PWS-Protestant RE Coordinator.pdf

Solicitation Number

Performance Work Statement (PWS)

For

Protestant Religious Education Coordinator

Mountain Home AFB (MHAFB), ID

20 June 2024

1. GENERAL INFORMATION.

1.1. Description of Work.

This is a non-personal services contract for one (1) Protestant Religious Education (PRE)

Coordinator (Contractor referred to for the remainder of PWS) for Mountain Home AFB, Idaho.

The Contractor shall serve as a Chaplain Corps’ special resource person who provides program or support functions for the implementation of a Protestant RE and Sacramental Preparation requirements for the Protestant community. All final decisions for the content of Protestant religious instruction belong to the Wing Chaplain. The Contractor consults and coordinates with the chapel assigned Chaplain Sponsor assigned by the Wing Chaplain. Wing Chaplain or designee monitors the Contractor.

1.2. Contract Changes/Additional Work. At future dates, the government reserves the right to incorporate, add, remove, and/or modify quantities of work within the scope of this requirement.

At times, due to the nature of work, it may be necessary to modify this requirement on an as-needed basis. Additionally, there may be a need for ‘one-time’ requirements or special sub-contracting opportunities in order to fulfill the requirement needs. Any future changes to this requirement will be negotiated and incorporated in the contact via contract modification, whether by negotiation, or based on priced line items currently incorporated within the contract.

1.3. Hours of Operation. The contractor shall be available between Monday through Sunday for office hours and events. Chapel duty hours are 7:30 am to 4:30 pm (local) time (MST).

These are the “normal” hours of operation. Federal Holidays shall not be counted as a business day.

1.3.1. Holidays. The contractor may be required to provide normal services/work during federal holidays. Federal holidays are defined as follows:

New Year’s Day Juneteenth Veteran’s Day

Martin Luther King’s Birthday Independence Day (July 4th) Thanksgiving Day

President’s Day Labor Day Christmas Day

Memorial Day Columbus Day

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

2. REQUIREMENTS EDUCATION AND EXPERIENCE REQUIREMENTS

2.1. The Contractor shall furnish a resume including verifiable academic, work-related references, and/or at a minimum of one (1) years’ experience working as a Protestant RE coordinator or equivalent. The Contractor shall provide evidence of appropriate professional competence by means of academic certification, for example, a degree in religious education or its equivalent and/or experience in Protestant education. The Contractor will be selected through resume. Government reserves the right to review resumes prior to the awarded contractor on-boarding the employee.

2.2. The Contractor shall provide evidence of experience in Protestant RE and program management to include experience in recruiting/managing/scheduling volunteers, event planning/execution, training volunteers, scheduling/preparing sacramental requirements, maintain certifications for teaching RE curriculum, and maintain RE curriculum/social media advertisement.

2.3. The Contractor shall have residence within a 75-mile radius of Mountain Home AFB.

3. ADDITIONAL PERFORMANCE REQUIREMENTS

3.1. The Contractor shall have the ability to work unsupervised in professionally in a pluralistic environment with staff, parents, and children. Shall maintain a professional working relationship with the chapel staff, congregation, and other personnel to achieve duties as necessary with a positive attitude, good time management skills and be self-directed. The Contractor will maintain professional standards of conduct and public decorum to include a neat, clean, and well-groomed appearance. Business casual attire is required when performing duties.

3.2. Communicate effectively in English (both oral and written) and efficiently organize and manage diverse program elements. Prefer bilingual in English and Spanish.

3.3. The Contractor shall be willing to work within a community of diverse faith expressions, supporting a religiously pluralistic environment. Denigration of others and proselytization or coercion to ascribe to religious beliefs are prohibited on military installations (DAFI 52-201, chapter 7, and AFI 1-1, chapter 2). Recognize the final authority in Protestant worship format, to include musical selection, rests with the Chaplain Sponsor.

3.4. Read and sign chapel facility usage, security, key control, and safety letter. After each usage of facilities, must ensure all rooms and items utilized are returned to their proper places and ensure that the chapel facility is neat and clean and returned to its neutral setting as determined by chapel staff. Ensures that lights are turned off and all doors are secured when no other personnel are present.

3.5. Have a working knowledge of Personal Computer (PC) compatible hardware and software

(especially Microsoft Word, Microsoft Excel, and PowerPoint). Applicant must adhere to computer security requirements and usage. Applicant must comply with copyright license reporting and copyright license identification procedures.

