

• Option Year 1: 25 September 2026, to 24 September 2027

• Option Year 2: 25 September 2027, to 24 September 2028

• Option Year 3: 25 September 2028, to 24 September 2029

• Option Year 4: 25 September 2029, to 24 September 2030

9.0 WORK HOURS AND ABSENCES

9.1 Work Hours:

The Contractor shall establish a regular weekly schedule of services, ensuring that all required services are performed. The Contractor shall provide this schedule to the Contracting Officer's Representative (COR) within 10 business days of contract award. The contractor would need to maintain an average 2 hours per unit (One (1) service would equal (2)). The Contractor shall not be entitled to overtime or shift differential pay. Any significant deviations from the established schedule require prior approval from the COR.

9.2 Absences:

The Contractor is responsible for ensuring continuous coverage of all required services, even during periods of absence.

9.2.1 Scheduled Absences: The Contractor shall provide the COR with at least 30 calendar days' written notice of any planned absences. The Contractor shall arrange for a qualified substitute Rabbi who meets the qualifications outlined in Section 5.1, to cover their responsibilities during scheduled absences.

9.2.2 Emergency Absences: The Contractor shall notify the COR as soon as possible in the event of an emergency absence and shall make every effort to arrange for a qualified substitute Rabbi.

9.2.3 Substitute Rabbi Requirements: Substitute Rabbis must be validly licensed Rabbis in good standing. The Contractor is responsible for compensating substitute Rabbis. The use of Active Duty personnel as substitutes is discouraged.

9.2.4 Absence Reporting and Compensation: If the Contractor is unable to provide one or more services due to an absence, the invoice shall reflect a corresponding reduction in payment. The Contractor shall provide a detailed absence plan, including contact information for at least three potential substitutes, at the post-award kick-off meeting.

9.3 Federal Holidays and Liberty Periods:

The office will be closed on the following Federal Holidays:

• New Year's Day

• Martin Luther King Jr.'s Birthday

• Presidents' Day

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

The office may also be closed during extended liberty periods. The Contractor will coordinate with the COR to adjust the schedule and ensure coverage for any required services that fall on these days or periods. The Contractor will coordinate with the COR regarding appropriate compensation for services performed on Federal Holidays or during extended liberty periods.

10.0 PLACE OF PERFORMANCE

Recruit Training Regiment, Marine Corps Recruit Depot, Building 28, 1500 Iwo Jima Avenue, San Diego, CA 92106

11.0 WORK ENVIRONMENT

Work is typically performed in an office setting.

12.0 SECURITY REQUIREMENTS

12.1 Base Access and Compliance: The Contractor's personnel shall comply with all MCRD San Diego base access regulations and procedures, and all applicable DoD security regulations.

12.2 Security Clearance: A security clearance is not required for this contract; however, one may be processed if deemed necessary by the Government.

12.3 CAC (Common Access Card) Credentialing: Prior to commencing work, the Contractor's personnel will undergo the necessary credentialing process for CAC eligibility. The MCRD San Diego Command Security Manager’s Office will facilitate this process, which includes:

• Compliance with the Federal Acquisition Regulation (FAR) Clause 52.222-54, Employment Eligibility Verification.

• An FBI fingerprint check.

• Submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel

Management.

• Identity validation at the DEERS ID Center using two forms of identification (at least one must be a valid Federal or State government-issued photo ID).

An unfavorable adjudication of the background check will result in immediate termination. The Contractor's Facility Security Officer (FSO) shall coordinate with the COR to ensure timely processing of credentials and system access.

All contractor personnel will in-process and out-process with the appropriate MCRD San Diego personnel.

12.5 Data Protection: The Contractor shall safeguard all sensitive information (including procurement sensitive information, computer systems and data, Privacy Act data, For Official Use Only (FOUO) information, and classified information) obtained or generated during contract performance. The Contractor shall not disclose such information without written consent from the Government.

12.6 Foreign Nationals: Foreign Nationals shall not be employed under this contract.

13.0 CONTRACTOR IDENTIFICATION

Contractor personnel shall identify themselves as "Contractor" when attending meetings, answering telephones, or in any situation where their actions could be construed as official government acts. The title "Chaplain" is reserved for uniformed religious professionals. Contractor personnel shall display their name and company name in the work area and include the company name in their email display.

14.0 SAFETY AND ACCIDENT REPORTING

The Contractor is responsible for complying with all safety regulations on government facilities. Any accident resulting in injury, death, or property damage shall be reported in writing to the Contracting Officer and COR within 24 hours, including full details and witness statements. This also applies to third-party claims arising from accidents related to contract performance.

