PWS QASP MAPS.pdf

BUREAU OF LAND MANAGEMENT

BUFFALO FIELD OFFICE

SNOW PLOWING AND ICE REMOVAL SERVICES

PERFORMANCE WORK STATEMENT

1. GENERAL. This is a non-personal service contract to provide snow and ice removal services in support of the Bureau of Land Management (BLM) Buffalo Field Office and the BLM Buffalo Fire Annex. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation, fuel and other items necessary to provide snow and ice removal services in accordance with this Performance Work Statement (PWS) except as those items specified as government furnished property and services. The Contractor shall perform to the standards in the contract as well as all federal, state and local regulations.

3. OBJECTIVE. The result of this contract is to provide a clean workplace free of snow and ice.

4. SCOPE. Snow and ice removal services are to be performed on all on locations as specified on the site maps (Appendices A and B).

5. PERIOD OF PERFORMANCE. The period of performance shall be for 12 months from the effective date of award with two (2) 12-month option periods.

6. PLACE OF PERFORMANCE. The work to be performed under this contract will be at the BLM Buffalo Field Office located at 1425 Fort St., and the BLM Fire Annex at 377 S. Lucas St.

Both are in Buffalo, Wyoming.

7. TYPE OF CONTRACT. The Government will award a Firm Fixed Price contract/purchase order.

8. HOURS OF OPERATION. BLM operating hours are 6:00 a.m. to 6:00 p.m., with hours open to the public from 7:45 a.m. to 4:30 p.m., Monday through Friday, except for Federal holidays.

8.1. All snow plowing and ice removal services must be completed by 6:00 a.m., Monday- Friday, no exceptions. The Contractor may need to return on multiple occasions in the event of significant snow fall and/or blowing/drifting snow. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference and inconvenience of the Government.

8.2. RECOGNIZED HOLIDAYS: Any reference to holidays shall be construed to mean the Government holidays listed below:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January Presidents Day 3rd Monday in February

Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

8.2.2. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday.

9. BASIC SERVICES. The Contractor shall remove snow and ice from all paved areas, sidewalks, landings and entrance ramps. The Contractor shall ensure walkways are free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, landings, entrance ramps, and all paved surfaces. Even in the absence of fresh snowfall, services may be necessary if blowing/drifting snow creates unsafe conditions for employees and customers.

9.2. SNOWPLOW OPERATIONS. Snow plowing shall include the clearing of snow from the driveways and parking areas by pushing and piling the snow into adjacent areas. It shall be plowed to the bare pavement with no trailing windrows left in the areas. The parking lot curbs shall be visible and catch basins exposed. No snow piles shall be left in the plowed areas. Snow shall be cleared from all walkways, doorways, and gates to provide full opening and safe access for personnel and equipment and cannot impede access to the Forest Service parking lot or building. 100% of the parking spaces shall be cleared to allow full use of all spaces.

9.2.1. At the parking lot entrances and exits, the snow shall be plowed back four (4) feet from the curb line/edge of pavement for traffic visibility. The snowbanks shall not exceed three (3) feet high. The Contractor is responsible for relocation of excessive accumulation off site, as necessary.

9.2.2. FLEET PARKING LOT. The fleet parking lot is not included in the regular maintenance but will be cleared by request of the Government. Fleet vehicles will be moved by government personnel and the Contractor must arrive onsite within 3 hours to commence services. Limited space within the fleet lot precludes the ability to store snow within the fenced area, therefore snow will need to be dumped over the chain link fence or removed from the site if the storage area is full.

9.3. SIDEWALKS. All sidewalks shall receive a complete cleaning and sanding/salting at the end of each snowfall, regardless of depth. The Contractor may need to return on multiple occasions to make sure the sidewalks remain clear. Contractor may conduct a site visit to verify access and condition of the sidewalks prior to the first snowfall.

9.3.1. Sidewalks behind the security gate will be accessed with a key to the padlocked gate.

9.4. ICE REMOVAL. The Contractor shall remove ice within one hour of notification from COR to provide secure footing or safe driving conditions.

10. SAND AND/OR SALT. Sand is the only medium allowed on the parking lots; the slope directs runoff into adjacent wetland ponds and impacts on wildlife shall be minimized by not using salt. Sand will be applied to the parking lot after plowing. The use of sand, salt, or a mixture of the two are allowed on sidewalks to ensure safe footing. No change to the material shall be used without the COR authorization.

10.1. Sand shall consist of clean, inert, hard, durable grains of quartz or other hard durable rock, free from loam or clay surface coatings and deleterious materials. The allowable amount of material passing a No. 200 sieve as determined by AASHTO-T11 shall not exceed 10% by weight. The maximum particle size for sand borrow shall be M1.04.0 Type A, ¼ inch. At the end of the snow removal season, the Contractor shall remove all excess sand from sidewalks and parking lots.

10.2. ON-CALL SANDING. In the absence of snow plowing, sanding may be required if the parking lot becomes icy and poses a safety risk for employees and customers. Additional sanding will be requested by the COR or CO. Response time must be communicated to the COR within one hour, indicating when the sanding will be accomplished. The application shall be a complete coverage of the parking area, not a drive-by or drive-through application.