4. GENERAL RESPONSIBILITIES

4.1. The Contractor shall establish, coordinate, and administer the Protestant parish ministry by establishing schedules and volunteer rosters for the following parish organizations/programs:

Religious education Program, Protestant Youth Organization, Protestant Young Adult

Organizations, Scripture readers, Ushers, Protestant Women’s and Men’s studies, Prayer Chain

Program, Protestant library materials, Protestant social programs, (humanitarian impact programs), Ecumenical programs, Volunteer program, Vacation Bible School and Protestant

Fellowship Programs. Programs subject to change or be added under the approval of the Wing

Chaplain.

4.2. The Contractor shall notify the assigned POC of the Wing Chaplain, of any problems or issues that arise during the performance of this contract.

4.3. The Contractor shall participate in the preparation Chapel inspections.

4.4. The Contractor shall post and maintain a regular schedule at a designated office space for volunteer training and recruitment, checking resource materials, program publicity, planning, requesting funds for purchase and organization of supplies.

4.5. The Contractor shall attend the monthly Protestant Advisory Council meetings to provide a monthly RE program report at the council meetings and to the assigned Chaplain Sponsor.

4.6. The Contractor shall coordinate with the Chapel Installation Records Check (IRC) primary custodian for training and background check approval of all volunteers.

4.7. The Contractor shall provide chapel facility and space usage requests annually, NO

LATER THAN 1 September for the upcoming fiscal year, in coordination with the Chapel

Secretary. The Contractor will be accountable for opening and securing any facilities used

Protestant RE programs. The Contractor shall be responsible for clean up after programs and return used facility space to its original setup and condition.

4.8. The Contractor shall prepare RE correspondence, budget requests, weekly bulletins, Program notifications, training workshops, all meeting agendas, RE weekly curriculum and resources, appreciation certificates for volunteers, and sacramental services. The weekly bulletin shall be submitted to the Sponsoring Chaplain electronically for review NO LATER

THAN Tuesdays of each week and printed copies in Chaplain’s mailbox located in resource office NO LATER THAN Wednesday by noon of each week.

4.9. The Contractor shall monitor the initial registration and maintain a list of primary and substitute RE teachers and volunteers. The Contractor shall arrange for the volunteer substitutes as needed for all volunteer programs.

4.10. The Contractor shall fill out and request funds for supplies in accordance with DAFMAN

52- 107, in correspondence with the Chapel Account Manager.

4.11. The Contractor shall make their own copies, scans, and faxes with the provided copier machine located in the Chapel. In the event this machine does not satisfy the publicity needs for an event, the Contractor will submit publicity reproduction needs by the suspense date established by the assigned Chaplain Sponsor.

4.12. In the event the Contractor desires publicity for Protestant RE programs, the Contractor shall prepare the publicity a minimum of two weeks prior to the desire implementation date. The

Contractor shall not submit publicity for publication without prior coordination and approval of the Wing Chaplain.

4.13. The Contractor shall update the designated Protestant program information board for calendars, upcoming activities, events, and volunteer schedules, as well as prepare a weekly bulletin to be submitted to the Chaplain Sponsor NO LATER THAN Tuesdays of each week and once approved printed NO LATER THAN noon on Wednesdays of each week.

4.14. The Contractor shall administer a weekly RE program, to include but not limited to

Wednesday evenings and Sunday mornings, for pre- kindergarten through adult. Sunday morning responsibilities include children’s worship service programming during all

Protestant services and programs. The Contractor shall communicate with parents/sponsors concerning youth absences or disciplinary problems. The Contractor shall be on the premises during RE classes, at least 30 minutes prior and remain until class is over and ensure the areas used are cleared, returned to a neutral setting, and secured. The Contractor will prepare for the upcoming ministry year by developing a specific RE ministry plan.

This includes needs consolidation, requirements review, budgeting, calendar, submitting funds and facility requests, procurement of RE materials requests, recruiting/training/certification of volunteers, and generating and submitting publicity.

The RE ministry plan will be provided to the Wing Chaplain no later than 31 July of the current period of performance.

