PWS Project Inspection Services.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Project Inspection Services

1.0 General:

1.1 Scope: Non personal services, contractor shall provide all non-personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform construction inspection services to assist the 173d Civil Engineering Flight at Kingsley Field ANGB, Klamath Falls, OR as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The 173d Fighter Wing at Kingsley Field ANGB is adding a Total Force Integration (TFI) mission to its F-15 training unit. The TFI includes seven additional F-15C aircraft and 90 active duty members stationed at Kingsley Field. This mission increase includes various complex MILCON and SRM projects at high cost magnitudes that require both design, construction and commissioning. Due to the complex nature of the projects, many of which contain unique construction and sustainability elements, and the magnitude of concurrent projects in design and construction phases, the 173d Civil Engineering Flight has determined the requirement for onsite project inspection services throughout the completion of the TFI conversion in order to ensure accomplishment of mission critical goals and the timely execution of all construction and design projects.

1.3 Period of Performance: The Period of performance shall be 1 year with three (3) option years, and a possible 6-month extension IAW FAR 52.217-8. The Period of Performance reads as follows:

1.3.1 Base Period: 12 Months.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US Holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: First Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: Third Thursday in November

1.4.3.10 Christmas Day: Third Thursday in December

1.4.4 Place and Performance of Services: Place and Performance of Services: The primary location of onsite work is Kingsley Field ANGB. Office hours which are 0730 hrs. to 1600 hrs. M-F. Normal hours of operation are (earliest operating time and latest operating time) 0600 PST to 1700 PST, M-F. Performance of services should be on a regular weekly schedule to allow for quality monitoring and not be varied unless there is prior request and approval from the COR and Contracting Officer. Contractor shall not perform services on recognized US holidays or when Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government directed facility/installation closing. Performance shall be on-site. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: The contractor shall comply with the security requirements as stated in this contract and as provided for in AFI 31-601, Industrial Security Program Management. The provisions for DoD 5220.22-M, National Industrial Security Program (NISPOM), shall apply to this contract. The contractor shall ensure that employees adhere to all MAJCOM, NGB and local security regulations and directives.

1.4.5.1 Applicable to Air Force and ANG installations unless specified otherwise in the Contract: Air Force and ANG installations are closed installations, pursuant to Sec 21, Internal Security Act of 1950, 50 U.S.C. 797 and, as such, only those persons granted permission may enter. It is therefore required that control be exercised over contractor employees while working on Federal property.

1.4.5.2 Security Clearances: Contract employees who have access to classified information, Local Area Network (LAN) or controlled/restricted areas require a National Agency Check (NAC); some will subsequently require a Secret security clearance. Standard Form 86 shall be accomplished within 5 calendar days of Contract award or hiring of new employees. A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed. Contractor shall work with the Contracting Office for processing into the Contractor Verification System (CVS).

1.4.5.2.1 A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed OR the Contractor must have or be able to obtain and maintain a SECRET clearance.

1.4.5.2.2 Contractor shall work with the Contracting Officer for processing into the Trusted Associate Sponsorship System (TASS) formerly known as Contractor Verification System (CVS)

1.4.5.3 Homeland Security Presidential Directive (HSPD) 12. The “smart” card or Common Access Card (CAC) identification system is necessary for access to physical assets and IT systems. The more stringent identity proofing requirements are mandatory. Extensive employee background checks may take extended periods of time and can potentially hamper contract performance.

1.4.5.4 Requirements vary from state to state but both Army and Air National Guard require contractor application for a Common Access Card (CAC) to be processed through Contractor Verification System (CVS). Within 10 working days of an awarded Contract, the contractor shall submit a list of employees to the Contracting Officer who will be supporting the effort for input into the Contractor Verification System (CVS). The Contracting Officer shall ensure that the Trusted Agent Security Manager (TASM) receives this information and the TASM will provide it to the appropriate Trusted Agent (TA). The list shall be on company letterhead and shall include the employee’s full name, address, date of birth, social security number, valid/current email address, security clearance, Contract/contract number and end date of Contract. Additional information may be necessary as requirements vary with each Federal facility. The Contractor shall comply with the Federal facility requirements for obtaining a CAC as defined in the Contract PWS. Once the Trusted Agent (TA) inputs the contractor employees’ data into the CVS, they will receive a system generated email to visit the CVS website to verify and update/add their information. Within a few days after they complete the application (unless there are issues with their registration/NAC, etc.), they will be approved and will receive a second system generated email stating that their registration is complete. At that point they should go to the nearest CAC/DEERS office for issuance of a CAC card. Failure to respond to the first system generated email within five working days will remove them from the system. They will need to resubmit their contact details; hard copy or electronic documentation will be shredded or deleted once they are input into the CVS system. Subsequent listings of additions/deletions shall be submitted to the Contracting Officer as employees are hired or released.

1.4.5.5 Retrieving Identification Media. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart for any reason. All identification media shall be returned to the KO within 14 days of employee departure.

1.4.5.6 COMSEC. All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor employees shall be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time they place/receive a call they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall be aware of and abide by all Government regulations concerning the authorized use of the Government's computer network; including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.7 During the performance of this Contract, contractor employees may have access to or may generate unclassified information of a sensitive nature that is inappropriate for release to the public. Contractor shall implement information control procedures that require Government approval prior to the release of any information derived from the performance on any Contract by the contractor or its employees, regardless of forum.