11. GOVERNMENT-FURNISHED PROPERTY. A key to the gate padlock will be provided in order to access the secured area.

11.1. KEY CONTROL. The Contractor shall establish and implement adequate methods of insuring that all keys issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

11.2. The Contractor and his personnel shall not duplicate the Government issued keys.

11.3. There is a $50.00 charge for each key lost by the Contractor. If the Contracting Officer rules that the Contractor lost or duplicated a key and it is necessary to replace or recode the locks for security reasons, the Contractor will be billed for those services.

11.4. The Contractor shall report the occurrence of a lost key immediately to the Contracting Officer’s Representative and the Contracting Officer.

11.5. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by the Contractor’s employees not engaged in the performance of assigned work in those areas.

12. CONTRACTOR-FURNISHED ITEMS. The Contractor shall furnish all necessary personnel, labor, supervision, transportation, equipment, and materials necessary to complete the work according to the schedule and standards set forth in this PWS. All equipment and materials shall be of acceptable commercial grade to perform services. The Contractor’s furnished equipment and vehicles shall be provided in adequate numbers and of appropriate type and size to fulfill the requirements of PWS.

12.1. The Government will not be responsible in any way for the Contractor’s supplies, materials, equipment or personnel belongings that may be damaged or lost by fire, theft, accident, other conditions or circumstances.

13. QUALITY CONTROL. The Contractor shall maintain effective quality control to ensure services are performed in accordance with this PWS. The Contractor’s quality control is a means by which he assures himself that his work complies with the requirement of the contract.

13.1. The Contractor will be required to take before and after time-stamped pictures to be e-mailed the same day to the COR, if the COR cannot be present to verify the work performed.

14. QUALITY ASSURANCE. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will utilize the snow and ice removal inspection sheet found at Appendix C to document quality of services provided.

15. PERSONNEL. The Contractor shall provide the Contracting Officer, and the Buffalo Field Office or Contracting Officer Representative (COR) via email with a list of the names of employees or alternates to be employed in performance of the work 15 calendar days of contract award. The Contractor shall maintain a list of telephone numbers for the designed Contractor representative which shall be available and provided to the Government to receive and adjust complaints and reports of deficiencies from the COR. The Contractor shall also notify the COR with any additions or deletions to the list of employees immediately.

16. PERFORMANCE OF PERSONNEL. Employees of the Contractor assigned for performance of this contract shall be capable employees with enough experience and training to assure compliance with the contract requirements. The employees shall be required by the Contractor to maintain themselves and their clothing in a neat and clean manner. A fully qualified workforce shall be on board no later than the second week of the contract.

16.1. The Contractor shall maintain contact with the COR during snow plowing/sanding/ice removal operations. At the completion of the snowplowing, sidewalk clearing and ice removal, the Contractor shall contact the COR, at which time the COR may inspect. The Contractor is not to leave the site prior to contacting the COR. It shall be presumed that the Field Office and Annex will remain open for business during all weather conditions, and that there will be pedestrian and vehicle traffic, truck deliveries, cars parked in the parking lots, and other normal business day activities.

17. CONDUCT OF PERSONNEL. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the contracting officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the

Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

18. CONDUCT OF WORK. Conduct of work shall indicate deliberate effort to produce first-quality results. The Contractor is to meet or exceed the standards set forth in this Performance Work Statement. Examples of unacceptable work: services not performed according to schedule, snow piles left on the parking lot, sidewalks not cleared, sand/salt not applied after operations.

19. CONTRACTOR REPRESENTATIVE. The Contractor shall provide an onsite Contractor Representative who shall be physically present during services to be performed to conduct overall management coordination and furnish liaison with the Government. The Contractor Representative shall be the point of contact with the Government and shall have authority to act or make decisions for the Contractor on all matters pertaining to this contract.

The representative for the Contractor must have the ability to communicate with the Government verbally as well as in writing.

20. VEHICLE OPERATION. Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator’s license and shall operate all motor vehicles in accordance with policies and procedures. The Contractor’s vehicles shall have an identification tag clearly visible while on site.

21. ENVIRONMENTAL SPECIFICATION.

21.1 HAZARDOUS MATERIALS. Where hazardous materials are needed, the Contractor will adhere to all applicable federal, OSHA, and state regulations regarding the management and handling of hazardous materials. In the absence of regulations, the Contractor will apply the best available technology or management in the use, handling and disposal of hazardous materials.

21.2. The Contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services within ten (10) business days of contract award, and the COR will approve prior to commencing work. Perform hazmat storage and mixing operations off site.

22. SAFETY. The Contractor shall maintain a safe working environment to prevent accidents and preserve the life and health of Contractor personnel and Government personnel. The Contractor shall instruct employees in appropriate measures as specified by the applicable provisions of the Occupational Safety and Health Act, 1970.

23. PROTECTION AND DAMAGE. Breakage or loss of Contractor’s equipment or property as a result of the Contractor’s operations shall be repaired or replaced by the Contractor at his/her expense.

