PWS_Prop_Mgmt FY26-31 V1 - DRAFT.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

LOGISTICS AND PROPERTY MANAGEMENT SUPPORT

PART 1

GENERAL INFORMATION

1.1 General: This is a non‑personal services contract to provide Logistics and Property Management Support Services. The Government shall not exercise any supervision or control over contractor personnel performing these services. The contractor shall provide all personnel, supervision, management, necessary to perform the requirements of this PWS.

1.2 Background: The Naval Oceanographic Office (NAVOCEANO) at Stennis Space Center, MS has a requirement to manage and maintain accountable and non‑accountable property through an Approved Property System of Record (APSR). The contractor shall serve as a Property Specialist and function as the Inventory Control Point for the Code Asset Program and APSR‑related responsibilities.

1.3 Description of Requirement

1.3.1 The contractor shall provide comprehensive logistics and property management support services, including accountability, visibility, inventory management, causative research, documentation, reporting, and coordination activities necessary to support NAVOCEANO’s Property Management Program. All services shall be performed in accordance with applicable directives, instructions, and business rules.

1.4 Ordering Period, Task Order Period of Performance (POP), and Working Hours

1.4.1 The period of performance shall be for 12 months after award; OR The period of performance shall be from 01 April 2026 – 31 March 2027; OR shall be for one (1) Base period of 12 months and four (4) 12-month option periods.

1.4.2 Each task order will provide the specific period of performance.

1.4.3 Place of Performance. Performance shall occur at NAVOCEANO, Building 9134, and other NAVOCEANO buildings/offices at Stennis Space Center, MS 39522‑5001. Performance under this contract does not require travel.

1.4.4 Recognized Holidays/Government Closure: Federal law (5 U.S.C. 6103) establishes the public holidays for Federal employees. Any other day designated by federal statute, executive order, presidential proclamation and/or local determinations relating to adverse weather conditions, national emergencies, administrative closings, or similar Government directed facility closings may require office closure. During such periods of closure, contractor employees will not be allowed to work nor will the contractor be compensated, however, offsite work is allowed, with Contracting Officer's (KO) approval, on a case-by-case basis when mutually agreed upon by the Government and the contractor.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

1.4.5 Hours of Operation

The contractor is responsible for performing support services during an 8-hour workday between the hours of 0700 and 1630, Monday through Friday, or during core business hours, except as stated in 1.4.4. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within

1.5 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity. The Contracting Officers Representative (COR) may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems experiencing, if any. The Government or the contractor, as applicable, shall take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6 Program Management

1.6.1 The contractor shall assign a Program Manager (PM)/Contract Manager (CM) to act as the single primary point of contact with the NAVOCEANO COR. The PM/CM specifically has the responsibility of communicating with the COR on all matters pertaining to this Performance Work Statement (PWS). The PM/CM shall direct the individual contractor employee’s effort through the company’s internal management system; this management system shall provide project progress visibility to assure on-time completion of all requirements.

1.6.2 The contractor shall utilize standard processes based on industry best practices wherever applicable.

1.6.3 The contractor shall sponsor quarterly program management reviews to monitor contractor performance and discuss any issues that the contractor and/or NAVOCEANO are experiencing with the project referenced herein with the COR and/or Contracting Office. NAVOCEANO COR will schedule this review; submit a suggested agenda to the contractor who shall be responsible for all briefing slides and materials.

1.6.4 The contractor shall support other NAVOCEANO briefings and meetings as applicable by providing feedback and documentation/numbers concerning any efforts.

1.7 Personnel: The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operation, and maintenance within the Material Handling Equipment (MHE) function

1.8 Skills and Knowledge Requirements. The contractor shall ensure personnel performing under this contract possess the following minimum qualifications:

1.8.1 Computer Proficiency. Demonstrated knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and Access databases.

1.8.2 Independence. Ability to work with a high degree of independence.

1.8.3 Professional Conduct. Possess tact, sound judgment, initiative, and professionalism at all times.

1.8.4 Organizational Skills. Strong organizational, prioritization, and customer service skills.

1.8.5 Communication Skills. Excellent written and oral communication skills to prepare required reports.

1.8.6 Supply System Knowledge. Thorough working knowledge of major supply system functions.

1.8.7 Analytical Skills. Strong analytical skills to review mission‑related tasks and recommend improvements.

1.8.10 Defense Property Software. Familiarity with Defense Property Management Software.

1.8.11 NAVSUP Policy Knowledge. Broad knowledge of NAVSUP policies and procedures.

1.8.12 Problem‑Solving Skills. Ability to identify, analyze, and determine solutions to a wide range of logistics and inventory problems.

