PWS - Protestant RE Coordinator 20230418.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

OSAN AIR FORCE BASE, S. KOREA

PROTESTANT RELIGIOUS EDUCATION (RE) COORDINATOR

Table of Contents

Osan AB Protestant Religious Education (RE) Coordinator Position Performance Work Statement (PWS)

1. Title. Protestant Religious Education Coordinator for the Osan Air Force Base (AB) Chapel. Protestant Religious Education (RE) Coordinator herein called “RE Coordinator.”

2. Scope of Responsibilities. Responsible for RE administrative functions at Osan AB, South Korea, and to make recommendations to the Protestant Chaplain regarding the development and implementation of budgets, program schedules, publicity, and other required items. Foreign nationals are not eligible bidders because of the more-than-incidental contact with minors. The Protestant RE Coordinator shall provide all personnel, labor, materials, and transportation to provide non-personal service in support of the Osan AB Chapel Protestant RE program. The RE Coordinator shall serve as the primary coordinator, teacher, facilitator, and organizer of the Protestant religious education program which is under the responsibility of the Senior Installation Chaplain.

2.1. This is a non-personal service contract to perform duties as the Protestant RE Coordinator. The US Government shall neither supervise nor control the method by which the RE Coordinator performs the tasks specified herein. It shall be the responsibility of the RE Coordinator to guard against any actions that are of the nature of personal services or give the perception of personal services. The Protestant RE Coordinator should notify the Contracting Officer immediately if the manner in which the contract is administered gives rise to personal services. These services shall not be used to perform work of a policy/decision making nature, i.e. “inherently governmental functions (see section 9.1).” All decisions relative to programs supported by the Protestant RE Coordinator shall be the sole responsibility of the US Government.

3.0. Education and Experience. Protestant RE Coordinator must:

3.1. Possess a minimum of 1 year of Protestant RE leadership experience, preferably directing a Protestant RE program in a Protestant Church or military chapel setting.

3.2. Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.

3.3. Possess and demonstrate an understanding of the basic Protestant doctrines and worship practices.

3.4. Skills:

3.4.1. Interpersonal: Must possess the ability to constructively work well with others in a multi-faith environment.

3.4.2. Professional: Must be able to efficiently organize and manage diverse program elements.

3.4.3. Communication: Must be able to clearly communicate, verbally and in writing, the needs and goals of the Protestant RE Program to chapel staff, volunteers, and customers.

3.4.4. Computer: Must have a working knowledge of computers in order to perform all administrative tasks and be familiar with Microsoft Office products.

3.4.5. Budget: Must understand the basics of planning, developing, and executing a budget.

4.0. General Responsibilities. RE Coordinator shall:

4.1. Be responsible to develop and maintain the Osan AB Chapel Protestant RE Program.

4.2. Programs include but are not limited to: Children’s Church, youth programs, Bible studies.

4.3. Assist the Chaplain in developing the following RE Coordinator programs as appropriate: annual calendar of events, Chapel Tithes and Offerings Fund Budget, Appropriated Fund budget, and core volunteer training requirements. The contractor shall submit to the Chaplain a proposed annual RE calendar and budget for approval by 30 June of each calendar year.

4.4. Ensure facility requests for RE programs, occurring in Chaplain Corps facilities and in other base facilities, are filled out and submitted to the Chaplain Corps staff to be processed in a timely manner.

4.5. Propose effective advertisements of RE programs and events and implement the advertisements upon approval by the Government.

4.6. Coordinate and ensure that all purchase requests for RE programs are properly completed and submitted in a timely manner.

4.7. Attend all requested meetings to report on RE activities, events, and budget updates.

4.8. Coordinate with the Chaplain and chapel volunteers to create effective RE programs for the Protestant community.

4.9. Provide recommendations for annual volunteer recognition to the Chaplain.

4.10. In the event of a planned absence, provide a replacement to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the RE Coordinator and must have obtained background check clearance per Section 6 of this PWS. This shall be coordinated with the Chaplain and approved by the contracting officer’s representative at least 14 days prior to the start of performance by the approved replacement. The RE Coordinator shall not employ/sub-contract any person to perform any of work required by this PWS on Osan AB without prior approval from the contracting officer or designee.