1.4.5.8 Contractor and all associated employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD HQDA and or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 AT Level 1 Awareness Training: All contractor employees, to include subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after the contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

1. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1a. For Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI/Tier 1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled NACI with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

2. Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government siteand/ or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA CyberAwareness, Protecting Sensitive Information, Force Protection, etc.). ADLS website: https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

4. Antiterrorism Awareness Level I Training (AT Level I). This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within XX calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

6. For contracts that require an OPSEC Plan. The contractor shall develop an OPSEC Plan and provide it to the COR or KO within XX calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1) Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance; and (4) Specific OPSEC measures the organization requires (as appropriate).

6a. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) located on the ADLS website and refresher OPSEC training (Conducted annually at Commander's Call.)

7. For Information Assurance (IA) / Information Technology (IT) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness Cyber Awareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8140.01, DoD 8570.01-M and AFPD 33-2 within 14 days of the start of contract performance.

8. For Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AFM 33-282,contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.8 Information Awareness: All contractor employees and associated subcontractor employees with access to government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance Awareness Training prior to access to the IS and then annually thereafter.

1.4.8.1 All contractor employees and associated subcontractor employees shall complete the DOD Information Assurance Awareness Training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M and AR 25-2 within six months of employment.

1.4.9 Reserved

1.4.10 Classified Information: Not Applicable.

1.4.11 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions to preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.12 Special Qualifications: A minimum of four (4) years of practical experience in complex construction management and inspection with regard to construction at Air National Guard Facilities.

· A minimum of 12 years performing complex construction project inspection duties.

· A minimum of 5 years’ experience with complex horizontal construction, including airfield concrete paving.

· Contractor must possess working knowledge of current Federal, Department of Defense, Army and Air National Guard engineering regulation, instruction and technical letters and knowledge of the Federal and DoD Acquisition Regulations; must be well versed and knowledgeable of agency standard operating procedures and safety issues.

· Contractor must possess computer operation skills using Microsoft Word and Excel

1.4.13 Post Award Conference/Periodic Progress Meetings: Monthly or as required by KO

1.4.14 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.15 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situation where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.15.1 Identification Badges: When contractor employees are working on Government facilities or participating in Government meetings, the contractor employees or associated subcontractor employees shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. Contractor or Government issued badges are acceptable.

2.1 Definitions and Acronyms:

2.2 DEFINITIONS:

2.2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.2.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.2.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.2.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.2.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.2.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.2.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government is not privy to the contract with the subcontractor.

2.2.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.3 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside the Continental United States (includes Alaska and Hawaii and all off shore U.S. territories and possessions) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.1 Government Furnished Property, Material Equipment and Services (GFP/M/E/S): Government will provide the facilities, equipment, materials and services listed below:

3.2 The contractor and the Government representative shall conduct inventory of all Government furnished equipment within ten days of commencement of performance. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace or repair any item not in working order.

3.3 Facilities: None

3.4 Equipment: None

3.5 Materials: None

3.6 Services: None

3.7 Utilities: None

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in this contract.

5.0 Requirements: Contractor must be on site as required to perform the duties listed below. The contractor shall:

5.1 Perform and document continuous construction project inspection in accordance with plans and specifications for up to six construction projects per year.

· Two (2) small projects $100k-$1M

· Two (2) medium projects $1M-$10M

· Two (2) large projects $10M-$50M

· Includes:

· Quality Assurance of construction in accordance with plans, specifications, and applicable UFC’s, ETL’s and applicable building codes.

· Review of plans, specifications, regulations, submittals, schedules, RFI’s and project documentation as required to ensure projects are in compliance.

· Attendance of project meetings

· Complete Daily inspection reports on an AF1477

· Drafting of non-compliance reports for COR and Contracting officer, maintain non- compliance log and recommend corrective actions

· Photograph log of construction events

5.2 Provide complete A/E design reviews for up to eight (8) projects. Contractor shall confirm conformance to cost limitations if applicable.

· Contractor will attend the following A/E submittal meetings:

· Type A-1 Concept Proposal

· Type A-2 Concept Development

· Type B-1 Contract Documents Development

· Type B-2 Pre-final Submittal

· Type B-3 Final Submittal

· Provide complete design reviews for the design submittals listed above. Complete design reviews include:

· Contractor will ensure each submission is compliant with A/E Contract, A/E SOW, and applicable ANGETL, AFI’s and UFC’s.

· Reviews for technical adequacy, constructability, maintainability, and operability

· Comments will be submitted to the COR on a Civil Engineering form 040 with references listed.

5.3 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil.

The required information includes:

(1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) also known as the Contracting Officer’s Representative (COR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

%20Library/Forms/AllItems.aspx

https://gkoportal.ng.mil/ang/a7/SitePages/Home.aspx

ARNG

https://gkoportal.ng.mil/arng/G4/D02/B01/SitePages/Hom e.aspx

Technical Exhibit 1 Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Level (AQL) Surveillance Method/ By Whom

Technical Exhibit 2 Deliverables Schedule

5.1 Daily Inspection Reports

Non-compliance reports and log

Photograph log Weekly

Weekly

Weekly N/A

N/A Electronic Submission

Electronic Submission

Electronic Submission COR via Shared drive

COR via Shared drive

COR via Shared drive