1.9 Work Environment and Physical Demands

1.9.1 Work is performed approximately 10% in warehouse environments, 80% in office environments, 10% in storage locations

1.9.2 Contractor personnel must be capable of lifting, kneeling, crouching, stooping, walking, and working indoors and outdoors in varying weather conditions.

1.9.3 General Safety and Housekeeping. Contractor personnel shall maintain clean, safe, and orderly workspaces and comply with all applicable safety regulations.

PART 2

SPECIFIC TASKS

2.1 Overview. The contractor shall provide comprehensive logistics and property management support services to ensure accountability, visibility, accuracy, and compliance for all NAVOCEANO accountable and non‑accountable property. All tasks shall be performed in accordance with applicable directives, established business rules, and Government‑provided procedures. The contractor shall ensure daily on‑site support during core hours and maintain continuity of operations throughout the period of performance.

2.2 Property Accountability and Inventory Management Tasks

2.2.1 Daily On‑Site Support. The contractor shall provide daily on‑site accountability and visibility support for NAVOCEANO’s Accountable and Non‑Accountable Property Inventory Program at Building 9134 during core hours of 0700–1530, Monday through Friday, excluding federal holidays.

2.2.2 Causative and Technical Research. The contractor shall conduct technical and causative research to identify equipment and material discrepancies in Approved Property System of Records.

2.2.3 Property Accountability Procedures

2.2.3.1 The contractor shall execute property accountability procedures

2.2.3.2 Conducting technical research

2.2.3.3 Maintaining inventories

2.2.3.4 Processing disposal actions for NAVOCEANO property

2.2.4 Discrepancy Reporting. The contractor shall provide discrepancy reports to Government work center leaders, identifying issues and recommending corrective actions.

2.2.5 Cataloging and File Maintenance. The contractor shall catalog and maintain property files in accordance with established instructions and business rules.

2.2.6 Property Record Documentation. The contractor shall document and maintain property records for tracking and statistical analysis.

2.2.8 Root Cause Analysis. The contractor shall conduct research to identify root causes of discrepancies and provide recommendations for resolving property record discrepancies.

2.2.9 Meeting Participation. The contractor shall attend meetings related to property management as required by the Government.

2.2.10 Reporting Requirements. The contractor shall produce daily and monthly reports identifying problems, recommending solutions, and presenting alternatives to support recommendations.

2.2.11 File Management. The contractor shall establish and maintain accurate, clear, and concise files of various types of records and documents.

2.2.12 Milestone and Schedule Development. The contractor shall develop key milestones, spreadsheets, and schedules as required to support property management operations.

2.2.13 Shipment Inventory and Validation

2.2.13.1 Conduct inventories of inbound and outbound shipments

2.2.13.2 Process frustrated or lost shipments

2.2.13.3 Conduct equipment validation

2.2.13.4 Prepare required documentation

2.2.14 Property Action Requests (PARS) and Surveys

2.2.14.1 Maintain records for Property Action Requests (PARS)

2.2.14.2 Review and validate DD Form 200 (Financial Liability Investigation of Property Loss) for lost, stolen, or missing assets

2.2.15 Code Asset Storage Program Management. The contractor shall manage all aspects of the Code Asset storage program, including:

2.2.15.1 Coordination of receipt and delivery

2.2.15.2 Storage location management

2.2.15.3 Identification sheet preparation

2.2.15.4 Database management

PART 3

GOVERNMENT FURNISHED PROPERTY / EQUIPMENT / RESOURCES

3.1 General. The Government will provide all facilities, equipment, utilities, and supplies necessary for the contractor to perform the requirements of this PWS, except as otherwise specified. Government‑furnished resources shall be used only for performance under this contract and shall not be removed from the worksite without written authorization from the COR or DGR.

3.2 Government Furnished Equipment (GFE). The Government will provide adequate working space and all equipment required to perform the tasks outlined in this PWS, including but not limited to desks, chairs, computers, printers, copiers, telephones, drafting or office equipment, expendable operating supplies.