4.10.1. Payment of the replacement or subcontractor is the responsibility of the contractor, not of the government.

5. Specific Responsibilities. RE Coordinator shall:

5.1. Recruit, train, and manage volunteers for Protestant RE programs.

5.1.1. Recruit, train, and manage substitute teachers.

5.1.2. In the event no substitute is available, the RE Coordinator will stand in to ensure no RE stoppage.

5.2. Be accountable for security and cleanliness of all facilities utilized in conjunction with their programs. The RE coordinator is responsible for opening, restoring to its neutral setting, cleaning, and securing any chapel facilities used for RE programs and events.

5.3. Ensure that background check qualified, adult supervision and leadership are present at least 30 minutes prior to scheduled start times of all RE activities and will remain present until the last participant under the age of 18 has departed.

5.4. Ensure compliance with rules/laws regarding usage of copyrighted materials.

5.5. Maintain a professional attitude and environment to include hygiene and appearance.

5.6. Ensure all applicable facilities (e.g. Youth Center, classrooms, and local elementary schools) are opened, equipped, and ready for use prior to the start of all RE programs.

5.7. Provide and maintain an adequate level of supplies and inventory of consumable materials, RE resources, and equipment. A report shall be submitted to the Chaplain or designee by the date established by the chaplain.

5.8. Lead coordination of and facilitate the annual Vacation Bible School (VBS), or equivalent, program with other contractors as directed by the Installation Chaplain.

5.9. Record attendance at all RE programs and events and report numbers to the Chaplain within 2 days of an event’s conclusion.

5.10. Maintain electronic attendance records: names and dates of all participants as well as volunteer hours for the review of the Chaplain.

5.11. Maintain a continuity file for RE program; submits after-action reports electronically to the Chaplain for all Protestant RE programs within 5 calendar days following the close of each event outside of weekly RE classes.

5.12. Ensure execution and electronic tracking of the approved budget.

5.13. The RE Coordinator is required to attend the weekly staff meeting and/or participate in Chaplain Corps conferences or training. Travel for such events, if required, will be funded by APF, contingent upon availability of funds and approval by the Installation Chaplain or designee.

6. Duty Hours. RE Coordinator shall be required to be present for the following:

6.1. Approximately 20 hours per week, 80-100 hours per month performing the duties specified within this PWS.

6.1.1. The core work hours for this PWS are 16 hours at the Osan Chapel (building 745 & 769) during normal office hours (0730-1630) and 4 flex hours for weekends and events that fall outside normal duty hours for a total of 20 hours. Hours may be reduced when RE classes are not in session or when RE events (e.g. VBS or equivalent program) are taking place (see Section 6.2).

6.1.2. Certain seasons of the year, such as holy days and significant RE events, may require more hours.

6.1.3. The Contractor will coordinate with the Chapel Primary POC to establish and post a limited number of office hours at the chapel within normal duty hours (0730-1630) and on Sunday during services/activities.

6.2 Changes to work location or work hours must receive prior approval no less than 14 days in advance from the contracting officer or designee prior to advertisement of absence or implementation. All correspondence regarding changes shall be sent via email to the contracting officer or designee (courtesy copied) to the lead faith group chaplain for coordination.

6.2.1 Absences due to illness or family emergency will be dealt with on a case-by-case basis.

7. Other.

7.1. Taxes. The RE Coordinator will be responsible for filing any applicable social security, federal, state or host nation taxes. The RE Coordinator will also obtain any applicable business licenses and registrations and otherwise in compliance with host nation law.

7.2. Quality Control. The contracting officer or his/her designee will monitor and inspect the RE Coordinator’s performance to ensure that the programs and services are operating in accordance with this PWS. The Contracting Officer and chapel staff may inspect files and records at any time.

7.3. The RE Coordinator will be notified in writing of any non-compliance and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance within 10 calendar days of notice.

7.4. Hours of Operation. Normal Osan AB Chapel workdays are Monday through Friday except US Federal Holidays. Hours of operation for Chapel staff are from 0730 to 1630 Monday through Friday.

7.5. The Contractor shall ensure all issued keys/combinations are not used by unauthorized persons and all keys are returned upon contract termination. The RE Coordinator shall not duplicate any keys issued by the government. The RE Coordinator shall immediately report to the Chaplain any occurrences of lost keys. In the event keys are lost, the RE Coordinator may be responsible for costs incurred in re-keying or replacing affected locks and keys.