23.1. The Contractor shall be responsible for the repair or replacement of all Government property, including, but not limited to curbing, soil, lawns, shrubs, fences, gates and handrails damaged by his operations. This shall include but not be limited to any damage caused by salt or chemical ice melting operations or build-up of sand on any lawn or planting area. The Contractor should review the areas with the COR prior to the first storm to validate current conditions.

23.2. The Contractor shall be responsible for all damages to vehicles or property caused by his operations. If a vehicle is damaged, the Contractor shall report the incident immediately with all pertinent details to local/state police, the Contracting Officer and the COR.

24. OTHER REQUIREMENTS.

24.1. City of Buffalo ordinances regarding snow removal must be adhered to, specifically Chapter 20, Article II, Section 20-10, “Cleaning Sidewalks; Snow, etc., Removal” and Section 20-10.1, “Depositing of Snow from Parking Lots or Driveways.”

(https://cityofbuffalowy.com/pView.aspx?id=24234&catid=509)

24.2. The Contractor shall provide the COR with a copy of State and Federal licenses, operating permits and certifications for its vehicles and equipment within five working days of award of the contract.

24.3. The Contractor is required to submit a copy of monthly invoices for services rendered to the COR within five days after monthly services are performed. Pictures as required in 13.1 must be submitted for invoices to be approved. The Contractor is responsible to ensure that the work is performed as specified in this PWS and noted on the invoice.

25. AWARD. Contract award will be based on best value, with both price and non-price factors considered and roughly equal in weight. Non-price factors that will be technically evaluated include the Contractor’s Quality Control Plan and past performance. Bidders must submit three

(3) references with current contact information, including but not limited to telephone numbers, email addresses, and physical addresses. References shall be current or previous customers within the last two (2) years.

26. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

26.1. CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

26.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual, designated and authorized in writing by the CO to perform specific technical or administrative functions.

26.3. CONTRACTOR: Refers to both the Prime Contractor and any Subcontractors. The Prime Contractor will ensure that his/her Subcontractors comply with the provisions of this contract.

26.4. CONTRACTOR’S REPRESENTATIVE: A foreman or superintendent assigned in accordance with this PWS.

26.5. HAZARDOUS MATERIALS: Any chemical agent which has the potential to cause harm to humans, animals, or the environment, either by itself or through interaction with other factors.

https://cityofbuffalowy.com/pView.aspx?id=24234&catid=509

26.6. PERFORMANCE STANDARDS: The standard of performance required by the Government.

26.7. PERFORMANCE WORK STATEMENT (PWS): Specific requirements the Contractor must meet in performance of the contract.

26.8. QUALITY ASSURANCE: Actions taken by the Government to assure services meet contract requirements.

26.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A written document showing Government surveillance method and scheduling to be used to assess the Contractor’s performance against the performance standard.

26.10. QUALITY CONTROL: Those actions taken by a Contractor to control the performance of services to ensure services meet the requirements of the PWS.

26.11. SNOW FALL. The total accumulation of snow that the Contractor plows each time the Contractor is called out to the site to perform plowing/sanding/salting/deicing as measured by the Contractor and may be required to be confirmed by the COR or the COR’s representative.

27. PERFORMANCE STANDARDS SUMMARY

Performance Objective Weight Maximum Allowable Defect

Rate Surveillance Method

Snow plowing & ice removal services quality as defined in PWS

50% 1 defect per month Surveillance, inspection, or verified customer complaint

Perform work within schedule requirements

50% 1 defect per month Surveillance, inspection or verified customer complaint

28. APPENDICES

APPENDIX A – BLM MAIN BUILDING AERIAL VIEW

APPENDIX B – BLM FIRE ANNEX AERIAL VIEW

APPENDIX C – QUALITY ASSURANCE SURVEILLANCE PLAN

Quality Assurance Surveillance Plan

BLM Buffalo Field Office Snow Plowing & Ice Removal Services

Inspector:___________________________________ COR or PI (circle one)

Date Inspected:__________________________

S = Satisfactory … U = Unsatisfactory

Quote

Work Requirement - Schedule Standard of Performance

% of pay Evaluation $

S U Deductions Hours of Operation: all services complete by 0600 8.1 30% $

Fleet Parking Lot: commence services within 3 hours 9.2.2 5% $

Ice Removal: within 1 hour of notification 9.4 5% $

On-Call Sanding: 1 hour response time 10.2 5% $

Quality Control: time stamped pictures emailed the same day 13.1 5% $

Work Requirement - Quality Standard of Performance

% of pay Evaluation

S U Deductions Snowplow Operations 9.2; 9.2.1

20% $

Sidewalks 9.3 20%

Sand &/or Salt 10 10%

Total Deductions $ Net Payment $

COMMENTS:

PERFORMANCE STANDARDS SUMMARY

Performance Objective Weight Maximum Allowable Defect Rate

Surveillance Method

Snow plowing & ice removal services quality as defined in PWS

50% 1 defect per month Surveillance, inspection, or verified customer complaint

Perform work within schedule requirements

50% 1 defect per month Surveillance, inspection or verified customer complaint

APPENDIX A

Snow Storage

Sn ow

St ora ge

APPENDIX B

Sn ow

S to ra ge