4.15. The Contractor shall complete any required trainings to include, Child Protection Safe

Environment, Fire Safety, Information Assurance etc. provided through Computer Based

Training (CBT)

4.16. The Contractor shall maintain the Protestant RE office and storage rooms in a clean, orderly, and safe manner.

4.17. The Contractor shall assist the Protestant programs in collaboration with Chaplain

Sponsor to conduct an annual survey as basis to assess the needs of the Protestant program that includes RE. The survey will be conducted NO LATER THAN last Sunday of

November of the current period of performance. The consolidated needs assessment will be submitted to the Wing Chaplain NO LATER THAN five days after the survey.

4.18. The Contractor shall provide a written After-Action Report (AAR) of the annual RE program (period covering all RE programs of each calendar year) to the Chaplain Sponsor

NO LATER THAN 30 days after completion of the program.

4.19. The Contractor shall submit monthly invoices to Wide Area Workflow (WAWF) as stated in the contract. The Wing Chaplain or designee will verify submitted WAWF with the Chaplain

Sponsor.

4.20. The Contractor may be required to meet with Government personnel or the CO during the performance period of this Contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings will be prepared by the Government and given to the contractor. Should the

Contractor non-concur with the minutes; the Contractor shall so state any areas of non-concurrence in writing to Wing Chaplain or designee ten (10) calendar days of receipt of the signed minutes. The minutes shall be included in the Contract file.

5. WORK SCHEDULES

5.1. The Contractor shall provide hours worked not to exceed twenty-five (25) hours per week, a maximum of 80 hours per month. Payment in units: 1 unit per month totaling 12 months per year. The Contractor shall provide a proposed work schedule for the period of one month no later than the 1st of each month for the Chaplain Sponsor’s review and approval or disapproval.

If disapproved, the Contractor shall submit a revised schedule no later than the 5th of the month.

5.2. The contractor is required to give the chapel a two-week notice of any extended period of absence. Extended period of absence is defined as an absence for more than three days. The contractor will provide a substitute to perform services during the absence pending the Sponsor

Chaplain or designee and NCOIC of Chapel Operations approval. The Contractor must submit the request 14 calendar days prior to the absence. The Contractor shall provide the services stated herein at the times posted or the Contractor will coordinate performance by a substitute of equal or higher proficiency. When utilizing a substitute, the Contractor shall submit the name and qualifications of the proposed individual to the Wing Chaplain or designee for approval No Later

Than (NO LATER THAN) ten days before any proposed absence. In the case of emergency, the

Contractor will notify the Chaplain Sponsor, NO LATER THAN 24 hours of emergency-based absence. The Contractor is responsible for all costs associated with providing a substitute.

5.3. Travel is necessary from place of residence to base chapel to perform required duties.

The contractor will not be compensated for travel costs.

6. GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

6.1. The Government will furnish utility services. These utilities include the natural gas, electricity, water, and sewer for the sole purpose of accomplishment of this contract. If the

Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractors shall use care and diligence in efforts to conserve utilities to reduce cost.

6.2. Use of existing toilet facilities throughout the facility is permitted. The Contractor will ensure facility cleanliness is always maintained to the extent of cleaning up after Contractor personnel only.

6.3. The Government will provide general on-base Security Forces and Fire Protection service.

Security Forces (SF Desk) telephone is 828-2256 for routine calls. Fire Protection emergency phone is 911.

6.4. The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on MHAFB. The telephone for emergencies is 911.

6.5. The Government will provide the use of telephones for the transmission of official

Government information only. The Contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by Contractor personnel. Telephone calls are subject to the standard monitoring requirements of the Government telephone network. The use of Government phones by the

Contractor constitutes consent to monitoring, in accordance with DODI 8560.01

“Communications Security Telephone Monitoring and Recording. Contractor may use

Government phones for the performance of duties covered under this contract PWS. No personal long distance telephone calls will be authorized.

6.6. The Government will provide the use of an electronic mail account for the transmission of official Government information only. The Contractor shall not use Government electronic mail to transact personal business. Electronic mail is subject to the standard monitoring requirements of the Government network. The use of Government electronic mail by the Contractor constitutes consent to monitoring.

6.7. The Government will provide refuse collection services limited to extent provided in the

Base Refuse Collection Contract(s). The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collections. Do not use Government dumpsters to dispose construction debris or other hazardous materials.