7.5.1 The Contractor shall ensure that all buildings are secured after all activities under his/her supervision.

7.6. Funds. All non-appropriated monies used to implement and/or execute events and activities not directly and specifically funded for in the appropriated fund contract, i.e. contributions, donations, fund-raisers, participant tuition, designated offerings, gifts, scholarships, etc., will be processed by and maintained by the Osan AB Chapel Tithes and Offering Fund (CTOF). The RE Coordinator, being part of the chapel program, is allowed to organize a fundraiser, if approved by the Senior Installation Chaplain and the Installation Commander (or delegate), prior to conducting a fundraiser. All funds collected must support a Chaplain Corps program and must be deposited into the installation’s CTOF in accordance with DAFI 52-105. The RE Coordinator will maintain an accounting of all funds received and spent, including receipts and they shall be made available to the Government for quarterly review throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

7.7. 51 FW/HC will provide computer equipment, network access, office space, and office supplies for the accomplishment of this statement.

7.7.1. The Contractor may use Chapel owned or managed audio/visual and other equipment located in the chapel. No equipment may be removed from the Chapel without written authorization from the Wing Chaplain or his/her designated representative. The Coordinator will exercise care of Chapel equipment and take precautions to ensure all equipment is kept in serviceable condition.

7.7.2. The government will provide all curriculum and materials required to accomplish the religious education and Protestant parish activities.

8. Criminal History Background Check.

8.1. The contractor shall submit a completed background check application (as required by DoDI 1402.05 Criminal History Background Checks on Individuals in Child Care Services) to the Chaplain Corps background check program manager within 20 days of contract award. It is mandatory that all contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and DAFI 52-101, Planning and Organizing. Until a favorable background check investigation has been completed, the RE Coordinator shall remain under Line of Sight Supervision of a cleared Chapel Staff member.

8.2. Disqualifying information on the background check can be grounds for termination of the contract. In accordance with DAFI 52-101, the Senior Installation Chaplain has final approval authority for personnel (including contractors) working or participating in military-sanctioned chapel programs.

8.3. Provisional background check guidance: While the contractor is waiting for background check determination and has started performing duties, he/she will remain under line of sight supervision (LOSS) at all times while around children under the age of 18 years when parents or guardians are not present.

8.4. The Government shall reserve the right to terminate the contract if the required background check is not completed within 60 days of contract award or if the background check reveals disqualifying information as determined by the Senior Installation Chaplain.

8.5. The contractor has the right to obtain a copy of any background check results pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

8.6. The contractor must ensure that all volunteers working with youth below 18 years of age have a favorably adjudicated background check as described in DoDI 1402.05, Criminal History Background Checks on Individuals in Child Care Services. The RE Coordinator shall ensure that all specified volunteers and individuals pending favorable adjudication remain under Line of Sight Supervision when children are present. Line of Sight Supervision is also required for all non-specified volunteers as described in DAFI 52-102.

8.8. Non-US personnel in overseas locations (excluding Hawaii, Alaska, and other US occupied territories where US laws/codes applies) must adhere to host nation’s background check guidance, determination, and must be consistent with or equivalent to a DoD Tier 1 investigation, to the greatest extent possible.

8.9. Non-US residents within US and territories must follow DoDI background check instructions and guidance.

9. Compliance with Public Law

9.1. In accordance with Public Law 105-270, Section 5(2)(A), the contractor will not perform inherently governmental functions. Section 5(2)(A) of this Public law defines the term "inherently governmental function" as "a function that is so intimately related to the public interest as to require performance by Federal Government employees." Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature."

9.2. Confidentiality: The provisions of Privacy Act of 1974, Public Law 93-57 dated December 31, l974 (5 USC 552a) apply. Services rendered and all materials including records, files, documents, and work papers provided to the RE Coordinator by the Government and data results, conclusions and recommendations obtained thereof shall be considered Government property. The information shall not be disclosed, copied, modified, used (except in the completion of this contract) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s expressed consent.

10. Government Down-Time for Various Causes

10.1. Base Closures. The Center or Base Commander may elect to close all or part of the base for any reasons such as time-off award, base open house, emergency, etc.

10.2. The Contractor shall be officially dismissed upon notification of a base closure in accordance with section 10.4 and subordinate sections. The Contractor shall promptly secure all government furnished property appropriately and evacuate in an expedient but safe manner.

