PWS Pull testing of CDDAR Lifting Equipment.docx

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, TEST, EVALUATION AND CERTIFICATION

OF

76 AMXG’S PULL TESTING CDDAR LIFTING EQUIPMENT

PREPARED BY:

OC-ALC/OBCA

09 JULY 2020

Section One

1.0 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, and quality control, transportation and inspection manuals necessary to perform a One-time Inspection, Test, Evaluation and Certification of the Pull Testing CDDAR Lift for the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in the Appendix A.

1.0.1 The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.1 Requested Services: The Contractor shall provide a One-Time Evaluation and certification on the Pull Testing CDDAR Lifting equipment listed on the Appendix A. The Contractor shall provide transportation of all equipment between Tinker Air Force Base and the test facility.

1.2 Inspection, Test, and Evaluation: Inspection, test, and evaluation shall include, but not be limited to complete evaluation of pull testing apparatus, conduct magnetic particle inspections and sandblast, paint beams, lifting plates and turnbuckles. After testing is complete the Contractor shall return all pull testing equipment thereof, to the GPOC.

1.3 Certified Test Report: The Contractor shall provide a certified test report within five (5) calendar days from receipt of the Pull Testing CDDAR Lifting Equipment to the GPOC and SME by electronic mail. At a minimum the certified test report shall contain the following information:

· The evaluation characteristics with the corresponding findings rated quantifiably.

· Results of pull test results including all three pulls and the average.

· The appropriate hardness test for the coating.

· Results of the Magnetic Particle Inspection

· Certified Certificate

1.4 Service Report: Immediately upon completion of the inspection, test, evaluation and certification, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the Government POC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the Government POC. As a minimum, the final service report shall contain the following information:

1.5 Special Qualifications: The Contractor shall provide personnel with the following special qualifications: Contractor must have a pull testing apparatus capable of testing and certifying the equipment at the proof loads specified by the equipment's Working Load Limits, must have ability to conduct Magnetic Particle Inspection, must have ability to sandblast, paint beams, lifting plates, and turnbuckles.

1.6 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five (5) business days must be identified and provide sufficient documentation supporting the delay.

1.7 Off-Site Repair: Inspection, Test, Evaluation and Certification of the equipment shall be completed at the location of the equipment. The Contractor shall not remove from the premises any system, sub-system or peripheral at any time in order to affect repair without the written consent of the Government.

1.7.1 The Contractor shall provide written documentation via email which supports a request to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

· contract number

· part number, OC #, S/N, as applicable

· description of the part, OC #, S/N, as applicable

· corresponding estimate repair report number

1.7.2 When determined necessary by the Government POC to ship items to the Contractor’s off-site facility for repair, the Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the Government POC. The Government POC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see Attachment # 1 Appendix B (Off-Base)].

1.8 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.9 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.10 Maintenance Documentation: The Contractor shall notify the Government Subject Matter Expert (SME) upon completion of Certification of the equipment listed in Appendix A, IAW OC-ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.11 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.12 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.13 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.14 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.15 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0800 - 1600. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor.

1.15.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.16 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.16.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the GPOC within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.17.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.18 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.18.1 1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per 'Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.19 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.19.1 1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed. The GPOC will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.20 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” in writing on company letterhead. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.20.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.21 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the GPOC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.22 Return of Equipment: Upon completion of the approved Certified Equipment, the Contractor shall conduct a performance check on the Certified Equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.4, Service Report, of this PWS. The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.23 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.24 Shipping: The Contractor shall provide to the Government POC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68 Tinker AFB, OK 73145-3052

1.24.2 The Government POC, shall obtain a Return Material Authorization (RMA) number before sending a part to be repaired.

1. Bill to address

2. Ship to address

3. Preferred carrier, service level and collect account number

4. Credit card or copy of purchase order

5. Buyer name and phone number

6. Part number & serial number of part to be repaired

7. Brief description of problem

1.25 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.26 Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

1.26.1 Mishap notifications shall contain, as a minimum, the following information:

· Contract, Contract Number, Name and Title of Person(s) Reporting

· Date, Time and exact location of accident/incident

· Brief Narrative of accident/incident (Events leading to accident/incident)

· Cause of accident/incident, if known

· Estimated cost of accident/incident (material and labor to repair/replace)

· Nomenclature of equipment and personnel involved in accident/incident

· Corrective actions (taken or proposed)

· Other pertinent information

1.26.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO

Section Two

RESERVED

Section Three

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

3.1.2. GFP - Repair/Maintenance Off-Base.

The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract. The GFP is identified in Attachment # 2.

NOTE: When the GFP or Components (Parts) of the GFP are required to be shipped off-base, The Government Surveillance COR or GPOC will be responsible for providing a Monthly Off-Base Repair/Maintenance Log to the Government Contracting Officer and Property Administrator identifying the following information:

· Contract #

· Attachment # 1 Line Item #

· GFP or GFP Component (Part) Name/Description, NSN, CAGE, Part #, Model #, Serial #, Quantity, as applicable

· Shipment Date and Document #

· Return Shipment Date and Document #

· Receipt Date

3.1.2.1. GFP Shipment to Contractor’s Facility. In accordance with PWS Section One.

3.1.2.2. GFP Return Shipment to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.2. Government Furnished Services (GFS).

Not Applicable

3.3. Government Property Incidental to the Government Installation or Site.

Note: Formerly termed Shared Property of the Government.

Not Applicable

3.4. Intangible Government Property.

Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS).

Not Applicable