6.8. The Government will provide instruments (minimum of a piano, keyboard, drum set, a guitar), sound equipment (speakers and monitors), microphones, and all accompanying cables/cords, drumsticks, and other items deemed necessary to perform the services described in this PWS. Government owned equipment shall not be removed without the permission of the

Equipment Custodian or their designee. Report to the Chapel staff on the condition of the

Government musical instruments and identify any needs for maintenance on them. The

Government will provide for the proper care of these instruments. Normal wear and tear will be accepted; however, the contractor will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

7. CONTRACT ADMINISTRATION.

7.1. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

7.2. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance and be easily identified as a contract employee. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

7.3. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the government personnel involved to Contracting Officer immediately. The contractor shall notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

7.4. Continuation of Essential Contractor Service During Crisis. IAW Department of

Defense Instruction (DoDI) 3020.26. DoD Continuity Policy During Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized Government representative, it is determined Catholic RE services under this PWS are essential and must be performed during a crisis. The Contractor shall continue providing service to the requesting organization 24-hours a day until the crisis is over. The contractor shall submit a contingency plan for operating under said conditions. This plan is due to the CO within 30 calendar days following contract award and shall include how the contractor shall ensure continuation of services, contain the employee’s name, address, home phone number, cell phone number, social security number, security clearance, and duty title. Contractor employees, with approved background checks shall be allowed unescorted access to the installation for performance of work in a FPCONs except

“Delta.” The CO and PM shall notify the contractor of a “Delta” condition as soon as possible after security conditions have been implemented.

7.5. Records Management. The contractor shall create, handle, and maintain records for the

Air Force, regardless of medium, in accordance with the requirements established in AFRIMS

Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program. Full text versions of these publications are available for free download at http://www.e-publishing.af.mil. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the Mountain Home Records Management Office at 366

CS/SCOKR, Bldg. 512, Mountain Home AFB, ID, 83648.

8. ENVIRONMENTAL CONTROLS

8.1. Hazardous Material Inventory and Safety Data Sheets. SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program

Manager (366 FW/A7IE) at 208-828-1684/6351 for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to

Mountain Home AFB or any property under the control of Mountain Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part

261.

8.2. Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

8.3. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire

Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spill’s safety and within their capabilities to do so. Generally, a spill of only a few gallons will be recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental

Office (208-828-6351) for guidance. The liability for the spill or release of such substance’s rests solely with the contractor and its agent.

8.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous wastes are generated the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on

Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer and Environmental. Consult with the Hazardous Waste Program

Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

8.5. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act

(NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366FW A7IE Cultural Resources Manager, is required prior to implementation.

9. SECURITY, OPSEC, & ANTITERRORISM.

9.1. The contractor shall comply with all requirements and procedures IAW DAFFARS

5353.242-9000, Contractor Access to Air Force Installations included herein. All contract employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

9.2. Operations Security: The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in DAFI 10-701, Operations Security.

Contractors shall receive unit specific OPSEC training within 90 days of assignment to a contract. Training documentation must be completed by the respective unit OPSEC coordinator.

The unit OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed. The contractor will comply with the 366 FW OPSEC

Policy that imposes a 100% shred requirement of all government related paper products using

NSA approved devices only.

9.3. Antiterrorism Requirements

9.3.1. IAW DFARS 252.204-7004 and Department of Defense Instruction O-2000.16 Volume

1, DoD Antiterrorism (AT) Program Implementation, contractor personnel who require routine physical access to MHAFB shall complete Level I Antiterrorism (AT) Awareness Training within 30 days of requiring access and annually thereafter. Routine physical access is defined as any contractor issued a CAC, any contractor having installation access for a year or more, any contractor requiring a security clearance, or any contractor requiring access to specific secure areas (e.g., SAP, SCIF, etc.).

9.3.2. Level I AT training shall be completed through DoD-sponsored/certified computer or web-based distance learning, or under the instruction of a certified Level I AT Instructor.

9.3.3. Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If a

Contractor has personnel who cannot access the DoD Level I AT Training site, they must notify the Contracting Representative to arrange for access to the training site or to coordinate other

Level I AT Training.

9.3.4. Certificates of Completion of initial and annual training will be maintained by the prime contractor, and they will be readily available for review as needed.

9.3.5. Contractor personnel assigned to a 366 FW unit, will complete initial Level I AT Training within 30 days of requiring access to MHAFB, and annually thereafter IAW the unit AT program. All Certificates of Completion will be maintained by the individual and the Unit AT

Representative (UATR).