3.2.1 The contractor shall maintain Government‑furnished equipment in a neat, orderly, and serviceable condition. Personal or company use of Government‑furnished equipment is strictly prohibited.

3.3 Government Furnished Facilities

3.3.1 Workspace. The Government will furnish office space within NAVOCEANO facilities, primarily Building 9134, and other NAVOCEANO buildings as required by mission needs.

3.3.2 Access and Use

3.3.2.1 Use Government‑furnished facilities solely for contract performance

3.3.2.2 Maintain all assigned spaces in a clean and orderly manner

3.3.2.3 Return all Government‑furnished materials and equipment upon completion of the contract or as directed by the Government

3.3.3 Vehicle Use. Incidental use of a Government vehicle may be authorized for performance of required services. The contractor must submit a copy of liability insurance prior to using a Government vehicle.

3.4 Government Furnished Utilities. All utilities required for performance (e.g., electricity, water, HVAC, network access) will be provided by the Government. The contractor shall ensure personnel follow utility conservation practices and avoid waste.

3.5 Government Furnished Information and Systems Access

3.5.1 Standard Operating Procedures (SOPs). The Government will provide applicable SOPs, guidance documents, and business rules necessary for execution of property management tasks.

3.5.2 Information Systems Access. The Government will provide access to required information systems after completion of security training, submission and approval of System Authorization Access Request Navy (SAAR‑N) forms, and completion of background investigation requirements

3.5.3 Data Access. The Government will grant access to data holdings necessary for performance of this contract once all system access requirements are met.

3.5.4 Familiarization. NAVOCEANO personnel will provide tasking familiarization, including SOP review and system orientation. Familiarization for new contractor employees shall not exceed five business days.

PART 4

SECURITY REQUIREMENTS / INFORMATION TECHNOLOGY (IT) SYSTEMS ACCESS

4. Security Requirements: The overall classification of this contract is CUI (Controlled Unclassified Information). Contractor does not require access to classified information in the performance of this contract. All contract personnel shall comply with the directives and policies established in 2 CFR Part 117 “National Industrial Security Program Operating Manual” and SECNAVINST 5510.36B “Department of the Navy (DoN) Information Security Program.” The contractor shall require logical and physical access to Naval Oceanographic Office facility.

4.1 Information Security: To the extent the contractor receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other unclassified or CUI privileged technical, business, or financial information under this contract, the contractor shall treat and protect such information IAW any restrictions imposed on such information. Access includes the functions of data handling, storage, electronic transmission, and physical distribution.

4.2 Physical Security: The contractor is responsible for knowledge of and compliance with all OPNAV and local site instructions, policies, and procedures regarding physical security in the performance of this contract. The contractor shall safeguard all Government property in assigned work areas and secure all Government material in the contractor’s possession when not under direct physical control of contractor employees.

4.3 Identification Badges and Passes: All contractor employees shall obtain and display required employee and vehicle passes IAW local base policy and instructions. The contractor shall submit to the Designated Government Representative (DGR), prior to the performance start date, an estimate of the number of personnel expected to implement the contract. The Government will issue badges without charge. Each employee shall provide the information requested for the badge and vehicle pass and shall wear the Government-issued badge over the front of their outer clothing, visible and above the waist. Government-issued employee identification will be always worn while on the installation and provided for inspection when requested by management, security, or police personnel. Passes and badges issued by the contractor to their employees are in addition to the requirements of the Government for employee identification. Lost badges must be reported immediately to the issuing office. The contractor shall be responsible for ensuring all departing contractor employees are out-processed, to include turn-in of security identification badges. When an employee leaves the contractor’s service, the employee’s identification card shall be returned to the DGR upon their departure. The DGR will have and exercise full and complete control as to granting or denying security identification badges. It shall be the contractor’s responsibility to account for all security identification badges issued to its contracted employees.

4.4 Key Control: The DGR will ensure keys are issued for contractor assigned spaces. The contractor shall establish a control system IAW OPNAVINST 5530.14 and 5530.15 series and local base policies and instructions to safeguard Government-issued keys to prevent theft, loss, or use by unauthorized persons. If, through negligence of the contractor, the Government must re-key locks for which the contractor has received keys, the contractor shall reimburse the Government for costs incurred.