10.3. In the event of a base closure, the Contractor and Contracting Officer shall jointly choose a course of action for the following options:

10.3.1. If there is a need for the service during the base closure and there is sufficient government supervision, the contractor may continue on-site work. The Contractor shall bill the Government in accordance with the contract.

10.3.2. If there is no need for the service during the scheduled base closure, the contractor shall not work on-site. The Government, at its discretion, may extend the contract by a period equal to the amount of time of the closure, subject to the availability of funds. The Government will not be liable for any time not worked.

10.4. Base Closure Notification Procedures

10.4.1. After an official decision to close a base has been made by the Base Commander, local television and radio stations will be notified of the closure.

10.4.2. The contractor is directed to listen or watch one of the local radio or television stations for notification of a base closure. Contractor should follow instructions intended for non-essential personnel.

10.4.3. The contractor may not receive any other form of notification of a base closure from the Government. The contractor is responsible for notification of all under his/her supervision.

10.4.4. If the decision to close all or part of the base is made during the duty day, and the Base Commander's decision is transmitted through official notification channels, the contractor shall follow the instructions as given.

11. OPERATIONS SECURITY (OPSEC) REQUIREMENT(S):

11.1. Contractor(s) will practice OPSEC to protect critical information for specific government contracts and subcontracts. Contractor(s) will consider OPSEC for all contractual requirements. Contractor(s) will protect critical, sensitive and Controlled Unclassified Information (CUI). The user organization will provide OPSEC guidance for the contractors. The following OPSEC guidance is provided:

11.1.1. Organization's critical information list

11.1.2. Adversaries' collection threat information as it applies to the organization's mission and the contract (phishing, dumpster diving, etc.)

11.2. Operations security guidance (DAFI 10-701)

11.3. Specific OPSEC measures required by the organization

11.3.1. 100% shred policy

11.3.2. Out-of-office replies/messages

11.4. Email guidance with respect to OPSEC

11.5. OPSEC training

11.5.1 All required OPSEC training will be provided free to mission partners and contractors from the Government user organization OPSEC coordinators upon contract award.

12. ANTI-TERRORISM OPERATIONS SECURITY REVIEW:

12.1. AT Level 1 Training. This provision and/or contract text is for Contractor employees with an area of performance within an Air Force controlled installation, facility, or area. All Contractor employees, to include subcontractor employees, requiring access to Air Force installations, facilities, and controlled access areas shall complete AT Level I awareness training with 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the Chaplain office or to the contracting officer, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website https//atlevel1.dtic.mil/at.

12.2. Access and General Protection / Security Policy and Procedures. Contractor and all associated sub-contracted employees shall comply with applicable installation, facility and area commander installation facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and / or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Conditions (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

13. NETWORK ACCESS:

13.1. The Contractor(s), with a valid National Agency Check verified through Defense Information System for Security (DISS) or validation from the on-site Contractor’s security manager, shall be provided access to the hosting bases unclassified computer networks and their inherent capabilities including, but not limited to: Internet access, electronic mail, file, and print services. The Contractor shall be held accountable for all actions that he or she initiates while on the network and shall conduct his or her business in accordance with all AF and local base instructions, manuals, and policies. Any conduct that does not adhere to sound or just network usage as stipulated in official guidance will cause revocation of all network privileges. All personnel having access to Government program information will be required to execute non-disclosure and information protection agreements. The Government will supervise the release of data from the IMS and will designate an individual to oversee and advise the contractor on all data released and/or exported from the system.

13.2. In order for the contractor to use the base network, he or she shall complete all the paperwork and forms necessary for a National Accreditation Check. The cost of the check will be paid for by the government. The contractor shall also complete the Informational Awareness Training, including passing a final test, within three (3) days of starting the position.

14. PASS AND IDENTIFICATION:

14.1. The contractor shall ensure the pass and identification items (valid driver’s license, current vehicle registration, and current insurance) required for the contract performance is obtained for contractor and non-government owned vehicles with the Osan AB Security office/Visitors Center. Before the first arrival, the Contractor must hand-deliver or send by encrypted secure email a DBIDs application to the Contracting Officer Representative five (5) days prior to contract start, listing their full name, Social Security Number, Driver’s License # state of issue, eye color, hair color, gender, phone number, work phone number, address, signature, and date.

14.2. The Contractor will provide their own means of transportation.