9.3.6. All personnel, to include contractors, on MHAFB will comply with directed/implemented

Force Protection Condition (FPCON) and/or AT measures, unless specifically exempted by the

366 FW Commander. Contractor personnel will submit requests for exceptions to FP/AT measures through Contracting Representative, who will submit the request to 366 FW

Antiterrorism Officer (ATO) for submittal to 366 FW/CC.

https://jko.jten.mil/

9.3.7. During periods of increased threat or raised FPCONs, contractor access to the installation, or specific parts of the installation, may be limited or denied. The Contracting Representative will, when possible, notify contractor personnel before the limitations/restrictions are implemented. Contractor personnel will coordinate with the Contracting Representative regarding possible affects limited/restricted access will have on contract completion. Contractor personnel will coordinate with the Contracting Representative on assignment of Mission Critical

Contractor status as needed.

9.3.8. During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. While being escorted, personnel will remain with their escort at all times. If personnel become separated from their escort, they will remain where they are and notify the 366 SFS at 828-2256/57/58.

9.3.9. The Contractor shall include the DFARS 252.204-7004 clause (DoD Level I AT

Training), as well as all other above identified AT items, in all subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to MHAFB.

10. SECURITY REQUIREMENTS

10.1. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the Contracting Representative within five (5) business days following contract award. After approval, the Contracting Representative shall notify the Contractor, who will notify their employees that they can obtain their installation access ID at the MHAFB

Visitor’s Center.

10.2. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e., terminated for cause, retirement, etc.

10.3. The Contractor and its employees shall comply with all base traffic regulations.

10.4. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned or privately owned vehicle while on MHAFB.

10.5. The Contractor shall comply with DODM 5400.07_AFMAN 33-302 Freedom of

Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding for Controlled Unclassified Information (CUI).

10.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

10.7. The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

10.8. The Contractor must request specific access to Restricted/Controlled Areas through the appropriate government representative at least 2 weeks prior to requiring access. The government representative will ensure access to Restricted/Controlled Areas is approved by owning agency and that any required training and Entry Authority Lists (EALs) are completed prior to contractor personnel entering the Restricted/Controlled Area. The Contractor is responsible for ensuring all personnel accessing the Restricted/flightline Controlled Area meet all access requirements. The contractor will be provided a format for the EAL as needed.

10.9. Any work within the within the flightline Controlled Area will require all personnel to receive the appropriate flightline driving training. The Contractor will be issued a “Drop Arm” access code by 366 CES or 366 SFS and the contractor is responsible for ensuring only authorized personnel have access to this code.

10.10. The Government will conduct a criminal background check on Contractor employees providing services under this contract, using the procedures set forth in the Department of

Defense Instruction (DoDI) 1402.5 “Criminal History Background Checks on Individuals in

Childcare Services.” Background checks will be based on fingerprints of individuals obtained by a government law enforcement officer and inquiries conducted through the Federal Bureau of

Investigation (FBI) and state criminal history repositories.

10.11. The Chapel shall provide the Contractor the necessary forms required to initiate a background check. All procedures must be accomplished NO LATER THAN 10 days of contract award. The Contractor and its agents, substitutes, Subcontractors, volunteers, and chaperones shall be permitted to work before the completion of the background check, provided the

Contractor is within sight of a person who has successfully completed a background check.

10.12. The Contractor shall provide all information necessary for a criminal history background check to include an Installation Records Check (AF Form 2583), a State Criminal History

Repository check, an FBI check, and a DoD Federal Computer check. Volunteers must undergo an Installation Records Check (IRC). IRCs may only be performed on an individual who is a military member or family member, or who lives or works on a military installation.

10.13. Contractors have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report. Contractors shall contact the Chaplain Sponsor or CO for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

10.14. If a Contractor has previously received a background check, the employee shall provide documentation of the background check to the CO. Documents required for proof of recently received background check include FBI fingerprint check and state criminal history check. If the

Contractor cannot provide the documents to the Government, a new criminal background will be conducted by the Government.

10.15. The Contractor must maintain a current security background investigation and notify the

Chaplain Sponsor or CO with changes in security or background changes to include off-base offenses.

10.16. The Contractor shall complete a SFS Form 30 “Request for Base Access” for each

Subcontractor of the Contractor requiring access to MHAFB. The request shall be submitted to the

366th Contracting Squadron. The Contractor shall ensure that all employees have the proper identification credentials prior to entering MHAFB.