PART 5

PERFORMANCE REQUIREMENTS SUMMARY & QUALITY CONTROL

5.1 Performance Monitoring

5.1.1 This PWS not only discusses the work to be performed but also contains performance standards and acceptable performance levels (APL). Performance standards are "tools" the Government uses to measure level of performance. A standard is an optimum performance level against which actual performance is measured or evaluated. For example, in the statement "complete a service call in 24 hours" the standard is 24 hours. The number of days taken to finish this task is the performance indicator, which determines if the work performed was below, met, or exceeded the standard. Developing accurate performance standards is crucial to ensuring that the actual performance received, regardless of the service provider, meets the requirements of the Statement of Work. This PWS includes performance standards for each of the Functional Areas of the PWS. The performance standards provided with this PWS seek to state the characteristics of properly completed outputs. Each performance standard contains standards for both quality and timeliness.

5.1.2 The COR will inspect for compliance with Contract terms and conditions throughout the Contract period. The Government will monitor the Contractor's performance by performing surveillance using the Performance Requirements Summary (PRS). The PRS is used primarily to determine if the Contractor is performing all required outputs. The PRS also indicates for contractors the importance of each required service.

5.1.3 DFARS 222.17 mandates including surveillance for ensuring compliance with Combatting Trafficking in Persons (CTIP). The COR will monitor the contractor’s performance regarding trafficking in persons through the checklist for auditing compliance with CTIP policy found at DFARS PGI 222.17. Such non-compliance with FAR clause 52.222-50, Combating Trafficking in Persons, will be brought to the immediate attention of the contracting officer. See the DoD CTIP website (https://ctip.defense.gov) for further information

5.1.3 Compliance with DFARS 222.17 — Combating Trafficking in Persons (CTIP) The COR will monitor contractor compliance with CTIP requirements using the DFARS PGI 222.17 auditing checklist. Any suspected non‑compliance with FAR 52.222‑50 shall be immediately reported to the KO. Additional CTIP information is available at: https://ctip.defense.gov

5.2 Quality Control / Quality Assurance

5.2.1 Contractor Quality Control Program. The contractor shall implement a Quality Control Plan (QCP) that ensures all services meet the performance standards of this PWS.

5.2.1.1 Identify procedures to prevent, detect, and correct defective services.

5.2.1.2 Ensure compliance with applicable directives, policies, and business rules.

5.2.1.3 Include internal inspections and corrective actions.

5.2.1.4 Address configuration, maintenance, and service quality.

5.2.1.5 The contractor shall provide the Government with a copy of the QCP within 30 days of award.

5.2.2 Government Quality Assurance. The Government will rely on the contractor’s QCP and will conduct independent Quality Assurance (QA) to verify compliance with contract requirements. QA does not replace contractor responsibility for quality performance.

5.3 Acceptable Quality Levels (AQLs), Incentives, and Disincentives

5.3.1 AQL for Task Performance. For all tasks outlined in PART 2, the contractor shall meet a performance standard of:

98% Acceptable Quality Level (AQL), 2% allowable error rate, provided discrepancies are corrected in a timely manner. Surveillance will be conducted through random inspections, customer feedback, and review of work products.

5.3.2 AQL for Deliverables. For deliverables such as daily and monthly reports, the contractor shall meet: 98% AQL for accuracy and timeliness, 100% inspection by the Government,

5.3.3 Incentives. Satisfactory or above past performance ratings.

5.3.4 Disincentives. Unsatisfactory or below past performance ratings. Negotiated consideration for deficiencies or delays.

5.4 Performance Requirements Summary (PRS) Table. A PRS table will be included as an attachment to this PWS. The PRS will identify: Required service or task, PWS reference, performance standard, Acceptable Quality Level (AQL) Surveillance method, Incentives/disincentives.

PART 6

DELIVERABLES SCHEDULE

6.1 Required Deliverables

6.1.1 Daily Reports. PWS Reference: 2.2.10.

6.1.1.1 Format: Electronic (email or approved digital format). Frequency: Daily, by close of business.

6.1.1.2 Content: Summary of daily activities, identified discrepancies, actions taken, issues requiring Government attention.

6.1.2 Monthly Reports. PWS Reference: 2.2.10

6.1.2.1 Format: Electronic (email or approved digital format), Frequency: Monthly, no later than the 5th business day of each month.