15.0 SUBSTANCE USE POLICY

The Contractor shall comply with all Federal and local command policies regarding smoking, drug use, and alcohol consumption. Copies of these policies will be provided by the Administrative Officer (AO) upon commencement of work. The Contractor shall implement a Drug-Free Workplace Program (DFWP) in accordance with applicable Federal statutes, laws, and regulations.

16.0 EMPLOYMENT OF FEDERAL EMPLOYEES

The Contractor shall not employ or contract with any U.S. Government employee (military or civilian) without prior approval in accordance with applicable Federal, Navy, and DoD regulations.

17.0 LANGUAGE REQUIREMENTS

All Contractor personnel shall be proficient in English (reading, writing, speaking, and understanding).

18.0 PERSONNEL CONDUCT AND REMOVAL

The Contractor is responsible for the selection, assignment, supervision, management, and control of its personnel.

The Contractor is responsible for the performance and conduct of all contractor and subcontractor employees.

Contractor personnel shall comply with all applicable rules, regulations, and directives. Violation of these may result in removal from the work site or installation, as determined by the Government. Removal does not relieve the Contractor of its contractual obligations. The Commanding Officer of MCRD San Diego retains the authority to bar individuals from the installation. The Contracting Officer may also request the removal of a contractor employee for misconduct or security violations.

19.0 PERSONAL APPEARANCE

Contractor personnel shall comply with the local military commander's published dress code and wear clean and proper attire appropriate for a Jewish Rabbi

20.0 MEETINGS AND REPORTING

The Contractor shall attend meetings, conferences, and briefings as requested by the designated government representative (DGR). The Contractor shall meet monthly with the DGR and Government Quality Assurance Evaluator (QAE) to review contract performance. When representing the Government at meetings, the Contractor shall submit a report to the DGR within two business days. The Contracting Officer retains ultimate authority for contract administration.

21.0 INTERACTION WITH OTHER ACTIVITIES

The Contractor's performance shall not interfere with other government activities. Any interference shall be reported to the DGR immediately. The Contractor shall continue performing unless authorized to stop work by the KO or

DGR/COR.

22.0 VEHICLE OPERATION

Contractor personnel operating privately owned vehicles (POVs) on the installation shall possess appropriate permits and comply with all traffic regulations. All vehicles are subject to search. Any on-base traffic accident shall be reported to Base Security within one hour and to the DGR within five workdays. The same reporting requirement applies to off-base accidents that occur during contract performance. The Contractor shall be responsible for all costs associated with traffic violations or accidents.

23.0 GOVERNMENT-FURNISHED PROPERTY

The Government will provide office space, equipment (desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services, and expendable supplies. These resources shall be used solely for contract performance.

Personal use is prohibited. Removal of government property requires written permission from the COR.

24.0 NON-PERSONAL SERVICES

The Contractor's personnel shall perform their duties independently, without direct supervision from government employees. The Contractor is responsible for ensuring compliance with performance standards. Contractor personnel shall not create or modify Federal policy, obligate government funds, oversee Federal employees, or provide direct personal services to Federal employees.

25.0 GOVERNMENT MANAGEMENT OVERSIGHT

The Government will provide general instructions, limitations, and deadlines. The Contractor's personnel will perform tasks independently. The Government will conduct spot checks to ensure adherence to procedures, accuracy, and completeness.

26.0 MISSION-ESSENTIAL SERVICE

Jewish services are designated as mission-essential and shall continue during periods of increased force protection (FPCON) up to Level Charlie/Delta. The Contractor shall provide the Command Chaplain with a list of personnel performing these services within 10 days of contract award to ensure continued base access during heightened FPCON levels. Days and hours of operation will remain as specified unless otherwise notified by the Contracting Officer. The Contractor shall comply with DoD Instruction 3020.37, "Continuation of Essential DoD Contractor Services During Crises."

27.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

27.1 The Contracting Officer's Technical Assistants (COTR) under this Task Order and the person responsible for performing inspection and acceptance of the contractor’s performance are:

TBD

28.0 CONTRACTOR PERSONNEL ACCOUNTABILITY

In the event of a disaster, the Contractor shall provide immediate accountability reports to the COR, designated Point of Contact (POC), or Contracting Officer. The report shall include the number of employees working, located (including deceased and injured), and missing. Follow-up reports shall be provided until all personnel are accounted for. The Contractor shall maintain procedures and conduct annual training to ensure rapid personnel accountability in emergencies.