11. REGULATORY REQUIREMENTS

11.1. The Contractor shall comply with all Federal, State, and Local laws and requirements, as well as applicable Department of Air Force Instructions (DAFIs), local Operating Instructions

(OIs), and other policies and directives that apply to this position. Specifically, the Contractor will be familiar with the DAFI 52 Series instructions and the MHAFB Chapel OIs. The Contractor shall receive a briefing by Chapel personnel prior to commencing work that will familiarize

Contractor personnel with AF regulatory requirements.

11.2. The Contractor shall pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

11.3. The Contractor shall adhere to AF computer security requirements and usage directives.

The AF security requirements are subject to change. The Contractor is responsible to ensure they have taken all the necessary training in order to comply with AF directives. The Contractor shall maintain regular contact with the MHAFB Chapel staff, or Contract Monitor, to fully understand the most current requirements. The Contractor can expect the AF computer security requirements to not exceed more than two hours of training annually.

11.4. The AF requires various “All Hands” training such as Equal Opportunity, Sexual Assault

Prevention, etc. The Contractor shall comply with all mandatory training requirements directed by the AF and maintain current training records. These training records shall be provided to the

CO upon request.

11.5. The Contractor will be familiar with the current Air Force 52 series instructions and

MHAFB Chapel Operating Instructions.

11.6. The Contractor and his or her volunteers shall observe all local safety requirements and procedures and participate in Random Anti-terrorism Measures (RAMs) as required by MHAFB

Emergency Management operations when they occur.

11.7. The Contractor shall schedule and receive the Family Advocacy abuse briefing, and ensure all Subcontractors, volunteers, and chaperones receive the Family Advocacy abuse briefing prior to working with youth. The Contractor shall provide the record of briefing to the assigned

Chaplain Sponsor NO LATER THAN 14 days after being briefed.

11.8. The Contractor shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants and the use of cell phones while driving is strictly prohibited, except hands- free cell phones, while driving on

MHAFB.

11.9. Contractors are subject to random personnel and vehicle searches. If Contractors refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

11.10. Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor or privately owned vehicle while on MHAFB.

11.11. Contractors shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractors, resources, and classified or unclassified defense information to an appropriate Government authority.

11.12. The Contractor shall comply with DoD 5400.7-R “DoD Freedom of Information Act

(FOIA) Program.” This regulation sets policy and procedures for the disclosure of records to the public and form marking, handling, transmitting, and safeguarding FOUO material. FOUO or

FOIA material discovered by the Contractor or employees will not be retained by the Contractor and will be surrendered immediately to any military or DoD employee on the installation.

11.13. The Contractor is responsible for safeguarding all Government property provided for

Contractor use. At the end of each work shift, the Contractor shall secure all Government facilities, equipment, and materials.

11.14. Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB

Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

11.15. Contractors are advised that the AF has placed restrictions on the smoking or chewing of tobacco products in AF facilities. AFI 48-104 outlines the procedures used by the commander to control smoking in our facilities. Contractors and visitors’ area is subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

11.16. The Contractor shall comply with all local, state, and federal laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of

Contractors is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing all Contractor employees with all necessary personnel, protective equipment to perform services.

11.17. Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB

Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

11.18. All Contractors shall successfully complete Information Assurance training prior to obtaining access to the network. IA training will be provided through Computer Based Training

(CBT) Sessions. All Contractors shall comply with IA policies and revisions. The 366th

Communications Squadron reserves the right to terminate the Contractor’s access to the MHAFB network at any time to preserve the integrity of the network.

11.19. According to the contract’s inspection clause, the Government will evaluate the

Contractor’s performance under this contract. The CO and will participate in the administration of this contract. Any matter concerning change to the scope, prices, terms, or the conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of the contract will be subject to review by the CO.

11.20. Contractors shall follow the direction of Government employees in regard to emergency procedures, i.e., fire, tornado, active shooter, and bomb threats. It is the responsibility of the

Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

11.21. The Contractor shall establish and implement key and cipher lock control procedures to ensure keys, and/or cipher lock combinations issued to the Contractor by the Government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the Government. The Contractor shall immediately report lost keys to the Chapel

Facility Manager, or designated representative. The Government may replace lost keys or perform re-keying, and the total cost of lost keys, re-keying, or lock replacement, shall be deducted from the monthly payment due to the Contractor.