6.1.2.2 Content: Summary of monthly property management activities, identified problems and recommended solutions, alternatives supporting recommendations, statistical data and trend analysis

6.1.3 Discrepancy Reports. PWS Reference: 2.2.5, 2.2.8

6.1.3.1 Format: Electronic, Frequency: As discrepancies are identified

6.1.3.2 Content: Description of discrepancy, root cause analysis, recommended corrective actions.

6.1.4 Property Action Request (PAR) Documentation. PWS Reference: 2.2.14

6.1.4.1 Format: Electronic or hard copy as required, Frequency: As required

6.1.4.2 Content: PAR forms, Supporting documentation: DD Form 200 validation results,

6.1.5 Inventory and Shipment Documentation. PWS Reference: 2.2.13

6.1.5.1 Format: Electronic or hard copy, Frequency: As required

6.1.5.2 Content: Inbound/outbound shipment inventories, equipment validation records, documentation for frustrated or lost shipments

6.1.6 Milestones, Spreadsheets, and Schedules. PWS Reference: 2.2.12

6.1.6.1 Format: Electronic, Frequency: As dictated by Government tasking.

6.1.6.2 Content: Project schedules, Milestone tracking sheets, Task management spreadsheets.

6.1.7 Meeting Reports. PWS Reference: 2.2.9

6.1.7.1 Format: Electronic, Frequency: Within two (2) working days after attending meetings.

6.1.7.2 Content: Meeting identification, Observations and conclusions, Recommended actions, Handouts or supplemental materials.

6.1.8 Quality Control Plan (QCP). PWS Reference: 5.2.1

6.1.8.1 Format: Electronic, Frequency: Within five (5) working days of contract start date; updates as required.

6.1.8.2 Content: Contractor’s approach to quality control, Internal inspection procedures, Corrective action processes.

6.2 Deliverable Submission Standards. All deliverables shall be accurate, complete, and free of errors. Be submitted on time. Meet the formatting requirements specified by the Government. Include all required supporting documentation, and comply with applicable security and information handling requirements

PART 7

LIST OF ATTACHMENTS

7.1 List of Attachments

7.1.1 Applicable Publications

7.1.2 Acronyms and Abbreviations

APPLICABLE PUBLICATIONS

- The publications listed in this section form part of the requirements of this PWS. The contractor shall comply with all mandatory publications and shall use advisory publications as guidance when performing the tasks outlined in PART 2. When specific chapters, sections, or procedures are referenced within these publications, the contractor shall comply with those requirements.

- The Government may update publications during the period of performance. The contractor shall comply with the most current versions as directed by the KO, COR, or DGR.

- The following directives, instructions, and manuals apply to the performance of this contract.

Most publications listed above are available through:

· Official Navy or DoD websites

· NAVOCEANO internal portals

· Direct issuance by the COR or DGR

· The Government will provide access to any publications not publicly available.

ACRONYMS AND ABBREVIATIONS:

· AIS-Automated Information System

· COR-Contracting Officer’s Representative

· DCAA-Defense Contract Audit Agency

· DCSA-Defense Counterintelligence and Security Agency

· DFAS-Defense Finance and Accounting Service

· DFWP-Drug Free Work Place

· DGR-Designated Government Representative

· DoD-Department of Defense

· DON-Department of the Navy

· DODCAF-Department of the Defense Consolidated Adjudication Facility

· DPAS-Defense Property Accounting System

· FAD-Facility Access Determination

· IAW-In Accordance With

· ICO-Installation Commanding Officers

· INFADS-Internet Naval Facilities Assets Data Store

· IPL-Integrated Priority Lists

· ISSOP-Inter-Service Supply Support Operations Program

· KO-Contracting Officer

· MR-Maintenance Requests

· NACLC-National Agency Check with Local Agency and Credit Checks

· NAVOSH-Navy Occupational Safety and Health

· NISP-National Industrial Security Program

· ODC-Other Direct Charges

· OPM-Office of Personnel Management

· OPNAV-Office of the Chief of Naval Operations

· OT-Overtime

· POV-Privately Owned Vehicle

· PWO-Public Works Officer

· QAE-Quality Assurance Evaluator

· QCP-Quality Control Plan

· SCI-Sensitive Compartmented Information

· WAWF-Wide Area Work Flow

LOGISTICS AND PROPERTY MANAGEMENT SUPPORT CONTRACT